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HomeMy WebLinkAbout2023-02-14 Library Board of Trustees Minutes Approved ANACORTES PUBLIC LIBRARY Board of Trustees' Meeting Minutes November 14,2022 9:00 am Board of Trustees Attendees: Nancy Fisher-Allison (ZOOM), Alethea Fleming, Christina Hansen, Courtney Orrock,John Shafer Library Attendees:,Jeff Vogel, Leslie Wilson, Diana Farnsworth, Michelle Hanna Absent: Sydney Brady Call to Order The meeting was called to order at 9:02 a.m. by Christina. Approval of Minutes Minutes from October 2022 meeting were approved. Motion for approval by Alethea, second by John. Manager Updates Jeff • BUDGET: o The Friends budget was approved at the last meeting. o The Foundation budget should be approved at tomorrow's meeting. o The funding of the teen area design should be approved as well. The architects had finished about 90% of the plans before COVID. It is anticipated to take approximately$3,500 more to finish the plans. o The Jazz budget committee meets today to approve their$52,000 budget for next year. o The Maritime budget will likely remain the same since there has been no new activity with the committee. o The City budget is moving through the process. The library budget is functionally flat. Payroll will be increasing but there will be no other changes that we can control. • Sydney will be out of the office from Dec 12 to Jan 3 for medical reasons. • We've hired a new page. Dakota was previously a page here so there was little to no training to get him started. Diana • October was a busy month with all of our regular programs resuming. • Next Wednesday the Senior College writing group will be meeting. • PFLAG put on a wonderful program that included 37 multi-generational attendees. • Skagit Valley DVSAS will be presenting a program at the Library soon. • The Teen writing group is meeting every Wednesday now. • We are hosting one middle school activity per month. • The Haunted Walk was very well attended again and it was fun to see so many of our regulars there. • If anyone hears any good comments about the Library while out and about, please write them down and send it to Diana or someone on the marketing committee so we can compile them for future publication. • We are looking forward to expanding our teen space in the near future. H.F. Sinclair awarded a $10,000 grant for teen technology. We'll be using that to fill in a MakerSpace for teens in Study Room A. This space will include equipment for film-making and sound recording. • The Family Center is looking for more tutoring space in the Library. Leslie • Family Place Play& Learn program resumed in October. It is a play-based learning program for families that includes elements of speech and language, nutrition, early literacy, and safety. • Stay& Play resumed in November. There will be no Stay& Play in December but it will return in January. • Tween advisory council meets once a month for 4th and 5th graders. • We have resumed our Outreach storytimes at the Montessori preschool and ECEAP. • Sparkle the Elf will be joining us again for storytime on December 1st. We have ordered 100 books from Watermark to give to children at our Elf Storytime.The books were purchased with a donation from Bob and Sylvia Maxson. • Leslie met with the designer of our"reading boat"that will be going in the Children's Library. It's going to be very exciting and we look forward to seeing his final design. • We've ordered 30 WonderBooks from the H.F. Sinclair grant. Committee Reports • Foundation o The wall tile honoring the Swain estate gift was finalized and will be ordered soon. o The last Foundation meeting included a tour of the Library and the teen area. The next Foundation meeting is tomorrow at 5:15 p.m. o They will be conducting an internal audit in December. • Friends of the Library o The Friends met last Thursday. There was some Board turnover with the departure of Megan and Tress. New Board members elected were Sissy, Rochelle, Paul, and Jennifer. o The FriendShop will be hosting a special Holiday sale on the first Friday in December. Unfinished Business: o ByLaws: The Board will look at the bylaws and discuss potential changes via email this month. They will be voted on at the January meeting. o Archive project:This project Is on hold through the holidays and will resume in the new year. New Business: • The Board will finalize the Director's Evaluation and send it to Mayor Miller in early December. • Several Board members have expressed an interest in creating a Land Acknowledgement for the Library. This will be discussed thoughtfully in the new year. The City will be approached to find out if other facilities within the City have an existing land acknowledgment or would be interested in creating one as well so that we are not excluding any department or entity. The open portion of the meeting was closed by Christina at 9:43 a.m. The Board went into Executive Session. The next meeting is January 9 at 9 a.m. in person in the Community Meeting Room.