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HomeMy WebLinkAbout1992 City Council Minutes10-49 January 6, 1992 Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Swearing in Ceremony - New Councilmembers Mr. Steve Mansfield, City Attorney, administered the Oath of Office to Mr. Ted Parrish, Mr. Bill Jackson and Mrs. Rosemary Young. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Rock, that the minutes of December 16, 1991 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Correspondence Mayor Geer read a December 30, 1991 letter from Mr. Steve Colby confirming Mr. Colby's resignation as Director of Parks and Recreation. Mayor Geer praised Mr. Colby's efforts over the last 18 years to develop a first- class Park and Recreation Department. Citizen Hearings No citizens present asked to testify on items not On the agenda. Ordinances (3) - Vacating Certain Streets and Alleys Mr. Steve Mansfield, City Attorney, presented three Ordinances for Council approval, explaining that these Ordinances reflect action taken previously by Council during the Public Hearing process. Mrs. Smith moved, seconded by Mr. Jackson, that the following Ordinances be adopted: Ordinance No. 2216, vacating a portion of the alley in Block 11, First Plat to Ships Harbor; Ordinance No. 2217, vacating portions of streets and alleys of the First Plat to Ships Harbor Addition; and Ordinance No. 2218, vacating a portion of Blocks 211 and 212 and a portion of 20th Street, Map of the City of Anacortes. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Steve Johnson Land Exchange - Anacortes Assisted Living Center PUD - 26th Street & D Avenue Mr. Ian Munce, Planning Director, informed the Council and audience that this item was referred to the Planning Commission by Council for review and recommendation. One of the conditions to Mr. Steve Johnson's Planned Unit Development required payment for vacated right of way. Mr. Johnson has proposed a land exchange in lieu of monetary compensation. Mr. Munce reported that the Planning Commission unanimously recommended the land exchange subject to three conditions as outlined in the Planning Commission minutes of December 11, 1991. Mr. Brown moved, seconded by Mrs. Smith, to approve the land exchange subject to the aforementioned three conditions. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Street Waiver Request - 27th St. Between Q and Commercial Avenue - Ralph Williams Mr. Jim Pemberton, Director of Engineering and Development Services, presented a request for a waiver from the curb, gutter and sidewald requirements for a proposed 4-plex to be contruction at 903 27th Street. The request was made by Mr. Ralph Williams of La Conner. Mr. Pemberton stated that Mr. Williams agrees not to oppose a future local improvement district. In answer to a question from Mr. Jackson, Mr. Pemberton explained that his Department is recommending the waiver on the basis of a lack of adequate storm drainage in this area. Mr. Jackson moved, seconded by Mr. Brown, that the waiver be granted. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Appeal - Planning Director's Decision to Issue 9 -Lot Short Plat - Knutson Mr. Ian Munce, Planning Director, reviewed the development history of property located at Whistle Lake and Haddon Roads in the Residential Medium Density zone. Mr. Darryl Knutson originally proposed a 15- lot/duplex Planned Unit Development that was reviewed in a Public Hearing before the Planning Commission. Due to the strong neighborhood opposition at that stage, Mr. Knutson put his project on hold, met with the neighborhood group then submitted a second proposal for 9 -single family residences. In contrast, the neighbors proposed a 4 -lot proposal. Mr. 1®5® January 6, 1992 - continued Knutson then submitted a Conditional Use Application, approved by Council, to cross the stream on the subject property through the use of a culvert. Mr. Munce explained that his approval of the second proposal, the 9 -lot, single family short plat, was based on wetland protection with buffer zone; average lot size of 15,000 square feet, a lot size more in keeping with the rural setting of the project; paved cul-de-sac. Mr. Munce then stated that three appeals to his short plat approval have been filed; Mr. Darryl Knutson, Ms. Rebecca Bean and Ms. Deborah Martin. Mr. Steve Mansfield, City Attorney, reveiwed the procedure for the proceeding, explaining that this was not a public hearing and that each appellant should present his or her case. Mayor Geer then called on Mr. Darryl Knutson, 1316 Alaska. Mr. Knutson submitted three alternatives to the 9 -lot -single-family short plat approved by Mr. Munce. Mr. Knutson is appealing this decision and requesting more density, due to the additional expense of meeting road development requirements approved by Council. Mr. Knutson compared the density of other projects adjacent to his, pointing out that his alternative proposals are well within the density guidelines for this zone. Mayor Geer then called on Ms. Rebecca Bean, 4315 Whistle Lake Road, and Ms. Deborah Martin, 434 Dow Lane, who presented their appeal jointly, stating that they represented a neighborhood group. They provided a history of negotiations with the developer, slides of the area and called on the following witnesses: Rhonda Conway, 1117 Whistle Lake Road, Ron Zuber, 4212 0 Avenue, who discussed, in part, the incompatibility of the project density to the area, hazards of increased traffic, and preserving the urban/rural transition zone. Mr. Brown moved, seconded by Mr. Rock, to continue the Council Meeting meeting to January 13, 1992, to meet at 4:00 p.m. on the 13th in order to make a site visit, and to reconvene at City Hall at 7:30 p.m. to make a decision. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. The City Attorney recommended that Council convene at City Hall before the site visit, that no testimony be taken, and that the appellants be present at the site visit. Public Hearing - Conditional Use - 4-Plex - 603 Longview Mayor Geer opened the Public Hearing on a Conditional Use application to construct a 4-plex at 603 Longview. Mr. Ian Munce, Planning Director, explained that a conditional use is not a variance, but that this particular use is appropriate in the zone as a whole, but hearings are held to review each application separately to review neighborhood impact. The Planning Commission made a site visit, heard testimony from the neighbors, heard a presentation from the applicant, and voted two to recommend approval and two against approval. The applicant, Mr. Ralph Baker, 1202 35th Street, presented a proposal showing that two duplexes, a permitted use in this zone, would cover more land, and a cul-de-sac would be required, reducing the amount of landscaping. Mr. Baker has contacted the neighbors with the intent of addressing their concerns. A letter from Ms. Kathleen Rounds, 38th & S Avenue, opposing the project was read. The following people spoke in opposition to the project: Wanda McIntyre, 628 Hillcrest; George Stanton, 3914 S Avenue; Tom Collins, 420 38th St.; Ray Hollenback, 3912 V Avenue; Paul Stannert, 3810 Q Avenue; Larry Brewster, 3906 Q Avenue; Karen and Jim Joy, 618 Hillcrest; Ron Zuber, 4212 0 Avenue; Bob Turner, Longview & S Avenue; Everett Whitney, 606 Longview. Mr. Vernon Lewis asked that all present in opposition to the project stand up. Mr. Baker spoke again, stating that the four-plex would be 30% land coverage, the duplex 38% coverage, that not all tenants would be a detriment to the neighborhood. There were no further comments and the Mayor declared the Public Hearing closed. After discussion, Mrs. Smith moved, seconded by Mr. Jackson, that the Conditional Use be denied. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. 105_. January 6, 1992 - continued Public Hearing - Conditional Use - Fence - GTE Mayor Geer opened the Public Hearing on a Conditional Use application submitted by GTE to add a fence to their substation at Sunset and Ferry Terminal Roads. Mr. Ian Munce, Planning Director, reviewed the history of the permit process to construct the substation. Mr. Munce emphasized that the original conditional use permit was granted with the requirement that the station be residential in character. Due to recent problems due to vandalism, GTE has requested permission to take additional security measures in the form of a 7' security fence. Mr. Munce stated that this would jeopardize the residential character of the facility. The Planning Commission recommended denial of the permit. Mr. Roger Fincher, architect for the project, 8520 186th St., SW., Edmonds, stated that a smaller fence had been installed at the request of the City to inhibit ferry traffic parking. Mr. Fincher reviewed the numerous incidents of vandalism, stressing that the equipment in this building serves 18,000 customers. Mr. John Boorman, 2003 M Avenue, switching supervisor for GTE, discussed the effectiveness of various security alternatives. Mr. Charles Parkhurst, 903 35th St., objected to the barbed wire fence. Ms. Sondra Thiessen, 702 0 Avenue, opposed the fence. Mr. H. Yeoman, 1620 11th St., expressed concern that service would continue at risk from the vandalism and offered suggestions to combat the problem. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Jackson moved, seconded by Mrs. Smith, to deny the conditional use application to install a 7' security fence at the GTE substation. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Countywide Planning Policies Mr. Munce reviewed the GMA July 1, 1992 deadline and mandate for regional cooperation in developing countywide planning policies. Mr. Munce also stated that the agreement before Council sets the schedule and parameters for the development of these policies. Mr. Rock moved, seconded by Mr. Jackson, that the Resolution authorizing the execution of this agreement be adopted and given Resolution No. 1191. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Resolution - Quit Claim Deed - Taylor Mr. Dave Ford, Director of Public Works, explained to Council that the Resolution and Quit Claim Deed before them would correct the legal description of Mr. Dennis Taylor's property. The error occurred when more property than was necessary was dedicated to the City in order to extend H Avenue. Mr. Jackson moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1192. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson. Abstain - Young. Motion carried. There was no further business, and the Mayor continued the meeting to January 13th at 3:50 p.m. in the Council Chambers. Continued Meeting of January 6 held on January 13, 1992 Anacortes City Council members convened in the Anacortes City Council Chambers at 3:50 p.m. as a continuation of the City Council Meeting of January 6, 1992. Present were: Parrish, Jackson, Young, Brown, Smith, and Rock. Council then made a visit to the site of the proposed Knutson 9 -Lot Short Plat located on Whistle Lake Road. The City Council Meeting was reconvened in the Anacortes City Council Chambers at 7:30 p.m. Present: Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. The first order of business was to make a decision regarding the three appeals filed relating to the approval given a proposed 9 -lot short plat by the Zoning Administrator, Ian Munce. After discussion, it was moved by Jackson and seconded by Young that the appeal by Darryl Knutson of the Administrator's action in approving a 9 -lot, single family short plat be denied. Ayes: Rock, Parrish, Jackson, Young, Lian, Smith. Nayes: Brown. It was moved by Young and seconded by Smith that the appeal of Rebecca Bean of the approval given a 9 -lot sub -division by the Zoning Administrator be denied. Ayes: Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. Nayes: none. 1®52 Continued Meeting of January 6 held on January 13, 1992 - continued It was moved by Jackson and seconded by Brown that the appeal of Deborah Martin of the Administrator's approval of a 9 -lot short plat be denied. Ayes: Jackson, Young, Brown, Lian, Smith, Rock and Parrish. The continued meeting of January 6th was adjourned at 7:45 p.m. Geor Khta'an, City C rk-Treasurer January 21, 1991 DoylE. Geer, ayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Invocation was offered by Reverend John Martin. Roll Call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Bud Rock. Absent: Helen Smith. Sister Cities Presentation Mayor Geer announced that the City of Anacortes was honored this week to have received full membership in the Sister Cities International. Mayor Geer presented the Certificate of Membership to Jack Papritz and Rae Kozloff, representatives of the Anacortes Sister Cities Chapter. Appointment Mayor Geer announced the appointment of Mr. Merlin Kipp to the Civil Service Commission. Mr. Kipp will be replacing Mr. Norm Beets who has retired after 30 years of dedicated service to the Commission. Correspondence Mayor Geer read a tongue in cheek letter from a disgruntled ratepayer who lamented the tax, insurance and bureaucratic burdens placed upon modern man. Minutes of Previous Meetings Mr. Brown moved, seconded by Mr. Jackson, that the minutes of January 6, 1992 and the continued meeting of January 13, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Rock, Parrish. Motion carried. Findings of Fact - Baker 4-Plex Mr. Rock moved, seconded by Mrs. Young, that the written Findings of Fact and Conclusions of Law on a Conditional Use Application to construct a 4- plex in the RM Zone be adopted. The conditional Use was denied by Council at a previous hearing. Vote: Ayes - Young, Brown, LIan, Rock, Parrish, Jackson. Motion carried. Chamber Request - Maritime Festival Mrs. Melanie Siefferman, Executive Director of the Chamber of Commerce, presented a request for funding for the 2nd annual Waterfront Festival. Mrs. Siefferman explained that the Chamber and Port, through this event, are intent upon showcasing the maritime industry and talent in Anacortes. In response to a question from Mr. Lian about the Taste of Skagit project, Mrs. Siefferman reported that the Taste of Skagit Board has voted to table that event indefinitely. The dates for the Festival will be May 16th and May 17th. Mr. Jackson, expressing his support for this effort, moved to approve an expenditure of $1000 toward the development of the Maritime Festival. Mr. Parrish seconded the motion. Vote: Ayes - Brown, Lian, Rock, Parrish, Young. Motion carried. Bid Award - 1992 Police Vehicles Police Chief Lippe presented the bids received for 1992 police vehicles. Chief Lippe is recommending that the bid of $13,690.13 from Frontier Ford be accepted. Mayor Geer pointed out that the purchase of vehicles locally represents tax and maintenance savings for the City. Mr. Jackson moved, seconded by Mr. Brown, that the bid be awarded to Frontier Ford in the amount of $13,690.13. Vote: Ayes - Lian, Rock, Parrish, Young, Brown. Motion carried. 1053 January_21, 1991 - continued TCI Cable Franchise Extension Mayor Geer presented a request from TCI Cablevision for approval to extend the City's franchise with TCI for six months beyond the expiration date of January 18th. The request is made so that negotiations between the City and TCI for renewal of the franchise can continue. Mr. Steve Mansfield, City Attorney, reviewed the negotiations to date, reported on FCC regulations regarding local control over cable rates and potential competition between cable companies and the telephone companies with greater fiber-optic capabilities. Mayor Geer read two letters, one from Ralph DeJarlais and the other from the School District, requesting a review of rates and requesting specific channels. Mr. David Bass, 4104 Mitchell Drive, discussed the need for public input during contract negotiations and lack of channel choices including CSPAN and Arts & Entertainment. After discussion, Mr. Lian moved, seconded by Mrs. Young, that the six-month franchise extension be granted. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Purchase of Street Division Backhoe Mr. Dave Ford, Director of Public Works, asked Council for authorization to purchase a replacement backhoe for the Street Division. The purchase would be conducted through an intergovernmental purchasing agreement. The recommended bid is from Case Power and Equipment in the amount of $28,593.50. Mr. Jackson moved.,• seconded by•Mr. Brown, to authorize the purchase of the backhoe from Case. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Rock. Motion carried. Pumps Addition 9 and 10 - Water Treatment Plant Mr. Dave Ford, Director of Public Works, stated that both Mr. Mike Foster, Superintendent of Operations, and Mr. Ed Capasso, Chief Operator, were in the audience to answer any questions regarding the installation of pumps 9 and 10 at the water treatment plant. Mr. Ford informed the Council that the work has been completed and the project has greatly improved control of the system. Public Works recommends that the project be accepted as complete and that staff be authorized to release retainage at the completion of the 30 -day lien period. Mr. Brown so moved, seconded by Mr. Jackson. Vote: Ayes - Jackson, Young, Brown, Lian, Rock, Parrish. Motion carried. There being no further business, the meeting was adjourned at 8:15 p.m.. orge Xriitaian, (fi y Clerk -Treasurer Doyle Geer February 3, 1992 Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mrs. Young, that the minutes of January 21, 1991 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Correspondence/Citizen Hearings There was no correspondence and no citizens present wished to testify on items not on the agenda. Ordinances - Repealing Certain Ordinances Vacating Rights of Way and Ordinance Authorizing Vacation - North Island Boat Mayor Geer stated that these Ordinances would be held over to the February 18th meeting agenda. 1®54 February 3, 1992 - continued Presentation - Big Brothers/Big Sisters of Skagit County Mr. Chris Tobey of the ARIS program, and also a Board Member of Big Brothers/Big Sisters of Skagit County, Inc., announced that there will be a BB/BS office in Anacortes. The office will be open 2$ days a week to provide services for Anacortes families. Mr. Tobey reviewed the statistics with regard to single parent families and the need for supportive relationships for the children from these families. Mr. Toby then introduced Mrs. Joyce LaBerta, Executive Director for BB/BS. Mrs. LaBerta said that considerable effort had been made to meet the strict national requirements for developing a chapter in this County. She also said that during a five week period, seven children from Anacortes have asked to be placed on the waiting list for a Big Brother or Big Sister. Mrs. LaBerta then presented a request for funding assistance in the amount of $16,000. Mrs. LaBerta introduced Mr. Joseph Bowen, President, and Board Members Hal Pullin and Bud Norris. Mr. Bowen stated that while the Board is attempting to develop its own stable source of funding, BB/BS has been approaching the cities for funding assistance. Councilmembers asked about age of eligible children and likelihood of future funding requests. Mayor Geer pointed out the high costs of incarceration/rehabilitation of many at -risk children who do not receive development support. Mr. Bowen introduced Mrs. Jeri Yates, the Anacortes Kiwanis liaison. The Mayor and Council thanked the participants for their presentation. The Mayor said that the decision on this request would be announced at the February 18th Council Meeting. Ordinance - Bond Anticipation Note Mr. George Khtaian, Finance Director, informed the Council that Urban Renewal Bond Anticipation Note will come due on the 22nd of this month. The City will be paying $150,000 toward the $800,000 note and will then revew the note in the amount of $650,000. The Ordinance before Council authorizes the issuance and sale of bond anticipation notes. Mr. Khtaian reviewed the three bids received; Skagit State Bank - 5.00%; Puget Sound Securities - 4.40%; Piper, Jaffray & Hopwood - 3.86%. Mr. Khtaian fielded questions about bond counsel fees and interest paid in previous years. Mr. Terry Christianson, 3302 K Avenue, inquired about the history and advantage of this obligation. Mr. Khtaian reviewed the growth opportunities provided to small industries in the urban renewal area. Mrs. Smith moved, seconded by Mr. Rock, to adopt Ordinance No. 2219 authorizing the issuance and sale of limited tax general obligation bond anticipation notes and authorizing the acceptance of the 3.86% bid by Piper, Jaffray & Hopwood, Inc. of Seattle, Washington. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Resolution - SCCAA Agreement Mr. George Khtaian, Finance Director, presented a Resolution and Memorandum of Agreement between the ,Gity of Anacortes and the Skagit County Community Action Agency. Mr. Khtaian explained that the SCCAA agrees to provide energy assistance, emergency food and shelter and other services to low-income residents of Anacortes. The City, in turn, agrees to reimburse the SCCAA in the amount of $5,400; Mr. Khtaian pointed out that of this $5,400, $2,360 goes to Skagit Rape Relief and Battered Women's Services. Mr. Jackson moved, seconded by Mr. Brown, that Resolution No. 1193 executing the annual agreement between the City and SCCAA be adopted. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Accept Construction/Fire Department Building Sewer Pump Mr. Jim Pemberton, Director of Engineering and Development Services, reviewed the recently completed installation of a sewer lift station at the Police/Fire Department. The contract was awarded to Lee Johnson & Sons and the final cost is $23,000.00. Mr. Pemberton reported that the pump passed a mid-January test. Mr. Brown moved, seconded by Mr. Jackson, that the Council accept the project as complete and that staff be authorized to begin the 30 -day lien period on the retainage held. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Utility Extension Application - Zevely Mr. Jim Pemberton, Director of Engineering and Development Services, presented a request from Mr. Jim Zevely to extend sanitary sewer in the alley between W. 4th and W. 5th just west of Illinois Avenue. Mr. Pemberton noted that five potential building sites would be served by this extension and that Mr. Zevely will be submitting plans and specifications in accordance with City requirements. Mr. Zevely would like to attach a latecomer agreement to this extension and will be submitting a formal application to do so. Mr. Brown moved, seconded by Mr. Llan, that the Zevely utility extension be approved. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. 105 February 3, 1992 - continued Appointments Mayor Geer made the following appointments: Ms. Leslie Carty to the Board of Adjustment, term to expire July 1992, replacing Mrs. Rosemary Young; Mr. Willard Evans reappointed to Housing Authority Board, term to expire December 1996; Mr. Brian Wetcher reappointed to Forest Advisory Board, term to expire November 1996; Mr. Tracy Powell to Forest Advisory Board, term to expire November 1995, replacing Mr. Ted Parrish; Mrs. Kay Starkovich reappointed to Parks & Recreation Advisory Commission, term to -expire October 1996; Mrs. Judy Bosworth to the Library Board, to fill unexpired term of Ralph Scott, term to expire January 1993; Ms. Peggy Voss appointed to Library Board, term to expire January 1997. Executive Session At approximately 8:30 p.m. the Mayor announced that the Council would convene in Executive Session to discuss labor negotiations. At 9:00 p.m. the Council reconvened and without taking any further action, the meeting was adjourned. /ge ian, City erk-Treasurer February 18, 1992 Doy A'0E. Geer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Rock, that the minutes of February 3, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Correspondence Mayor Geer read a letter from the Anacortes Elks Lodge requesting that each City and State declare the week of February 17 - February 23, 1992 as National Patriotism Week. In cooperation and coordination with the local Elks Lodge, the Mayor declared this week National Patriotism Week. Citizen Hearings No citizens present wished to testify on items not on the agenda. Decision - Big Brother/Big Sisters Funding Request Mr. George Khtaian, Finance Director, said that he had been asked to review the $16,000/20 participant funding request made on February 3, 1992 by the Big Brothers/Sisters of Skagit County. Mr. Khtaian reported that due to the various financial controls instituted by the Mayor, the City will have sufficient funds ($5,600) to support the 7 Anacortes children currently enrolled in the program. Mrs. Smith suggested $6,000 as the award amount. Mr. Jackson recommended that the City support this worthwhile program and moved to approved the funding request in the amount of $6,000. Mrs. Smith seconded the motion. Vote: Ayes - Young, Brown, LIan, Smith, Rock, Parrish, Jackson. Motion carried. Ordinances (2) - Repealing Ordinance No. 2166 and Ordinance No. 2164 Mr. Steve Mansfield, City Attorney, presented two Ordinances to Council, both repealing Ordinances previously approved by Council to vacate certain real property and right of way in Anacortes. Mr. Mansfield explained that the petitioners no longer wish to complete the vacations. February 18, 1992 - continued Mr. Mansfield presented the Ordinance #2220, repealing Ordinance #2166, vacating Tract A, Division 5, Skyline. Mr. Brown moved to adopt the Ordinance, seconded by Mrs. Smith. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Mr. Mansfield then presented Ordinance #2221, repealing Ordinance 42164, vacating a portion of 30th Street abutting Block 5, Kellogg & Fords Addition. Mr. Parrish moved to adopt the Ordinance, seconded by Mr. Jackson. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Ordinance - Amending Ordinance 442070 - North Island Boat Mr. Steve Mansfield, City Attorney, presented an Ordinance amending Ordinance 442070. Ordinance 442070 authorizes the vacation of property lying between 18th and 19th Streets at R Avenue. Mr. Mansfield explained that the amendment is necessary to accurately describe an easement being retained by the City. Mr. Brown moved, seconded by Mr. Rock, to adopt Ordinance #2222. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Ordinance - Authorizing Placement of a Stop Sign Mr. Steve Mansfield, City Attorney, introduced an Ordinance entitled, "An Ordinance of the City of Anacortes Authorizing the City of Anacortes Traffic Engineer to Provide for Placement of a Stop Sign at the Intersection of Ferry Terminal Road and Oakes Avenue." Mr. Mansfield explained that the appropriate RCW "requires that the recent installation of a stop sign at the Ferry Terminal landing must be authorized by Ordinance. Mrs. Young reported that she had received 17 phone calls, mostly from ferry system and custom employees, protesting the longer unloading times caused by the stop sign. Mayor Geer also reported that he had received favorable comments from west end residents. Mr. Jackson moved, seconded by Mr. Brown, that the Ordinance by adopted and given Ordinance No. 2223. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Adopting Personnel Policies and Procedures Mayor Geer presented a Resolution that would adopt the City of Anacortes Personnel Policies and Procedures previously reviewed by Council in study session. Mrs. Smith moved, seconded by Mrs. Young, that a Resolution entitled "A Resolution Repealing Resolution No. 571 and Adopting New City of Anacortes Personnel Policies and Procedures" be adopted and given Resolution No. 1194. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Ordinance - Water Rates Mr. George Khtaian, Finance Director, reviewed the water rate committee meeting process. Mr. Khtaian then introduced Mr. Bob Wubbena of Economic & Engineering Services, Inc. Mr. Wubbena presented a memo entitled "Summary of Findings & Recommendations by the Citizen's Advisory Committee for the City of Anacortes 1992 Water Rate Study". Mr. Wubbena further discussed the Committee's attention to four policy issues: 1. elevation surcharges; 2. outside City limits surcharge; 3. inclusion of water within the meter charge, and 4. summer discount. Mr. Wubbena then reviewed the recommendations made by the Committee and the impact those recommendations would have on rates. Mr. Wubbena then discussed the current mdthod of calculating the industrial and wholesale costs and the recommendation to collect the necessary data during 1992 to determine proper cost sharing, and revise the industrial and wholesale rates during contractual negotiations for 1993. Mr. Jackson further questioned current cost sharing methodology. Mr. Brown discussed extending 1992 contracts until additional data can be compiled. Mr. Rock reviewed the cost increase to residential ratepayers. Mr. Malcolm Lorente, 3820 W. 4th, expressed his view of the committee report and recommended that a new committee or Board of Trustees be formed. Mr. Parrish concurred with the consultant's report and recommendation. Mr. Terry Christiansen, 3302 K Avenue, recommended revision of rate structure and the forming of a board of water commissioners. Mr. Byron Sneva, 808 37th St., discussed the rate study approach versus the debt structure and operating program unique to Anacortes. Mr. Dick Dildine, 1211 6th St., expressed opposition to rate study conclusions. The Council requested information from the City Attorney regarding the extension of contractual negotiations. After discussion, Mr. Brown moved, seconded by Mrs. Smith, that the Water Rate Ordinance be placed on the March 2, 1992 agenda. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. 105x" February 18, 1992 - continued Ordinance - Sewer Rates Mr. Bob Wubbena, EES, reviewed the proposed sewer ordinance amendment before Council. Mr. Wubbena discussed the cubic foot "cap" structure and average winter water use calculations. Mr. Rock asked for a residential account comparison of new rates versus old. Mrs. Susan Carlisle, 2607 Highland Drive, pointed out that many customers are out of town during winter use months. Mrs. Smith moved, seconded by Mr. Brown, that an Ordinance entitled "An Ordinance Amending Section 1 of Ordinance No. 2155 Passed and Approved on the 4th day of September, 1990, and Constituting Code Section 13.09.020 of the Official Code" be adopted and given Ordinance No. 2224. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Mayor Geer thanked members of Boy Scout Troop #81 for attending this meeting. There being no further business, the meeting was adjourned at 9:45 p.m. Geo Khta- n, Citi L rk-Treasurer March 2, 1992 4_,V,k Z. AJ, Doyl Geer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Tom Lian, Helen Smith, Bud Rock. Absent: Ken Brown. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Lian, that the minutes of February 18, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Lian, Smith, Rock, Parrish. Motion carried. Correspondence Mayor Geer then read a letter from Matthew Brown, 1715 10th St. Mr. Brown, a member of Boy Scout Troup 481, spoke out against the development of a 32nd Street extension to the west end. Citizen Hearings Mr. Noel Hancock, 4800 Oakes Avenue, addressed the Council with a request for a letter of support to encourage Amtrak to establish bus connections from northwest towns to the King Street Railroad station in Seattle. Mr. Hancock explained that this would be a service for train -ticketed passengers only. After discussion, the Council and Mayor endorsed the idea of forwarding a letter to Amtrak supporting this extended service. Ordinance - Water Rates Mr. George Khtaian, Finance Director, reviewed the February 18th Council Meeting discussion on the proposed water rates. Mr. Khtaian also discussed the compilation of necessary data that would allow for computation of true capital charges. Mr. Jackson commended the Water Rate Citizens Committee for its recommended proposals and investigative effort. Mr. Rock approved of the approach taken for the rate increase, but he did not want to eliminate the summer discount rate. Mr. Dick Dildine approached the Council from the audience with copies of a rate comparison study. After discussion, Mrs. Smith moved, seconded by Mr. Parrish, that an Ordinance providing rates to be charged for the furnishing and sale of water by the City of Anacortes be adopted and given Ordinance No. 2225. Vote: Ayes - Young, Lian, Smith, Parrish, Jackson. No - Rock. Motion carried. Mr. Parrish asked if the City would be moving forward in establishing a water rate board. Mayor Geer answered in the affirmative. �15 March 2, 1992 - continued Mayor Geer read a Proclamation proclaiming March as American Red Cross Month. The Proclamation detailed the many humanitarian services provided by American Red Cross volunteers. Resolution - Addendum - Teamsters Contract Mr. Ian Munce, Planning Director, presented a Resolution to Council that would amend the Teamsters Contract with regard to wages paid for attending school or short courses on regularly scheduled days off. Mr. Jackson moved, seconded by Mr. Lian, to adopt Resolution No. 1195, approving an addendum to the Teamsters Local No. 788 Contract. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Agreement - Organize the Skagit -Island Regional Transportation Planning Organization Mayor Geer presented a Resolution by the Cities and Towns of Skagit County and Island County that would establish the Skagit County -Island County Regional Transportation Planning Organization (RTPO). The Planning Director explained that policy direction will still come from the Mayors and Commissioners; however, the Washington State Department of Transportation shall be designated as the lead agency for the coordination of the RTPO. Mrs. Smith moved, seconded by Mr., -Jackson, that the City of Anacortes enter into a new agreement designating WSDOT as the lead agency for the Skagit/Island County RTPO. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Lian. Motion carried. Mayor Geer announced that there will be a Study Session on March 9, 1992 to discuss detention pond liability. Executive Session At approximately 8:15 p.m. the Mayor announced that the Council would convene in Executive Session to discuss labor negotiations and urban renewal. At 9:00 p.m. the Council reconvened and without taking any further action, the meeting was adjourned. X� I . ge Kheaian, City -Clerk -Treasurer March 16, 1992 .�� . i Do E. Geer, ayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mrs. Young, that the minutes of March 2, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. Larry Ashby, representing the Region 4 Tourism Board, explained that the State Tourism Division has cut its budget to the degree that the regional program will not be funded in 1993. Mr. Ashby explained that four Region - 4 counties, Skagit, Whatcom, Island and Snohomish, are attempting to raise the funds necessary to continue the united -County goals to provide services to the travel industry. The Tourism Board, funded through June 30th of this year, will be going to cities and Counties in all four counties to request financial support; the City of Anacortes was presented with a request for $2,000 to be paid only if every County participates. Mr. Ashby explained that, in the future, the State Tourism Division will only review/fund project specific requests. Mayor Geer and Councilmembers agreed to consider the request. 1059 March 16, 1992 - continued Mrs. Billie Keck, 1519 M Avenue, asked if the City will provide a new composting site. Mayor Geer explained that City staff is working on the selection of a new site. Street Closure - Maritime Festival Mr. Jim Pemberton, Director of Engineering Services, presented a request from the Chamber of Commerce to close 9th Street between "Q" and "R" Avenues and "R" between 6th and 9th Streets for the May 16th and 17th Maritime Festival. Mr. Pemberton said that the Traffic Safety Committee has reviewed the request and recommends that one lane be left open on 9th Street for emergency access to the north end of the Cap Sante basin. The Committee also requested that the Maritime Festival provide the barricades and appropriate signs for the detour routes. Mr. Brown moved, seconded by Mr. Jackson, to approve the street closures. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Surplus Refuse Containers Mr. Dave Ford, Director of Public Works, presented a request to surplus 29"' refuse containers from the equipment inventory. Mr. Ford explained that these containers are no longer usable or safe to pick up solid waste. If Council approves the surplus, the containers can then be recycled. Mrs. Smith moved, seconded by Mr: Rock, to surplus the 29 refuse containers. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Ordinance - Real Estate Excise Tax Proceeds Amendment Mr. Ian Munce, Planning Director, reviewed the City's two separate State- ,. authorized J of 1% Real Estate Excise Taxes. The first tax, implemented several years ago, earmarked funds to be applied to the sewer treatment plant. Mr. Munce explained that two years ago, pursuant to the Growth Management Act, the City imposed the second $ of 1% tax. However, recent legislation prohibits the second J of 1% tax to be used for public safety facilities, although the first k can be used for this. Mr. Munce went on to explain that Mayor Geer contacted the Chair of the Local Government Committee and an agreement was reached whereby cities will have a one month window of opportunity to earmark the distribution of tax proceeds. In support of this amendment, Mr. Brown moved, seconded by Mr. Jackson, that an Ordinance entitled, "An Ordinance Amending Section 4 of Ordinance 2011 Providing for Use of Tax Proceeds from an Excise Tax on the Sale of Real Estate" be adopted and given Ordinance No. 2226. Note: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Ordinance - Sanitation Rates Mr. George Khtaian, Finance Director, explained that the sanitation rate Ordinance before Council is based on a revenue requirement approach - not a cost of service study. Mr. Khtaian cited 0 & M increases, higher incineration rates and the recycling program as rate increase factors. Mr. Dave Ford, Director of Public Works, emphasized that the recycling rates are built in to the sanitation rate and that the new fee structure will be subject to a review after the recycling/pickup procedures are implemented. Mr. Ford said his department will also be reviewing a pre -paid tag/bag procedure for extra garbage. Mr. Jim Pemberton, Director of Engineering Services, reviewed potential rate scenarios based on varying percentages of ratepayes opting for the mini -can rate. Mr. Brown moved, seconded by Mr. Parrish that the $8.00 mini can and $14.50 single can rate be adopted and that the Ordinance setting fees for pickup of residential and commercial refuse and yard waste be adopted and given Ordinance No. 2227. Vote: Ayes - Smith, Rock, Parrish, Jackson, Jackson, Young, Brown, Lian. Motion carried. Ordinance - Anti -Scavenging Mr. Dave Ford, Director of Public Works, presented an Ordinance that would prohibit anyone not contracted to do so from removing recyclable materials from residential containers and from approved collection points. Mr. Lian pointed out that the proposed Ordinance includes references to commercial collection points/establishments. With all references to commercial collection deleted, Mrs. Smith moved that an Ordinance entitled "An Ordinance Prohibiting the Removal of Recyclable Materials from Residential Collection Points by Other than an Authorized Contractor" be adopted and given Ordinance No. 2228. Mr. Rock seconded the motion. Vote: Ayes - Rock, Parrish,: Jackson, Young, Brown, Lian, Smith. Motion carried. 1060 March 16, 1992 - continued Development Ventures Marina Project Mr. Ian Munce, Planning Director, presented an agreement between the -City of Anacortes and Development Ventures, Inc. that would provide further written assurances regarding future renewals on their existing lease. Mr. Munce explained that the City leases the urban renewal area tidelands from DNR and in turn subleases the subject property to Development Ventures, Inc. DVI is moving ahead with the construction of the 50 -slip marina on this property and potential purchasers are looking for future renewal stability that this agreement would provide. Mr. Brown moved, seconded -by -Mr. Jackson, to execute the agreement. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Adopting Americans with Disabilities Act (ADA) Grievance Procedure Mr. Ian Munce, Personnel Director, presented a Resolution that would - officially adopt a Grievance Procedure regarding the (ADA) Americans with Disabilities Act. Mr. Munce said that this Grievance Procedure.,:;,if.approved,:, would be incorporated into the City's Administrative Policy and Procedure manual. Mr. Parrish inquired about the makeup of the ADA Compliance Committee. Mr. Jackson moved, seconded by Mr. Rock, that the Resolution be adopted and given Resolution No. 1196. Vote: Ayes - Jackson, Young, Brown,. Lian, Smith, Rock, Parrish. Motion carried. Public Hearing - Annexation of Allan Island Mayor Geer opened the Public Hearing to review and take comments on a proposal to accept a Petition to annex Allan Island into the City of Anacortes. The first speaker was the proponent, Mr. Christopher Bach of Allan Island and 1900 Skyline Way. Mr. Bach reviewed the Planning Commission hearings and vote on February 26, 1992 to recommend that an,application be accepted. Mrs. Jeanne Robinette, consultant for the Bachs, reviewed the following issues/concerns raised at the Planning Commission level: tax revenue generated versus costs; stnad-alone community providing necessary services; clarification of City's obligation to provide future utilities; City or County control of inevitable development; compliance with the Growth Management Act and the City's regulatory capability in shaping the island development. Mrs. Robinette then introduced Mr. Les Killingsworth, Datum Pacific, Inc., consulting engineer for the Bachs. Mr. Killingsworth explained, that his engineering specialty is innovative and alternative wastewater systems in environmentally sensitive locales. Mr. Killingsworth discussed suitability of golf courses for re -use of wastewater. Mayor Geer then called for public comments. The following- citizens spoke in favor of accepting an annexation petition (detailed comments are on tape and filed at City Hall). Forrest Miller, 5918 Sunset Drive; Jack Greenwald, 4911 Croatian Way; Richard Sands, 4817 Yorkshire Drive; Brian Wetcher, 814 26th St., Paul Murphy, 1120 Longview; John Prosser, 2615 D Avenue. Mr. -Bill. Carlisle, 2607 Highland Dr., a Planning Commission member, stated that the issue at hand was should the City or should the County control development on Allan Island. The following citizens spoke against accepting an annexation petition. Margaret Yeoman, 1620 11th St.; H.M. Yeoman, 1620 11th St.; Charles Keck, 1519 M Avenue; Malcolm Lorente, 3820 W. 4th St.; Alberta Finley, 5105 Kingsway; Ben Maticich, 4106 R Ave.; Chuck Williams, 2014 I Ave.; Hal Dahl, 618 St. Mary's Drive, Dick Dildine, 1211 6th St.; Ross Barnes, 104 Harbor Lane. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Parrish asked to clarify the purpose of this night's public hearing. Mr. Munce, Planning Director, responded that the City's past annexation experience has illuminated the need for collecting a wider jange of, data and citizen input to review the merits of any petition, both pro and con, --before a detailed annexation aggreement is finalized. These hearings on the Allan Island annexation were designed to give the decision makers a .broad perspective on issues. Mr. Parrish expressed concern that the Allan Island hearings were out of order. Mr. Steve Mansfield, City Attorney, pointed out that although the City is using the Public Hearing process, annexation is essentially a legislative decision to be made by City Council. Mrs_. .-Smith asked if Mr. Bach had any responses to specific issues raised. Mr.,Bach discussed the cost of homes, financial benefit to the City, street impact. 106 March 16, 1992 - continued Mrs. Young asked Mr. Bach if he had approached the County and might he sell the project/island before project completion. Mr. Bach answered in the affirmative to both questions. Mr. Steve Mansfield, City Attorney, in response to a question from Mr. Parrish, explained that if the property is annexed, City development permits would need to be obtained and at this point most restrictions would come into play, and that covenants and restrictions would run with the land regardless of ownership. On a question from Mr. Munce recommended that a one acre minimum zoning restriction be placed on any Allan Island development proposal. On a question from Mr. Parrish, Mr. Dave Ford, Public Works Director, said that he would not anticipate a negative impact on the water system by the addition of Allan Island services. Mayor Geer inquired about the need for school system transportation. Mr. Bach said that the island would be served by a private ferry. After further discussion from the Councilmembers, Mrs. Smith moved, seconded by Mr. Jackson, to accept an Allen Island Annexation Petition. Vote: Ayes - Brown, Lian, Smith, Jackson. No - Young, Rock, Parrish. Motion carried. Mayor Geer thanked all participants. At approximately 11:00 p.m., the Mayor announced that the meeting would be continued to March 19, 1992 at 7:30 p.m. for the purpose of holding an Executive Session regarding union negotiations. March 19, 1992 Pursuant to the Public Notice, this Executive Session began at 7:30 p.m., continued for the scheduled two hours, and the continued Council Meeting was adjourned with no further action taken. April 6, 1992 City Clerk -Treasurer Doyle Geer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting_ Mr. Brown moved, seconded by Mr. Rock, that the minutes of March 16, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown Lian, Smith, Rock, Parrish. Motion carried. Correspondence Mayor Geer read a letter addressed to the Anacortes Fire Department from Mr. Nelson C. Bliven. Mr. and Mrs. Bliven were involved in an automobile accident in March and were assisted on the scene by Fire Department personnel. The Blivens expressed their deep appreciation for the care and technical support they received. Mayor Geer also commended the Fire Department. Citizen Hearings No citizens present wished to testify on items not on the agenda. Madrona Funding Request Ms. Mary Leone, representing Madrona, A Curriculum for the Arts, presented a request to the Council for funding assistance. Ms. Leone explained that Madrona is a group of community volunteers dedicated to the promotion of the arts, with a special emphasis on education. Mrs. Leone described the 1062 April 6, 1992 - continued workshops and artwalks sponsored by Madrona. Mrs. Bette Richardson reviewed the --Madrona budget. Mrs. Fayrenne Parrish,_ 22'15• :41.s.t St:, discussed the estimated community revenue generated by the workshops. Mrs. Steve Mansfield, City Attorney, explained that the 2% hotel/motel tax fund can only be used for certain enumerated purposes in the -statute, for example, capital improvements or the publishing of materials to promote tourism. Mayor Geer said that the request would be reviewed and brought back before Council. Compost Site Mayor Geer announced that the compost site, 38th St. and H Ave., will be open on Wednesdays, 6-8 p.m. and on Saturdays, 9 a.m. - 3 p.m. until the end of September. Public Hearing - Block Grant Mayor Geer opened the Public Hearing on a Community Development and planning -only Housing Block Grant. Mayor Geer introduced Ms. Robin Sherman who then reported the results from a March 26, 1992 community meeting held to review a wide range of community development issues and to identify priorities for programs and projects. After discussion, the meeting participants determined that a community center, housing both.a senior center and a Head Start program could satisfy the. -City's public facility and social service needs. The following citizens spoke to the need for such a facility in Anacortes: Mr. Lee Reagan, 4302 Glasgow Way, Human Resource Supervisor for Texaco Refining & Marketing, Inc. and Advisory Board member; Mr. Brian Shortt, Executive Director for the Port of Anacortes and Advisory Board member; Mr. Bob Alberstadt, Human Resource Manager, Shell Oilr.Company-Ref inery-. and Chamber of Commerce representative on the Advisory Board; Mr. Tim.'; Holloran, Director of Senior Services. There was no further comments and the Mayor declared the Public Hearing closed. After discussion, Mr. Jackson moved, seconded by Mr. Rock, that a Resolution entitled "For Jurisdictions Agreeing to Submit a Citizen Participation/Community Development and Housing Plan as a Result of the Proposed CDBG Planning - Only Grant" be adopted and given Resolution No. 1197. Vote: Ayes - Y oung, Brown, Lian, Smith, Rock, Parrish. Motion carried. Water Extension Application - Rossner Mr. Jim Pemberton, Director of Engineering Services, presented a request by Mr. Otto Rossner to extend an 8" waterline south of the City limits on County road Mountain View Lane. Mr. Pemberton discussed the complexity and expense to the applicant of extending with waterline. Mrs. Smith moved, seconded by Mr. Rock to approve the extension subject to the SEPA review process. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. _-Public Hearing - Preliminary Plat - Kingsview Terrace Mayor Geer opened the Public Hearing on a preliminary plat application submitted by the Christenson Brothers to develop a 20 -lot subdivision located on 6 acres east of the Anacortes Airport. Mayor Geer pointed out that the Council had received copies of all application materials, Findings of Fact and Conclusions and minutes adopted by the Planning Commission. The Planning Commission recommended approval subject to 14 conditions outlined in the Findings of Fact. Mr. John Prosser, 2615 D Avenue, representing the applicants, discussed other Christenson Brothers development projects, the deletion of one lot for retention/ drainage purposes, deeding of portions of the project area to the Skyline Beach Club for maintenance, and other project details. There were no further comments from the audience and the Mayor declared the Public Hearing closed. After discussion, Mrs. Smith moved, seconded by Mr. Brown, to approve the Kingsview Terrace Preliminary Plat application and to adopt the Findings of Fact and Conclusions of Law. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Public Hearing - Conditional Use - Private Street as Access - 32nd and H Avenue Fernando Mayor Geer opened the Public Hearing for a Conditional Use application submitted by Mr. and Mrs. David Fernando to use the "H" Avenue right of way as access to one building site without developing "H" Avenue to full City standards. Again, Mayor Geer pointed out that the Council had received all application materials and correspondence on this matter 106? April 6, 1992 - continued together with Planning Commission recommendations and meeting minutes. The Planning Commission voted to recommend approval subject to four conditions. The proceedings are on tape and filed at City Hall. The applicant, Mrs. Debra Fernando, spoke first explaining that she and her husband would comply with the conditions recommended by the Planning Commission; would not oppose and LID for any future development of 31st Street, would repair any damage to "H" Avenue during construction and would share equally with the other two homeowners using "H" Avenue in any maintenance of the road. Mrs. Betty Hicks, 3113 H Avenue, stating that her home was the original residence now being served by the "H" Avenue driveway, spoke against approval stating that the access is a replacement driveway only, is too narrow for additional traffic and that the application process be delayed or denied. Mr. George Mehler, 1820 32nd St., spoke for denial of the application, suggesting the development of 31st as access. Mrs. Kathy Burke, 3102 I Avenue, spoke against approval expressing safety concerns. Mr. Richard Flickinger, 3119 H Avenue, the second resident using the "H" Avenue driveway, spoke against approval due to increased traffic hazards. Mr. Flickinger said that he had a petition from local residents. There were no further comments from the audience and the Mayor declared the Public Hearing closed. On a question from Mrs. Smith, Mr. Steve Mansfield, City Attorney, explained that "H" Avenue is dedicated right of way and as such the owners of a particular parcel of property have a right to use that as access; the issue before Council is whether the owner has a right to build a structure without having access on an improved public street, thereby requiring a conditional use permit. Mr. Pemberton, Director of Engineering Services, explained that the driveway was moved to the "H" Avenue right of way during the 32nd Street development project because the new street alignment increased the slope of the old driveway making it unusable. After further questions and discussion, Mrs. Smith, citing safety concerns, moved to deny the conditional use permit. Mr. Lian seconded the motion. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Public Hearings - Conditional Use Permit (2) - Anacortes School District Sports Complex and Wetland Encroachment Mayor Geer opened both Public Hearings on two Conditional Use applications submitted by the School district to (1) expand the high school facility (athletic fields) and (2) to encroach on 1.5 acres of wetland to be offset with 3 acres of created wetland area. Mayor Geer again pointed out that the Council had received all applecation exhibits, minutes and minutes of Planning Commission hearings. Mayor Geer read from a March 27, 1992 memo from the Planning Director which states, in part, "The school district's submission on this wetland mitigation establishes a model for other applicants and one that I expect we will refer to again and again as an example of what can be done with some detailed analysis and thoughtful mitigation." The Planning Commission voted to approve both conditional use applications subject to eleven conditions. The proceedings are on tape and filed at City Hall. Mrs. Sharon Hill, School Superintendent, reviewed the background work done to develop the proposal; Mrs. Hill pointed out that the proposed project allows the district to move the track facility (already built into the bond issue) at a reduction in costs due to volunteer labor and earth moving. Mrs. Hill further assured the Council that the district would address the drainage issue and that the Planning Commission conditions would be complied with. Mr. Dick Threet, 2801 17th St., stating that he has previously been before the City to discuss the drainage issue at Volunteer Park. Mr. Threet again discussed geotechnical information, wetlands drainage and the removal of peat. Mr. Ross Barnes, 104 Harbor Lane, stated that the wetland information submitted was insufficient and recommended continuing the hearings until more detailed surveys and technical reports regarding the mitigation area are submitted and can be reviewed by the public. Mr. Gary Wargo of the School District reviewed the Corps Permit progress and reassured the Council that all pertinent Ordinances would be adhered to. Mrs. Hill spoke again, reaffirming the School District's determination to correctly develop this project. There were no further comments and the Mayor declared the Public Hearings closed. Councilmembers discussed the benefits to be derived from the project, but also expressed concern that the construction and wetland development be done correctly. Mrs. Smith moved, seconded by Mr. Jackson, to approve both conditional use applications subject to the eleven conditions recommended by the Planning Commission. Vote: Ayes - Rock, Parrish, 1064 April 6, 1992 - continued Jackson, Young, Brown, Lian, Smith. Motion carried. Surplus Property - South of 3911 S Avenue Mr. Jim Pemberton, Director of Engineering Services, presented a request from Mr. Ian Nichol to purchase City property located south of 3911 S Avenue. The City Water Department intends to demolish the abandoned pump station on the property. After discussion, Mr. Jackson moved, seconded by Mr. Lian, to surplus the property and to authorize staff to negotiate a sale price based on an appraisal, with Mr. Ian Nichol. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Surplus Equipment - Refuse Containers Mr. Dave Ford, Director of Public Works, submitted a list of seventy-six refuse containers surplused and hauled away by Skagit Steel for the years 1990 and 1991. Mrs. Smith moved, seconded by Mr. Parrish, to surplus the containers. Vote: Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mayor's Office Remodel Mr. Jim Pemberton, Director of Engineering Services, presented a request to approve completion of a small works roster contract that was let by the Engineering office for remodeling of the Mayor's office. Quantum Construction performed the work. Mr. Brown moved, seconded by Mrs. Smith, to accept the project as complete. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Bid Award 1992 Medic Unit Mayor Geer reviewed the call for bids for a new medic unit. One bid was received from Northwest Emergency Equipment for a total purchase price of $66,150.39, $4,000 below estimated price. Mr. Bill Ross, Assistant Fire Chief, discussed taking delivery of the vehicle at the plant in Florida, and deletion of the performance bond - both options that will save additional funds and revising the bid proposal to total purchase price of $63,045.75. Mr. Jackson moved, seconded by Mr. Brown, to accept the revised bid proposal from Northwest Emergency Equipment. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Completion of Contract - Clarifier Valve Vault Mr. Dave Ford, Director of Public Works, stated that all work on the clarifier valve vault at the water treatment plant has been completed as per specifications. Staff recommends that Council accept this project as complete, beginning a 30 -day lien period at the end of which, if no liens have been filed and releases have been obtained from the State Department of Revenue and State Department of Labor and Industries, the retainage presently held will be released to the contractor. Mr. Rock so moved, seconded by Mr. Jackson. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Wastewater Treatment Plant Outfall Modifications - Acceptance of Contract Mr. Dave Ford, Director of Public Works, informed Council that this matter would be held over; further investigation needs to be made with the contractor regarding materials used on the project. Appointments Mayor Geer announced that Gerald Koegel has been appointed to the Civil Service Commission replacing Mr. Mel Farnsworth. Mayor Geer reviewed Mr. Koegel's many years of service with the City of Anacortes and City of Snoqualmie police departments. Mayor Geer also expressed appreciation for Mr. Mel Farnsworth's participation on the Commission. Mayor Geer announced that this meeting would be continued to April 13, 1992 to hold and Executive Session to discuss labor negotiations. April 13, 1992 The continued meeting of April 6, 1992 was called to order by Mayor Doyle Geer at 7:30 p.m. Councilmen present were: Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. Ian Munce presented information concerning the Skagit County proposed Comprehensive Plan policies. After discussion it was decided that a study April 13, 1992 - continued session would be held on April 21st at 7:00 p.m. in the City Council Chambers for purposes of reviewing those proposed policies. Concern was expressed regarding the failure to include definitions in the proposed policies. Mr. Bob Wubbena presented information concerning the establishment of a public advisory board for the water utility. After discussion, it was agreed that the City Attorney should draft an Ordinance for the next meeting which would provide for seven (7) voting members. A discussion was held concerning a request from the Madrona Arts Council for City of Anacortes funding. It was moved by Jackson and seconded by Smith to deny the request at this time and to review the matter at the next budget planning. Roll call: Ayes - Jackson, Young, Brown, Lian, Smith, Rock. Abstained - Parrish. A short discussion was held regarding the current requirement of mandatory sewer hook-up for those people within 200 feet of a sewer line. It was determined that a study session would be held and staff recommendations would be reviewed in regard to this matter. The Council was advised that a request for reconsideration of their action at the April 6th meeting regarding a conditional use for a private driveway would be made. The City Council then adjourned into executive session to discuss labor negotiations and potential litigation. Upon adjournment from the executive session, the meeting was adjourned. 7 ge K aia , Ci y Clerk -Treasurer April 20, 1992 L'' &, �_, , g � " D6yle 0 Geer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Reverend John Martin offered the invocation. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Lian moved, seconded by Mr. Brown, that the minutes of April 6, 1992 and April 13, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mr. Rock suggested that the minutes list the names of individual speakers. Senior Center Block Grant Consultant In response to a letter from the Anacortes Senior Center, and to questions from the community, Mayor Geer addressed issues regarding the hiring policy toward and performance of Mr. Tom Preston as a grants writer for the City. Mrs. Bette Richardson, 1427 Gibralter Road, representing the Anacortes Senior Center Advisory Board, read an April 16, 1992 letter to the Mayor from Mary Lou Gerber, President of the Board. The letter sharply criticized Mr. Preston's demeanor and lack of professionalism in his capacity as grant writer for a Community Development Housing Block Grant. . If awarded, the grant would be used to construct a community center that would accommodate the senior and head start programs. The letter also questioned the manner of payment to Mr. Preston and recovery of any funds not expended; expressed concern that the Seniors would be penalized for any loss of funds; requested a meeting with the Mayor and the Advisory Board and commended Ms. Robin Sherman for her efforts to carry on with the grant. x.066 April 20, 1992 - continued In response to the letter and to questions from the Council, Mayor Geer accepted full personal responsibility for the hiring of Mr. Preston and for any outstanding monies not recovered from Mr. Preston. The Mayor stated that he had contacted the Community Development office in Olympia and was assured that this incident will in no way affect that Department's objectivity in reviewing the grant application. Answering questions from the Council, the Mayor discussed Mr. Preston's use of a City vehicle, hiring policies and procedures and improving communication between the Council and himself. The Mayor expressed his longstanding and ongoing commitment to the development of a senior center. Mrs. Richardson thanked the Mayor for the position that he had just now taken. Mr. Rock hoped that the issues leading up to this situation could be resolved and suggested that the City Attorney prepare certain Ordinances regarding expenditure curtailment and hiring practices for Council's review and to discuss them on the following evening. Mr. Brown said that although some issues have been resolved, the Council will be continuing to investigate this matter. Mr. Jackson expressed concern that the people of the community would be able to move ahead. Mrs. Young asked the Mayor if there were any additional issues not covered by specific questions from the Council. The Mayor suggested that an in depth review of the personnel policies and procedured recently approved by the Council may provide the controls sought by Council. The Mayor again reviewed his past business association with Mr. Preston, reasons for hiring Mr. Preston and his lack of knowledge of Mr. Preston's past wrongful activities. Correspondence - Proclamations Mayor Geer read a Proclamation proclaiming the week beginning May 1st as Youth Week to honor America's junior citizens "... for their accomplishments and to give fitting recognition of their services to community, state and nation." The Mayor also proclaimed the week of April 20, 1992 as Salvation Army Week. The Salvation Army will be conducting its annual dinner and fundraiser on Wednesday, April 22, 1992. The Mayor announced that a formal Proclamation will be forthcoming. Citizen Hearings Mr. Dick Dildine, 1211 6th St., discussed New Business agenda items (e) Water Utility Advisory Board, and (f) Request for Surplus - old light poles. Mrs. Joyce LaBerta, Executive Director for Big Brothers/Big Sisters reported on the four Anacortes children benefiting from the BB/BS program. Mrs. LaBerta also expressed great appreciation for the support from the Mayor and Council. Mr. Lupe Flores, Program Manager, presented the Mayor and Council with special Big Brothers/Big Sisters tee-shirts. Mr. Vito Ruzich, Hydraulic Fishing Supply and urban renewal property owner, wanted to make sure that he had the opportunity to speak in opposition of Old Business agenda item (b) Sale of Urban Renewal Property to Mr. Ed Jenks. Sale of Urban Renewal Property to Development Ventures - Resolution Mr. Ian Munce, Planning Director, approached the podium to speak on the next two agenda items - the sale of urban renewal property. Using an overhead display, Mr. Munce pointed out the developed parcels and those parcels still for sale in the urban renewal area. Mr. Munce also discussed the revenue generated from the use of the City -owned boatlaunch ramp. The first proposal for discussion before Council is the sale of an additional 9,500 square feet to Development Ventures, Inc. This parcel abuts property to the south already purchased by Development Ventures for the Fidalgo Bay Marina project. The Department of Fisheries now requires that the marina project provide grassy swale stormwater treatment to avoid direct discharge into the bay. The additional 9,500 square feet will provide the area necessary to comply with this requirement. mr. Munce also reported that Mr. Vito Ruzich is not interested in exercising his first right of refusal on this parcel. Mr. Ruzich confirmed this. Mr. Brown moved, seconded by Mr. Rock, that a Resolution entitled "A Resolution Authorizing the Sale of Additional Property to Development Ventures" be adopted and given Resolution No. 1198. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. 1067 April 20, 1992 - continued Sale of Urban Renewal Property to Mr. Ed Jenks - Resolution The Planning Director then discussed the second proposal before Council - the sale of urban renewal property north of the City boat launch ramp together with the leasing of the boat launch ramp to Mr. Ed Jenks, Granite Management Company. Mr. Jenks intends to building a 5 -bay boat building enterprise with office area and float and has applied for a Shoreline Permit to do so. Mr. Munce explained that the Planning Commission would review the design configuration of the project and thoroughly review the boat turn -around issue. Mr. Munce explained that Mr. Vito Ruzich has 30 days to exercise his right of first refusal option on the same terms and conditions as proposed to Mr. Jenks. Mr. Vito Ruzich said he objected to this proposal because the narrow entrance would restrict access to the boat ramp, and that the site wasn't big enough to develop a commercial enterprise. After answering questions from the Council regarding size of boats to be accommodated by the dock, Mr. Munce pointed out that moving forward tonight on the Agreement before Council would give Mr. Ruzich the 30 -day opportunity to purchase the property and would also allow the detailed Planning Commission review to take place. Mr. Jackson moved, seconded by Mr. Parrish, that a Resolution entitled "A Resolution Authorizing Direction and Execution of Certain Real Estate Purchase and Lease Agreements by and between the City of Anacortes and Granite Management Company" be adopted and given Resolution No. 1199. Vote: Ayes - Lian, Smith, Parrish, Jackson. No - Brown, Rock, Young. Motion carried. Completion of Contract - Outfall Modifications Mr. Dave Ford, Director of Public Works, requested that the Council accept as complete the $250,950.15 wastewater treatment plant outfall modifications project. Mr. Mike Foster, Maintenance Superintendent, discussed the testing of flow in the outfall. Mr. Ford reported that the mechanical coupling bolts have been replaced with stainless steel. Mr. Jackson moved, seconded by Mrs. Smith, to accept this project as complete, to start the 30 -day lien period, and to release the retainage to the contractor if no liens are filed against the project and releases have been obtained from the State Department of Revenue and State Department of Labor & Industries. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Deletion of a Condition from Sargent Conditional Use The Planning Director, Mr. Ian Munce, presented a request to delete Condition #5 from the Council -approved street standard modifications to Mr. John Sargent's 9 -lot short plat located at approximately Georgia Avenue and vacated West 5th St. Condition #5 required that homes on Lots 1, 2, 3 and 5 have residential sprinkler systems installed. The Fire Department required the sprinklers because the steep grade of the street could prevent emergency vehicles from using it in inclement weather. The Fire Chief, Cecil Little, reported to the Planning Director that Mr. Sargent has reduced the grade to an acceptable level and that individual sprinkler systems are no longer necessary. Mr. Brown moved, seconded by Mr. Lian, to delete Condition #5. Mote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Public Hearing - Conditional Use - Private Street as Access - Sargent Mayor Geer opened the Public Hearing to review and take comments on a Conditional Use application submitted by Mr. John Sargent to have a 30 fot easement designated as legal access. The easement currently provides practical access to lots 1 and 2 of Mr. Sargent's 9 -lot short plat located at approximately Georgia and vacated West 5th Street. Mr. Ian Munce, Planning Director, reviewed the history of the development of this piece of property. Mr. Munce pointed out that the short plat configuration, approved in November of 1991, shows a 30 -foot strip down a steep hillside to Georgia Place. This strip provided legal access for Lot #1. Mr. Sargent has now returned to the Council to ask permission to designate the easement as both practical and legal access and to transfer the 30 - foot strip back to either Lot 7 or 8. The Planning Commission recommended denial of the Conditional Use. Mr. John Sargent spoke first, reviewing the history of his project and stating that he didn't feel that it would not represent a loss to the City to approve this application. Mayor Geer then read two letters opposing the Conditional Use application; from Daniel Lovejoy, 1817 17th St., and from Harold and Martha Clure, 2705 Clure Way. Mr. Dick Threet, 2801 17th St., showed an overhead of the recorded plat and emphasized that many April 20, 1992 - continued changes have taken place in the road and lot configurations and recommended denial of any further adjustments. Mr. Threet reviewed two of the conditions attached to the street modifications. Mr. Sargent refuted both letters and stated that he had had to make modifications to the short plat due to the complicated terrain. There were no further comments and the Mayor declared the Public Hearing closed. The Council discussed the issue of legal access. Mr. Jackson moved, based on the information before him and the Planning Commission recommendation, to deny the Conditional Use application. Mr. Parrish seconded the motion. Mrs. Smith said she would vote on the merits of the request and would take staff recommendations for approval into consideration. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian. No - Smith. Motion carried. Public Hearing - Subdivision Modification - Cooper Mayor Geer opened the Public Hearing on a request from Mr. Joel Cooper for a modification of the subdivision development standards in order to develop a 9 -lot short plat at approximately 13th Street and D Avenue, north of School District property at Volunteer Park. Mr. Jim Pemberton, Director of Engineering & Development Services, explained that the only request before Council tonight is a modification to the Subdivision Ordinance as it pertains to right-of-way. At one point in the applicant's access from D Avenue he only has a 40' right of way and is required by ordinance to have 50'. Mr. John Leonard, representing the applicant, described the 9 -lot short plat street configuration with the right of way modification, and he also reviewed the negotiations with the School District to obtain additional right of way. Mr. Joel Cooper, the applicant, described the single-family homes he would build if the project is approved. Mr. Cooper stated that the costs to develop the extra -wide street for ball field diagonal parking would be prohibitive. Mr. Bill Fulton, 323 2nd., Snohomish, owner of the property, urged Council to approve the request. The following citizens spoke against approval expressing concern for increased traffic and deterioration of the character of the neighborhood: Mr. Jim Doane, Mrs. Martha Doane, 1816 13th St.; Mr. Mike Hansen, 2007 12th St.; Mr. Maynard Hill, 2003 12th St. There were no further comments and the Mayor declared the Public Hearing closed. After discussion, Mr. Brown moved, seconded by Mr. Jackson, to approve the requested modification to the subdivision development standards. Vote: Ayes - Parrish, Jackson, Young, Brown, Smith, Rock. No - Lian. Motion carried. Resolution - Approving Addendum to Union Contracts Mr. Ian Munce, Personnel Director, presented a Resolution addressing the labor union health and welfare issue separately and in advance of the wage issue for all three bargaining units. The Resolution establishes the City's contribution at $395.00. (Mr. Jackson temporarily left the Council Chambers.) Mrs. Smith moved, seconded by Mr. Brown, that a Resolution entitled "A Resolution Approving an Addendum to the Following Contracts: Police Services Guild, Teamsters Local No. 788 - Municipal/ Sanitation - International Assoc. of Firefighters Local No. 1537" be adopted and given Resolution No. 1200. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Payroll/Claims Vouchers, November, December, 1991; January, February, 1992 Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. As of this date, April 20, 1992, the Council, by unanimous vote, does approve for payment those vouchers included in the above list and further described as follows: November: payroll warrant numbers 23055 through 23394 in the total amount of $392,723.82 and claim warrant numbers 27632, 27710-27986 in the total amount of $1,523,429.14; December: payroll warrant numbers 23395 through 23736 in the total amount of $380,802.01 and claim warrant numbers 27923, 27987-281962 28198-28282, 28284, ..28286, 28288-28334, 28356-28420, 28455-28511 in the total amount of $2,976,285.64; January: payroll warrant numbers 23737 through 24077 in the total amount of $382,807.57 and cliam warrant numbers 288197, 28283, 28283, 28285-28287, 28335-28355, 28421-28454, 28512-28595, 28597-28664 in the total amount of $443,048.09; February: payroll warrant numbers 24103 through 24423 in the total amount of $387,796.99 and claim warrant numbers 28596, 28665-29017, 29010-29067 in the total amount of $1,253,338.03. Mr. Jackson returned to the Council Chambers. April 20, 1992 - continued Ordinance - Water Utility Advisory Board The Council decided to table this item until tomorrow night's continued meeting. Completion Public Works Contract, Sanitary Sewer Sampling Manhole Mr. Dave Ford, Director of Public Works, reported to Council that the installation of ten sanitary sewer sampling manholes is complete. The final cost of the project is $26,955.66. Mrs. Smith moved, seconded by Mrs. young, that the project be accepted as complete. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Surplus Equipment - Old Street Light Poles Mr. Dave Ford, Director of Public Works, said that, since 1976 the City has stored approximately 25 light poles removed during the reconstruction of Commercial Avenue. Staff recommendation is to surplus the poles. Mr. Ford has been in contact with an individual who will remove the poles at his expense. Mr. Jackson moved, seconded by Mr. Lian, to surplus the 25 light poles. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. At approximately 11:15 p.m., the Mayor continued the meeting to Tuesday, April 21, 1992 at 7:30 p.m. Continued Meeting of April 20, 1992 held on April 21, 1992 Members present: Councilmembers Brown, Young, Parrish, Jackson, Smith, and Rock. Absent: Councilmember Lian The Council first turned their consideration to an ordinance establishing a Water Utility Advisory Board for the City of Anacortes. In Section 2, Mr. Rock proposed changing the wording of "two individuals with related interests or skill" to "two individuals at large". Mrs. Smith proposed changing Section 5 to read: "The Committee shall meet regularly after an initial organizational meeting is called by the Mayor." Mr. Rock then moved that the ordinance be adopted with this latter change and assigned No. 2229. The motion was seconded by Mr. Brown. Vote: Ayes - Brown, Young, Parrish, Jackson, Smith, Rock. Motion carried. Mayor Geer proposed to the Council that they establish a committee of three to review a resume on each of the individuals proposed for membership on the Advisory Board. The Mayor proposed that this committee consist of himself and two Councilmembers. Mr. Jackson and Ms. Young volunteered to serve on this committee. The Council concurred with this approach. Mr. Tom Lian joined the Council. Mr. Parrish proposed that the Council receive prior notice of any new positions not authorized in the budget as well as prior notice of hiring and discharge decisions by the Mayor. He added that he would also like to see an ordinance that defined the Mayor's authority to make non - budgeted expenditures; he proposed a milit on such expenditures without Council approval to an amount as $2,000. Mr. Rock then proposed that the Council devote a Study Session next Monday evening to these and other issues. Mr. Rock proposed that at a Study Session next Monday, the Council would receive an update on the budget, a review of hiring policies and procedures that extends to a part-time employees, a discussion of reestablishing Council committees to meet with Department Heads with a view to all concerned keeping more current, and a review of the status of the Fire Hall proposals prior to going out to bid. The Mayor and Council agreed to hold just such a Study Session next Monday, April 27 at 7:30 p.m. With this agreement, the formal part of the agenda was completed and the Council then informally discussed the Growth Management Act and County -City Policies with Planning Director Ian Munce. The meeting adjourned at approximately 9 p.m. a4,�4 re K>&ian, C y Clerk -Treasurer &A -"d A, Doyle 34. Geer, Mayor 1069 1070 May 4, 1992 Mayor Geer called the meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Rock moved, seconded by Mr. Brown, that the minutes of April 20, 1992 be approved and that the minutes of the continued meeting of April 21,,,1992 be approved with the following correction: first paragraph, next 'f'o the last sentence, should read: "Mr. Rock then moved that the ordinance be adopted with the latter change and assigned No. 2229." Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mayor Geer asked that Ordinance No. 2229 be corrected to reflect this change. Correspondence Mayor Geer read a letter from our Sister City, Lomonosov, Soviet Union, to the citizens of Anacortes. The letter invited the people of Anacortes to share in the centuries-old culture, art and music of the people of Lomonosov. With great warmth, the letter extended the hand of friendship and hope to all. Citizen Hearings Skyline Encroachment Mr. Dick Sands, 4817 Yorkshire Drive, approached Council with a request for a Quit Claim Deed to correct an Anaco Beach Road right-of-way encroachment on Lot 74, Division 5, Skyline. Mr. _Sands explained that the sale of this lot has been adversely affected by this encroachment. Mr. Jim Pemberton, Director of Engineering Services, explained that, in some areas, the Skyline plat encroaches into the old 60 -foot Anaco Beach Road right of way. He stated that previously, in two instances, the Council has quit -claimed a portion of the old Anaco Beach right of way. Mr. Pemberton reported that over the years, negotiations with the developer to correct the alignment of the road have not been successful. In answer to a question from the Council the City Attorney, Mr. Steve Mansfield, explained that the City cannot convey property it owns by accepting a plat; title can be relinquished through quit claim or vacation. After discussion, Mr. Brown moved, seconded by Mrs. Smith, that the City correct the encroachment on Lot 74 in Skyline through Quit Claim Deed. Vote: Ayes - Brown, Smith, Rock. No - Young, Lian, Parrish, Jackson. Motion failed. Mr. Dick Dildine, 1211 6th St., asked about the location of the utilities along Anaco Beach Road. Public Opinion Mr. Marion Peck, 916 34th St., former Councilmember, expressed his strong and total support of the job performance and action taken to date by Mayor Geer. In expressing his viewpoint on the recent controversy surrounding the Community Center block grant and grantswriter Mr. Tom Preston, Mr. Malcolm Lorente, 3820 W. 4th St. support the efforts made by Mayor Geer to bring about the securing of a new facility for the Senior Center. Mr. Lorente strongly suggested that the repsonsibility for a work environment allowing Mr. Preston to be hired and function in a questionable manner could be shared by the Council, City Attorney and Finance Director. Mr. George Khtaian, Finance Director, refuted Mr. Lorente's suggestion that budget amendments were handled incorrectly. Street Closure Mr. Jim Pemberton, Director of Engineering Services, presented a request for a May 17, 1992 street closure, blocking 10th Street from Commercial to "Q" Avenue. The street closure would be to accommodate the D.A.R.E. car show. Both the Police Chief and Fire Chief werd in the audience and both stated they had no objections to the closure. Mr. Smith moved, seconded by Mr. Lian, that the street closure be approved. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Engineering Contracts Mr. John Reed, 4912 Heather Drive, expressed concern that not all of the alternatives are explored when the City contracts for outside engineering assistance. Mr. Reed specifically discussed the number of contracts between the City and EES to perform engineering support work for the 1071_ May 4, 1992 - continued development of the secondary sewer treatment plant and for the development of a Sewer Comprehensive Plan. Mr. Pemberton pointed out that the draft Sewer Comprehensive Plan prepared by EES will be before Council in a public hearing setting; The Planning Director added that the Planning Commission will be conducting a detailed review of the plan on May 13th. Schedule a Public Hearing on 37th Street "Downzone" Mr. Ian Munce, Planning Director, suggested that a separate evening be set aside for the 37th Street downzone public hearing. After discussion, the Council set the hearing date for Thursday, May 28, 1992 at 7:30 p.m. Contract Amendment - R.W. Beck/Stormwater Quality Management Plan..'. Mr. Jim Pemberton, Director of Engineering Services, presented a request to amend the contract between the City and R.W. Beck to provide a stormwater quality management plan. The amendment to modify the water quality monitoring program is necessary to comply with DOE guidelines. The amendment also provides for public forums to help identify community needs and solutions. Mr. Lian moved, seconded by Mrs. Smith, to approve the contract amendment. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Resolution - Skagit County Moderate Risk Hazardous Waste Program Mr. Jim Pemberton, Director of Engineering Services, presented a Resolution to Council that would adopt the Skagit County Moderate Risk Hazardous Waste Management Plan by the City of Anacortes. This state -mandated plan will bring the County and local jurisdictions into compliance with legislation passed to control non-regulated hazardous waste. The County plan emphasizes public education, waste reduction, recycling, waste treatment, storage/ disposal programs and facilities. The effort is to protect wast streams, bodies of water and stormsewer systems. Mr. Pemberton further stated that the plan contains three alternatives for implementation based on funding. After discussion, Mr. Parrish moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution no. 1201. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Approval of Contract - CH2M Hill - Demolition of Old Sewer Treatment Plant Mr. Dave Ford, Director of Public Works, presented a recommendation to contract with CH2M Hill to demolish the old wastewater treatment plant at 3rd Street and "R" Avenue. Mr. Ford pointed out that the demolition is required by arrangements made between the City of Anacortes and the Port of Anacortes, owner of the site. The cost of the contract is not to exceed $21,854. CH2M Hill will provide demolition and disposal plans and specifications, bidding documents and construction contract to bid and complete the work. Mr. Brown asked if the City has negotiated with the Port to retain this property should the need arise in the future for a stormwater treatment site. Mr. Ford said that due to the volume and number of discharge points, upstream measures and on-site treatment would be more cost-effective. Mr. Jackson inquired about disposal of sludge at the old site. Council and staff also discussed building materials containing asbestos. Mr. Jackson moved, seconded by Mr. Parrish, to approve the Contract with CH2M Hill to demolish the old wastewater treatment plant. Vote: Ayes - Parrish, Jackson, Lian. No - Rock, Young, Brown, Smith. Motion failed. Council requested that staff meet with Port of Anacortes to discuss the future use of the site and to place this matter on the next meeting's agenda. Appoint Members to Grievance Committee for A.D.A. Mayor Geer appointed the following citizens to the A.D.A. Grievance Committee: Frances Lunsford, Marion Peck, private sector; Charlie Parkhurst, disabled community; Ken Moore, public education; Wayne Ramerman, medical profession; Rosemary Young, elected body. Revision to Administrative Policies & Procedures Mr. Ian Munce, Personnel Director, introduced revisions to the administrative policies and procedures prepared by Mrs. Sue Koegel, Personnel Coordinator. Mr. Munce reviewed each of the changes 'and discussed, in more detail, wirtten reprimands, the filing of medical data, and hiring decisions. On a question from Mr. Lian, Mr.-Munce:reviewed labor negotiations with regard to acceptance of these policies. Mr. Jackson moved, seconded by Mr. Rock, to adopt the revisions to the Administrative Policies and Procedures. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. 1072 May 4, 1992 - continued Ordinance - 1992 Budget Amendments Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would amend the Budget by approving expenditures not anticipated at the adoption of the 1992 budget. Mr. Khtaian reviewed each of the expenditures in the following funds: general, police substance abuse, senior center financing, water fund, storm drainage fund and equipment rental. Department Heads were in the audience to answer questions from Council. Mr. Rock questioned the necessity for purchasing two pool cars. Mr. Parrish suggested that prior to future budget amendment that Council review the individual budget expenditures with staff. Mrs. Smith moved, seconded by Mr. Jackson, that the Ordinance amending the 1992 Budget be adopted and given Ordinance No. 2230. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Surplus of Garbage Truck Mr. Doug Terry, maintenance Superintendent, reviewed that in the 1992 budget Council had approved the purchase of a replacement vehicle for sanitation truck #504. Superior Refuse, Yakima, has offer the City $9,000 for truck #504. Mr. Jackson moved, seconded by Mrs. Young, to surplus truck #504 and approve the sale of the vehicle to Superior Refuse. Vote: Ayes - Young, Brown, LIan, Smith, Rock, Parrish, Jackson. Motion carried. Mayor Pro -Tem Mrs. Smith moved, seconded by Mr. Jackson, to elect Mr. Ken Brown as Mayor Pro -Tem. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Abstain - Brown. Motion carried. Executive Session Ap approximately 10:15 p.m. Mayor Geer announced that the Council would convene in Executive Session to discuss labor negotiations. At 10:45 p.m. the Council reconvened and without taking any further action the meeting was adjourned. G7 Kht an,Cit Clerk -Treasurer May 18, 1992 A",- D6y1 . Geer, ayor Mayor Geer called the meeting to order, followed by the Pledge of Allegiance to the Flag. Invocation was offered by Captain Clinton Steele. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Correspondence There was no correspondence. Citizen Hearings Mr. Mike Hennessey, President of Vietnam Veterans of American Local Chapter 382, invited the Mayor and Council to attend the dedication of the Anacortes Vietnam Veterans Memorial at Grandview Cemetery. The ceremony will be at the cemetery on Memorial Day, May 25th at 4:00 p.m. Mr. Hennessey expressed special thanks to the City Parks Department, Quantum Construction and the Brassworks for their efforts in completing the memorial. Mr. Hennessey pointed out that Senator Leo Thorsness, winner of the Congressional Medal of Honor, will be the keynote speaker. Approval of Contract - CH2M Hill Demolition of Old Sewer Treatment Plant Mr. Dave Ford, Director of Public Works, reviewed the detailed discussions held with staff, with Council and with the Port of Anacortes regarding the demolition and removal of the old sewer treatment plant. Public Works recommends contracting with CH2M Hill to provide plans, specifications and an estimate for the demolition project for the following reasons: CH2M Hill is currently under contract with the City for the design and construction engineering for the new secondary wastewater treatment plant; this contract includes line items for projects not eligible for grant funding, for example, the demolition of the old plant; CH2M Hill has extensive knowledge of City processes and experience with regard to this type of demolition and would be prepared to deal with any potential 1073 May 18, 1992 - continued hazardous materials that might be located at the plant site. The cost of the demolition contract is not to exceed $21,854. Mr. Ford explained the copying, distribution and bid preparation would be done by staff. Mr. Jackson felt the total project should be carried out in-house. Mr. Parrish asked what would be the financial benefit to doing the work in-house and also, what would be the effect on the Public Works Department work schedule. Mrs. Smith moved, seconded by Mr. Brown, to approve the contract with CH2M Hill for the demolition for the old sewer treatment plant in an amount not to exceed $21,854. Vote: Ayes - Young, Brown, Lian, Smith, Rock. No - Parrish, Jackson. Motion carried. Budget Amendment: Fill Vacant Third Building Inspector Position Mr. Ian Munce, Planning Director, explained to the Council and audience that, during preparation for this year's budget, the third building inspector's position was cut. A downturn in the building industry was anticipated and the cut was made to maintain a balance of expenditures and revenue. Mr. Munce reported, however, that 1992 permit fee revenues are on a par with fees received during the same period in 1991. In order to hire a qualified building inspector on a 7 -month project basis, Mr. Munce requested a budget amendment in the amount of $18,000. Mrs. Smith moved, seconded by Mr. Lian to approve the budget amendment. vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Anaco Beach Road Encroachments Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed a request made at a previous Council meeting for the City to Quit Claim a portion of right-of-way that encroaches on Lot 74, Division 5, Skyline. Mr. Pemberton explained that this and other encroachments were created when the Skyline Plat was recorded incorrectly locating the existing Anaco Beach Road right-of-way. Mr. Pemberton pointed out that although the Council had denied this request at a previous meeting, a study session was held and a consensus reached to correct the Lot 74 encroachment individually and to collectively adjust the other right-of-way and road encroachments in Skyline. Mr. Steve Mansfield, City Attorney, presented a Resolution that would suthorize the execution of a Quit Claim deed clearing, the title on Lot 74. Mr. Brown moved, seconded by Mrs. Smith, to adopt Resolution No. 1202. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Proclamation - National Public Works Week Mayor Geer read a Proclamation proclaiming May 17 through May 23, 1992 as National Public Works Week. The Proclamation invites "...all citizens and civic organizations to acquaint themselves with the problems involved in providing our public works services and to recognize the contributions that public works officials make every day toward our health, safety and comfort." Mr. Jackson moved, seconded by Mrs. Young, to proclaim this week as National Public Works Week. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Conditional Use Permit X691-6 - Jurdi - Request for Deletion of Condition Mr. Ian Munce, Planning Director, reviewed the Jurdi Conditional Use Permit issued by the Council in 1991 to construct a triplex at 2119 23rd St. in the Residential Medium Density Zone. Condition #7 states: "Curb and gutter be placed on the south half of 23rd Street abutting the subject property and that asphalt be placed between the existing surface and curb." Mr. and Mrs. Jurdi have formally requested relief from this condition. After careful consideration, staff has determined it is impractical to impose this condition and has recommended that gravel shoulders on 23rd St. and D Ave. adjacent to the Jurdi's triplexed be paved. Mr. Rock moved, seconded by Mrs. Smith, to delete Condition #7 from Conditioanl Use Permit 491-6 and to adopt the staff recommendation. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Mr. Jackson requested a status report on Condition #5 - storm water analysis. Mrs. Brena Jurdi, 1138 0 Avenue, suggested that when conditions are imposed on permits, that a proviso be added "pending staff site visit/review." Public Hearing - Amendment to 6 -Year Transportation Improvement Plan - Resolution Mayor Geer opened the Public Hearing for the purpose of amending the City's Six Year Transportation Improvement Plan - to include the section of 32nd Street lying between Commercial and R Avenue. Mr. Jim Pemberton, Director of Engineering and Development Services, discussed the details of the proposal: to widen this portion of 32nd St., put in curb, gutter and 1074 May 18, 1992 - continued sidewalk, additional paving, and modification of the traffic signal at 32nd and Commercial on all four legs. Mr. Pemberton, recommends that this project be included in the 6 -year TIP at this time so that the City can meet a Department of Transportation deadline to make application to obligate some Federal aid money that has been allocated to the City. There was no testimony from the audience, and the Mayor declared the Public Hearing closed. Mr. Parrish expressed concern that widening of streets does not necessarily add an additional lane for traffic but does bring the street and traffic closer to residences. Mr. Pemberton discussed the width necessary to allow trucks traveling from the Port and Industrial Park to move west and east on 32nd without crossing the centerline. Mrs. Smith moved, seconded by Mr. Jackson, to amend the 6 -year TIP to include the 32nd Street improvements, to approve the request to make application for Feral aid money for design, and to adopt Resolution No. 1203 amending the Comprehensive Street Improvement Program. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolutions (6) - Water Contract Amendments Mr. George Khtaian, Finance Director, presented six Resolutions approving the new water rate calculations, effective April 1, 1992, for Shell, Texaco, Oak Harbor, LaConner, PUD and Swinomish Tribal Community. Mr. Khtaian.compared the new rates to 1991 rates. Mr. Jackson moved, seconded by Mr. Parrish, that the following Resolutions amending water contracts be adopted: Resolution No. 1204 - Shell Oil Company; Resolution No. 1205 - Texaco Refining & Marketing, Inc.; Resolution No. 1206 - City of Oake Harbor; Resolution No. 1207 - Town of LaConner; Resolution No. 1208 - P.U.D. of Skagit County; Resolution No. 1209 - Swinomish Tribal Community. Mr. Dick Dildine, 1211 6th St., discussed the Texaco volumes/ revenues figure, variable operating rates and Texaco water usage. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Ordinance - 1992 Budget Amendments Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would amend the 1992 budget to include expenditures not anticipated at the time of the adoption of the budget. Mr. Khtaian reviewed each fund with the Council and Department Heads were available to answer questions. Mr. Khtaian pointed out that the amendment for the building inspector's salary, approved earlier in this evening's meeting, will be included in the Ordinance. Mr. Jim Pemberton, Director of Engineering Services, pointed out that the expenditure amendment for the Stormwater Quality Monitoring Plan was previously approved by Council in the form of an amendment to the R.W. Beck Water Quality Monitoring Program. Mr. Khtaian. reported to Council that a budget amendment will be presented .to..,the,_ Council for the new sewer treatment plant fire insurance. Mr. Brown moved, seconded by Mr. Lian, to adopt Ordinance No. 2231 entitled "An Ordinance Amending Ordinance No. 2211, Approved and Adopted on December 2, 1991 and entitled 'An Ordinance Adopting the Budget and Salary Schedule for all Municipal Purposes and Uses for the Year 1992"'. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Ordinance - Council Claims Approval Procedure Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would provide procedures for preaudit and certification, Finance Committee review and approval, Committee membership and term, Council approval and payment. Mr. Brown moved, seconded by Mr. Rock, that the Ordinance be adopted and given Ordinance No. 2232. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Surplus Equipment - Loader Mr. Doug Terry, Maintenance Superintendent, reported to Council that the new front-end loader, approved in the 1992 budget, has been purchased and received. The old loader is at Smith Tractor in Mt. Vernon and will be offered for sale on consignment. Mr. Jackson moved, seconded by Mrs. Young, to surplus the old loader. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Surplus Material - Fire Hydrants Mr. Doug Terry, Maintenance Superintendent, reported to Council that ten fire hydrants have been replaced. The hydrants are inoperative and impossible to repair. The castings from the old hydrants are taken to Skagit Steel to be sold. Mr. Jackson moved, seconded by Mrs. Young, to surplus the ten fire hydrants. Vote: Ayes - Smith, Rock, Parrish,. Jackson, Young, Brown, Lian. Motion carried. 1075 May 18, 1992 - continued Resolution - Setting Public Hearing Date Mayor Geer presented a Resolution to set June 15, 1992 as the Public Hearing date on a Petition to Vacate a Portion of L Ave. Mr. Brown moved, seconded by Mr. Lian, that the Resolution be adopted and given Resolution No. 1210. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Growth Management Act Compliance Mr. Ian Munce,;;,Planning Director, presented to Council a draft letter addressed to the Skagit County Commissioners regardingtie; Gnclwitll. lou Management Act. The letter discusses Comprehensive Plan update deadline compliance. Mr. Jackson moved, seconded by Mr. Brown, that the letter be forwarded to the Commissioners. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Executive Session At approximately 9:30 p.m. the Mayor announced that the Council would convene in Executive Session to discuss labor negotiations. At 10:00 p.m. the Council reconvened and without taking any further action, continued the meeting to May 28, 1992 at 7:30 p.m. to hold a Public Hearing on a proposed rezone. Continued Meeting of May 18, 1992 held on May 28, 1992 Members present: Ken Brown (Mayor Pro -Tem), Helen Smith, Tom Lian, Bill Jackson, Bud Rock, Rosemary Young, Ted Parrish The minutes of the May 18, 1992 meeting were approved on a motion by Councilman Jackson seconded by Councilman Rock. Vote: Ayes - Smith, Lian, Jackson, Rock, Young, Parrish, Brown. Motion carried. Mayor Pro -Tem Ken Brown then opened a public hearing on proposed amendments to the City Comprehensive Plan and Zoning Ordinance. The Planning Director summarized the background to the proposed_ amendments e: and submitted Exhibits 1 through 14; these were the materials submitted to the Planning Commission. He stated that the Planning Commission had recommended 3 to 2 that the City Council reject this proposal. He added that this action was taken after a public hearing during which he had modified his staff recommendation as follows: "St. Mary's be left as Residential Medium Density, Stittwood be included entirely in the Residential Low Density Zone, and ordinance implementation be delayed for twelve months so that those with projects underway would have a chance to finalize their plans and apply for a building permit." Mayor Pro -Tem Ken Brown then read Exhibits 15 through 22 into the record. Mayor Pro -Tem Ken Brown then took public testimony; these proceedings are on tape and filed at City Hall. Mr. Jim Anderson, Attorney for St. Mary's Catholic Church, emphasized his client's concern that the church property be exempted if the Council does approve the rezone. Ms. Wanda McIntyre testified in favor of the rezone. Ms Margaret Murphy pointed out to the Council that the City's Comprehensive Plan highlights that Residential Low Density Zoning is to be the major residential form in the community and states that the Residential Medium Density Zoning should be reviewed to.return some areas to Residential Low Density. Mr. Harold Bean spoke of the importance of the rezone in maintaining the existing character of the neighborhood. Mr. Bill Stitt pointed out that the Stittwood Planned Unit Development was essentially unaffected by either the existing or the proposed zoning. Mr. E.S. Bell spoke in favor of the rezone. Father Clanahan of St. Mary's spoke of the importance to the church's long- range plans of excluding the twelve acres from the proposed rezone. Mr. Ron Zuber spoke in favor of the rezone. Ms. Lori Clumpner stated that she and her husband were developing a 6 -lot short plat at the top of St. Mary's Drive and these lots were large enough to conform with the proposed zoning. She stated that could have proposed 12-14 units but that this would have been inappropriate for the area. She spoke in favor of the rezone. Mr. Steve Mansfield, City Attorney, expressed his concern with the legal implications of downzoning property. He stated that it was a very different situation when one took rights away from property owners by downzoning as opposed to adding rights when an upzone was approved. Ms. X076 Cont. Meeting of May 18, 1992 held on May 28, 1992 - continued Irene Hodgken stated her opposition to the rezone as she would lose a potential building site. Mr. Bill Hodgken stated a similar concern, adding that his family would be losing two building sites. Mr. Terry Christiansen spoke in favor or rezoning in the southeast corner of the City but recommended against extending the rezone proposal all the way to "H" Avenue. Ms. Rebecca Bean spoke in favor of the proposed rezone on the basis that the proposed zoning would reflect the existing use of the property. Mr. Don Yankacy spoke in opposition to the rezone emphasizing that the people who were not being heard from at this hearing were those who would not be able to afford to buy a home. Ms. Ruby Pate stated that she had 12,000 sq. ft. of property and would potentially be losing one building site if the rezone passed. Mr. John Prosser stated his support for the rezone to Rural but stated a concern regarding downzoning between 37th and 41st Streets towards "H" Avenue. He added that the Growth Management Act emphasized the importance of in -fill development and mandated efforts to provide affordable housing. Mr. Vernon Lewis spoke in favor of the proposed rezone. Ms: Margaret Yeoman stated that when the property involved was rezoned from Residential Low Density to Residential Medium Density in 1978 the public notices clearly described what was proposed. Mr. John Hammons stated that the 1978 rezone was passed over public objections. The public hearing was closed. Councilman Jackson stated that the staff report made it clear that the proposed rezone was consistent with the City's long-range planning goals, that the proposed rezone would bring zoning into conformity with recent Council land use decisions, and that the existing character of the area has been well established as single family. Councilman Jackson then moved that the City Council approve the rezone as presented with the following modifications: 1) St. Mary's be left as Residential Medium Density; 2) Stittwood be included entirely in the Residential Low Density Zone; and 3) ordinance implementation be delayed for twelve months so that those with projects underway would have a chance to finalize their plans and apply for a building permit. The motion was seconded by Councilwoman Smith. Vote: Ayes - Jackson, Rock, Lian, Smith, Parrish. Nays - Young, Brown. Motion carried. The meeting adjourned at approximately 9:15 p.m. 1440 Ge e Khtfaian, e�ty Clerk -Treasurer Doyl Geer', eer;Mayor June 1, 1992 Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Lian moved, seconded by Mr. Brown, that the minutes of the May 28, 1992 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Swearing in Ceremony - Reserve Police Officers Chief Tony Lippe introduced reserve officers Dennis Lamberson and John McKown. Chief Lippe explained that both officers had recently graduated from the academy and asked both men to come forward to be sworn in. Mr. Steve Mansfield, City Attorney, administered the oath. Mayor Geer congratulated both officers. 1071 June 1, 1992 - continued Proclamation Mayor Geer read a Proclamation presented by the Deception Pass Power Squadron. The week of June 7 - 13, 1992 has been designated as National Safe Boating Week. The Proclamation states, in part, "...in recognizing that hundreds of lives could be saved each year by spreading safe boating information to the public, the Congress of the United States requested the President to proclaim annually one week as National Safe Boating Week." Citizen Hearings Mayor Geer asked if Mr. Doug Worthington and Mr. Bob Separovich were in the audience. Neither gentleman was present. Kathy Janke, Anacortes Arts Foundation volunteer and Depot Market coordinator, introduced Mrs. Heather Begin, a vendor at the popular Saturday market. Mrs. Begin passed out her fresh-baked scones and bread to the Council. Ms. Janke, on behalf of the Foundation, expressed appreciation for the opportunity to conduct the market at the Burlington Northern Depot and for the support of the Council and City government. Angelica Place Short Plat Condition Deletion Request Mayor Geer informed the Council that this item would be held over to the next Council meeting. Felicia Childs 4th of July Presentation Mrs. Felicia Childs presented a request for $1,000 to be used for tCoty of Anacortes 4th of July festivities. Mrs. Childs and Mrs. Katy Rovetto organize the annual holiday events. Mr. George Khtaian, Finance Director, explained that $500 has been budgeted for 1992. Mr. Joe Mehuron, speaking from the audience, pledged $100 as did Councilmen Lian and Rock. With the $200 reserve, $500 budgeted amount and $300 in donations, Mrs. Childs had the $1,000 needed for the event. Mrs. Rovetto suggested that the bandstand on the W.T. Preston deck be dismantled and plans prepared for a movable gazebo. Mrs. Rovetto explained that the current configuration severely limits the number of people able to watch performances on the bandstand. Councilman Brown and Mayor Geer suggested that plans be prepared for Council review. Retail Fireworks Stand - Lions Club Mayor Geer presented a request from the Anacortes Lions Club for permission to operate a retail fireworks stand on the southeast corner of 22nd and Commercial Avenue. The Fire Chief, Cecil Little, recommended that the permit be granted. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Award of Contract for Removal of Asbestos and Sludge, Old Sewer Treatment Plant Mr. Jim Pemberton, Director of Engineering & Development Services, discussed the bidg received for removal of asbestos and sludge from the old wastewater treatment plant slated for demolition. Mr. Pemberton pointed out that the sludge is contained in a covered structure and once removal begins, it may be necessary to modify the scope of work if further obstacles are found. The staff recommends acceptance of asbestos removal bid from Welch Enterprises, Inc. in the amount of $3,120.00 plus sales tax and acceptance of the sludge removal bid from Western Services at $ .04 gallon. Mrs. Smith so moved, seconded by Mr. Brown. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Ordinance - 1992 Budget Amendment Mr. George Khtaian, Finance Director, presented a request to amend the 1992 budget to allow for additional insurance costs for the new wastewater treatment plant and boiler/machinery. Mr. Steve Mansfield, City Attorney, explained the City's participation in the Washington Cities Insurance Authority. Mr. Jackson inquired if competitive bids have been gathered. Mr. Khatain said inventories are being updated so that the City can go out for private bids. After discussion, Mr. Parrish moved, seconded by Mr. Jackson, that Ordinance No. 2233 amending the 1992 Budget be adopted. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Vouchers Approval - March and April 1992 Payroll/Claims The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City June 1, 1992 - continued Council as of this date, June 1, 1992. Council vote is unanimous. Month Warrant Numbers Total (old approval - after payment procedure) (Claims Vouchers) March 29018 thru 29443 (29019 thru 29067 in Feb) April 29444 thru 29884 (29805 thru 29807 in May) (Payroll Warrants) March 24424 thru 24771 April 24772 thru 25125 (new approval - before payment procedure) (Claims Vouchers) May 25-31 30055 thru 30123 $1,007,029.59 887,714.85 387,785.09 383,537.13 72,198.10 Executive Session Mayor Geer announced at approximately 8:15 p.m. that the Council would convene in Executive Session to discuss labor negotiations. At 9:15 p.m., the Council reconvened and without taking any further action the meeting of June 1, 1992 was adjourned. Geo Khta.Ahn, Cit Clerk -Treasurer June 15, 1992 i��GQ-PFJ Doylfer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Ken Brown, Tom Lian, Bud Rock. Absent: Bill Jackson, Rosemary Young, Helen Smith. Minutes of Previous Meeting Mr. Brown moved, seconded by Mr. Rock, that the minutes of June 1, 1992 be approved as if read. Vote: Ayes - Brown, Lian, Rock, Parrish. Motion carried. Correspondence/Citizen Hearings There was no correspondence and no citizens present wished to testify on items not on the agenda. KLKI Radio Tower and the City Industrial Property Planning Director, Mr. Ian Munce, presented a request for Council approval of a $1,400 contract between the City of Anacortes and Hatfield & Dawson, Consulting Electrical Engineers. The engineering firm will determine if the environment that has developed near the KLKI radio tower at the Industrial Park has affected the antenna performance; they will also suggest any measures that would lead to improvement. Mr. Munce said that KLKI has expressed the need to remedy this situation, and that while the City does not accept responsibility for correction of diminished antenna performance, the City is responsible to disclose this matter to potential purchasers of the 170,000 square feet of Industrial Park property adjacent to KLKI's. After discussion, Mr. Brown moved, seconded .by Mr. Parrish to approve the contract between the City of Anacortes and Hatfield & Dawson in the amount of $1,400. Vote: Ayes - Lian, Rock, Parrish, Brown. Motion carried. 1079 June 15, 1992 - continued Ordinance - Implementing Rezone South of 37th Street Mayor Geer presented an Ordinance that reflects action previously taken by Council to ..amend the Comprehensive Plan and Zoning Ordinance by changing the zoning of an area south of 37th Street. Mr. Rock moved, seconded by Mr. Parrish to adopt the Ordinance. Vote: Ayes - Rock, Parrish, Lian. No - Brown. Mr. Steve Mansfield, City Attorney, explained that a majority vote of the Council is required for the adoption of the Ordinance; the Ordinance would need to come before the Council for reconsideration at the next meeting. Deletion of Condition - Angelica Place Short Plat The Director of Engineering and Development Services, Mr. Jim Pemberton, explained to Council that Mr. Jim Zevely, developer of the Angelica Place 9 -lot short plat off of Oakes Avenue, has requested that one of the short plat conditions be deleted. Mr. Zevely is asking to be relieved of the requirement to install sidewalks on the east side of Angelica Place; in exchange for this consideration, Mr. Zevely would pave part of one block of West 4th Street to a 22' width. Mr. Pemberton explained that there is a steep slope on the east side of Angelica Place; deletion of sidewalks would avoid further cuts into the hill and would alleviate maintenance/ cleaning of the sidewalk during the heavy winter rains. Mr. Parrish moved, seconded by Brown, to delete the requirement of sidewalks on the east side of Angelica Place. Vote: Parrish, Brown, Lian, Rock. Motion carried. County/City Regional Planning Policies - Draft Letter Mr. Ian Munce, Planning director, by way of background, reviewed the City's compliance with GMA deadlines. The City Council met the first GMA milestone by adopting regulations for a series of issues including steep slopes and wetlands. The second milestone is the adoption of County/City Planning Policies which are designed to guide both Cities and Counties in developing Comprehensive Plans; the Council voted unanimously to write to the County in support of the County's June, 1992 policies. Revision to Ordinance #2185 - Vacation of Streets and Alleys in the First Plat of Ships Harbor - Votaw Mr. Jim Pemberton, Director of Engineering & Development Services, presented an Ordinance to Council that would amend the description of rights-of-way vacated by Ordinance 42185. Mr. Pemberton said that it had recently come to the City's attention that Ordinance 442185 did not fully describe the vacated rights-of-way to include an 8' portion of "B" Street and Harrison Avenue adjacent to the vacated alley in Block 6, 1st Plat of Ships Harbor. Mr. Parrish moved, seconded by Mr. Rock, that Ordinance No. 2234 revising Ordinance No. 2185 be adopted. Vote: Ayes - Brown, Lian, Rock, Parrish. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, June 15, 1992. Council vote is unanimous. Month Warrant Numbers Total (old approval - after payment procedure) (Claims Vouchers) May 29805 thru 30129 $501,968.95 (29808 thru 29884 in April) (30054 thru 30124 in June) May (Payroll Warrants) 25126 thru 25480 (old approval - before payment (Claims Vouchers) 6/4 abd 6/10 (CFC) 30133 thru 30288 399,126.97 procedure) 183,593.00 Ordinance - 1992 Budget Amendment Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would amend the 1992 Budget to reflect expenditures and revenues from the Property Acquisition Fund. Mr. Khtaian also provided a history of the Property Acquisition Fund. Mr. Brown moved, seconded by Mr. Rock, that Ordinance No. 2235 amending the 1992 Budget be adopted. Vote: Ayes - Rock, Parrish, Brown, Lian. Motion carried. June 15, 1992 - continued Funding Request - At Risk Intervention (ARTS) Mr. Dennis Haddock, Director of Special services for the Anacortes School District, presented a funding request in the amount of $6,500 to provide for a mental health specialist to work with Anacortes at -risk children and families. The City Council approved $6,500 in 1991 to assist in the implementation of this interagency program. Skagit County Commissioner Bill Vaux, Karl Holzmuller, Coordinator of Children's Programs for Skagit Mental Health and Chris Tobey, Intervention Specialist, all spoke in favor of this program. In response to questions from the Council, Mr. George Khtaian, Finance Director, expressed concern for budgetary constraints in 1993, but stated that this is a worthwhile and essential program for the community. Mr. Brown moved, seconded by Mr. Parrish, that the funding request in the amount of $6,500 be approved. Vote: Ayes - Brown, Lian, Rock, Parrish. Motion carried. Public Hearing - Street Vacation - 15' of L Avenue between 33rd & 34th Streets Mayor Geer opened the Public Hearing to review and take comments on a Vacation Petition submitted by Mr. Chuck Bush to vacate 15' of "L" Avenue abutting Lot 10, Block 5 of J.H. Havekost's Addition. Mr. Chuck Bush, 2003 9th St., owner of the property in question, explained that the purpose of the vacation request is to provide the necessary square footage to construct a duplex. Two duplexes will be located next to this site. Mr. Bush described the existing roadways in this area, reviewed the Board of Adjustment recommendation to deny approval, and reviewed the low neighborhood impact of his project. Dick Dildine, 1211 6th St., spoke against vacating rights-of-way; Doug Merriam, 3220 L Avenue, spoke against construction of duplex and sumbitted three letters of protest to the Mayor; Terry Christiansen, 3302 K Avenue, spoke in favor of the vacation and in favor of affordable housing; Geraldine Jackson, 1317 33rd St., spoke in favor of the vacation; Norton Smeby, 1304 33rd St., spoke against vacation and congestion caused by duplexes. Mayor Geer read letters from Kathy Morris, 1409 34th St., Leslie Hargitt, 1414 33rd St., and Wayne Gregg, 1401 34th St., all protesting the vacation. Mr. Bush responded to comments. Juanita Latham, 1413 34th St., and Ray Meaders, 3405 K Avenue, both spoke against the vacation, citing problems with the number of children in the neighborhood and over -development of the area. There were no further comments and the Mayor declared the Public Hearing closed. The proceedings are on tape and filed at City Hall. Mr. Parrish said that he felt that a duplex would not be inappropriate at this site. In response from a question from Mr. Brown, Mr. Mansfield, City Attorney, explained that a majority vote of the Council would be necessary to approve the street vacation and that the absent Councilmembers would need to listen to the tape in order to vote on this matter. Mr. Brown moved, seconded by Mr. Rock, that the matter be tabled to July 6, 1992 at 7:00 p.m. to conduct a site visit by the Council. Vote: Ayes - Lian, Rock, Parrish, Brown. Motion carried. Ordinance - Fireworks Ban Mayor Geer presented an Ordinance that, for the calendar year 1992, would prohibit the discharge of fireworks to July 4th only. This Ordinance was reviewed by Council in study session. Fire Chief Little spoke to the high risk of fire during this extremely dry season and recommended approval of the Ordinance. Mr. Brown expressed concern that more problems regarding fireworks abuse would be caused by the Ordinance than solved. Mr. Joe Mehuran, 1401 Kingsway, recommended that the City designate areas where children and adults could safely discharge fireworks. Mr. Rock recommended that notice of the fireworks ban be posted. Mr. Parrish moved, seconded by Mr. Rock, that the Ordinance be adopted. Vote: Ayes - Rock, Parrish, Brown. No - Lian. Motion failed. After further discussion of the unusual and severe conditions this year, Mr. Rock moved to reconsider the previous decision. Mr. Parrish seconded the motion. Vote: Ayes - Rock, Parrish. No - Brown, Lian. Motion failed. Contract for Removal of Underground Storage Tank Mr. Dave Ford, Director of Public Works, informed the Council that DOE has discovered an underground storage tank at the south end of the Burlington Northern Depot at 7th Street and R Avenue. Initial investigations have shown that it may be possible to close the tank in place; Mr. Robert Welch has submitted an estimate of $5,800 plus tax to perform this work. Mr. Ford pointed out that if any leaks are discovered he will need to come back to Council for additional contract charges. If approved, the work can begin June 15, 1992 - continued on June 22nd. Mr. Lian moved, seconded by Mr. Brown, to approve the $5,800 contract with Robert Welch to close the tank at the Depot. Vote: Ayes - Parrish, Brown, Lian, Rock. Motion carried. Street Closure - 4th of July Mr. Jim Pemberton, Director of Engineering & Development Services, presented a request for the closure of "R" Avenue from 4th to 9th Streets from 11:00 a.m. to 5:00 p.m. on the 4th of July. Mr. Pemberton said that this matter has .been approved by the Traffic Safety Committee. Mr. Brown moved to approve the closure, seconded by Mr. Parrish. Vote: Ayes - Brown, Lian, Rock, Parrish. Motion carried. Acceptance of Public Works Contract for Water Treatment Plant Security Fence Mr. Dave Ford, Director of Public Works, stated that the contract awarded to Guyline Construction to install 2,600 feet of fence around the water treatment plant facility has been completed. It is staff's recommendation that the Council accept the project as complete, thus staring the 30 -day lien period at the end of which, if no liens are filed, the City would release the retainage now held. There are further requirements that the City obtain releases from the State Departments of Labor & Industries and Revenue. John Moore from the water treatment plan answered technical questions regarding improved security provided by the fence. Mr. Brown moved, seconded by Mr. Lian, that the project be accepted as complete. Vote: Ayes - Lian, Rock, Parrish, Brown. Motion carried. TCI Cable Franchise Extension Mr. Steve Mansfield, City Attorney, informed the Council that discussions have been held relative to the renewal of the City's franchise with TCI Cablevision. TCI has requested that a 6 -month extension be granted so that negotiations can continue. Mr. Mansfield also recommended that a Council committee be formed to meet with TCI to discuss details of the franchise. Mr. Lian moved, seconded by Mr. Parrish, to approve the 6 -month extension. Vote: Ayes - Rock, Parrish, Brown, Lian. Motion carried. Councilmembers recommended that Mr. Bill Jackson and Mr. Ken - Brown be appointed to serve on the Franchise Committee. Bellingham Airporter/Expanded Service Mayor Geer introduced Mr. Larry Wickkiser, owner of the Wickkiser International Companies, Inc (WIC) (doing business as the Bellingham/Sea- Tac Airporter). Mr. Wickkiser informed the Council that WIC has applied to the Washington State Department of Transportation for funding assistance to provide fixed route scheduled services for the public for transportation in Skagit County and norther Island County. Mr. Wickkiser reviewed additional plans to provide connecting and interline services, and asked for Council's support of WIC's planning process and application to DOT. Mr. Lian moved, seconded by Mr. Rock, that a letter of support be forwarded expressing the Council's support. Vote: Ayes - Brown, Lian, Rock, Parrish. Motion carried. Fire Station Bids Mr. Gordon Bruchner, City Engineer, reviewed the summary of the bid results for the construction of new fire stations at 13th Street and at Anaco Beach Road and Sunset. Mr. Bruchner explained that the contractors had the flexibility to bid the buildings separately or to combine bids for both buildings. Low bid combination is P & L General Contractors, Oak Harbor for the Anaco Beach Rd. Station - $395,000; Beacon Construction, Bellingham, for the 13th St. station - $997,000. References have been contacted on the low bidders and results have been favorable. Total of both bids including tax is $1,496,400. Mr. Bruchner and Council discussed material changes that could result in some cost savings. Mr. Terry Christiansen, 3302 K Avenue, suggested consideration using an Anacortes-based contractor. Mr. Doug Smith, 2023 K Avenue, inquired about budgeted amount for the project and the use of McKee Architects. Mr. Len Andrews, Beacon Construction, introduced himself and assured Council that they encourage the use of local help. The Finance Director discussed long-range financing. The Council, on a motion from Mr. Brown and second by Mr. Parrish, voted unanimously to continue this meeting to June 22, 1992 so that the Council could further review this matter. Appointments Mayor Geer proposed to reappoint George Mehler and Leslie Carty to the Board of Adjustment. The Mayor also announced that Capital Improvement Study Sessions are scheduled for June 22, June 29 and June 30, 1992. 1082 June 15, 1992 - continued At approximately 10:40 p.m., the Mayor continued this meeting to 7:30 p.m., June 22, 1992. Continued Meeting of June 15, 1992 held on June 22, 1992 Members present: Brown, Young, Jackson, Parrish, Rock, Lian, and Smith Mayor Geer asked the Council to reappoint the following members to the Board of Adjustment: Ms. Leslie Carty and Mr. George Mehler. Councilmember Rock moved that these two individuals be reappointed to the Board of Adjustment. The motion was seconded by Councilmember Lian. Vote: Ayes - Brown, Young, Jackson, Parrish, Rock, Lian, Smith. Motion carried. Councilmember Smith asked that in the future the Mayor provide an opportunity for the Council to learn more about the candidates or to meet candidates for appointment to City boards. The Fire Chief then spoke to the need to restrict fireworks to July 4th. Chief Little explained the dangers involved this particular fire season. Mr. Gary Robinson, City Director of Parks & Recreation, spoke of this serious fire danger facing the City parks and forestlands. Mr. Monte Robinson, a Volunteer Firefighter, spoke of the dangers and difficulties faced by volunteer firefighters called to what in many cases are avoidable incidences. After discussion, Councilmember Jackson moved that Ordinance No. 2236 prohibiting the discharge of fireworks to July 4th only in Calendar Year 1992 be adopted. Councilmember Smith seconded the motion. Vote: Ayes - Young, Jackson, Parrish, Rock, Lian, Smith, Brown. Motion carried. Planning Director Munce presented an ordinance that would implement the Council action taken after public hearing regarding a rezone south of 37th Street. Councilmember Rock moved that Ordinance No. 2237 be adopted. The motion was seconded by Councilmember Young. Vote: Ayes - Jackson, Parrish, Rock, Lian, Smith, Young. No - Brown. Motion carried. Mr. Gordon Bruchner, City Engineer, described potential savings of $93,000 that could be sought from the low bidder through the change order process. However, he noted that these changes could only be sought once bids had actually been awarded. Mr. Bruchner reviewed the bids submitted. Councilmember Brown moved that the City accept the bids of P & L for $397,000 for the west end fire station and from Beacon Construction for $997,000 for construction of the downtown fire station. The motion was seconded by Councilmember Rock. Vote: Ayes - Parrish, Rock, Lian, Smith, Young, Brown, Jackson. Motion carried. Finally, the Council adopted Resolution No. 1211 establishing a residential anti -displacement and relocation assistance plan for the City of Anacortes. This plan is a requirement placed on the City in order for it to go forward with its planning grant for the new senior center. Councilmember Smith moved that Resolution No. 1211 be adopted. The motion was seconded by Councilmember Brown. Vote: Ayes - Rock, Lian, Smith, Young, Brown, Jackson, Parrish. Motion carried. The Council then adjourned into Executive Session for one hour for the purposes of union negotiation. The Council convened at approximately 8:30 p.m. in Regular Session and continued the meeting until Monday, July 6 at 6 p.m. Continued Meeting.of June 15 and June 22 held on.July 6, 1992 At approximately 7:00 p.m. the continued City Council- meeting convened at the Municipal Building Council Chambers. The Council then went together to "L" Avenue and 33rd Street - the site of a proposed street vacation. Neighbors, members of the public and the applicant were at the site; however, no testimony was taken. The Council reconvened in the Council Chambers at 7:30 p.m. and the meeting was adjourned. Ge e Khan, C VY `clerk -Treasurer Doy e E. Geer, Mayor 1083 July 6, 1992 Mayor Geer called the meeting or order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith. Absent: Bud Rock. Minutes of Previous Meeting_ Mr. Brown moved, seconded by Mr. Jackson, that the minutes of June 15, 1992 and the continued meeting of June 22, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Parrish. Motion carried. Mr. Parrish, referring to the minutes of June 15, 1992, asked for a progress report on the letter of support from the Council to Mr. Larry Wickkiser of the Bellingham/Sea-Tac Airporter. The Planning Director, Ian Munce, will be following through with this project. Correspondence Councilman Bill Jackson presented the Mayor with a framed 1992 Waterfront Festival poster together with thanks from the Festival Committee for the City's support of this event. Citizen Hearings Mr. Dick Dildine, 1211 6th St., spoke out against the method of financing for the west -end fire station. Mr. Dildine believes that it would be more appropriate to assess those people living near the fire station and directly benefiting from this service. Decision - Street Vacation - Portion of "L" Avenue The Mayor then reintroduced a Petition to Vacate a portion of "L" Avenue, informing the audience that a Public Hearing and site visit have been held. As a result of a Council poll, the Council allowed additional comments on this matter. If the vacation is approved the petitioner intends to construct a duplex at this site. Juanita Latham, 1413 34th St., spoke against approval. Mr. Jackson read a letter from Douglas Merriam protesting the vacation. Planning Director Munce reviewed the parking and density requirements for the RM zone. The Council discussed the apparent lack of negative impact from the vacation of the right of way and of the addition of one family. Mr. Parrish moved, seconded by Mrs. Smith, to approve the vacation request. Vote: Ayes - Young, Brown, Lian, Smith, Parrish, Jackson. Motion carried. Senior Citizen Block Grant Consultant Mr. Ian Munce, Planning Director, informed the Council that the next step in the Senior Center Planning Block Grant process will be to hire a consultant to develop the grant proposal. A senior citizen committee recommended three names for consideration. Of those three people, two submitted proposals. After reviewing both proposals, the City review committee recommended Ms. Robin Sherman. There will be a subcontract with Marc Estvold, architect, for grant design work and a part-time employee will be hired for office support. Mr. Jackson moved, seconded by Mrs. Smith, that the Mayor be authorized to enter into a contract with Ms. Sherman for this work. Vote: Ayes - Brown, Lian, Smith, Parrish, Jackson, Young. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, July 6, 1992. Council vote is unanimous. Month Warrant Number Total Claims Vouchers 30301 thru 30490 $467,490.33 6/24 and 7/1 (CFC) Payroll Warrants June 25481 thru 25480 387,499.11 Ordinance - 1992 Budget Amendment Mr. George Khtaian, Finance Director, reviewed an Ordinance that would amend the 1992 Budget in the following funds: General Fund (At Risk Program), Arterial Street Fund (underground tank at the Preston) and the Urban Renewal Fund (KLKI Consultant Analysis). Mrs. Smith moved, 1084 July 6, 1992 - continued seconded by Mr. Brown, that the Ordinance be adopted and given Ordinance No. 2239. Vote: Ayes - Lian, Smith, Parrish, Jackson, Young, Brown. Motion carried. Police Department - Resource Management Police Chief Tony Lippe provided the Council with a comparison of Anacortes and Burlington job descriptions and salary ranges for the position of Communications Dispatcher. Chief Lippe also presented a request for two additional officers for 1992 and an increase of 5 officers for 1993. The Chief provided statistics and funding information to support his request. Chief Lippe discussed the serious consequences to the community if adequate police protection cannot be provided. The following citizens spoke in favor of this funding request: Mr. and Mrs. Bill Jurdi, 1138 0 Avenue; Joe Mehuron, 4201 Kingsway and Marilyn Votaw, 2611 Shannon Point Rd. Mr. Roland Culbertson, 1017 Puget Way questioned the expenditure for the police boat. Sargent Lindquist of the police department discussed the shortage of patrol personnel. Mike Perkins, 815 37th St., described the logistics of a single officer responsible for 13 square miles. Councilmembers asked questions regarding support from reserve officers, number of officers not assigned to patrol duty. Councilmembers also discussed the severe budget restrictions faced by the City. Public Hearing - Bed & Breakfast Conditional Use - 608 H Avenue Mayor Geer opened the Public Hearing on a conditional use application submitted by Mr. and Mrs. Ralph Robinson to conduct a two -room Bed & Breakfast in the home at 608 H Avenue. The Planning Director reviewed the Planning Commission recommendation for approval and the number of letters and comments from the neighbors in support of this project. Mrs. Robinson spoke to the need for Bed & Breakfast establishments in Anacortes. Mr. Hal Harker, 100 Sunset Beach, spoke in favor of the project. There were no further comments and the Mayor declared the Public Hearing closed. With all the positive input on this application, Mr. Jackson moved, seconded by Mr. Lian, to approve the Conditional Use application to operate a two -room Bed & Breakfast at 608 H Avenue. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Public Hearing - PUD - Sunset Cove Mayor Geer opened the Public Hearing on a PUD proposal submitted by William Suryan to develop 71 dwelling units at Sunset Cove in the Residential Low Density zone. The proceedings are on tape and filed at City Hall. Mr. Ian Munce, Planning Director, reviewed the background material on this project including SEIS, minutes of Planning Commission meetings, letters received and Findings of Fact. Mr. Munce explained the density calculations used in a planned unit development project; rationale for PUD concept approval; buffer areas and open space; easement for public access; Warren Avenue access and Observation/A Avenue gravel emergency vehicle access and tideland ownership. Mr. Doug Webb of Subdivision Management, spoke on behalf of the applicant. Mr. Webb discussed the benefits of the public open beach; public jogging trail around south edge of property; project design mix for single family homes on western slope of property, 3 -story condos, and duplexes and wildlife corridor for deer migration. Mr. Webb proposed the gating of Observation Avenue to prohibit non -emergency vehicles; proposed applicant contribute J of the cost of developing Observation Avenue; reconfiguration of parking lot serving condo buildings with Fire Chief's approval; and proposed that the Warren Avenue wetland is non - issue according to Shapiro & Associates investigation. Mr. Munce explained that Condition #10 should read "Unless otherwise approved by the Fire Chief..." and explained that if it is determined that there is a wetland on Warren Avenue, a conditional use will be required for approval of wetland encroachment. Mrs. Marilyn Votaw, 2611 Shannon Point Rd., recommended denial of this project pointing out boundary line disputes, inadequate right of way for emergency evacuation and asked that, if the project is approved, Shannon Point Rd be developed to full City standards should this road become public access. Mr. Hal Harker, 100 Sunset Beach, expressed concern about the development of pedestrial trail by his property. Mr. William Conklin, 2504 Highland Drive, expressed concern about drainage onto his property and questioned if the on-site detention ponds on this project would be adequate. Ms. Robert Armanino, 1606 Tartan Place, said that the existing roads should be improved before new projects are developed although she had no objections to the project itself. Mr. Dick Threet, W Mo91 July 6, 1992 - continued 2801 17th St., discussed the ownership of the sandy beach, Warren Avenue wetland, survey disputes, stormwater detention ponds. Mr. Conklin spoke a second time about survey discrepancies. Mrs. Marilyn Firlotte, 5912 Sunset Avenue, expressed concern over the added traffic this project would create and asked where new power lines would be for this project. Mr. Roland Culbertson, 1017 Puget Way, discussed the survey dispute. Mr. Ross 0. Barnes, 104 Harbor Lane, although not opposed to the project, expressed concern regarding density bonus calculations using Public Use Zone property; additional stormwater runoff caused by development; need to study wetland ordinance. Mrs. Votaw encourage the discussion of all aspects of the project. Mr. Webb then discussed the issues raised. Mr. Webb stated that Mr. Suryan is the owner of record of the tidelands; assured Mr. Harker that the trail would be developed properly; understood the need and requirement for adequate drainage measures; stated that 30' buffer would not be reduced for development of jogging trail. Mr. Threet spoke again about survey discrepancies and the need to monitor the creation of a forested buffer zone. Mr. Joe Dunn, 2713 Shannon Pt. Rd., pointed out that the Council had heard in this meeting about the police department staffing problems that already exist and that additional development would add to this problem. There were no further comments and the Mayor declared the Public Hearing closed. Mr.. Parrish asked that this matter be held over to the July 20th meeting and that a site visit be conducted. The Council decided to meet at 6:15 p.m. on the 20th of July to conduct the Ship Harbor and Sunset Cove site visits. Mr. Steve Mansfield, City Attorney, pointed out that no testimony should be taken on the site visit. Ordinance - Building Code Update Mr. Ed Frank, Building Official, presented an Ordinance that would adopt state amendments to the Uniform Building Code, Uniform Plumbing Code, Uniform Mechanical Code and Uniform Fire Code. Mr. Frank reviewed the local amendments: (1) no longer require permits for 1 -story detached accessory buildings less than 120 square feet; (2) no longer require permits for fences not over 6 feet high; and (3) plan fee increases. Mrs. Smith moved, seconded by Mr. Jackson, that the Ordinance be adopted and given Ordinance No. 2238. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Parrish. Motion carried. Bid Award - Refuse Containers Mrs. Smith moved, seconded by Mr. Jackson, that Capital Industries of Seattle, be awarded the bid for refuse containers in the amount of $12,226.60. Vote: Ayes - Young, Brown, Lian, Smith, Parrish, Jackson. Motion carried. Street Closure - 13th St./Commercial to 0 Avenue and for Shipwreck Days - July 18, 1992 Mayor Geer presented a request from the Engineering Department for a 6- 8 month closure of a portion of 13th Street to provide a staging area for the fire station contractor to be used for storage of building materials and trailers. Mr. Jackson moved, seconded by Mr. Brown, to approve the temporary closure of a portion of 13th Street. Vote: Ayes - Brown, Lian, Smith, Parrish, Jackson, Young. Motion carried. The Mayor presented a request for the closure of a portion of Commercial Avenue from 5th to 9th Street to accommodate the annual Ship Wreck Days on July 18th. The Chamber of Commerce will be responsible for barricading intersections. Mr. Brown moved to approve the request, seconded by Mr. Lian. Vote: Ayes - Lian, Smith Parrish, Jackson, Young, Brown. Motion carried. One Hour Parking - Commercial/14th to 17th Streets Public Works Director, Dave Ford, presented a request for a one-hour parking zone from 14th Street to 18th Street on Commercial Avenue. Mr. Brown suggested that eliminating parking spaces would also help solve traffic sight problems in that area. Mr. Ford said he would investigate how much area would be needed to correct the sight restrictions. After discussion, Mrs. Smith moved, seconded by Mr. Jackson, that an Ordinance be prepared restricting the parking along Commercial Avenue from 14th to 17th Streets to one hour. Vote: Ayes - Smith, Parrish, Jackson, Young, Brown, Lian. Motion carried. Set Public Hearing Date - 1993-98 Six -Year TIP Mr. Brown moved, seconded by Mr. Jackson, to set July 20, 1992 as the 1086 July 6, 1992 - continued Public Hearing date for the purpose of revising and extending the Six - Year Transportation Improvement Program. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Resolution - Set Public Hearing Date - Street Vacation - Portion of U Avenue and 7th Street Mr. Jackson moved, seconded by Mrs. Young, that the Resolution setting August 3, 1992 as the Public Hearing date on a petition to vacate a portion of U Avenue and 7th Street be adopted and given Resolution No. 1212. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Parrish. Motion carried. Waterline Bids 25th Street City Engineer Gordon Bruchner presented bid results for replacement of 340 feet of waterline on 25th Street between Commercial Avenue and east of Island Hospital. Apparent low bidder is Lee Johnson & Sons in the amount of $10,559.50. Mr. Lian moved, seconded by Mr. Brown to award the bid to Lee Johnson.& Sons. Vote: Ayes - Young, Brown, Lian, Smith, Parrish, Jackson. Motion carried. Surplus/Sale of Cardlock Device The City Engineer discussed a request from the Town of LaConner to purchase the card lock device from the old Wastewater Treatment Plant. The engineer suggested the Council declare the entire plant surplus to facilitate acceptance of offers on other items at the plant. Mr. Lian moved, seconded by Mr. Brown, to surplus the old wastewater treatment plant, thereby approving the sale of the card lock device and other equipment to the Town of LaConner. Vote: Ayes - Brown, Lian, Smith, Parrish, Jackson, Young. Motion carried. Appointment of Water Advisory Committee Mayor Geer Offered the following names in nomination for the Water Advisory Committee: Jim Kirkpatrick, Skagit PUD; John Ford, Shell Oil; Margaret Yeoman; Murray Goddard; Susa Mortensen, Sugiyo, U.S.A.,; Bill Larson: Don Graham. Mr. Lian moved, seconded by Mrs. Smith to confirm the nominations. Vote: Ayes - Lian, Smith, Parrish, Jackson, Young, Brown. Motion carried. Landscape Architectural Services - West Anacortes Pump Station Mr. Dave Ford, Director of Public Works, discussed the proposal submitted by Kirkbride and Associates to provide landscape architectural services for the pump station at 12th Street and B Avenue. The total estimated contract cost is $450.00. Mr. Jackson moved, seconded by Mrs. Smith, to award the contract. Mr. Parrish asked if local nurseries had been contacted to sumbit a proposal. Discussion followed about investigating the use of City departments to do the work. Mr. Brown underscored the intense public interest and sense of urgency in completing this project. Vote: Ayes - Jackson, Brown, Lian. No - Smith, Parrish, Young. Mayor Geer cast an affirmative vote - Motion carried. At approximately 11:20 p.m. the Council convened in Executive Session to discuss labor negotiations. At approximately 12:20 p.m. the Council reconvened and without taking any further action, continued this meeting to 6:15 p.m., July 20, 1992. Continued Meeting of July 6, 1992 held on July 20, 1992 At approximately 6:15 p.m. the continued City Council meeting convened at the Municipal Building Council Chambers. The Council then went together to the Ship Harbor and Sunset Cove project sites. Port of Anacortes staff and applicants accompanied the Council. No testimony was taken. The Council then reconvened in the Council Chambers at 7:45 p.m. and the meeting of July 6, 1992 was adjourned. ian, City Clerk -Treasurer �. J1Xlt/ Doy E. Geer, ayor 1087 July 20, 1992 Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Lian moved, seconded by Mr. Brown, that the minutes of July 6, 1992 (including the final minutes of June 15, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Correspondence There was no correspondence. Citizen Hearings The Chair of the Feasibility Study Committee to Move the Ferry Terminal, Mr. Terry Christiansen, address the Council. For several months the Committee gathered detailed information on a number of issues that this move might raise. The Committee concluded that relocating the existing ferry terminal from its present Ship Harbor location is not feasible at this time. The Committee also reviewed alternatives including a foot passenger-pnly service. Discussions have been held with the San Juan Ferry Advisory Committee and Ferry System on this and other alternatives. The initial informal dialogue with these organizations has been favorable. The Committee concluded that a goal could be to generate support for passenger -only service from island residents, Anacortes citizens and tourists. In that regard steps need to be taken to increase ridership of existing ferries. The Committee will be studying new transportation systems including shuttle service, parking locations, satellite ticketing or reservations. Mr. Christiansen said that all the data gathered will be included in a report so that any future studies could refer to and benefit from this research. Council thanked the Committee for its dedication and thoroughness. Decision - Sunset Cove Planned Unit Development Ian Munce, Planning Director, summarized the action taken to date on the 3 -division, 71 -unit Sunset Cove residential PUD. The Council public hearing was closed on July 6th and a site visit was held on July 20th. After reviewing Planning Commission vote and recommendation for approval with 18 conditions, Mr. Munce also clarified two issues: Western Washington University has communicated with other property ownersin the Observation/A Avenue, SHannon Point area (secondary access to Sundt Cove) and has indicated a willingness to discuss shared future responsibility in the development of Shannon Point Road; the University will also conduct a dialogue on further public access improvements. Mr. Munce also pointed out that if approved, this project would come before the Planning Commission again when the Commission would conduct a review of the Sunset Cove Shoreline Permit application. Mr. Parrish stated he opposed this proposal because the density was too high for the location, wildlife cooridors were inadequate, 3 -story building is too high, increased development in this area already adversely impacts services. Mr. Rock said he listened to the public hearing tapes and agreed with Mr. Parrish's concerns, specifically with regard to density, and suggested that an impact fee be imposed for the purchase of a fire department ladder that would reach a 3- story building. Mr. Brown pointed out that his project has been designed to meet the criteria of the City's Subdivision and Zoning Ordinances and is located very near the same development mix in the Skyline area. He also pointed out that this project h,asi..been designed to meet the criteria of the City's Subdivision and Zoning Ordinances and is located very near the same development mix in the SKyline area. He also pointed out that the Growth Management Act encourages the mixed density uses reflected in this project. Mrs. Smith expressed the view that the developer has designed a project that meets the requirements that the City has established for a Planned Unit Development. Mrs. Smith suggested that if a density issue exists with our current regulations, then the Ordinance should be modified rather than penalizing the developer. Mr. Lian also expressed concern about the density of the project. On a question from Mr. Jackson, the Planning Director reviewed the density bonus criteria. Mr. Munce explained that Council also has the option to levy appropriate site-specific conditions. After discussion, Mr. Parrish moved, seconded by Mrs. Young, to approve the Sunset Cove Planned Unit Development subject to the 18 conditions 1®83 July 20, 1992 - continued recommended by the Planning Commission, together with Condition 19: Only two story buildings shall be permitted and Condition 20: No density bonus shall be permitted. Vote: Ayes - Young, Rock, Parrish, Jackson. No - Brown, Lian, Smith. Motion carried. Ordinance - Vacating W 15' of L Avenue Mayor Geer presented an Ordinance to Council that reflects action previously taken by Council to vacate the west 15' of L Avenue abutting the east property line of lot 10 Blcok 5 of J.H. Havekost's Addition. Mrs. Smith moved, seconded by Mr. Jackson, that the Ordinance be adopted and given Ordinance No. 2240. Vote: Ayes - Brown, Lian, Smith, Parrish, Jackson, Young. No - Rock. Motion carried. Ordinance - 1 -Hour parking - 14th to 17th Streets Mayor Geer presented a seconded Ordinance to Council that formalizes action taken at the previous Council meeting to limit parking to one hour on Commerical Avenue from 14th to 17th Streets. Mr. Jim Pemberton, Director of Engineering & Development Services, reported that Mr. Norrie Estvold contacted him expressing concern that this limitation would create a hardship for people employed in this 3 -block area. Mr. Rock suggested that a two-hour limit would be more appropriate. Mr. Brown moved, seconded by Mrs. Smith, to amend the Ordinance to before them to limit parking to two hours and to adopt the Ordinance giving it Ordinance No. 2241. Vote: Ayes - Lian, Smith Rock, Parrish, Jackson, Young, Brown. Motion carried. Fire Stations Construction Phase Professional Services Agreement, the McKee Architects and David Snyder Mayor Geer introduced Mr. Greg McKee, one of the architects for the fire station projects. Mr. McKee discussed items under consideration for cost-cutting measures. With regard to roofing materials, Mr. McKee suggested that initial cost savings will be outweighed by the increase in maintenance costs and decline in overall appearance of building. Councilmembers and Mr. McKee discussed LP siding versus cedar. Mr. Don McKee recommended against composition roof pointing out that a metal roof is self-cleaning and low maintenance. Fire Station Professional Services Agreements - McKee Architects and Dave Snyder Mr. Gordon Bruchner, City Engineer agreements for work to be done on would manage the amount of services provide Council with copies of the held over to the next meeting. discussed the professional services the fire stations. The agreements to be provided. Mr. Bruchner will agreements and this matter will be Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, July 20, 1992. Council vote is unanimous. July 8 - July 17/Warrant Numbers 30494 thru 30642 in the amount of $644,148.70. Consultant - Police Department Review Councilman Brown moved, in light of the recent request by the Police Chief for additional police officers, that the City make requests for proposals to hire a Law Enforcement Professional to undertake an evaluation of the current management, current operations and staffing needs of the Anacortes Police Department; and moved that a consultant selection committee be created comprised of the Mayor, two councilmembers and staff imput. Mr. Lian seconded the motion. Councilmembers appointed Mr. Parrish and Mr. Rock to serve on the selection committee. Councilmembers and the Mayor discussed the need to prepare to implement any recommendations made as a result of the departmental review. Mr. Jackson discussed the high City of Anacortes Police Department expenditures as compared to cities of comparable size. Mr. Rock expressed concern over additional consultant fee expenditures. Mr. Yeoman, 1620 11th Street, spoke agains increasing the number of officers. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. July 20, 1992 - continued Resolution - Cemetery Mausoleum Niche Pricing Mr. Gary Robinson, Park Director presented a recommendation to Council to approve the proposed fees for the new columbarium at Grandview Cemetery together with a Resolution that would amend the fee structure. Mrs. Valora Mendum, Parks Department Office Manager, discussed the new fees. Mr. Rock asked about the fee structure for the approximately 22 niches left in no -as desirable locations. Mr. Robinson recommended that the new rates apply to all niches with a 30 -day grace period for those who wish to purchase one of the 22 niches at the old rates. Mr. Jackson moved, seconded by Mr. Lian, that Resolution No. 1213 amending the fee structure for Grandview Cemetery be adopted. Mr. Jackson included in his motion that the Resolution take effect in 30 days. Mr. Rock moved, seconded by Mrs. Smith, that the Resolution be amended so that the approximately 22 older niches be left for sale at the old rates. Vote: Ayes - Parrish, Young, Brown, Smith, Rock. No - Jackson, Lian. Motion carried. Vote on original motion as amended: Vote: Ayes - Jackson, Young, Brown, Smith, Rock, Parrish. No - Lian. Motion carried. Ordinance - Alcohol - ACFL Mr. Bob Vaux, Forest Lands Manager, discussed the recent problems at Whistle Lake area created as a result of consumption of alcohol in the foreslands. Although the Police Department has stepped up enforcement in this area, clean-up and disturbance problems are out of hand. Mr. Brown moved, seconded by Mr. Rock, that an Ordinance prohibiting consumption of intoxicating liquor or beverages within the boundaries of the City of Anacortes forestlands be adopted and given Ordinance No. 2242. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Public Hearing - 21 -Lot Subdivision - Cranberry Heights Mayor Geer opened the Public Hearing on a 21 -lot preliminary plat to be known as Cranberry Heights. The project is located between West 8th and West 10th and between Kansas and Minnesota. Mr. Ian Munce, Planning Director, presented an overhead view of the plat showing new layout of this platted property. The steep slopes at this location require that there be a re -subdivision of land so that the property can be developed. Mr. Munce reviewed the conditions recommended as a result of the Planning Commission hearings and site visit. The "no parking" condition has been discussed between applicant and staff. Mr. Munce also discussed the fencing and grade of stormwater retention pond. Mr. Ross Barnes, 104 Harbor Lane, said the project site was inappropriate for single family residences. Mr. Barnes recommended correcting the wording in condition 18 by deleting "...except where it will be vacated." and condition 19 by changing "south" to "north". Mr. Barnes also discussed curve of street, and parking problems with regard to lost 7-13. Ms. Sondra Thiessen, 702 0 Avenue, spoke on the time - limit parking issue discussed previously then spoke against the project at hand. Mr. Ivan Kaliban, Sturdy Engineering discussed the steepness of the site and development of the plat. Mr. Kaliban pointed out that the steep sites could provide for architecturally unique and attractive homes. Mr. Ed Hawkings, applicant, stated that the timber has already been logged from Kansas St. and there would be nothing to be gained by fencing. An access will have to be built down from 10th St. to Lot 21. Mr. Barnes spoke again, stating that the fencing of Kansas would protect any soil and plant rejuvenation that may have occurred in that area. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Parrish asked about drainage problems during construction. Staff discussed erosion control and sedimentation plan project conditions and again mentioned overall volume of development in this area. They also discussed the site distancing issue; the street design posed no problems for staff. Mr. Brown pointed out that this property is already platted, and that the proposed lot and street line adjustments are proposed because of the terrain. The Council will conduct a site visit at 6:30 p.m. on July 27th. Public Hearing 1993-98 6 -Year TIP Mayor Geer opened the Public Hearing for the purpose of revising and extending the Six Year Transportation Improvement Program. Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed the revisions already made to this plan in 1992. The plan before Council included D Avenue from 12th to 17th Streets; R Avenue/SR20; Anaco Beach 1090 1091 July 20, 1992 - continued Road; 4th, 6th and T Avenue near the secondary wastewater plant; 32nd Street from Commercial to R Avenue, Anacopper Mine Road and miscellaneous pavement overlays. Joe Mehuron, 4201 Kingsway, suggested that the Anacopper Road item not be included. Mr. Pemberton explained that items are prioritized according to funding application deadlines. There were no further comments and the Mayor declared the Public Hearing closed. Mrs. Smith moved, seconded by Mr. Parrish, that Resolution No. 1214 adopting a revised and extended comprehensive street program be adopted and the TIP be approved as proposed. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. WSDOT Ferry Terminal Road Waterline - Latecomer Agreement Mr. Jim Pemberton, Director of Engineering Services, stated that the Washington State Dapartment of Transportation extended at 12" waterline on Ferry Terminal Road from Sunset Avenue to the marine terminal.. The Latecomer Agreement procedures have been followed, including notification of neighbors. Mr. Smith moved, seconded by Mr. Lian, that the Latecomer Agreement be approved. Vote: Ayes - Lian, Smith Rock, Parrish, Jackson, Young, Brown. Motion carried. Byer's 23rd Street Utility Extension - Latecomer Agreement Mr. Pemberton again addressed Council with a request to approve a Latecomer Agreement for a water extension from D Avenue west to approximately B Avenue on 23rd Street and a sewer extension in that same location. Again, the property owners were notified and 3 responses were received. Mr. Pemberton also discussed the general facilities charge and potential relief of expense to those property owners affected by latecomer agreements. No hookups will be allowed until the Ordinance has been revised to reflect a revision to those GFC fees. Mr. Jackson moved, seconded by Mr. Rock, to approve the Latecomer Agreement with the proviso that proportionate shares will be assessed per building site using 7,500 square feet as a basis. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Three Street Closures Mrs. Young moved, seconded by Mr. Lian, that the following street closures be approved: 1) Arts & Crafts Festival, same street closures as approved in the past from 6:00 p.m., July 31st to 6:00 p.m. August 2; 2) Eagles Barbecue, same street closures as approved in the past, August 14th through 16th; and Rokisoki Regatta, Commercial Avenue from 9th Street to Port Dock, August 15th. The Anacortes Traffic Safety Committee has reviewed and recommended approval of all three closures. Mrs. Young so moved, seconded by Mr. Llan. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Llan, Smith. Motion carried. Mr. Gary Robinson, Park Director, presented a request from the Senior Center to restrict parking in the Municipal Building parking lot to seniors and handicapped only during the Arts & Crafts Festival, August 1st and 2nd. Mr. Brown recommended that the lot use be monitored during the festival so that no parking abuses take place. Mrs. Smith moved, seconded by Mrs. young, to approve the Senior Center request. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Senior Center Planning Consultant Agreement Mayor Geer presented the Senior Center Planning Consultant agreement between the City of Anacortes and Robin Sherman. This agreement reflects action previously taken by Council to contract with Ms. Sherman to coordinate the CDBG Planning -Only Grant Project and to develop plans to improve accessibility of social and health services to our low and moderate income residents, especially senior citizens and Headstart families. Mr. Jackson moved, seconded by Mrs. Young to enter into the agreement. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Grievance Procedure - CDBG Mayor Geer presented a Resolution to Council that would adopt a grievance procedure establishing a method for people to address complaints and grievances regarding the application to, administration of, and implementation of a Community Development Block Grant Funded project. Mrs. Smith moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1215. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. At approximately 11:25 p.m. the Council convened in Executive Session to discuss labor negotiations. At 12:30 a.m. the Council reconvened and without taking any further action, continued this meeting to 6:30 p.m., July 27, 1992. 1092 Continued Meeting of July 20, 1992 held on July 27, 1992 Members present: Mayor Geer, Councilmembers Young, Jackson, Parrish, Rock, Lian, Smith, Brown The continued meeting convened at 6:30 p.m. in the Municipal Building Council Chambers. Those present convened the meeting for a site visit to the proposed site of the Cranberry Geights Subdivision. The Councilmembers and Mayor viewed the site. No public testimony was taken and those present reconvened to the Municipal Building Council Chambers. The formal deliberations began again at 7:30 p.m. The Planning Director reviewed the nineteen conditions on the Planning Commission's recommendation for approval. Councilmember Smith moved that the preliminary plat be approved as presented subject to the nineteen conditions recommended by the Planning Commission. The motion was seconded by Councilmember Brown. Vote: Ayes - Young, Jackson, Parrish, Rock, Lian, Smith, Brown. Motion carried. The Planning Director then introduced a proposal by Mr. Robert Lowe to extend his option to lease from June 1 to September 1, 1992. Mr. Munce explained that Mr. Lowe had submitted a conditional payment that had been rejected but that Mr. Lowe felt that in all fairness he should be given additional time to complete his decision-making. After discussion, Councilmember Jackson moved that the Council deny the lease extension requested by Mr. Lowe. The motion was seconded by Councilmember Parrish. Vote: Ayes - Jackson, Parrish, Rock, Lian, Smith, Brown, Young. Motion carried. Councilmember Lian expressed his opinion that Mr. Lowe should be geven some special consideration in the Council's disposition of the property. Councilmember Lian moved that Mr. Lowe be given the right to purchase the subject property at $5.00 per square foot without conditions if by 5 p.m., Wednesday, July 29, Mr. Lowe signs a Purchase & Sale agreement and makes at 10% non-refundable deposit; the Purchase & Sale Agreement should stipulate that the sale must close by Friday, August 28. The motion was seconded by Councilmember Smith. Vote: Ayes - Parrish, Rock, Lian, Smith, Brown, Young, Jackson. Motion carried. The Council then discussed how they might consider proposals after 5 p.m. Wednesday, in the event that Mr. Lowe does not accept the Council's proposal. Councilmember Smith moved that the Council accept competing proposals prior to 5 p.m. on Wednesday, September 30th. These proposals could be for either sale or lease of the subject property and can include proposals to purchase or lease additional property. Further, the Council reserves the right to reject any and all proposals. Councilmember Lian seconded this motion. Vote: Ayes - Rock, Lian, Smith, Brown, Young, Jackson, Parrish. Motion carried. The Council then discussed the fire station construction phase and their needs for outside professional services. After discussion, Councilmember Parrish moved that the Council table the proposed contract with McKee Architects. The motion was seconded by Councilmember Jackson. Vote: Ayes - Lian, Smith, Brown, Young, Jackson, Parrish, Rock. The Council then moved on to discuss with Mr. Grodon Bruchner, City Engineer, a possible contract with Mr. David Snyder to assist in construction supervision. The Council agreed that Mr. Bruchner should work with Mrs. Grace to finalize a contract proposal that addressed the City staff's concerns and bring this back to the next City Council Meeting. The meeting adjourned at approximately 9 p.m. G rge Kh ian, City aerk-Treasurer oyl E. Geer, Mayor 1093 August 3, 1992 The meeting was called to order by Mayor Doyle Geer at 7:30 p.m. Roll was taken showing the following: Present - Parrish, Jackson, Young, Brown, Lian, and Rock. Absent - Smith. Minutes It was moved by Young and seconded by Lian that the Minutes of July 20th and July 27th be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Rock, and Parrish. Citizens Hearings Richard Dildine addressed the Council regarding concerns he had as to developers moving for reconsideration after the close of a public hearing and a land use decision, stated he thought the Planned Unit development process was not working out and should be repealed, expressed an opinion that the capital improvements would not be the obligation of previous residents but that the costs for those should be borne by developers and new residents, and also expressed concerns regarding proposed water boundary agreements. Marilyn Votaw addressed the Council regarding questions she had on political signs. Eric Clark addressed the Council as a representative of employee collective bargaining units and expressed concern over the failure of the City to reach an agreement regarding labor contracts. Findings of Fact for Sunset Cove PUD Councilman Parrish addressed concerns raised in the letter from Mr. Suryan regarding the decision of the Council at the previous meeting regarding approval of the Sunset Cove planned unit development. Mr. Parrish then moved to accept the proposed Findings of Fact and Conclusions regarding said development. Said motion was seconded by Rock. Vote: Ayes - Jackson, Young, Brown, Lian, Rock, and Parrish. Latecomer Agreements It was moved by Rock and seconded by Lian that the two proposed latecomer agreements be approved and that Resolution No. 1216 and 1217 be adopted. Vote: Ayes - Young, Brown, Lian, Rock, Parrish and Jackson. Cost Reduction for Fire Station Gordon Bruchner and Don McKee, the architect for the proposed fire stations on 13th Street and the west end, addressed the Council regarding some alternatives that existed for purposes of cutting costs. After Discussion, it was moved by Brown and seconded by Jackson that the following recommended costs savings alternatives be adopted: substitute external gutters and leaders, utilize alternate metal louver supplier, delete clothes washer and dryer, substitute aluminum clad windows for wood clad, substitute plastic laminate for solid surface material and counters, substitute key entry locks for electronic key pads, substitute romex for conduit where allowed by code, utilize the proposed alternate metal roof constructed on site, and utilize a lighter driveway with no curbs in the west end station. Vote: Ayes - Brown, Lian, Rock, Parrish, Jackson, and Young. Agreement with Dave Snyder The proposed agreement with Dave Snyder to provide construction supervision on the Fire Hall -construction was reviewed. It was moved by Parrish and seconded by Brown that the proposed agreement be adopted by the City Council. Vote: Ayes - Lian, Rock, Parrish, Jackson, Young, and Brown. Authorization to Issue $1.7 Million of Councilmatic Bonds George Khtaian recommended to the Council that the Council authorize the issuance of $1.7 million of Councilmatic bonds for purposes of constructing the proposed fire stations. It was moved by Parrish and seconded by Jackson that the Council authorize issuance of $1.7 million in Councilmatic bonds for the construction of two fire stations and the reimbursement of expenditures for architectural fees and other costs associated with the fire stations. Said motion was unanimously passed. 1094 August 3, 1992 - continued It was moved by Young and seconded by Parrish that the voucher for July claims in the amount of $205,903.18 and payroll claims in the amount of $424,031.66 be approved. Said motions was seconded by Parrish and unanimously approved by the Council. Month Warrant Number Total Claims Vouchers 30652 - 30803 $205,903.18 7/22 and 7/29 (CFC) Payroll Warrants July 25841 - 26199 $424,031.66 Public Hearing on Proposed Vacation of a Portion of 7th Street and U Avenue on Petition of the Anacortes Yacht Club Mayor Geer opened a public hearing to consider a vacation of a portion of 7th Street and U Avenue adjacent to property owned by the Anacortes Yacht Club and the City of Anacortes Park Department. Wendy Gray as Commodore of the Anacortes Yacht Club addressed the Council on the reasons for the proposed vacation. No other comments were received and Mayor Geer closed the public hearing. It was moved by Jackson and seconded by Parrish that the proposed street vacation be granted and that the Anacortes Yacht Club reimburse the City in the amount agreed upon. It was moved by Rock and seconded by Brown that the motion be amended to provide that the money received for the vacation be placed in the Park capital fund. Vote on amendment: Ayes - Rock. Nays - Parrish, Jackson, Young, Brown and Lian. Vote on main motion: Ayes - Parrish, Jackson, Young, Brown, Lian, and Rock. Acceptance of 25th Street Waterline Gordon Bruchner reported that the 25th Street waterline had been completed and he was recommending the Council formally accepts the project. It was moved by Rock and seconded by Brown that the City accept the 25th Street waterline project as complete. Said motion was unanimously approved. Authorization to Sign Water Service Area Agreement It was recommended by Rock that the City Council delay consideration of the proposed water surface area agreement until the matter could be presented to the Council at the August 10th study session. Action on the matter was postponed to the August 10th study session and will be placed on the August 17th regular meeting agenda. Authorization to Bid WWTP"S'treet Improvements. It was moved by Rock and seconded by Jackson .that City;staff be authorized to go to bid in street improvements in connection with the Waste Water Treatment Plant. Motion was unanimously approved. Resolutions to Approve Issuance of Bonds by Port of Anacortes Public Development Corporation Stephen Mansfield explained that the Port of Anacortes wished to refinance industrial revenue bonds which had been issued to assist Sugiyo in the construction of its plant back in 1986. The issue was now being refinanced and state law provided that the City of Anacortes as the "planning authority" needs to approve such issuance. It was moved by Rock and seconded by Brown that Resolution No. 1218 be adopted. Said motion was unanimously approved. Possible Budget Reduction A discussion was held regarding the need to formulate a plan to reduce expenditures under the 1992 Budget by approximately 5 percent. Mayor Geer advised the Council that the staff would be meeting to discuss the need for such a plan and to draw up some proposals. It was agreed that the matter would be discussed at the August 24th study session. With no further business to come before the Council, the meeting was adjourned. ?Klht"a.,City Clerk -Treasurer Doyl E. Geer, Mayor 1095 August 17, 1992 Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mrs. Young, that the minutes of August 3, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Correspondence/Citizen Hearings There was no correspondence and no citizens present wished to testify on items not on the agenda. Ordinance - Vacating a Portion of "U" Avenue - Yacht Club Mr. Steve Mansfield, City Attorney, presented an Ordinance reflecting action previously taken by Council to vacate portions of "U" Avenue and 7th Street. Mr. Rock moved, seconded by Mr. Brown, that the Ordinance be adopted and given Ordinance No. 2243. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Ordinance - Correcting Legal Description of Ordinance No. 2217 The City Attorney presented an Ordinance amending the legal description of Ordinance No. 2217, vacating certain streets and alleys in the Ship Harbor Addition. Mr. Jackson moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2244. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Authorization to Sign Service Area Agreement The Public Works Director, Dave Ford, reviewed this item with Council and uadience. Mr. Ford explained that at two previous meetings Council conducted a detailed review of the Water Utility Service Area boundaries for the updating of the Anacortes Fidalgo Island Coordinated Water System Plan. Mr. Brown moved, seconded by Mrs. Smith, to authorize the City to execute the Water Utility Service Area Agreement. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, August 17, 1992. Council vote is unanimous. August 5, August 12 (CFC); warrant numbers 30806-30969 in the total amount of $199,203.44. Resolution - Personal Services Contract - Negotiator Mayor Geer introduced a Resolution authorizing a personal services contract between the City of Anacortes and Cabot Dow Associates for the purpose of negotiation 1992-93 wages and health benefits for IAFF Local 1537 and General Teamsters Local 788. The Selection Committee (Mayor Geer, Councilmember Jackson, Councilmember Parrish, and Sue Koegel, Personnel Coordinator) interviewed candidates and recommend Cabot Dow Associates as negotiator. Mrs. Smith moved, seconded by Mr. Jackson, that Resolution No. 1219 be adopted. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Public Hearing - Capital Improvement Program (Capital Facilities Plan) Mayor Geer opened the Public Hearing to review and take comments on the 1993-1998 Capital Facilities Plan for the City of Anacortes. Mr. George Khtaian, Finance Director, reviewed the staff, Council, Planning Commission and public participation in developing the plan now before Council. Mr. Ian Munce, Planning Director, stated that the Growth Management Act (GMA) mandates that the City have a Capital Facilities Plan in place. The GMA intent is to have facilities available at the same time that development occurs. The City is also close to completing an updated series of long-range plans for traffic, stormwater and sewer; long-range plans for parks, forest lands, water and schools are already in place. Mr. Munce pointed out that additional public hearings will be held to formally add this capital facilities plan to the City Comprehensive Plan. Mr. Munce also discussed future proposals for impact fees. 1006 August 17, 1992 - continued Mr. Khtaian then read each proposed item in the following categories: water, sewer, stormdrain, solid waste, transportation, parks, public safety, and general government. Mr. Dick Dildine, 1211 6th St., asked the purpose of compiling this information and expressed concern that this plan would promote development. Mr. Jim Pemberton, Director of Engineering Services, explained that some funding agencies require that a project be listed in an approved facilities plan before being considered for funding. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Jackson said that expected funding on some of the proposed projects has been determined. Mr. Rock reiterated that the CIP is a planning tool and that adjustments may be made to the plan as conditions and community needs change. Mr. Brown emphasized the need for Planning Commission and public input in what will be a continuous effort to review and revise the CIP. Mayor Geer commended all staff members who participated in compiling the facility inventory. Mrs. Smith then moved, seconded by Mr. Jackson, that an Ordinance entitled "An Ordinance Adopting the Capital Improvement Program for the 6 - Year Period 1993-1998" be adopted and given ordinance No. 2245. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Mr. Khtaian thanked Mrs. Jenifer Troxel, Project Accounting Manager, for her contribution to the development of this plan. Resolution - Setting Public Hearing Date - Vacation - Portion of 5th Street Mayor Geer presented a Resolution to Council that sets September 21, 1992 as the Public Hearing date on a petition to vacate a portion of 5th Street in the 1st Ships Harbor Addition. Mr. Rock moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1220. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mayor Geer announced that there will be a Study Session on August 24, 1992 at 7:30 p.m. Mayor Geer announced at approximately 8:15 p.m. that the Council would convene in Execute Session to discuss labor negotiations and a possible real estate transacton. At 9:15 p.m. the Council reconvened and without taking any further action the meeting of August 17, 1992 was adjourned. Ge KhtaYlan, City Cle k -Treasurer August 24, 1992 (Special Meeting) Doyl . Geer,r ayor Mayor Geer called the Special Meeting of the City Council to order at 6:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Tom Lian, Helen Smith. Absent: Ken Brown, Bud Rock. Minutes of Previous Meeting Mr. Parrish moved, seconded by Mr. Jackson, that the minutes of August 17, 1992; be approved with the following correction: page 1, item 7, "The Selection Committee (Mayor Geer, Councilmembers Jackson and Parrish and Sue Koegel, Personnel Coordinator)...". Vote: Ayes - Jackson, Young, Lian, Smith, Parrish. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, August 24, 1992. Council vote is unanimous. Claims Vouchers Month Warrant Number Total 8/19/92 - CFC 30973-31047 $249,371.71 1097 August 24, 1992 - continued Bid Award - T Avenue Paving Mr. Gordon Bruchner, City Engineer, reviewed the August 18, 1992 bids for the reconstruction of portions of 4th, 6th and T Avenue. Low bid was received from Lovco Contruction, Burlington, in the amount of $133,330.00. Mr. Bruchner pointed out that Lovco, based in California, is new to this area. Mrs. Smith moved, seconded by Mr. Parrish, that the project be awarded to Lovco Construction. Vote: Ayes - Lian, Smith, Parrish, Jackson, Young. Motion carried. Executive Session At approximately 6:45 p.m., Mayor Geer announced that the Council would convene in Executive session to discuss labor negotiations. At 7:30 p.m. the Council reconvened and without taking any further action the meeting of August 24, 1992 was adjourned. G o ge Kh iad, C t Clerk -Treasurer September 8, 1992 Doyle Geer, Mayor Mayor Geer called the meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Lian, that the minutes of the August 24, 1992 Special Meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizens Hearings Mr. Joe Mehuron, 4201 Kingsway East, asked that an Ordinance be prepared that would require that political signs be removed within 5 days after an election and that the candidates be charged $5.00 for each sign that the City has to remove. Mr. Steve Mansfield, City Attorney, explained that political signs are a protected expression of free speech and he has observed that most signs are removed after an election. Mr. Mansfield explained that a punitive ordinance could be prepared in regard to removal of signs but would be limited to signs on public right of way or non -private property and would be limited to recovering only those costs attributable to removal of signs. Correspondence There was no correspondence. Accessory Unit Exemption to Zoning Ordinance: 1718 22nd Street Mayor Geer presented a request to place a mobile home on the property at 1718 22nd Street for the purpose of providing a home for the ailing parents of the property owner. Mr. Brown said that the proponent had presented a well - thought out proposal at a recent Council study session and moved to grant the request. Mrs. Smith seconded the motion. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Sewer Rates for Those on Wells Mayor Geer presented an Ordinance the rates in the following manner: service but not receiving City of as the residential customer using Mr. Parrish moved, seconded by Mr. given Ordinance No. 2247. Vote: Jackson, Young. Motion carried. pertaining to sewer rates that would amend Each separate residence receiving sanitary Anacortes water shall be charged the same at least 600 cubic feet of water per month. Jackson, that the Ordinance be adopted and Ayes - Brown, Lian, Smith, Rock, Parrish, SEPA Ordinance Amendments - Time Limit/Fees Mr. Ian Munce, Planning Director, presented an Ordinance to Council that would amend the current SEPA Ordinance in regard to time limits for threshold determinations and fees to be charged to cover costs incurred by the City in preparing the threshold determination. Mr. Terry Christiansen, 3302 K Avenue, September 8, 1992 - continued asked Mr. Munce to describe the type of work staff would be charging for. After discussion, Mr. Jackson moved, seconded by Mr. Rock, that an Ordinance entitled "An Ordinance Amending Ordinance No. 2136 by Adding a Time Limit for Threshold Determinations and Revising the Fee Schedule" be adopted and given Ordinance No. 2248. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Planning Department Fee Schedule Update - Ordinance Mr. Ian Munce, Planning Director, presented an Ordinance to Council that amends the fee schedule for certain administrative actions with regard to land use permits. Mr. Munce discussed the increased permit preparation mandated by the Growth Management Act and the need for fee adjustment to encourage cost recovery. Councilmembers discussed the following fee items: Mr. Parrish asked about parking variance permits for businesses in the downtown area; Mr. Brown asked about the "Business License Initial Premises Inspection" fee and all Councilmembers discussed the necessity for this charge. Mr. Terry Christiansen, Government Affairs Committee for the Chamber, spoke against this fee. Mr. Parrish moved, that with the exception of the Business License Initial Premises Inspection fee, the Ordinance be adopted and given Ordinance No. 2249., Mr. Rock seconded the motion. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian. No - Smith. Motion carried. Award of Bid - Utility Truck Mr. Doug Terry, Maintenance Superintendent, described the body and engine repair work needed for vehicle 105, the City's 1980 Chevrolet flat truck, and the safety factors to be considered with the continued use of this vehicle. Mr. Terry pointed out that budgeted funds are available for the replacement of this truck. Bids were solited and low bidder is Pacific Utility Equipment Company for a complete cab and chasis unit delivered to the City of Anacortes in the amount of $29,305.97. Mr. Rock pointed out that budget cuts are underway and that now is not the appropriate time for this expenditure. The Mayor reviewed the 1992 budget cuts already submitted by Maintenance and Operations. After discussion, Mr. Jackson moved, seconded by Mr. Parrish, to award the bid to Pacific Utility Equipment. Mr. Wally Garland, Frontier Ford, address the Council and questioned the bid amounts submitted by Pacific Utility. Mr. Jackson said that while he would prefer to purchase equipment locally, the Frontier Ford bid represented significantly higher costs. Vote: Ayes - Parrish, Jackson, Lian, Smith. No - Rock, Young, Brown. Motion carried. Resolution - Amending ADA Grievance Procedure Mr. Ian Munce, Personnel Director, presented a Resolution that would amend the City's Personnel Policy and Procedures ADA Grievance Procedure by changing the world "employee" to "individual". Mrs. Smith moved, seconded by Mr. Lian, that the Resolution be adopted and given Resolution No. 1221. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Amending Personnel Policies and Procedures - Vacation Mr. Ian Munce, Personnel Director, presented a Resolution that would amend the City's Personnel Policy and Procedures Vacation policy by allowing compensation for up to 100 hours of accrued vacation time to an exempt employee to represent the City in an official capacity as part of a Sister City Program. Mrs. Smith moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1222. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City Council as of this date, September 8, 1992. Council vote is unanimous. MONTH WARRANT NUMBER TOTAL Claims September 31056-31126 $283,342.02 Payroll August 26333-26566 $335,487.06 Ordinance - Councilmatic Bonds Mr. George Khtaian, Finance Director, presented to Council the Bond Ordinance authorizing the issuance of $1.7 million dollars for the two fire stations. Mr. Khtaian introduced the City's financial adviser, Mr. Dave Landes of David Landes & Sons. Mr. Landes reviewed the three bids received for the sale of the bonds. Seafirst submitted the lowest bid in terms of interest rate at 6.055%. Anticipation is that the bond issue would close on or about September 1099 September 8, 1992 - continued 22, 1992. Mr. Rock moved, seconded by Mr. Brown, to award the bid to Seafirst Bank and to adopt Ordinance No. 2246 authorizing the issuance of General Obligation Bonds for the construction of two new fire stations. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Resolution - Deputy City Clerk Mr. George Khtaian, Finance Director, presented a Resolution that would authorize the appointment of Mrs. Judy Grace as Deputy City Clerk to act as City Clerk in the absence of the City Clerk. Mr. Brown moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1223. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Ordinance - General Fund Budget Revisions Mr. George Khtaian, Finance Director, presented an Ordinance that would amend the 1992 Budget by reducing expenditures from the General Fund in the amount of $200,000. Councilmembers commended the cooperation of all department heads in their united, bipartisan effort to cut expenditures. Mr. Jackson moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2250. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown,, Lian. Motion carried. Mr. Dick Dildine, 1211 6th St., asked about source of fire department construction funds. Request - Otto Rossner - Water Line Mr. Jim Pemberton, Director of Engineering and Development Services, presented a request by Mr. Otto Rossner for an exception to the water extension policy to install water service off SR -20 to serve a building site in the Funk & Keller Addition. Mr. Pemberton and Councilmembers discussed the distribution lines in this area, future development and the specifications for this line installation. Mr. Brown moved, seconded by Mrs. Smith, that the request be granted subject to the following conditions: 1) the service connection and meter will be located adjacent to the City's 10 -inch water line in the SR20 right of way; 2) Mr. Rossner will be required to extend a service line from the meter westerly to the building site; 3) the service line extension should be sized to provide domestic service to the building site only; 4) any easements or right of way permits are Mr. Rossner's responsibility; 5) cost of highway crossing, if crossing required by DOT, shall be borne by Mr. Rossner; 6) Mr. Rossner will agree that should the City distribution line be extended adjacent to Mr. Rossner's property, he will agree to pay his proportionate share and Mr. Rossner will provide written permission for the City to use water extension plans and specifications. Vote: Ayes - Parrish, Brown, Smith, Lian. No - Rock, Young. Abstain - Jackson. Motion carried. Executive Session At approximately 9:30 p.m. the Council convened in Executive Session to discuss a possible real estate transaction. At approximately 10:30 p.m. the Council reconvened and without taking any further action, the meeting was adjourned. Ge6 e Khtai City Clerk -Treasurer September 21, 1992 Doyle . Geer, Mayor At 7:30 p.m., Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of September 8, 1992 Mrs. Young moved, seconded by Mr. Rock, that the minutes of September 8, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. 1100 September 21, 1992 - continued Correspondence Mayor Geer read a letter addressed to Mr. Jim Pemberton, Director of Engineering & Development Services from Mr. & Mrs. Doug Wallace. The letter expressed appreciation for technical assistance provided by Mr. Pemberton's department and also expressed great affection for the City of Anacortes. Presentation of Artwork - Anacortes Arts Foundation Mayor Geer introduced Mrs. Susan Cook, President of the Anacortes Arts Foundation. Mrs. Cook presented a portfolio of eight art pieces submitted by outstanding local artists. Mrs. Cook, on behalf of the Anacortes Arts Foundation, presented the gift of the people of Lomonosov, Russia, Anacortes' Sister City. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, September 21, 1992. Council vote is unanimous. MONTH WARRANT NUMBERS TOTAL Claims September 31192-31315 $200,598.55 Street Closure - Homecoming Parade Mr. Dave Skelton, 230 Wildwood Lane, representing the Associated Study Body, submitted a proposal to Council requesting the closure of Commercial Aveneu from 4th Street to 22nd Street on October 2, 1992. The purpose of the street closure would be to conduct the high school homecoming parade. Mr. Jackson moved to approve the request provided that the parade details are approved by the Police Department. Mr. Rock seconded the motion. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Public Hearing - Vacation Petition - Portion of 5th Street in the 1st Plat to Ships Harbor - Keltz Mr. Marilyn Votaw, 2611 Shannon Point procedure for public hearings. Mr. Ian that property owners within 300' of the Votaw lives outside this 300' radius. Hearing on a Vacation Petition summitted 5th Street abutting Lot 1, Block 9, Woods Road, questioned the notification Munce, Planning Director, explained proposed site were notified. Mrs. Mayor Geer then opened the Public by Ms. Linda Keltz to vacate 15' of Addition. Mr. Ian Munce, Planning Director, reviewed the issues raised from staff comments and from the Board of Adjustment hearing on this matter. First, the lot is a substandard size; however, it is a buildable lot. Also, 5th Street is a 63' wide right of way; street standards require a minimum of 50' and the potential vacation of 15' would be excessive. Mr. Munce discussed this issue with Ms. Keltz prior to the meeting and she agreed that a vacation of 6J would be acceptable. Her lot would still be under the 7,500 sq. foot mimimum and a smaller lot size could pose a setback problem. Mrs. Keltz could then seek a variance from the Board of Adjustment should the proposed building encroach into the lot setbacks. Mrs. Votaw asked about the location of the 5th Street wetlands. Mrs. Smith moved, seconded by Mr. Brown, that the west 6.5 feet of 5th Street abutting Lot 1, Block 9, Plat of Woods Addition be vacated. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Waiver Requests - Street Improvement Ordinance Mr. Jim Pemberton, Director of Engineering Services, presented two requests for waivers from the City's street improvement ordinance. Council has reviewed both requests in a Study Session. Keltz - J block north of Sunset Avenue on 5th Street -- Mr. Pemberton recommends that the waiver request be granted and Mr. Keltz be required to widen the existing gravel road on 5th Street to a minimum width of 28' with gravel base and crushed rock surfacing. The construction would have to extend far enough to provide frontage on an improved public street. Mr. Brown moved, seconded by Mrs. Young, to approve the waiver as recommended and that the applicant be required to execute a waiver of non -opposition from a Local Improvement District. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Goddard - Harrison Avenue east of Shannon Point Road -- Mr. Pemberton recommended two options for this waiver request: a) develop to the same standard as approved for the Keltz waiver; b) pave Harrison Avenue a minimum of 22' with open drainage. Neighbors spoke in favor of a reduced width 1101 September 21, 1992 - continued requirement. Mr. Lian moved, seconded by Mr. Jackson, to approve the waiver as recommended and that the applicant be required to execute a waiver of non -opposition from a Local Improvement District. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Resolution - Authorizing Professional Services Contract - City and Ritchhart & Associates Mayor Geer presented a Resolution to Council that would authorize Ritchhart & Associates to conduct a management review of the Anacortes Police Department. Mr. Rock moved, seconded by Mr. Brown, that the Resolution authorizing the execution of a Professional Services Contract between the City and Ritchhart & Associates be adopted and given Resolution No. 1224. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Designating City Officials as Representatives - Sister City Visit Mayor Geer presented a Resolution to Council that designates Doyle Geer, Mayor, Stephen E. Mansfield, City Attorney, Douglas Everhart, Librarian and James Pemberton, Director of Engineering & Development Services as Official Representatives of the City of Anacortes to the City of Lomonosov, Russia for the purpose of the Anacortes Sister City visit. Mrs. Smith moved, seconded by Mrs. Young, that the Resolution be adopted and given Resolution No. 1225. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Resolution - Authorizing Agreement between the City of Anacortes and the City of Lomonosov, Russia Mayor Geer presented a Resolution to Council that authorizes the execution of an agreement between the City of Anacortes and the City of Lomonosov that unites the two cities in a formal Sister -City relationship. The agreement also encourages the cultural cooperation between the cities in order to contribute to the cause of peace and mutual understanding. Mr. Jackson moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1226. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Mayor Geer pointed out that in the absence of the Mayor, Mr. Ken Brown is the Mayor Pro -Tem and that Mr. Ian Munce, Planning Director, is also the assistant City Attorney. Appointments to Museum Board Mayor Geer recommended the appointment of Mr. Eric Fenno and Mr. Michael Magerkurth to the Museum Board. Mr. Lian moved, seconded by Mr. Jackson, to approve the appointments. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. RTPO Project - Engineering Mr. Jim Pemberton, Director of Engineering & Development Services, presented a proposed item to be added to the Regional Transportation Planning Organization (RTPO) prioritized list of enhancement projects. The project is for the Anaco Beach Road improvement project. Inclusion in the RTPO project list would allow for application for additional funds to improve Anaco Beach Road from a proposed 24' width to a 32' width that would allow 5' bicycle/pedestrian paths on both sides of the road. If the grant application is successful, the City's contribution to this project would be approximately $37,000 of 1993 Arterial Street Funds. Mr. Pemberton is requesting authorization to execute application and submit for funding. After discussion, Mr. Parrish moved, seconded by Mrs. Smith, to authorize the addition of the Anaco Beach Road improvements to the RTPO list. of enhancement projects, and to authorize the City's proportional contribution. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Executive Session At approximately 8:30 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss personnel matters. At approximately 9:30 p.m., the Council reconvened and without taking any further action the meeting was adjourned. J eorge taian, City Clerk -Treasurer Doy E. Geer, Mayor 11®2 October 5, 1992 At 7:30 p.m. Mayor Pro Tem Brown called the Anacortes City Council meeting to order. The invocation, offered by Reverand Hilary Bitz was followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Absent: Bill Jackson Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Lian, that the minutes of September 21, 1992 be approved as if read. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mrs. Robin Sherman invited the Council to attend a community meeting on October 15, 1992, at the Senior Citizen Center. The purpose of the meeting will be to take public comment and give a progress report on the Community Development Block Grant (planning -only grant). Correspondence There was.no correspondence. Public Hearing - Amend Comp Plan CIP/Countywide Policies - Ordinance Mayor Brown opened the Public Hearing on a technical amendment to the Anacortes Comprehensive Plan. Mr. Ian Munce, Planning Director, explained that the Comprehensive Plan amendment would be to incorporate the Countywide Planning Policies and the Capital Improvement Plan. Mr. Munce then reviewed the City's Compliance with the Growth Management Act deadlines. Mr. Munce commended the Finance Department for the development and completion of the Capital Improvement Program. The Director further pointed out that the City of Anacortes has attached its own list of definitions to the Planning Policies. Mr. Munce pointed out that our County is one of the first five in the State to have state -approved Countywide Planning Policies. There were no comments from the audience and the Mayor declared the Public Hearing closed. Mr. Rock moved, seconded by Mrs. Young, that the Ordinance amending the Comprehensive Plan by incorporating the Skagit County Countywide Regional Comprehensive Plan Policies and the 1993-1998 Capital Improvement Program be adopted and given Ordinance No. 2251. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Young. Motion carried. Ordinance - Street Vacation - Keltz - Portion of 5th St. Mr. Ian Munce, Planning Director, presented an Ordinance to Council that would formalize action previously taken to vacate the west 6.5 feet of 5th Street abutting Lot 1, Block 9, Woods Addition. Mrs. Smith moved, seconded by Mr. Rock, that the Ordinance be adopted and given Ordinance No. 2252. Vote: Ayes - Lian, Smith, Rock, Parrish, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, October 5, 1992. Council vote is unanimous. MONTH WARRANT NUMBERS TOTAL Claims Vouchers 9/23 & 9/30 31326-31422 $363,404.14 Payroll Warrants September 26701-26921 $335,609.34 Resolution - Preliminary Property Tax Levy Estimates Mr. George Khtaian, Finance Director, presented a Resolution to Council authorizing preliminary property tax levy estimates to be submitted to the Skagit County Commissioners. Mrs. Smith moved, seconded by Mr. Parrish, that the Resolution be adopted and given Resolution No. 1227. Vote: Ayes - Rock, Parrish, Young, Brown, Lian, Smith. Motion carried. Resolution - Teamsters Wage/Health Benefit Settlement 1992 Mrs. Sue Koegel, Personnel Coordinator, presented a Resolution to council that sets wages and health and welfare benefits for 1992 for Teamsters Local No. 788. Mrs. Koegel informed the Council that the City's Health Care Committee would meet to recommend a health care package based on the October 5, 1992 - continued approved medical insurance payment cap. Mr. Parrish moved, seconded by Mr. Rock, that the Resolution be adopted and given Resolution No. 1228. Vote: Ayes - Parrish, Young, Brown, Lian, Smith, Rock. Motion carried. Call for Bids - Water Treatment Plant Backwash Console Upgrade Mr. Dave Ford, Director of Public Works, presented a recommendation to authorize Public Works staff to call for bids to furnish and install programmable logic controllers at the water treatment plant in Mt. Vernon. This equipment would replace outdated and obsolete backwash system. Mr. Ford reported Phases I and II of the three plase contract with CH2M Hill to assist in the overall replacement of plant controls have been completed. Phase III is the software design and installation into the logic controllers. Mr. Ed Capasso, Chief Operator at the plant answered technical questions from the Council. Mr. Lian moved, seconded by Mrs. Smith, to provide authorization for Public Works staff to call for bids for the furnishing and installation of programmable logic controllers and to authroize CH2M Hill to proceed with software design. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. ADA Telephone Device for the Deaf (TDD) Due to a recommendation from the Finance Committee, this item has been removed from the agenda. Resolution - Execute Quit Claim Deed - Relinquishing an Easement Mayor Brown presented a Resolution that would authorize the relinquishment of an easement granted to the City by Skyline Associates in 1977. The easement is no longer needed. Mr. Parrish moved, seconded by Mr. Rock, that the Resolution authorizing the execution of a Quit Claim Deed relinquishing the easement be adopted and given Resolution No. 1229. Vote: Ayes - Lian, Smith, Rock, Parrish, Young, Brown. Motion carried. There being no further business, the meeting was adjourned at approximately 9:05 p.m. Ge rr htaia , City Clerk -Treasurer Doyle -4. Geer, Mayor W October 19, 1992 At 7:30 p.m., Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill 'Jacksori,'Rbsemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Brown moved, seconded by Mr. Jackson, that the minutes of October 5, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence There was no correspondence. Public Hearing - Community Development Block Grant (CDBG) Mayor Geer opened the Public Hearing to review and take comments on the submission of an application for a Community Development Block Grant to construct a community center (senior center and head start). Mayor Geer introduced Mrs. Robin Sherman, Grant Coordinator, who then discussed the significance of making the Grant application at this time. She discussed allocation of federal and state funds and strength of proposal for the senior center/head start facility based on the success of planning grant award. Mrs. Sherman then reviewed the City's share of the operations budget and staff support for engineering, administrative and janitorial services. Mrs. Sherman and Councilmembers also discussed the total costs of the project and all established and potential sources of funding. The following citizens spoke in favor of the 'City of"Anacortes making this grant application: Mr. Marc Estvold, architect, 4010 Oakes Avenue; Ashford Townsend, Senior Center Advisory Board President, 1111 Longview; Mr. Tim Holloran, Director of Skagit County Senior Services; Ms. Sally Hill, Senior Center Coordinator. Ms. Hill also expressed appreciation for the efforts made by Mrs. Sherman, Mrs. Diedre Ashmore, CDBG Project Assistant, and all the government and civic participants in developing this project. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Rock asked about the square footage of Phases I and II and the bidding process for each phase. After further discussion, Mr. Rock moved, seconded by Mr. Brown that the following Resolutions be adopted: Resolution No. 1230 entitled "Certifications of Compliance with the Community Development Block Grant Application" and Resolution No. 1231 entitled "A Resolution Officially Adopting a Grievance Procedure in Compliance with the Community Development Block Grant Standards". Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Authorization to Execute Contract with RH2 Engineering for Public Works Emergency Program Mr. Mike Foster, Operations Superintendent, informed the Council that the Department of Health requires that a City Emergency Response Plan (ERP) be in place. Mr. Foster pointed out that the implementation of this plan is a budget -approved project, and that the work, if approved, will be done by RH2. Engineering, the sole vendor/supplier of the necessary software. Mr. Ed Capasso, Chief Water Treatment Plant Operator, discussed the computer based program and the benefits of the program to routine treatment plant functions as well as assistance in non -routine events and disasters. Mr. Jackson moved, seconded by Mr. Lian, to authorize the execution of the contract between the City of Anacortes and RH2 Engineering for assistance in preparation of an Emergency Response Plan in the contract amount of $14,487. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Acceptance of Wastewater Treatment Plant Project Mr. Mike Foster, Operations Superintendent, approached the Council with a request to accept the Wastewater Treatment Plant Project as complete. The general contractor was Venture Construction, Inc. and the treatment plant has been operational since February 17, 1992, well in advance of the Consent Decree deadline. Mr. Foster reviewed the final contract amount, change orders and project costs. Mr. Jackson commended Mr. Foster for his contribution to the development of this quality facility. Mr. Foster answered questions about the current condition of the incinerator. After discussion, Mrs. Smith moved, seconded by Mr. Lian, that the project be accepted as complete, that staff be authorized to release the retainage at the end of the 30 -day lien period, and that staff be authorized to retain sufficient funds to cover the 977 October 19, 1992 - continued incomplete items remaining at the end of the 30 -day lien period and to release those funds at the satisfactory completion of those items. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Acceptance of Skyline Conveyance Project Mr. Mike Foster, Operations Superintendent, again approached the Council with a request to accept the Skyline Conveyance project as complete. The contractor was TriCo, Inc. and the project included the Skyline, Ferry Terminal and west Anacortes pump stations. Mr. Foster pointed out that the substantial completion date, March 24, 1992, was 43 calendar days or 30 working days past the contract completion date. Mr. Foster discussed a claim for damages submitted by TriCo, Inc.; the claim is being reviewed by the engineer (EES) and the law firm of Ulin and Lambe. Mr. Foster reviewed the total project amount and change order costs. Mr. Brown moved, seconded by Mr. Lian, that the project be accepted as complete, that staff be authorized to release the excess retainage at the end of the 30 -day line period, provided no liens have been filed, and that staff be authorized to retain sufficient funds to cover the liquidated damages. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Authorization to Bid Old Wastewater Treatment Plant Demolition Mr. Gordon Bruchner, City Engineer, informed Council that staff is ready to advertise to select a contractor to perform the demolition of the old wastewater treatment plant. The plans, specifications and bidding documents are complete. On a question from Mr. Parrish, Mr. Bruchner explained that although this project is a non -grant eligible item, funds for the work are included in the overall funding for the wastewater treatment plant. Mr. Jackson moved, seconded by Mrs. Smith, to authorize staff to bid demolition of the old wastewater treatment plant. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Surplus Equipment Mr. Dave Ford, Director of Public Works, presented a 3 -page list of equipment to be declared as surplus. On a question from Mrs. Smith, Mr. Ford reviewed the auction advertising procedure. Mr. Ford recommended that Council surplus these items and authorize staff to hold a public auction. Mrs. Smith so moved, seconded by Mr. Brown. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Firefighter Wage/Health Benefits Settlement Mrs. Sue Koegel, Personnel Coordinator, presented a Resolution to Council that would set the 1992 wages and health and welfare benefits for International Association of Firefighters, Local No. 1537. In response to a question from Mrs. Smith, Mrs. Koegel explained that the Personnel Policies and Procedures will be reviewed by bargaining units as part of 1993 negotiations. Mr. Rock moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1231. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, October 19, 1992. Council vote is unanimous. MONTH WARRANT NUMBERS TOTAL Claims Vouchers October, 1992 31426-31583 $163,395.96 Benefit Payroll Warrants 31320-31324 95,984.51 September Executive Session At approximately 8:40 p.m., the Council convened in Executive Session to discuss personnel matters. At approximately 10:00 p.m., the Council reconvened and without taking any further action the meeting was adjourned. G o ge K taian, City llerk-Treasurer L �_ &6, DoylePr Geer, Mayor A 54 November 2, 1992 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Bud Rock. Absent: Tom Lian, Helen Smith. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson, that the minutes of October 19, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Rock, Parrish. Motion carried. Citizen Hearings Mr. Jim Davis, 4710 Kingsway, approached the podium and read an October 30, 1992 letter to Mr. Thibert of the Anacortes Port Commission. In the letter members of the Coalition Against Runway Expansion (C.A.R.E.) asked the Commission to deny the recommendation to expand the Anacortes Airport. The letter further requested that C.A.R.E. be placed on the agenda for the Port meeting of November 12th to discuss this matter. Mr. Davis also invited the Mayor and Council to attend this meeting. Mr. Dick Dildine, 1211 6th St., spoke next. Mr. Dildine discussed the County Coordinated Water System Plan and the Joint Operating with Skagit PUD and the City. Mayor Geer pointed out that agenda items f. and g. will address these issues. Correspondence Mayor Geer read a letter from Mrs. Mary Pranger, a member of the Library Board. The letter serves as Mrs. Pranger's resignation from the Board after six years of service. Mayor Geer thanked Mrs. Pranger for her valuable contribution. The Mayor then asked that nominations be submitted for Mrs. Pranger's replacement on the Library Board. Appointment Mayor Geer announced, based on recommendations from Councilmembers, that Mrs. Marilyn Allen be appointed to the Board of Adjustment. Resolution - Adopting Citizen Participation Plan, CDBG and Resolution - For Compliance with Fair Housing Act Mrs. Robin Sherman, Grant Coordinator, presented two Resolutions to Council that are required as part of the application for the Community Development Block Grant. Mr. Brown moved, seconded by Mr. Rock, that the Resolution entitled "For Jurisdictions Agreeing to Submit a Citizen Participation/Community Development and Housing Plan as a Result of the Prososed Community Development Block Grant (CDBG) General Purpose Grant be adopted and given Resolution No. 1233 and that the Resolution entitled "For Compliance of Fair Housing Act" be adopted and given Resolution No. 1234. Vote: Ayes - Young, Brown, Rock, Parrish, Jackson. Motion carried. Utility Extension Agreement Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed a request received by his Department to extend and 8" waterline on Thompson Road generally between S. Marches Point Road and SR20. The extension will provide fire protection and necessary domestic service. Mr. Jackson moved, seconded by Mrs. Young, to approve the waterline extension, subject to SEPA review, and that 100% of the costs will be borne by the developer. Vote: Ayes - Brown, Rock, Parrish, Jackson, Young. Motion carried. Resolution - Adopting Whistleblower Act Mayor Geer presented a Resolution to Council that would amend the Personnel Policies and Procedures by the official adoption of the Local Government Employee Whistleblower Act. This action will bring the City into compliance with the State law intended to protect government employees who raise issues of improper government actions. Mr. Jackson expressed concern that this action might pave the way for retaliatory behavior. Mr. Parrish moved, seconded by Mr. Brown, that a Resolution entitled "A Resolution Officially Adopting the Local Government Employee Whistleblower Act" be adopted and given Resolution No. 1235. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown. Motion carried. 979 November 2, 1992 - continued Public Hearing - Amend Anacortes Comprehensive Plan - Adopt Sewer Plan and Urban Growth Boundary Mayor Geer opened the Public Hearing to review and take comments on a proposed amendment to the Comprehensive Plan. The Plan would be amended by the adoption of the Comprehensive Sewer Plan and Urban Growth Boundary. Mr. Ian Munce, Planning Director, distributed a map showing the 2,500 - 3,000 acres outside the City limits that are currently zoned 3J units/acre. There are currently 12,600 people in the City, with a potential for 36,000 in the Anacortes and greater Anacortes area. Sewer plan approach asks rather than automatic expansion of plant, how can the life of the plant be extended without expansion through build -out in Anacortes within the present City limits? This will involve: Phasing out accepting septage from failing County septic systems, limiting industrial use, allocation to residential use of reserve capacity, control of infiltration being aggressively pursued, and City making provision to review alternatives long before any need for expansion arises. Mr. Munce pointed out that this approach also involves downzoning areas outside the City limits to rural densities and including the March Point industrial area inside the City's urban growth boundary (UGB). Areas that are characterized by urban growth should be inside the City's UGB. The March Point area is a major expansion area that, based on current County zoning, could develop into industrial/commercial sprawl. Mr. Munce explained that the UGB approved by Council would be submitted to the County as a recommendation. Mr. Munce pointed out two corrections to Sewer Plan tables: septic tank table and time table to begin evaluation of expansion. The recommendation from the Planning Commission is to approve the Sewer Comprehensive Plan as presented and to initiate a letter from the Mayor to the County Commissioners asking for interim zoning. Mr. Munch emphasized that the City is required to submit the opening proposal. Mayor Geer then opened the meeting for public comments. Mr. Bob Hossford, 1174 Rocky Road, asked for clarification of Del Mar area status in sewer plan. Mrs. Margaret Yeoman discussed the hearing notification of land owners in the March Point area and inclusion of an industrial area in a UGB. Mr. Ross 0. Barnes, 104 Harbor Lane, asked about urban services to the March Point area and government representation to areas outside the City limits. Mrs. Roseanne Wibbles, 1116 0 Avenue, submitted a petition from Whistle Lake/Haddon Road residents asking to remain rural and outside UGB. Mr. Dick Dildine, 1211 6th St., discussed responsibility of developers to provide services. Ms. Carol Ehlers, 1356 Wind Crest Lane, discussed the right of all participants in the UGB discussions and the need for appropriate maps. There were no further comments and the Mayor declared the Public Hearing closed. Mayor Geer discouraged community speculation that the City is anxious to annex. Councilmembers discussed the extensive citizen input into the review of the Sewer Plan. Mr. Jackson moved, seconded by Mr. Brown, that an Ordinance adopting the Sewer Plan be drafted and that after action on this Ordinance the City submit the proposed Urban Growth Boundary to the County. Vote: Ayes - Parrish, Jackson, Young, Brown, Rock. Motion carried. Resolution - Contract with Legal Counsel on JOA Mr. Ian Munce, Planning Director, presented a Resolution that represents with City staff's consensus approach for the need for outside legal counsel to review the draft Joint Operating Agreement with the Skagit Public Utility District. The Resolution authorizes a contract for a sum not to exceed $10,000. The firm of Foster, Pepper & Sheffelman.will be directed to provide specific advice, status of existing water rights and contract alternatives. Mr. Parrish moved, seconded by Mrs. Young, that the Resolution be adopted and given Resolution No. 1236. Vote: Ayes - Jackson, Young, Brown, Rock, Parrish. Motion carried. Ordinance - Declaration of Official Intent Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would authorize and designate the Clerk -Treasurer of the City to make declarations of official intent to reimburse capital expenditures from bond proceeds or other obligations on behalf of the City. Mrs. Young moved, seconded by Mr. Jackson, that the Ordinance be adopted and given Ordinance No. 2253. Vote: Ayes - Young, Brown, Rock, Parrish, Jackson. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved on November 2, 1992 - continued for payment by the City Council as of this date, November 2, 1992. Council vote is unanimous. MONTH WARRANT NUMBERS TOTAL Claims Vouchers October, 1992 31593-31737 $421,799.68 Payroll Warrants October 27054-27267 420,146.36 Benefit Payroll October 31587-31592 133,848.39 Executive Session At approximately 9:10 p.m. the Council convened in Executive Session to discuss labor negotiations and land transactions. At approximately 10:00 p.m. the Council reconvened and without taking any further action the meeting was adjourned. November 16, 1992 easurer L'k'� J.t e " Doyle71 Geer, Mayor C/ At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Invocation was offered. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Parrish moved, seconded by Mr. Rock, that the minutes of November 2, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence There was no correspondence. Ordinance - Amending Comprehensive Plan by Incorporating Comprehensive Sewer Plan - Urban Growth Area Mayor Geer presented an Ordinance that formalizes action taken by Council at a Public Hearing to amend the Comprehensive Plan by Adopting the Comprehensive Sewer Plan and Urban Growth Boundary. Mr. Rock moved, seconded by Mr. Brown, that the Ordinance be adopted and given Ordinance No. 2254. Vote: Ayes - Young, Brown, Lian Smith, Rock Parrish, Jackson. Motion carried. Puget Power Proposed Easement Mr. Ian Munce, Planning Director, presented a proposed Puget Power easement for a 30th Street power line easement to serve Fidalgo Marina. The documents have been reviewed by the City Attorney. Mr. Brown moved, seconded by Mr. Jackson, to authorize the Mayor and City Clerk to execute the easement. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. FLSA Employment Reclassification - Resolution Amending Overtime and Comp Time Personnel Police Ms. Sue Koegel, Personnel Coordinator, addressed the Council regarding 10 to 34 non-union City employees that should be properly categorized as FLSA Non -Exempt employees, thereby establishing their overtime pay or comp time at time and one-half. They are currently being compensated at hour per hour worked over eight. Mrs. Koegel explained that at this time, two of the ten non-union employees have comp time accrued. They have both agreed to a retro payment schedule. Mrs. Koegel recommended to Council that this payment schedule be approved. 9 8 l November 16, 1992 - continued In a related matter, Mrs. Koegel presented a Resolution that would amend the City's Personnel Policies and Procedures to reflect the reclassification of FLSA-Exempt versus FLSA-Non-Exempt employees. This amendment, effective November 1, 1992, defines the FLSA classifications and method of compensation. Mr. Lian moved, seconded by Mr. Rock, that the Resolution be adopted and given Resolution No. 1237. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Mr. Brown then moved, seconded by Mr. Jackson, to approve the payment schedule agreed to by the two non-exempt employees with accrued comp time. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Old Wastewater Treatment Plant Demolition Bids Mr. Gordon Bruchner, City Engineer, reviewed the 12 bids received for the demolition of the old wastewater treatment plant at 3rd Street and R Avenue. The low bid was received from Dirt Movers, Inc. of Bellingham in the amount of $98,230.00. Mr. Jackson moved, seconded by Mr. Brown, to accept the low bid from Dirt Movers, Inc. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, November 16, 1992. Council vote is unanimous. Month Warrant Number Total Claims Vouchers November, 1992 31741-31887 $216,848.92 Approved by CFC 11/4, 11/10 Ordinance - 1992 Budget Amendment Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would amend the 1992 Budget in the following funds: Police Substance Abuse Fund, Senior Center Financing Fund and Fire Stations Construction Fund. Mrs. Smith moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2255. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Resolution - Code of Conduct for City of Anacortes Mayor Geer presented a Resolution entitled "Code of Conduct for City of Anacortes". The Mayor explained that the purpose of this Resolution is to ensure the efficient, fair and professional administration of federal grant funds and applies to all officers, employees, or agents of the City engaged in the award or administration of contracts supported by federal grant funds. Mrs. Smith moved, seconded by Mr. Rock, that the Resolution be adopted and given Resolution NO. 1238. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Mr. Jackson suggested that a copy of this Resolution be distributed to all of the City's suppliers. Public Hearing - Conditional Use Application - Modify Wetland - 32nd Street Mayor Geer opened the Public Hearing to review a Conditional Use Application submitted by the Anacortes Parks Department to modify the 32nd Street wetland. The proposed modification is to install an overflow pipe in order to prevent the existing beaver dam from flooding the neighborhood. Mr. Ian Munce, Planning Director, reviewed the City's Wetland Ordinance requirement to hold public hearings on any request to modify a wetland. The Planning Commission public hearing was held and the Commission recommended approval subject to two conditions: 1) the level of the overflow pipe be related to the monument in the nearby roadway at 99.3 feet, and 2) the Parks Department regulate the overflow pipe in such a manner as to maintain the intrinsic character of the 32nd Street wetland and pond. The proceedings are on tape and filed at City Hall. Mr. Gary Robinson, Parks Director, presented slides showing the wetland, the dam built by the beavers, and the property most affected by flooding. Mr. Robinson stated that the overflow pipe is a low-cost, low -impact solution to this problem with an estimated total project cost of $500. Ms. Janie Roper, 2419 32nd St., described the water level in her yard during the winter months. Mr. Dick Threet, 2801 17th St., discussed his observations of soil saturation in the area. Mr. Threet suggested fill as a solution to the problem. Mr. Ross Barnes, 104 Harbor Lane, stated that, although this is an experimental project, it is low-cost with minimal impact on wetland. Mr. Barnes suggested that if this solution doesn't work, fill may be appropriate. There were no further comments and the Mayor declared the Public Hearing closed. November 16, 1992 - continued After discussion, Mr. Brown moved, seconded by Mrs. Smith, that the Conditional Use permit be approved subject to the two conditions recommended by the Planning Commission. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Police Department Study - Ritchhart/Van Blaricom Mayor Geer presented the Final Report on the Management Review of Police Department Operations, Organization, and Staffing Needs prepared by Ritchhart & Associates and D.P. Van Blaricom, Inc. Mayor Geer pointed out that this meeting would begin the Council and public review of the report. The complete discussion is on tape and filed at City Hall. Mr. Ritchhart spoke first, outlining the four specific issues addressed regarding staffing requirements, management and performance of the Anacortes Police Department. Mr. Van Blaricom then reviewed assumptions made based on site visits, interviews and relevant documents. He then discussed: cost-effective use of current resources (overtime expenditures, officers on full-time special assignments and number of officers on administrative staff); four recommendations for changes - in scheduling - department manual updates - training enhancement and participation in the Washington State Uniform Crime Reporting system. Mr. Van Blaricom then reviewed proposed action with regard to Marine Patrol, Citizen's Patrol, motorcycle enforcement, vehicle inventory, and officers on special assignments. He then emphasized that the contentious atmosphere of the Police Department and the inadequate facility are issues that need attention. Mr. Ritchhart then reviewed his findings relative to administrative support. He discussed overtime, workload, and made suggestions for improvements with regard to policy and scheduling. Mr. Ritchhart and Mr. Van Blaricom pointed out that the officers, dispatchers and support staff are dedicated, well-trained, highly motivated and service oriented City employees. Mayor Geer expressed appreciation for the study, pointing out that the Council had made a commitment to use the findings of the report to problem - solve with regard to the Police Department. He also discussed action already taken by Council to add one officer to the 1993 Budget. Councilmember Brown felt that the Council needed to further study the affects of the proposed recommendations. Discussion followed about possible DARE and Drug Task Force temporary scheduling changes, handwritten police reports, hiring procedures for new already -trained officers, use of reserve officers. After extending appreciation to Mr. Ritchhart and Mr. Van Blaricom for the Report, Council determined to further study these issues at the November 23, 1992 Study Session. Executive Session At approximately 9:30 p.m. the Council convened in Executive Session to discuss personnel matters. At approximately 11:00 p.m. the Council reconvened and without taking any further action the meeting was adjourned. ztaian City Clerk -Treasurer December 7, 1992 Do yl Geer,�Mayor, At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Young moved, seconded by Mr. Parrish, that the minutes of November 16, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence Mayor Geer discussed correspondence received from Skagit County Solid Waste Advisory Committee commending the City's use of the recycling service. December 7, 1992 - continued Cemetery, Washington Park and Recreation League Fee Increase Approval - Resolutions Mr. Gary Robinson, Parks Director, presented three Resolutions to Council that would authorize the department fee increases previously discussed and reviewed by Council in Study Session. Mr. Jackson moved, seconded by Mr. Lian, that the following Resolutions be adopted: Resolution No. 1239 establishing registration fees for youth recreational sports leagues; Resolution No. 1240 amending the fee schedule for uses at Washington Park; and Resolution No. 1241 establishing fee schedule for supplies and services in connection with interments in Grandview Cemetery. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Bid Acceptance for the Water Treatment Plant Backwash Console Upgrade Mr. Dave Ford, Director of Public Works, presented Council with a recommendation to accept the low bid from Technical Systems, Inc. in the amount of $131,661.70 to complete a backwash console project. Mr. Ford also discussed the amount of money necessary to finalize this project. On a question from Mr. Jackson, Mr. Mike Foster, Operations Superintendent, explained the benefits dreived from the backwash control system upgrade. After discussion, Mrs. Smith moved, seconded by Mr. Jackson, that the low bid from Technical Systems, Inc. in the amount of $131,661.70 be accepted. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Mr. Parrish then moved, seconded by Mr. Jackson, that the bid from Ackermann Electric be rejected as being non-responsive. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown, Motion carried. Public Hearing - Amend Zoning Code - Beauty Salon in RH Zone Mayor Geer opened the Public Hearing on a proposed amendment to the Zoning Code to add Beauty Salons as a permitted use in the RH Zone. Mr. Ian Munce, Planning Director, summarized the intent of the Residential High Density zones in Anacortes to satisfy the need for higher concentrations of population and certain limited -scale service facilities in higher intensity use areas. The Planning Department has received a request to locate a beauty salon in the RH zone, and the applicant pointed out the similarities in operation, traffic patterns and neighborhood impact between the existing permitted uses and beauty salons. The Planning Commission majority view is that beauty salons are analogous to the permitted uses in this zone. The minority view that hours of operation, parking and other issues would be better addressed through the Conditional Use/Public Hearing process. Mrs. Jeri Yates, 2319 33rd St., Mr. Vince Dragovich, 1210 11th Street and Dr. Bill Bethards, 1019 24th St., spoke in favor of the proposed amendment. Mr. Charles Keck, 1519 M Avenue, and Mr. Dick Dildine, 1211 6th Street spoke against the proposal. There were no further comments and the Mayor declared the Public Hearing closed. The proceedings are on tape and filed at City Hall. Councilmembers discussed the building and zoning code requirements to be satisfied should beauty salons be permitted in this zone. Mrs. Smith moved, seconded by Mr. Jackson, to amend the Zoning Ordinance so that beauty salons/barber shops are permitted uses in the RH zones. Vote: Ayes - Smith, Rock, Jackson, Young, Brown, Lian. No - Parrish. Motion carried. Fernando Street Waiver Application Mr. Jim Pemberton, Director of Engineering and Development Services, reported to the Council and Mayor that Mr. and Mrs. David Fernando submitted a proposal to his department to widen the existing driveway on H Avenue and 32nd Street to provide access to one building site. Mr. Pemberton recommended denial of the Fernando's request for a waiver from the City's street improvement standards fro this project. Mr. Pemberton also reported that the Fernandos have subsequently contacted his offic to discuss the development of a proposal acceptable to the City. Mr. Pemberton requested that this matter be tabled until such time as the alternative street improvements have been thoroughly reviewed by Staff. Appointments Housing Authority -- Mayor Geer recommended that Ms. Joyce Anderson be reappointed to the Housing Authority. Mr. Rock so moved, seconded by Mr. Jackson. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Library Board -- Mayor Geer recommended that Mr. Tom Payne be appointed to a 5 -year term on the Library Board. Mr. Jackson so moved, seconded by Mrs. Young. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Board of Adjustment -- Mayor Geer announced that Mrs. Marilyn Allen has declined her appointment to the Board of Adjustment. Mayor Geer recommended December 7, 1992 - continued that Mr. John Curtis be appointed to that position. Mrs. Young so moved, seconded by Mrs. Smith. Vote: Ayes - Parrish, Young, Brown, Lian, Smith, Rock. Abstain - Jackson. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, December 7, 1992. Council vote is unanimous. DATE WARRANT NUMBERS TOTAL Claims Vouchers 11/18; 11/14; 12/2 31899-32064 $ 421,667.78 Payroll Warrants 11/30/92 27400-27613 360,299.54 Benefit Payroll 11/30/92 31891-31896 125,498.64 Public Hearing - 1993 Budget and Ordinance Mayor Geer opened the Public Hearing on the City of Anacortes 1993 Budget. Mr. George Khtaian, Finance Director, approached the Council and audience and began his summary of the budget process. Phase I included six days and 30 hours of detailed line -item review by Council, Mayor and Department Heads. Financial restraints required a second round of cuts in the General Fund. Phase II included three public study sessions before Council for public input on the budget. Mr. Khtaian pointed out that tonight's meeting represents Phase III of the process - Public Hearing required by State Law (appropriate public notices were published November 4th and 11th). Mrs. Margaret Yeoman and Mr. Dan Dalbey discussed the difficulties encountered in obtaining copies of the budget material. Ms. Melanie Shaw of the Chamber of Commerce informed the Council that with regard to the Tourism Fund, the Chamber would be approaching the Council for a Budget amendment to this Fund in 1993. Mr. Iry York also addressed the Council about the use of these funds, channeled through the Chamber, for the development of the tourism industry. Mr. Lewis Jones, Chairman of the Musium Advisory Board, spoke in favor of allocation of money toward the restoration and preservation of the W.T. Preston. There were no further comments and the Mayor declared the Public Hearing closed. With regard to the Tourism Fund, Mr. Rock discussed the City's level of participation in the Waterfront Festival. Mrs. Young discussed the past and future funding for the 4th of July and Depot Market community activities. Mayor Geer pointed out that in 1992 every level of the entire budget process has been open to the public. Mr. Parrish explained that the Tourism Fund is not a proprietary fund available to only one entity. Mr. Brown then presented a document, signed by all Councilmembers and the Mayor, entitled "Goals for the 1993 Workprogram/1993 Budget" which includes nine goals and time frames for completion. This statement of foals is to be included in the 1993 budget document. Mr. Brown then presented a proposal, in the form of a motion, to increase the Mayor's salary to $3,810/month. Mrs. Smith seconded the motion. Vote: Ayes: - Brown, Smith. No - Young, Lian, Parrish, Jackson. Abstain - Rock. Motion failed. After further discussion, Mr. Parrish moved, seconded by Mr. Jackson to approve a 10% increase to the Mayor's salary. Vote: Ayes - Brown, Lian Smith, Rock, Parrish, Jackson, Young. Motion carried. An Ordinance will be prepared for the next Council meeting reflecting this action. Mr. Khtaian then continued with the Budget review process and discussed the Personnel section of the budget. Discussion ensued about setting salary ranges for 1993. mr. Khtaian pointed out individual range changes for some exempt employees. Councilmembers requested that the exempt salary grades continue using the 1992 schedule. The review then progressed to the Revenue section of the Budget and the Director fielded questions on various funds. During the Introductory Section review Mr. Khtaian explained that this portion is incomplete. Council and Staff talked about the. Budget as a ".policy document" and the need for emphasis in the future Courses-of=action (goals) from departments, Mayor and Council. At the end,6f the discussion Mr:. Brown moved, seconded by Mr. Lian, that Ordinance No. 2256 adopting the budget and salary schedule for all municipal purposes for the year 1993 be adopted with the proviso that should anything in the Personnel and Introductory sections of the completed and published budget not meet with Council approval, later budgetary December 7, 1992 - continued Ordinance amendments will be necessary. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Executive Session At approximately 9:30 p.m. the Council convened in Executive Session to discuss personnel matters. At approximately 11:00 p.m. the Council reconvened and without taking any further action the meeting was adjourned. Geor ht an, Ci2�y lerk-Treasurer Doyle�Ff. Geer, Mayor December 21, 1992 At 7:30 p.m. Mayor Geer called the Anacortes City Council to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Brown, that the minutes of December 7, 1992 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence Mayor Geer remarked that the City received many holiday cards and best wishes over the past week. Ordinance Amending Zoning Code to Add Beauty Salons in RH Zones Mayor Geer presented an Ordinance to Council that would formalize action previously taken to amend the Zoning Code by adding beauty salons as a permitted use in the Residential High Density zones. Mrs. Jackson moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2257. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Public Hearing - Amend Anacortes Comprehensive Plan - Housing and Utilities Mayor Geer opened the Public Hearing on further amending the Anacortes Comprehensive Plan to comply with Growth Management Act requirements, specifically the addition of Housing and Utilities elements and amendments to the Preamble, Introduction and Description sections. Mayor Geer then introduced Mr. Ian Munce, Planning Director. The Director summarized the GMA compliance action taken by Council to date. He then presented a review of Puget Power's Skagit County GMA Electrical Facilities Plan, 1992. The Planning Commission has recommended that the Council incorporate this document in the Anacortes Comprehensive Plan by reference together with Goal #5 of Puget Power's Model Electric Utility Element. The Plan shows current Puget Power level of service in Skagit County and long range plans jurisdiction by jurisdiction using population forecasts agreed upon by the County and cities. In this Plan no new major utility corridors are proposed and the only adjustment recommended by Puget Power is an additional utility sub -station somewhere in the vicinity of 41st and Heart Lake Road. Mr. Munce pointed out that any such sub -station request would require the Conditional Use permit/public hearings process. Mr. Munce suggested that the City needs similar detailed plans from the other utilities. Mr. Munce then turned to the Housing element issue. Community meetings were held during the summer to review land use techniques to encourage affordable housing. The Committee concluded that the 1990 census provided a comprehensive overview of available, affordable housing in different categories throughout the City. The conclusion drawn from this sensus review is that there is a balanced distribution of housing in Anacortes and a mix of housing is available. Mr. Munce then reviewed the Planning Commission recommendations for action to provide affordable housing units. (1) "Mother-in-law" apartments December 21, 1992 - continued be permitted in the RM zone. This would all iow the resident/homeowner to rent out space. Should the house be sold and the new owner chooses to continue renting space, a new Conditional Use Permit would be required. Further, the recommendation is to administratively process this conditional use as a Home Occupation. (2) Allow duplexes on 6,000 sq. ft. lots, tri-plexes on 7,500 sq. ft. lots, and four-plexes on 9,000 sq. ft. lots in the RH zone east of Commercial. (3) Allow single family homes on 3,000 sq. ft. lots in the RH zones. Mr. Munce explained that if these recommendations are adopted, regulations would then be drafted, adopted and incorporated into the Zoning Ordinance. The GMA mandates that cities address affordable housing and the Planning Commission recommends amending the Comprehensive Plan by adopting these three changes to comply with that mandate. Mr. Munce further pointed out that Skagit County, as part of its GMA Housing element review, will be hiring a consultant to look into housing needs for both the County and for cities within the County. The City planners met with the County planning staff and recommended that a technical advisory committee be formed, including both City and County planners, to be a resource to the County's affordable housing study. The Mayor then called for public comment. Mrs. Billie Keck, 1519 M Avenue, asked for clarification on recommendation #2. There were no further comments and the Mayor declared the Public Hearing closed. A lengthy discussion followed regarding policies for underground utilities. Mr. Steve Gates, Puget Power Engineering Manager for the County answered questions about current policies regarding pole heights, maintenance of lines and current technology. As a result of this discussion, the Public Works and Planning Departments agreed to revisis the City's underground utilities ordinance. Mr. Jackson then moved, seconded by Mr. Parrish, that an Ordinance be prepared amending the Anacortes Comprehensive Plan by the adoption by reference of the Puget Power Skagit County GMA Electrical Facilities Plan, 1992 together with Goal #5 of Puget Power's Model Electric Utilities Element; amending and updating the table of contents, introduction, and description sections; and amending the Housing Section with the three goals recommended by the Planning Commission and finally, that the City's Underground Utilities Ordinance be revisited. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Resolution - Adoption of Personnel Policies by Teamsters Mayor Geer presented a Resolution to Council that reflects the adoption of the City's written policies and procedures relating to personnel. The Policies have now been adopted by both exempt and Teamster employees. Mr. Jackson moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1242. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Resolution - Industrial Discharge Agreement with Sugiyo Planning Director Munce presented a Resolution to Council that would authorize an industrial waste discharge agreement with Sugiyo. The agreement establishes the time period in which Sugiyo is to reduce its discharge to the capacity it reserved. Mr. Dave Ford, Director of Public Works, explained that the City will continue to monitor discharge on a continuous basis. Mr. Jackson moved, seconded by Mrs. Young, that the Resolution be adopted and given Resolution No. 1243. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young Brown, Lian. Motion carried. Old Sewer Plant Demolition Mr. Gordon Bruchner, City Engineer, reported to Council that the work is complete on the demolition of the old sewer treatment plant. The project was awarded to Dirtmovers, Inc. in the amount of $98,230. Mr. Bruchner recommended that the demolition work be accepted by the City Council and that the Notice of Completion be advertised to initiate the 30 -day lien period. Mrs. Smith so moved, seconded by Mr. Rock. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council.Finance Committee, are now approved for payment by the City Council as of- this date, December 21, 1992. Council vote is unanimous. DATE December WARRANT NUMBERS Claims Vouchers 32067-32229 TOTAL $275,000.09 MM0 December 21, 1992 - continued Various Resolutions/Ordinances/Policies - Finance Department Mr. George Khtaian, Finance Director, presented the following Resolutions and Ordinances for Council approval: Municipal Court Change Flund - Resolution: Mr. Khtaian pointed out that this Resolution would increase the aggregate Municipal Court petty cash change fund to $150.00. Mrs. Smith moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1244. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mayor's Salary - Ordinance: Mr. Khtaian presented and Ordinance that would establish a compensation plan for the. individual holding the office of Mayor in the amount of $3,575 per month. Mr. Jackson moved, seconded by Mr. Brown, that the Ordinance be adopted and given Ordinance No. 2258. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. 1992 Budget Amendments - Ordinance: Mr. Khtaian reviewed the amendments to the General, Parks Capital Improvement and Transportation Improvement Area #2 Impact Funds. Mr. Parrish moved, seconded by Mr. Jackson, that the Ordinance amending the 1992 Budget be adopted and given Ordinance No. 2259. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Delinquent Accounts Receivable Write -Off Fee: Mr. Khtaian then presented a list of delinquent utility and miscellaneous accounts receivable. Mr. Khtaian reviewed the steps taken to collect on these accounts and commended department employee, Ms. Lisa Beebe for her efforts to reduce the number and size of utility accounts lost to non-payment. Mrs. Brown moved, seconded by Mr. Lian, to write off the following uncollectible accounts: Miscellaneous: Alaska Northwest Eng., $53.50; The Caradeen Group, $8.33; Computer Services, $69.34; Frank Hasenbalg, $70.00; Bob Powell, $39.57; Rick's Quality Works, $403.60; Sargeant's Wholesale Biological, $690.00; Sargent Construction, $2,620.39; Sequoia Construction, $100.85; Skagit Valley Tulip 'Festival, $994.56. Utility: Larry McNary, $189.34. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. 1993 Property Taxes - Ordinance: Mr. Khtaian reviewed the final matter, levy information received from the County Assessor's Office. After discussion, Mrs. Smith moved, seconded by Mr. Parrish, that the Ordinance establishing the total 1993 tax levy for the City of Anacortes be adopted and given Ordinance No. 2260. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Anacortes 100 Food Band Storage Mayor Geer opened up discussion with Council on the current food storage situation with the Anacortes 100 Food Bank. The Director informed the Mayor that the Food Bank pays $75.00/month for storage of food and an inquiry was made for the City to provide a storage facility similar to the paper -drive bin on 6th and "Q" Avenue. It was suggested that the City might be able to provide space in the old City buildings adjacent to City Hall on "Q" Avenue. Council discussed the extreme need for a Food Bank facility. Mr. Terry Christiansen, Board Member for the Food Bank, guaranteed any costs incurred to restore power to the City building so that food could be stored. there. Mrs. Smith asked if this approval would raise any legal issues. After discussion, Mr. Lian moved, seconded by Mr. Rock, to approve the use of the building for food storage and that the use arrangement is to be reviewed annually. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Executive Session At approximately 9:00 p.m. the Council convened in Executive Session to discuss personnel matters and a possible real estate transaction. At approximately 10:00 p.m. the Council reconvened and without taking any further action the meeting was adjourned. Git C erk-Treasurer AyleoA/ Geer, Mayor 11