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HomeMy WebLinkAbout1993 City Council MinutesJanuary 4, 1993 The meeting of the Anacortes City Council was called to order at 7:30 p.m. Councilpersons present were: Parrish, Jackson, Young, Brown, Lian, Smith and Rock. Minutes of December 21, 1992 It was moved by Young and seconded by Smith that the minutes of the December 21, 1992 meeting be approved as if read. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Citizen Hearings & Correspondence There were no citizen hearings or correspondence. Old Business An ordinance amending the Comprehensive Plan, Housing and Utility Sections was presented. It was moved by Jackson and seconded by Rock that the ordinance be approved and assigned Ordinance No. 2261. Vote: Ayes - J ackson, Young, Brown, Lian, Smith, Rock, and Parrish. An ordinance adopting policies and procedures was presented to the City Council. It was moved by Parrish and seconded by Smith that said ordinance be adopted and approved and assigned Ordinance No. 2262. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, and Jackson. New Business Voucher Approval: It was moved by Parrish and seconded by Young that claims for the month of December, 1992 in the amount of $510,384.47, claims for the month of January in the amount of $10,744.03 and payroll for the month of December, 1992 in the amount of $345,621.97 be approved. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson and Young. Personal Service Contracts: It was moved by Brown and seconded by Jackson that personal service contracts between the City of Anacortes and Diedre Ashmore, DBA Ashmore and Ashmore; Robin Sherman, DBA Sherman Communications; and Marc Estvold, DBA Mark Estvold, AIA, be approved. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. Engineering Dept. Fee Proposal: Jim Pemberton presented a proposed fee schedule for engineering services. Discussion was held regarding the various proposed charges and it was agreed that an ordinance would be prepared and presented to the Council at its next scheduled regular meeting. Street Waiver Request: Jim Pemberton presented a request of Mr. Kergard for a waiver of street improvement requirements for a three block portion of 24th Street west of D Avenue. Mr. Pemberton also indicated there was an application to extend utilities along 24th Street. It was moved by Smith and seconded by Brown that the recommendation of Mr. Pemberton to approve the waiver request and the application to extend utilities along 24th Street be approved. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, and Parrish. Proposed Sale Agreement for Urban Renewal Land with Nordland and Fidalgo Boat Yards: Ian Munce explained to the Council a proposal for the City to sell certain properties located in the urban renewal area to Mr. Nordland and to Fidalgo Boat Yards. Mr. Munce was requesting direction from the Council as to whether he should proceed to negotiate sales agreements which will then be brought back to the City Council. After discussion, the Council directed Mr. Munce to continue with his negotiations. Public Hearing to Amend Comprehensive Plan by Adding Transportation Element: A public hearing was opened by Mayor Geer for purposes of obtaining public input on a proposed amendment to the Comprehensive Plan by adding a transportation element. Presentations were made by Ian Munce, Jim Pemberton, and Bill Carlisle regarding the process and content of the proposed transportation element. Jim Davis and Dale Aspus addressed the City Council regarding concerns of the C.A.R.E. group which is opposed to the Port of Anacortes proposed runway expansion. Brian Shortt spoke on behalf of the Port of Anacortes. Richard Johnson also spoke on behalf of C.A.R.E. in opposition to the Port of Anacortes proposed runway expansion. Francis Barcott, a Port Commissioner, also addressed the Council. The public hearing was then closed. After discussion, the City Council agreed that the proposed Comprehensive Plan amendment would be considered at the next regular Council meeting. 989 January 4, 1993 - continued Mayor Geer advised the audience that the next City Council meeting would be held on Tuesday, January 19, 1993. The City Council then adjourned into executive session to discuss a personnel matter. It was announced at the conclusion of the executive session, the Council meeting would adjourn and that no action would be taken. G& Kh ian, 'Grity' Clerk -Treasurer January 19, 1993 LVL_-' �� �_ Doy E. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Young moved, seconded by Mr. Rock, that the minutes of January 4, 1993 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence Mayor Geer announced that a public meeting would be held at 7:00 p.m. on January 20th in the Council Chambers. The topic will be City of Anacortes Stormwater Quality Management Plan. Ordinance Amending Comprehensive Plan: City of Anacortes Transportation Study Final Report Mayor Geer presented an Ordinance to Council that would formalize action previously taken to amend the Anacortes Comprehensive Plan by adoption of the City of Anacortes Transportation Study Final Report, September, 1992. Mr. Parrish moved, seconded by Mr. Jackson, that the Ordinance be adopted and given Ordinance No. 2263. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Mr. Ian Munce, Planning Director, then announced that with the adoption of this Ordinance, the City of Anacortes has now completed all of the requirements for updating our Comprehensive Plan under the Growth Management Act. At 7:40 p.m., stating that he had a precious commitment, Mr. Parrish left the Council Chambers. Consideration of Acceptance, 4th Street, 6th Street and T Avenue Street Reconstruction Mr. Gordon Bruchner, City Engineer, reported to Council that the 4th St., 6th St., and T Avenue street reconstruction project, awarded to Lovco Construction, is complete. After reviewing the project overruns, Mr. Bruchner recommended Council acceptance. The final project cost is $153,418.07. Mr. Jackson moved, seconded by Mr. Lian, that the project be accepted as complete. Vote: Ayes - Brown, Lian, Smith, Rock, Jackson, Young. Motion carried. Land Sale Agreements: Armstrong and Nordlund Mr. Ian Munce, Planning Director, presented two Urban Renewal Land Sale Agreements: Anacortes Yacht Services and Mr. Gordon Nordlund. Using an overhead display, Mr. Munce pointed out the areas to be leased. He then discussed the easement affecting both parcels of land, various option details, areas to be leased and sale prices for both proposals. Mr. Jackson moved, seconded by Mr. Brown, that Resolution No. 1248 amending the Lease with the City of Anacortes and Anacortes Yacht Services and Resolution No. 1247 authorizing a sales agreement between the City and Mr. Gordon Nordlund be adopted. Vote: Ayes - Lian, Smith, Rock, Jackson, Young, Brown. Motion carried. ME January 19, 1993 - continued Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Office (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, January 19, 1993. Council vote is unanimous. CLAIMS VOUCHERS December, 1992: Warrant numbers 32380-32540 in the amount of $313,744.95 January, 1993: Warrant numbers 32543-32570 in the total amount of $43,461.30 PAYROLL WARRANTS Benefit Payroll, December, 1992: Warrant numbers 32345-32350 in the total amount of $95,639.58. Draw Payroll, January, 1993: Warrant numbers 27957-28085 in the total amount of $61,855.00. Public Hearings - Cooper's Addition: Conditional Use and Preliminary Plat Application - 13 Lot Subdivision Mayor Geer opened the Public Hearings on Preliminary Plat and Conditional Use applications submitted by Mr. Joel Cooper to develop a 13 -lot subdivision on 2.5 acres located on 13th Street between "D" and "G" Avenues in the Public Use Zone. Mayor Geer stated that both public hearings would be held simultaneously. The proceedings are on tape and filed at City Hall. Mr. Ian Munce, Planning Director, expalined that two lots in the proposed subdivision are not in private ownership, hence the necessity for a Conditional Use to develop single family homes on these two lots. The Planning Commission recommendation to Council is for app�eoval subject ;;o eleven conditions. Mr. Munce discussed 13th Street development; exchange of the two publicly -owned lots for 49 paved parking spaces in the adjacent Volunteer Park; potential traffic problems in the alley; building height and street improvements. Mayor Geer then read a January 15, 1993 letter from Gary Wargo, Anacortes School District 4103 supporting the project, and a January 12, 1993 letter from Ms. Sande Jenkins Sandbom, Vancouver, WA. raising several issues of concern. Mr. Joel Cooper, 4091 Riverside Drive, Chino, CA., spoke in favor of the project. Mr. Jim Doane, 1816 13th Street, spoke in opposition to the increased traffic in the alley that would be generated by this project. Mr. John Prosser, 2615 D Avenue, spoke in favor of the project. There were no further comments and the Mayor declared the public hearing closed. Mr. Dave Ford, Director of Public Works, encouraged Mr. Doane to bring his recommendations regarding the alley to the Safety Committee. After discussion, Mr. Brown moved, seconded by Mr. Lian, that the Conditional Use application be approved, subject to the 11 conditions recommended by the Planning Commission. Vote: Ayes - Rock, Jackson, Brown, Lian, Smith. Abstain: Young. Motion carried. Mr. Brown then moved, seconded by Mrs. Smith, that the 13 -lot subdivision, Cooper's Addition, be approved subject to the 11 conditions recommended by the Planning Commission. Vote: Ayes - Jackson, Brown, Lian, Smith, Rock. Abstain: Young. Motion carried. Public Hearing - Amend Anacortes Comprehensive Plan - Coordinated Water System Plan Mayor Geer opened the public hearing on the Draft Coordinated Water System Plan (CWSP). Mr. Ian Munce, Planning Director, discussed: the development of this plan, the negotiations between the City and PUD with regard to the sale of water, and the Plan appeal process. Mrs. Margaret Yeoman, 1620 11th St., discussed contradictions in the Plan. The proceedings are on tape and filed at City Hall. There were no further comments and the Mayor declared the public hearing closed. After discussion Council agreed to continue the review process and to take action at a later date. Resolution - Amendment - Teamster Wages - 1992 Mrs. Sue Koegel, Personnel Coordinator, presented a Resolution to Council that would amend the contract between the City of Anacortes and teamsters Local #788 by providing retroactive pay to all bargaining members on the City's payroll after December 31, 1991. After Discussion, Mr. Jackson moved, seconded by Mr. Brown, to adopt Resolution No. 1245. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Jackson. Motion carried. 99i January 19, 1993 - continued Executive Session At approximately 8:45 p.m. the Council convened in Executive Session to discuss labor negotiations. At approximately 10:00 p.m. the Council reconvened and without taking any further action the meeting was adjourned. Ge e ht an, City Clerk Treasurer Special Meeting of January 25, 1993 Ate/ tj�_ _u_�L) Dol E. Geer, Mayor Mayor Geer called the Special Meeting of the City Council to order at 7:30 p.m. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock Resolution - Police Services Guild (Non -Commissioned Employees) Wage/Health Benefits Settlement Mrs. Sue Koegel, Personnel Director, presented a Resolution to Council that would set the 1992 wages and health and welfare benefits for the non- commissioned police employees. Motion was made by Mr. Jackson seconded by Mrs. Smith, that the Resolution be adopted and given Resolution No. 1246. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. The Special Meeting of the City Council adjourned at approximately 7:35 p.m. G ge Kytaian,VyClerk-Treasurer February 1, 1993 Doyl E. Geer, ayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Brown moved, seconded by Mrs. Young, that the minutes of January 19, 1993 and the minutes of the Special Meeting of January 25, 1993 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence Mayor Geer read excerpts from the recently published book The 100 Best Small Towns in America. According to the survey conducted for the preparation of the book, Anacortes ranks 20th; however, the general feeling amongst Council and audience was that the number one slot should go to Anacortes. February 1, 1993 - continued Reappointment Mayor Geer asked for Council support of the reappointment of Mr. Stan Kurowski to a 5 -year term on the Forest Advisory Board. Mr. Parrish moved to confirm the reappointment. Mr. Jackson seconded the motion. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Final Plat Approval - Kingsview Terrace Mr. Ian Munce, Planning Director, reviewed the history of the Kingsview Terrace subdivision and Planning Commission review of the Final Plat. Mr. Munce discussed the plat's 1/2 acre of open space that includes a drainage ditch running through the middle of the property. This property is within the Skyline covenant system and the Beach Club has agreed to maintain this open space property subject to the drainage ditch being dedicated to the City and not to the Beach Club. This would cover both the liability and maintenance issues. Mr. Munce also presented a proposal that is not part of the plat approval but is designed to be an enforcable agreement relating to ground cover and sewer hook-ups in a particular area of Kingsview Terrace. After discussion, Mr. Parrish moved, seconded by Mrs. Smith, that the Final Plat of Kingsview Terrace be approved with the additional stipulation that the drainage stream through the open space be dedicated to the City and that the project be subject to the Agreement between the City and Christenson Brothers regarding Kingsview Terrace. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Young. Motion carried. Funding Request - Big Brother/Big Sisters Mrs. Joyce LaBerta, Executive Director of Big Brothers/Big Sisters (BB/BS) and Mt. Vernon Police Chief Stan Sass asked the City Council for consideration for financial support for the BB/BS program in Skagit County. Mrs. LaBerta reported on the success of what has become a model BB/BS agency and reported on the tremendous need for this service in Skagit County and Anacortes. Proclamation - Anacortes Elks Lodge No. 1204 Mayor Geer read a Proclamation submitted by the Elks Lodge proclaiming February 15-20, 1993 as National Patriotism Week. Proclamation - Daughters of the American Revolution Mayor Geer read a Proclamation submitted by the Daughters of the American Revolution proclaiming February, 1993 as Daughters of the American Revolution American History Month. Resolution - Setting Public Hearing Date - Vacation - 25th St. Mayor Geer presented a Resolution setting March 1, 1993 as the Public Hearing date to review a petition submitted by Mr. Branco Jurkovich to vacate a portion of 25th Street. Mr. Lian moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1249. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee, are now approved for payment by the City Council as of this date, February 1, 1993. Council vote is unanimous. Claims Vouchers January, 1993: Warrant Numbers 32582-32656 in the total amount of $402,032.99. Payroll Warrants January, 1993: Warrant Numbers 28086-28302 in the total amount of $354,515.21. Benefit Payroll: Warrant Numbers 32576-32581 in the total amount of $123,809.25. Ordinance - Bond Anticipation Note Mr. Geroge Khtaian, Finance Director, presented a brief history of the note as it originated and was added to. The interest rate bids for this note will be presented to Council on February 16th. Mr. Lian moved, seconded by Mr. Rock, that the Ordinance authorizing the $45,000 Bond Anticipation Note be adopted and given Ordinance No. 2264. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. 993 February 1, 1993 - continued Resolution - Amending ADA Grievance Policy Mr. Ed Frank, Building Official, presented a Resolution that would modify the current ADA grievance procedure with regard to the grievance process and grievance review committee. Mrs. Smith moved, seconded by Mr. Lian, that the Resolution be adopted and given Resolution No. 1250. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Ordinance - Department of Engineering and Development Fee Schedule. Mayor Geer stated that this item would be held over to the February 16th Council Meeting. Ordinance - Creating Reserve Fund - Library Executive Session Mr. George Khtaian, Finance Director, and Mr. Doug Everhart, Library Director, presented an Ordinance to Council that would create a reserve fund to accumulate contributions to the library for designated uses. The purpose of the endowment fund is to aid in the expansion of library services. Mrs. Smith moved, seconded by Mr. Rock, that the Ordinance by adopted and given Ordinance No. 2265. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Lease Agreement - City of Anacortes/TCI Mayor Geer presented a 5 -year Lease Agreement between the City of Anacortes and TCI Cablevision to lease property at 3901 H Avenue. The Lease has been reviewed by the City Attorney. Mr. Brown moved, seconded by Mr. Parrish, that the Lease Agreement be approved. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Young. Motion carried. Executive Session At approximately 8:20 p.m. the Council convened in Executive Session to discuss potential litigation. At approximately 9:30 p.m. the Council reconvened and without taking any further action the meeting was adjourned. Ge ge Khaian, Cir61erk-Treasurer February 16, 1993 4, ( ' A.6� Do Y E. GeerMayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Absent: Bill Jackson. Minutes of Previous Meeting Mr. Lian moved, seconded by Mr. Rock, that the minutes of February 1, 1993 be approved as if read. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Presentation by Port Commissioner Childs -- Mr. Don Childs, President of the Port Commission, spoke to the Council to open the doors of opportunity to improve communications and to develop trust between the municipal agencies to better serve the citizens they represent. Commissioner Childs presented each Council member with a commemorative pin. He then suggested that copies of correspondence from City staff to Port staff be sent to the Commissioners so that they can become familiar with issues as they arise. The Port is now forwarding its staff correspondence to Council members. Mr. Childs then presented a Port promotional video of the Anacortes locale. Mr. Dean Maxwell, 4505 San Juan Avenue, then approached the Council and expressed concern that the Light Manufacturing zone issue at the airport be addressed by the City and Port at an open public meeting to discuss the zoning disposition of the property. [lebruary 16, 1993 - continued Resolution Honoring Hamilton Sandvig Mr. Gary Robinson, Parks and Recreation Director, presented a framed copy of Resolution No. 1251 to Mr. Hamilton Sandvig. The Resolution honors Mr. Sandvig for his service as a Parks and Recreation Advisory Commission member and an ACFL Forest Advisory Board Member for the City of Anacortes. Mr. Sandvig has dedicated over 20 years of service to the community. Mr. Sandvig accepted the gift to a standing ovation from the audience. Mr. Rock moved, seconded by Mr. Parrish to adopt Resolution No. 1251. Vote: Brown, Lian, Smith, Rock, Parrish, Young. Motion carried. Ordinance - Fee Schedule for Engineering & Development Services Mr. Jim Pemberton, Director of Engineering Services, presented an Ordinance to Council that would provide a fee schedule for engineering and development services for the City. Mr. Pemberton pointed out that Council has studied and reviewed this rate structure at previously held study sessions. Mr. Pemberton discussed the fee schedule for reinspection fees and assessment of fees for Public Works improvements. Mr. Rock moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2266. Vote: Ayes - Lian, Smith, Rock, Parrish, Young, Brown. Motion carried. Settlement on Sunset Cove Mr. Ian Munce, Planning Director, reviewed the dispute surrounding a 60 - unit PUD located at the west end of Anacortes and developed by Mr. William Suryan. After holding Public Hearings on this PUD, Council voted to limit the project to 60 units rather than approve the 71 units proposed; Council also attached several design and development conditions. Mr. Suryan filed a lawsuit against the City asking for reinstatement of the density bonus/71 unit project and asked for deletion of several of the conditions. After negotiations Mr. Suryan and the City have agreed to: a 60 -unit PUD; $20,000 contribution by Mr. Suryan for the development of Shannon Point Road; and various design configuration changes. After discussion, Mr. Parrish moved, seconded by Mrs. Smith to approve the settlement. Vote: Ayes - Smith, Rock, Parrish, Young, Brown, Lian. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on February 3, 1993 and February 10, 1993 are now approved for payment by the City Council as of this date, February 16, 1993. Council vote is unanimous. Claims Vouchers -- 1992: Warrant numbers 32814 through 32833 in the total amount of $46,398.60. Feb., 1993: Warrant numbers 32661 through 32813 in the total amount of $150,886.66. Draw Payroll Warrants -- Feb., 1993: Warrant numbers 28306 through 28433 in the total amount of $61,155.00. Contract - City and Anacortes Refrigerating & Heating Mayor Geer presented a Contract between the City of Anacortes and Anacortes Refrigerating and Heating for the installation of the heating system on the W.T. Preston. Mr. Ken Markel, Museum Director, described the scope of work to be done. Mrs. Smith moved, seconded by Mr. Brown, that the contract in the amount of $13,867.50 be approved. Vote: Ayes - Parrish, Young, Brown, Lian, Smith, Rock. Motion carried. Authorization to Construct a 4 -inch Pressure Reducing Station at 15th and Alaska Mr. Gordon Bruchner, City Engineer, presented a construction project that would replace a 2" pressure reducing valve with a 4" valve. The 2" would be reused elsewhere to handle small flow volumes. All engineering, construction plans, specifications and construction will be performed in- house. The total estimated cost is $8,000 as compared to $18,000 if bid out. Mr. Parrish moved, seconded by Mr. Rock, to authorize the construction the the Water Pressure Reducing Station at 15th and Alaska. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Approval to Engage Consultant Services - Anaco Beach Road City Engineer Bruchner approached the Council again to present a request for authorization to retain an engineering consultant for Anaco Beach Road reconstruction. Mr. Bruchner pointed out that the project is too large to be completed in-house. Council discussed their level of participation in the consultant selection process. Mr. Brown moved, seconded by Mr. 995 February 16, 1993 - continued Parrish, to authorize staff to solicit proposals for engineering services related to the design and construction phases of Anaco Beach Road reconstruction. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Young. Motion carried. Approval to Engage Consultant Services - Anaco Beach Road Sewer Line Mr. Jim Pemberton, Director of Engineering and Development Services, presented a request for authorization to execute a contract with Myron Anderson of Myron Anderson and Associates for a proposal to develop preliminary cost estimates to form a Local Improvement District for constructing sanitary sewers in that portion of Anaco Beach plat lying within the City limits. The approximate fee for this consultant service in $3,000. Mrs. Smith moved, seconded by Mr. Rock, to authorize staff to execute the contract with Myron Anderson. Vote: Ayes - Lian, Smith, Rock, Parrish, Young, Brown. Motion carried. Permission to Call for Bids - Emergency Generators - Water Treatment Plant and Sewer Department The Director of Engineering Services then asked Council for approval to call for bids for emergency standby generators for the Water Treatment Plant for the Sewer Department. Mr. Pemberton also asked that the bid package for these items be combined. These items are budgeted. Mr. Pemberton also requested that Council authorize staff to engage the services of an electrical engineer to review the City's specifications and to assure proper selection of the standby generator bids. Mrs. Young moved, and Mr. Lian seconded, to call for bids for the generators, and to engage the services of an electrical engineer to review specifications and to assist in bid selection. Vote: Ayes - Smith, Rock, Parrish, Young, Brown, Lian. Motion carried. Permission to Call for Bids - Spirogester Cover Mr. Pemberton, Director of Engineering Services, submitted a request for quthorization to call for bids for a lid for the Skyline Spirogester at the Skyline Wastewater Treatment Plant. Mr. Dave Ford, Director of Public Works, discussed the various types of lid materials. Mr. Brown moved, seconded by Mr. Parrish, that staff be authorized to call for bids for the spirogester cover. Vote: Ayes - Rock, Parrish, Young, Brown, Lian, Smith. Motion carried. BAN Interest Rate Bids Mr. George Khtaian, Finance Director, presented the six prospective BAN bids on the $450,000 Bond Anticipation Note, Bond Ordinance No. 2264, dated February 1, 1993. The low interest rate bid of 2.90% was received from Piper Jaffray. Mr. Rock moved, seconded by Mrs. Smith, to accept the Piper Jaffray bid of 2.90%. Vote: Ayes - Parrish, Young, Brown, Lian, Smith, Rock. Motion carried. 1993 Budget Amendment Ordinance Mr. George Khtaian, Finance Director, presented an Ordinance to Council that would amend the 1993 Budget in the following fund: Senior Center Financing Fund - personal service contracts for the senior center project. Mrs. Smith moved, seconded by Mr. Rock, that the Ordinance be adopted and given Ordinance No. 2267. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. At approximately 8:30 p.m., Mayor Geer announced that this meeting would be continued to Monday, February 22, 1993 at 5:30 p.m. at 30th Street and the waterfront to conduct a site visit. No action will be taken and the meeting will be adjourned at the site. Continued Meeting of February 16, 1993 held on February 22, 1993 At 5:30 p.m. on February 22, 1993 the City Council reconvened their continued public meeting of February 16, 1993 at 30th Street and the waterfront. At this time the Council conducted a site visit to view the Fidalgo Marina, the boat launch ramp, and Mr. Vito Ruzich's property. No action was taken. The meeting adjourned at approximately 6 p.m. -Treasurer boy E. Geer, Mayor March 1, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting or order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson, that the minutes of February 16, 1993 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. Ash Townsend, President, Senior Advisory Board, and Mr. Tim Holloran, Director of Skagit County Senior Services, thanked both the Mayor and City Council for the support in the development award of the CDBG to construct a Senior Center/Head Start facility. Mr. Townsend recommended the formation of a committee to work with the Senior Advisory Board to encourage communication. Correspondence Mayor Geer read a confirmation letter from the Department of Community Development confirming the award of Community Development Block Grant funds in the amount of $500,000 to the City of Anacortes for a Senior Center/Head Start facility. Announcement Mayor Geer announced that the opening for the Anacortes Youth Arts art show will be on Friday, March 5, 1993 at the Northwest Departures Art Gallery at the Depot. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on February 17, 1993 and March 1, 1993, are now approved for payment by the City Council as of this date, March 1, 1993. Council vote is unanimous. Claims Vouchers - 1992: Warrant numbers 32951 through 32957 in the total amount of $3,437.88. March, 1993: Warrant numbers 32843 through 32950 in the total amount of $255,718.11. Draw Payroll Warrants - February, 1993: Warrant numbers 28434 through 28650 in the total amount of $338,293.12. Benefit Payroll - February, 1993: Warrant numbers 32837 through 32842 in the total amount of $120,796.10. Proclamation - American Red Cross Month Mayor Geer read a Proclamation that proclaimed the month of March as American Red Cross Month and urged all citizens to recognize and support the efforts of the American Red Cross volunteers for the contributions they make in providing services to Skagit County. Proclamation - Youth Arts Month Mayor Geer read a Proclamation that proclaimed the month of March as Youth Arts Month and stressed the importance of arts in education and how the arts enhance the quality of our lives. Public Hearing - Conditional Use - Harker - Duplex at 2218 32nd St. Mayor Geer declared the Public Hearing open on a Conditional Use application submitted by James Harker, 2218 32nd St., to convert a portion of his home into a rental unit. The property is zoned Residential Low Density (RL). Mr. Ian Munce, Planning Director, explained that in the RL zone single family ,residences are permitted and duplexes are permitted on the basis that the particular proposal will not have a detrimental impact on the neighborhood. The applicant has a large enough lot to accommodate a two -unit dwelling. The Planning Commission voted unanimously to approve the permit. Mr. Munch read a letter submitted by Mr. Phil Gere, protesting the use and read a phone message from Mr. Kurt Oppel asking that Council review this request with extreme caution. Mr. Jim Harker, 2218 32nd St., said that he had attempted to personally contact each of his neighbors to explain that the apartment in his home would be for his mother. Mr. Harker said that the only change in the 997 March 1, 1993 - continued appearance of the house would be dormer windows. There was no further comment and the Mayor declared the Public Hearing closed. After discussion, Mr. Jackson moved, seconded by Mrs. Smith, that the Conditional Use application and Findings of Fact and Conclusions of Law be approved. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Public Hearing - Vacation Petition - Jurkovich - Portion of 25th St. Mayor Geer announced that this Public Hearing would be continued to March 15, 1993. The Board of Adjustment has continued its review of this matter and the Public Hearing before Council will proceed when a Board recommendation is received. Resolution - Amending Contract - Teamsters Local 788 Mrs. Sue Koegel, Personnel Coordinator, presented a Resolution to Council that would set the wages and health and welfare benefits for Teamsters Local No. 788 for 1993. Mrs. Smith moved, seconded by Mr. Jackson, that the Resolution be adopted and given Resolution No. 1252. Vote: Ayes - Lian, Smith, rock, Parrish, Jackson, Young, Brown. Motion carried. Acceptance of Norman M. Brown Fire Station Mr. Gordon Bruchner, City Engineer, summarized the west end fire station construction project and reviewed the short list of minor items left to be ordered and installed. Mr. Bruchner recommended that Council accept the project as complete, to advertise a Notice of Completion and to initiate the 30 -day lien period. At the end of that period, if no liens are filed and the punch list is completed, retainage monies would be released. Mr. Rock so moved, seconded by Mr. Brown. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Simon's Latecomer Agreement Mr. Jim Pemberton, Director of Engineering and Development Services presented a packet of information regarding a latecomer's agreement application submitted by Mr. Gerald Simon with regard to his replat west of D Avenue between 19th and 21st Streets. The project is nearing completion. Mr. Pemberton reviewed the procedures followed in processing this latecomer's agreement attached to property adjacent to Mr. Simon's. After negotiations, Mr. Pemberton recommends, and both parties agree, that Mr. Simon be assessed for three building sites under the Colley Latecomer Agreement and that Parcels 2 and 3, exempted from the Simon's Latecomer agreement, should still be subject to Colley's Latecomer Agreement if they connect to the sanitary sewer. Mr. Lian moved, seconded by Mr. Parrish, to accept the Latecomer's Agreement subject to staff recommendation. Mr. Dean Maxwell, 4505 San Juan Avenue, approached the microphone and suggested to Council that latecomers agreements take too much staff time to administer. Vote on Mr. Lian's motion: Ayes - Rock, Parrish, Jackson, Young, Brown,, Lian,. Smith.... 'Motion carried. Utility Extension Request - Nelson Mr. Jim Pemberton, Director of Engineering and Development Services presented an application submitted by Mr. Larry Nelson for a water extension on 36th Street one block east of Commercial Avenue. Mr. Nelson proposes to extend approximately 215 feet of 6" pipe to serve two building sites, to provide a fire hydrant as part of this project, to provide plans and specifications, and to construct the extension to City standards. Mr. Lian moved, seconded by Mr. Brown, to approve the utility extension. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Ordinance - Hookup Fees - Water Mayor Geer announced that this matter would be held over to the March 8th Study Session. Agreement - U.S. West - Water Treatment Plant Mr. Dave Ford, Public Works Director, presented an agreement between the City of Anacortes and U.S. West to lease a portion of the City's water treatment plant property. U.S. West would locate a repeater tower and associated building on this property. Mr. Ford reviewed the study sessions and meetings previously held by staff and Council to discuss option fees and overall effect of the tower on the environment. Staff recommends that Council authorize the Mayor to approve the Lease Option and Agreement. Councilmembers discussed access and future plant expansion. Mr. Jackson moved, seconded by Mr. Brown to approve the future plant expansion. Mr. March 1, 1993 - continued Jackson moved, seconded by Mr. Brown to approve the Agreement. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Appointment Mayor Geer recommended the appointment of Margaret Studer to the Library Board. Mr. Jackson moved, seconded by Mrs. Young, to confirm the appointment. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Executive Session At approximately 8:30 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss personnel matters and possible litigation. At 9:30 p.m. the Council reconvened and without taking any further action, the meeting was adjourned. h / V66e n, City Clerk -Treasurer AV E. Geer, Mayor March 15, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mrs. Young, that the minutes of March 1, 1993 be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. John Olson, 1710 24th Street, asked if there would be an opportunity for public testimony regarding the renewal of the television cable franchise with the City. The City Attorney said that this matter would probably come before the Council in approximately 30 days. Mayor Geer assured Mr. Olson that a public hearing would be held on this matter. A gentleman (name and address not given) asked if and when the City would be offering a yard waste drop off program. Mayor Geer announced that the 38th Street and H Avenue site would be used again this year and that the site would be available on April 3, 1993. The gentleman suggested that a yard waste program be started as early as January. Correspondence - Honoring Margie M. Rice Mayor Geer read a Resolution recognizing and honoring Margie M. Rice for her contributions to the citizens of Anacortes. The Resolution recognizes Mrs. Rice's many years of involvement and commitment in service to her community and also recognizes her support during Mayor Rice's many years of service as Council Member and Mayor of Anacortes. Mrs. Smith moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1256. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Proposed Tideland Lease: Fidalgo Marina/Vito Ruzich Planning Director, Ian Munce, presented the competing requests from Mr. Vito Ruzich and Fidalgo Marina to lease the same tideland area from the City of Anacortes. Mr. Munce reviewed the February 22nd study session and site visit conducted by the Council on this matter. Mr. Munce asked for Council direction on how to proceed. Mr. Jackson proposed that the City not lease this tideland to anyone. Mr. Jackson suggested that any additional activity in this part of the boat -basin would be incompatible with the Marina and the City's ramp. Mr. Jackson then moved, that the tideland areas held by the City not be leased. Mrs. Smith seconded the motion. Vote: Ayes - Lian, Smith, Parrish, Jackson, Young. Abstain: Brown. Nay - Rock. Motion carried. Proposed Zoning Ordinance Amendments Mr. Ian Munce, Planning Director, discussed two proposed zoning ordinance 0999 March 15, 1993 - continued amendments that would address the land use issues regarding the Port's South Harbor Park and the City's Senior Center/Head Start facility. The proposal is to add senior citizen centers as a conditional use in the Residential Medium Density zone and to add parks as a permitted use in all zones. Mrs. Smith moved, seconded by Mr. Parrish, that the Planning Commission hold a Public Hearing on April 14, 1993 to consider these clarifications. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Authorization for Legal Services/Finalize Transportation Impact Fee Mr. Ian Munce, Planning Director, presented a proposal submitted by the law firm of Riddell, Williams, Bullitt & Walkinshaw. The firm will, on behalf of the City, review the status of the City's comp plan and update the 1990 draft ordinance authorizing transportation impact fees. For this work the firm will charge the City on an hourly basis to a maximum fee of $1,500. Mr. Jackson moved, seconded by Mr. Rock, to approve the expenditure. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Ordinance - Water Meter Installation Fees Mr. Dave Ford, Public Works Director, presented an Ordinance to Council that establishes water meter installation and general facility charges for water meters. Mr. Ford pointed out that a review of the new charges and policies had been conducted in study session. Mr. Jackson moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2268. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on March 10, 1993 are now approved for payment by the City Council as of this date, March 15, 1993. Council vote is unanimous. Claims Vouchers - March, 1993: Warrant numbers 32961 through 33123 in the total amount of $228,000.93. Resolution - Setting Public Hearing Date - Various Street and Alley Vacations - Port of Anacortes Mayor Geer presented a Resolution setting April 19, 1993 as the Public Hearing date to review a Vacation Petition submitted by the Port of Anacortes to vacate portions of 3rd Street, R Avenue, S Avenue and the alley in Block 4, Anacortes Original. Mrs. Smith moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1253. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Public Hearing Vacation Petition - Jurkovich - Portion of 25th St. Mayor Geer read a March 2, 1993 letter from Mr. Branko Jurkovich cancelling his request for the City to vacate a portion of 25th Street. Mr. Jackson moved, seconded by Mrs. Young, that the public hearing be cancelled. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Little League - Request for Use/Purchase of Motorhome Representatives of the Anacortes Little League, Mrs. Tanya Bigge, 1900 Down Jones Way and Mr. Jeff Waldron, 3411 W. 7th Street, submitted two proposals for the League's use of a 1973 motor home. The vehicle is located at the City's impound yard. The City Attorney reviewed the regulations regarding the sale of the vehicle, use of the proceeds of the sale, and maintenance and liability responsibilities should the vehicle be leased. Mr. Doug Terry, Maintenance Superintendent, recommended that the first step should be to have the City's equipment rental staff evaluate the condition of the vehicle and secure an appraisal as to its value. Council supported this recommendation. Request to Engage Consultant Services Mr. Dave Ford, Director of Public Works, presented a request for consultant services for technical backup in negotiations with the EPA regarding the new air emission regulations. Mr. Ford pointed out that CH2M Hill designed the incinerator at the secondary sewer treatment plant and they are familiar with the air emission testing and modeling used in the design. Staff has recommended that the City engage CH2M Hill to provide this service in an amount not to exceed $2,000. Mrs. Smith so moved, seconded by Mr. Parrish. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. 1000 March 15, 1993 - continued Resolution Adopting Solid Waste Bag Program Mr. Dave Ford, Director of Public Works, presented a Resolution to Council that establishes policies and fees for the distribution of refuse collection bags. Mr. Brown moved, seconded by Mrs. Smith, that a Resolution entitled "A Resolution Authorizing and Directing the Anacortes Public Works Department to Establish a Program for the Distribution of Refuse Collection Bags" be adopted and given Resolution No. 11254. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Surplus Equipment Mr. Doug Terry, Maintenance Superintendent, asked Council to surplus an aluminum light bar with two rotary amber lights. The unit is no longer in service. Mr. Terry recommended that the light bar be declared surplus and that the unit be donated to Skagit County Search and Rescue. Mr. Jackson so moved, seconded by Mr. Brown. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Resolution - Personal Services Contract: ADA Transition Plan and Evaluation Mayor Geer presented a Resolution authorizing a Personal Services Contract between the City of Anacortes and Sound Access. For a professional fee of $9,450, Sound Access will assist the City by completing a comprehensive ADA Compliance Review of facilities owned, review items which may require modifications in order to comply with ADA regulations and report estimated costs and list suppliers for accessible items. Mr. Brown moved, seconded by Mr. Lian, that a Resolution entitled "A Resolution Authorizing and Directing Execution of a Personal Services Contract with Sound Access to Take the Lead in Working with the City of Anacortes on its ADA Transition Plan and Evaluation" be adopted and given Resolution No. 1255. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Sanitation and Yard Waste Programs Mr. Dave Ford, Director of Public Works, discussed the in depth review of the year waste drop-off program held by Council in Study Session. As a result of that meeting, staff recommends the reinstatement of the program for 1993 together with a budget amendment in the amount of $12,000 to provide seed money for the program, and further recommends approval of advertisement for the Spring Cleanup program to be held during the month of April. Mr. Brown so moved, seconded by Mr. Rock. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Ordinance - Council Approval Council directed staff to prepare and Ordinance that would provide for legislative confirmation for any newly appointed Department Heads. Announcement Mayor Geer announced that the City Council and staff would hold a retreat on Friday, March 19th, 8:00 a.m. to 4:30 p.m. at Slocum's Restaurant, Flounder Bay, Anacortes. Executive Session At approximately 8:50 p.m. Mayor Geer announced that the Council would convene in Executive Session to discuss possible litigation. At approximately 10:00 p.m., the Council reconvened and without taking any further action continued this meeting to Wednesday, March 17, 1993 at 3:30 p.m. in the Council Chambers to meet with San Juan County Commissioner Cowan. Continued Meeting of March 15 held on March 17, 1993 The meeting convened at 3:30 p.m. on March 17 in the City Council Chambers finding present the following City Council members: Mayor Doyle Geer, Bill Jackson, Tom Lian, Helen Smith, Ken Brown, Ted Parrish. The Council was joined by San Juan Commissioner Tom Cowan. Spring Cleanup Schedule The first item of business was review of a revised spring cleanup schedule. This schedule was presented by Public Works Director, Mr. Dave Ford. After discussion, the Council approved this schedule as presented. This action was taken on a motion by Mr. Parrish, seconded by Mr. Brown. Vote: Ayes - Jackson, Lian, Smith, Brown, Parrish. Motion carried. 1 1 0 0 1 Continued Meeting of March 15 held on March 17, 1993 - continued The Council then held an informal discussion with Commissioner Tom Cowan regarding the City of Anacortes' Transportation Plan and issues of mutual concern between the City of Anacortes and San Juan County. No action was taken. At approximately 4:45 p.m. the meeting was continued to March 19, 1993 at 8:00 a.m. at Slocum's Restaurant, Flounder Bay, to conduct a Council/Staff retreat. Continued Meeting of March 15 held on March 19, 1993 The meeting convened at 8:00 a.m. at Slocum's Restaurant, Flounder Bay, finding present the following City Council members: Mayor Doyle Geer, Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith and Bud Rock. The Council was joined by City Department Heads and representatives from the press. The Mayor, City Council and senior City staff participated in open session to discuss and establish goals for 1993 and to develop a Mission Statement for the City of Anacortes. At approximately 4:30 p.m. the meeting was adjourned. No action was taken. GAgeK aian, City Clerk -Treasurer April 5, 1993 ,1' ,Iy A, Doyl Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson that the minutes of March 15, 1993 and the minutes of the March 17th and March 19th continued meetings be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No citizens present wished to testify on items not on the agenda. Correspondence There was no correspondence. Wetland Permit Time Extension: Anacortes School District Mayor Geer presented a request from the Anacortes School District for a time extension on one of the conditions attached to the Conditional Use Permit for the Sports Complex. Condition #8 requires that the wetland shall be planted pursuant to the wetland mitigation plan 180 days from any construction beginning. The high water levels in the pond prevent the planting of submerged vegetation. The planting will occur in the fall and the School District is asking for an extension of condition #8 to November 15, 1993. Mrs. Smith moved, seconded by Mr. Lian to grant the extension. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Ordinance - Council Confirmation of Department Heads Mr. Steve Mansfield, City Attorney, presented an Ordinance to Council that establishes the powers and duties of the Office of Mayor including the procedure regarding appointment of department heads. After discussion, Mr. Jackson moved, seconded by Mr. Rock, that the Ordinance be held over to the Study Session of April 12, 1993. Vote: Ayes - Brown, Lian, Smith, rock, Parrish, Jackson. Nay - Young. Motion carried. Mr. Malcolm Lorente, 3820 W. 4th St. filed a protest over his inability to hear Council deliberations due to the inadequate sound system. 1002 April 5, 1993 - continued Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on March 17, March 24, and March 31, 1993 are now approved for payment by the City Council as of this date, April 5, 1993. Council vote is unanimous. Claims Vouchers - April, 1993: total amount of $426,223.93 Payroll Vouchers - March 1993: total amount of $352,741.76, Benefit Payroll - March, 1993: total amount of $123,607.87 Draw Payroll - March 1993: total amount of $61,515.00 Warrant Numbers 33139 through 33328 in the Warrant Numbers 28780 through 29002 in the Warrant Numbers 33131 through 33136 in the Warrant numbers 28651 through 28779 in the Application for Taxi License The City Attorney explained that the Council is charged with the responsibility to approve Tax License applications. San Juan Taxi has submitted such an application; the Police Department has conducted the necessary investigation and has no objections to the issuance of this license. Mr. Lian moved, seconded by Mrs. Smith, that the application be approved. Mrs. Margaret Ydoman asked if the zoning was appropriate to operate a business from the applicant's residence. Answer was affirmative. Mr. Dan Wilder, owner of Patsy's Taxi, described his struggle over the last 3 years to develop a quality taxi service in Anacortes and expressed concern that the market may not be able to bear an additional taxi company. Quality of equipment and service could be jeopardized. The City Attorney explained that the Council does not have the authority to limit the number of taxi companies. Vote: Ayes - Smith, Rock, Jackson, Young, Brown, Lian. Nay - Parrish. Motion carried. 1972 Superior Motorhome - Evaluation Mayor Geer presented the appraisal of the City's 1972 motorhome ($500), the results of the condition inspection, and a list of repairs and replacements necessary to bring the motorhome to working order. After discussion, Council determined that the motorhome should be listed with other equipment as surplus. Reappointment to Civil Service Commission Mayor Geer recommended the reappointment of Jerry Koegel to the Civil Service Commission. Mrs. Smith so moved, seconded by Mr. Parrish. Mr. Malcolm Lorente, 3820 W. 4th St., asked that the Board and Commission vacancies be announced so that everyone has the opportunity to volunteer. Mrs. Young pointed out that a list of all Boards and Commissions members and term expiration dates is already available to the public. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Appointment of Rick Haley to Parks and Forest Board Mayor Geer presented the nomination of Mr. Rick Haley to the joint position on the Anacortes Community Forest Lands Advisory Board and the Parks and Recreation Advisory Commission. Mayor Geer pointed out that this vacancy was published in the paper. Applicants were screened and Mr. Haley has been recommended. Mrs. Smith moved, seconded by Mr. Jackson, that Mr. Haley be appointed. Mr. Stan Kurowski, 2205 14th St., Chairman of the Forest Lands Advisory Board, endorsed the appointment of Mr. Haley. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Resolution - Consultant Agreement Approval - Bloodborne Pathogens Training Mrs. Judy Grace, Purchasing Manager, presented a Consultant Agreement between the City of Anacortes and Jutta Riediger, Evergreen State Resources, to provide the training required by OSHA/WISHA standards on bloodborne pathogens. Mrs. Grace pointed out that the Safety Committee has endorsed the agreement and recommends approval. Mr. Parrish suggested that any general information lectures could be open to the public, and that our trained Public Safety exployees participate in the training. Mr. Jackson moved, seconded by Mr. Brown, that the Resolution authorizing this Agreement be adopted and given Resolution No. 1257. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. 1003 April 5, 1993 - continued Proposed Refunding of Sewer Bonds Mr. George Khtaian, Finance Director, presented a scenario for extension of the current sewer bond debt service schedule and thereby a reduction of the annual debt service costs. This would also take advantage of current low interest rates. Mr. Dave Landes of Parity, reviewed the analysis with Council. A related sewer financial planning memo from Mr. Bob Wubbena (EES) was read and discussed. Mr. Dick Dildine, 1211 6th St., discussed the matter with Council. Additional debt service schedule time- frame scenarios were requested and this matter was held over to the April 12, 1993 Study Session. Ordinance - Budget Amendment Mr. George Khtaian, Finance Director, presented and Ordinance to Council that would amend the 1993 Budget in the following funds: Solid Waste Fund and the Parks Capital Improvement Fund. Mr. Jackson moved, seconded by Mr. Parrish, that the Ordinance be adopted and given Ordinance No. 2269. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Yard Waste Program At the request of Councilman Parrish, Mayor Geer introduced an item not on the agenda: Amendment to the Yard Waste Program. Mr. Parrish said that yard waste is excluded from the single -free -container proviso in the April spring clean-up program. Based on the response from the public, Mr. Parrish moved that yard waste be included in the free -can benefit. Mr. Lian seconded the motion. Councilmembers also urged citizens to continue to haul grass clippings and yard waste to the compost site, thereby saving the tipping fees to haul the same waste to the incinerator. Mr. Jackson encouraged citizens to keep batteries out of the waste stream. Mr. Stan Kurowski, 2205 14th St., suggested that the fees at the compost site be waived during the month of April to encourage the use of that site. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Executive Session At approximately 9:00 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss personnel matters. At approximately 10:00 p.m., the Council reconvened and without taking any further action the meeting was adjourned. Geo e Kh ian, City Clerk -Treasurer April 19, 1993 Doyl Geer, Mayor The meeting was called to order by Mayor Geer at 7:30 p.m. Roll call showed the following present: Parrish, Jackson, Young, Lian, Smith, Rock. Absent: Brown. Minutes of Previous Meeting Minutes of April 5, 1993 meeting. It was moved by Lian and seconded by Young that the minutes of the April 5, 1993 City Council Meeting be approved as if read. Ayes: Jackson, Young, Lian, Smith, Rock, and Parrish. Citizen Hearings John Olson addressed the City Council in regard to concerns he has with the level of service now being provided by TCI Cablevision. He advised the Council that his son, Dave Olson, would be willing to meet with the Anacortes City Council at a study session. Richard Dildine addressed the City Council, commented that the minutes of the April 5, 1993 meeting did show that he spoke but did not indicate that he was in opposition to the proposed advance refunding of sewer revenue bonds. Mr. Dildine restated his position in opposition to that proposal. Correspondence Mayor Geer indicated he had received a resignation from the Americans with Disabilities Grievance Committee. He announced that he had appointed David April 19, 1993 - continued Yount. It was moved by Smith and seconded by Lian that the appointment of David Yount to the Americans with Disability Act Grievance Committee be approved. Ayes: Young, Lian, Smith, Rock, Parrish, and Jackson. Old Business Ordinance amending Anacortes Comprehensive Plan by including the Skagit County Coordinated Water System Plan, 1993. It was moved by Jackson and seconded by Lian that Ordinance No. 2270 be adopted and approved. Ayes: Lian, Smith, Rock, Parrish, Jackson, and Young. Regional Water Supply Agreement -- It was moved by Parrish and seconded by Jackson that Resolution No. 1258 authorizing the execution of the Regional Water Supply Agreement be approved. Ayes: Smith, Rock, Parrish, Jackson, Young and Lian. Approval of Amendment No. 1 to the Regional Water Supply Agreement -- Dave Ford explained the purpose and intent of the amendment to the Regional Water Supply Agreement which authorizes an intertie with the Skagit Public Utility District Water System. It was moved by Rock and seconded by Smith that Resolution No. 1259 authorizing execution of Amendment No. 1 to the Regional Water Supply Agreement be approved. Ayes: Rock, Parrish, Jackson, Young, Lian, and Smith. Ordinance - Defining the Office of Mayor It was moved by Jackson and seconded by Rock that Ordinance No. 2271 entitled "Ordinance Defining the Office of Mayor Pursuant to RCW 35a.12, Providing for Compensation and Reimbursement of Expense, Constituting Chapter 2.14 of the Official Code of the City of Anacortes, and Repealing Article 1 of Ordinance No. 3, Passed and Approved October 6, 1891" be adopted and approved. Ayes: Parrish, Jackson, Young, Lian, Smith, and Rock. Proposed Sewer Bond Advance Refunding George Khtaian and Dave Landis addressed the City Council in regards to a proposed advance refunding of City of Anacortes Sewer Revenue Bonds. After some discussion it was decided to continue to matter until the April 26, 1993 Study Session. Mr. Khtaian indicated that he would attempt to have Bob Wubbena attend that meeting to explain the effect of the refunding on proposed sewer rates. SIC Commercial Sewer Rates Dave Ford addressed the Council in regard to implementation of Commercial Sewer Rates which are based upon the strength of the effluent discharged. It was moved by Jackson and seconded by Rock that Ordinance No. 2224 which establishes Commerical Sewer Rates be implemented effective May 1st. Ayes: Jackson, Young, Lian, Smith, Rock, and Parrish. Voucher Approval It was moved by Parrish and seconded by Young that claims for the month of April in the amount of $197,868.67 and draw payroll in the amount of $62,765.00 be approved. Ayes: Young, Lian, Smith, Rock, Parrish, and Jackson. Public Hearing - Port of Anacortes Vacation Petition Mayor Geer announced that the public hearing on the proposed Street Vacation on portions of 3rd Street, "R" Avenue, and "S" Avenue will be continued to May 17, 1993. Resolution - Authorizing Contract Between City and Chamber of Commerce It was moved by Rock and seconded by Jackson that Resolution No. 1260 which authorizes and directs execution of a Contract between the City of Anacortes and the Chamber of Commerce be approved. Ayes: Lian, Smith, Rock, Parrish, Jackson, and Young. Resolution - Approving Firefighter Wage/Health Benefits Settlement, 1993 It was moved by Smith and seconded by Parrish that Resolution No. 1261 which approves the Labor contract between the City of Anacortes and the Anacortes Firefighters be adopted. Ayes: Smith, Rock, Parrish, Jackson, Young, and Lian. Approval of Project Coordinator for Senior/Head Start Center It was moved by Smith and seconded by Jackson that a contract between the City of Anacortes and Robin Sherman DBA Sherman Communications to provide project coordination for the Senior Center/Headstart Project be approved. Ayes: Rock, Parrish, Jackson, Young, Lian, and Smith. 1005 April 19, 1993 - continued Approval to Engage CH2M Hill Regarding New Sludge Regulations Dave Ford explained the need to have a consultant to review new sludge regulations and to negotiate with EPA and DOE in regard to their implementation. It was moved by Parrish and seconded by Smith that the proposal submitted by CH2M Hill for services in regard to proposed new sludge regulation be accepted and approved. Ayes: Parrish, Jackson, Young, Smith, Rock. No: Lian. Mayor Geer announced that the City Council Meeting would be continued until 7:00 p.m. on April 26. The main reason for the continuance is to allow Council an opportunity to approve a Contract for the improvement of Anaco Beach Road. Mayor Geer also announced that a Study Session would commence at 7:30 p.m. following the continued regular meeting. Continued Meeting of April 19, 1993 held on April 26, 1993 At 7:00 p.m., Mayor Geer called the continued meeting of April 19, 1993 to order. Roll call found present: Ted Parrish, Bill Jackson, Tom Lian, Helen Smith, Bud Rock. Absent: Rosemary Young, Ken Brown. Approval of Engineer Contract for Anaco Beach Road Mr. Jim Pemberton, Director of Engineering & Development Services, reported to Council that although the selection committee had appointed Reid Middleton as the consultant for the Anaco Beach Road project, further clairifcation of the scope of work and hours of distribution is needed. Mr. Pemberton will present the results of these negotiations at the Council Meeting of May 3, 1993. Ordinance - Prohibiting_ Parking on Portion of 13th Street Mayor Geer presented an Ordinance to Council that would prohibit parking within the west 150 feet of the south side of 13th Street lying between Commercial and 0 Avenues. Mr. Jim Pemberton, Director of Engineering & Development Services, pointed out that the Traffic Safety Committee has reviewed this matter and has recommended approval. Mr. Lian moved, seconded by Mrs. Smith, that the Ordinance be adopted and given Ordinance No. 2272. Vote: Ayes - Jackson, Lian, Smith, Rock, Parrish. Motion carried. There being no further business, the meeting was adjourned. May 3, 1993 i, City Clerk -Treasurer &P, t A, Doyl E. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Lian moved, seconded by Mrs. Young, that the minutes of the April 19, 1993 meeting and of the continued April 26, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, SMith, Rock, Parrish. Motion carried. Citizen Hearings Mr. John Olson, 1710 24th Court, asked for and received verification there will be a study session on May 10, 1993 to discuss the TCI Cablevision franchise. Mr. Kenneth Wilson, 2202 Dublin Place, presented three items for Council reivew with regard to the Anaco Beach Road development: (1) City require that May 3, 1993 - continued the remaining existing encroachments on Anaco Beach Road be removed, (2) City consider clearing all of the brush and trees along Anaco Beach Road prior to development, (3) City uniformly enforce the policy of no -vehicle access off of Anaco Beach Road. Correspondence Mayor Geer displayed a gift presented to the City of Anacortes from the Town of Kisakata, Japan. The gift, a "Goten Mari", a colorful, silk -thread handball, will be on display in the City Hall reception area. Spirogester Cover Quotes, Award Consideration Mr. Gordon Bruchner, City Engineer, discussed the quotes received to provide a cover for the spirogester at Skyline. Mr. Rock moved, seconded by Mr. Lian to endorse the Engineering Department recommendation to ward the bid to Ken Howard, Marine Welding in the total amount of $4,236.00 plus tax. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Authorization - Agreement Between City of Anacortes & Reid Middleton - Anaco Beach Road Development Mr. Gordon Bruchner, City Engineer, reported to Council that of the twelve "Anaco Beach Road" engineering proposals received, four were selected for consideration. Reid Middleton, the engineering firm selected, then submitted scope of work and cost information. The City and Reid Middleton conducted further negotiations; at the conclusion of the negotiations, several cost reductions were realized. Mr. Bruchner also pointed out that Reid Middleton, as part of the overall project, will conduct a public meeting to take comments and suggestions like those made by Mr. Wilson during the "Citizen Hearings" portion of this meeting. Mr. Bruchner answered questions regarding funding and stated that, as of this date, the road can be built within the existing rights-of-way. Mr. Brown moved, seconded by Mr. Jackson, to approve the agreement between the City of Anacortes and Reid Middleton for the development of Anaco Beach Road. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on April 28, 1993 are now approved for payment by the City Council as of this date, May 3, 1993. Council vote is unanimous. Claims Vouchers - May, 1993: Warrant Numbers 33535 through 33680 in the total amount of $212,985.77 Payroll Vouchers - April, 1993: Warrant Numbers 29136 through 29358 in the total amount of $352,168.12 Proclamation - National Public Works Week Mayor Geer read a Proclamation proclaiming the week of May 16 through May 22, 1993 as "National Public Works Week". The Proclamation calls upon all citizens to "...recognize the contributions which public words officials make every day to our health, safety, comfort, and quality of life." Request Call for Bid - Sewer Lift Station Alarm Replacement Mr. Dave Ford, Director of Public Works, presented a request for authorization to prepare specifications and call for bids to replace the alarm system at the secondary wastewater treatment plant. Mr. Ford fielded several questions from the Council regarding the existing alarm system. Mrs. Smith moved, seconded by Mr. Rock, to authorize staff to call for bids with the proviso that Public Works first provide answers to questions raised by Council regarding payback costs and the necessity for the new equipment. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown. No - Lian. Motion carried. Resolution - Excessive Force Policy and Resolution - Anti -Displacement and Relocation Plan Mayor Geer introduced two Resolutions for Council action. These Resolutions are necessary to complay with the Community Development Block Grant. Mrs. Smith moved, seconded by Mrs. Young, that a Resolution entitled "A Resolution of the City of Anacortes, Washington, Adopting Policy Protecting Individuals Engaged in Nonviolent Civil Rights Demonstration City Excessive Force Policy" be adopted and given Resolution No. 1262. Vote: Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. 1007 May 3, 1993 - continued Mr. Lian moved, seconded by Mrs. Young, that a Resolution entitled "Residential Anti -placement and Relocation Assistance Plan" be adopted and given Resolution No. 1263. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. On a related matter, Mr. Brown and Mr. Jackson suggested that the following changes be made to proposed Polict Department procedures "Accreditation Format for the Excessive Force Policy": Paragraph 1.4, (f) (6) change "of" to "or"; Paragraph 1.6, delete the word "either". Public Hearing - Amend Zoning Code - Senior Center as Conditional Use in RM Zone; Parks/Permitted Use in all Zones Mayor Geer opened the Public Hearing on a proposal to add senior centers as conditional uses in the Residential Medium Density Zone and parks as a permitted use in all zones. Mr. Ian Munce, Planning Director, reported on the Planning Commission public hearing recommendation to incorporate these changes. Mr. Munce pointed out that these changes would provide code clarification for any like future proposals. There were no comments from the public and the Mayor closed the Public Hearing. Mr. Jackson moved, seconded by Mr. Brown, that an Ordinance entitled "An Ordinance Amending Sections 17.06, 17.34.030 and Permitted Use Sections in All Zones" be adopted and given Ordinance No. 2273. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Anacortes City Council/San Juan County Commissioners Meeting, May 4, 1993 Mayor Geer announced that council members and staff would be attending an open meeting with San Juan County Commissioners at 10:00 a.m., May 4, 1993 in Friday Harbor to continue discussions regarding the proposed summer surcharge. Executive Session At approximately 9:00 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss personnel matters. At approximately 10:00 p.m., the Council reconvened and without taking any further action the meeting was adjourned. ;Gge %a City er surer May 17, 1993 D"oyl . Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Absent: Ted Parrish. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson, that the minutes of the May 3, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Citizen Hearings Mayor Geer announced that on May 24, 1993 at 7:30 p.m., a Public Forum would be conducted on TCI Cablevision's franchise renewal. Mr. John Olson, 1710 24th Court, asked if a representative from TCI would be attending this forum. Correspondence Mayor Geer read a letter from Mr. Ken Wilson, 2202 Dublin Place. Mr. Wilson suggested that the City further develop the April yard/grass clipping program by implementing the following service: each household allowed one 30 -gallon can for yard wast to be picked up twice a month from April through September at $.50/month. The grass could then be composted and sold and would be kept out of the waste stream/incinerator. May 17, 1993 - continued Ordinance - Engineering & Development Services Fee Schedule - Revision Mr. Jim Pemberton, Director of Engineering & Development Services, presented an Ordinance to Council that would amend Ordinance 42266, passed and approved by Council on February 16, 1993. Ordinance 42266 provides a fee schedule for engineering and development services. After implementation and subsequent review of the fees, Mr. Pemberton now recommends amending the fee schedule in the following manner: "Application for Street Cut/Right-of-Way Permit: $50.00 for inside traveled way and $20.00 for outside traveled way." Mr. Jackson moved, seconded by Mrs. young, that the Ordinance amending the fee schedule be adopted and given Ordinance No. 2274. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Jackson. Motion carried. Ordinance - Sewer Rates Mr. George Khtaian, Finance Director, discussed with Council two sewer rate increase scenarios. Statistical information regarding the impact of these two rate increase options was provided by a May 12, 1993 letter from Mr. Bob Wubbena of Economic and Engineering Services, Inc. After discussion, Mr. Jackson moved to authorize a 2 -year sewer rate step increase beginning January 1, 1994, and that Ordinance No. 2275 implementing the rate increase be adopted. Vote: Ayes - Brown, Lian, Smith, Rock, Jackson, Young. Motion carried. Motion - Sewer Bond Refinancing Approval Mr. Jackson moved, seconded by Mrs. Young, to authorize City staff to work with Landes & Sons and Foster, Pepper & Shefelman to proceed with restructuring wastewater treatment facility debt. Vote: Ayes - Lian, Smith, Rock, Jackson, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on May 12, 1993 are now approved for payment by the City Council as of this date, May 17, 1993. Council vote is unanimous. Claims Vouchers - May, 1993: Warrant Numbers 33688 through 33822 in the total amount of $255,908.63. Payroll Vouchers - Benefit Payroll - April, 1993: Warrant Numbers 33529 through 33534 in the total amount of $123,067.29. Draw Payroll - May, 1993: Warrant Number 29360 through 29492 in the total amount of $62,490.00. Resolutions - Water Rate Contracts Mr. George Khtaian, Finance Director, presented six Resolutions authorizing water contract amendments. Mr. Khtaian discussed the new water rate calculations effective April 1st. Mr. Dick Dildine, 1211 6th Street, suggested that Council examine contract customer figures before they vote. He further suggested that last year PUD underpaid for water. Mr. Dildine's exact comments are on tape and filed at City Hall. Mr. Malcolm Lorente, 3820 West 4th Street, questioned the catch-up system of billing to the PUD. Mr. Lorente's exact comments are also on tape and filed at City Hall. Mrs. Smith moved, seconded by Mr. Jackson, that the following Resolutions be adopted: Resolution No. 1264, authorizing an amendment to a water contract between the City and Shell Oil; Resolution No. 1265, authorizing an amendment to a water contract between the City and Texaco; Resolution No. 1266, authorizing an amendment to a water contract between the City and the City of Oak Harbor; Resolution No. 1267, authorizing an amendment to a water contract between the City and Town of La Conner; Resolution No. 1268, authorizing an amendment to a water contract between the City and P.U.D. 441 of Skagit County; and Resolution No. 1269, authorizing an amendment to a water contract between the City and the Swinomish Tribal Community. Vote: Ayes - Rock, Jackson, Young, Brown, Lian, Smith. Motion carried. Cancellation - Continued Public Hearing - Vacation Petition - Port of Anacortes Mayor Geer announced that the Public Hearing duly set by Resolution to review a Vacation Petition submitted by the Port of Anacortes to vacate portions of 3rd Street, R Avenue, S Avenue and the alley between 3rd and 4th Streets has been cancelled. 1009 May 17, 1993 - continued Street Closure - Waterfront Festival Mr. Jim Pemberton, Director of Engineering & Development Services, presented a street closure proposal submitted by the Chamber of Commerce for the Maritime Festival. Mr. Pemberton explained that the request is to block R Avenue between 7th and 9th Streets and 9th Street between Q and R Avenues from May 21st until Sunday, May 23rd at 6:00 p.m. The Traffic Safety Committee has reviewed this request and recommends approval with the stipulation that a fire lane be provided on 9th Street. The Chamber also requested that a horse and buggy route be included on 6th Street from Commercial to R Avenue, 9th Street from Commercial to R Avenue, Commercial from 9th Street to 2nd Street and R Avenue from 6th Street to 9th Street. Mr. Lian moved, seconded by Mr. Brown, that the requests and recommendations be approved. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Public Hearing - Conditional Use Application - 2 Duplexes in the RL Zone - 24th Street and C Avenue Mayor Geer opened the Public Hearing on a proposal submitted by Mr. Al Kersgard to allow two duplexes at 24th Street and C Avenue; the property is zoned Residential Low Density. The Planning Commission voted unanimously to recommend denial of the application because 1) the proposal sets a bad precedent for the west side of D Avenue and 2) the proposal is incompatible with the single-family neighborhood west of D Avenue. Mayor Geer then read three letters of opposition from Ray and Eleanor Balthazor, 2317 D Avenue; Larry and Virginia Williams, 2204 23rd Street; and Don and Karen Hinds, 2217 23rd Street. Mr. Doug Owens, attorney for the applicant, stated that the alley would not be used as ingress or egress, that the project would provide housing for the community and submitted a set of photographs of the area illustrating that the project area is undeveloped and that the development to the south is already multi -family dwellings. Mrs. Joyce Thompson, 2203 23rd; Mr. John Olson, 1710 24th Court; and Mr. Dick Dildine, 1211 6th Street, spoke against the project. Mr. Owens addressed their concerns. There were no further comments and the Mayor declared the Public Hearing closed. The proceedings are on tape and filed at City Hall. Mr. Jackson moved, seconded by Mrs. Smith, to deny the Conditional Use Application based on the recommendation of the Planning Commission. Mr. Brown expressed concern that D Avenue is a main arterial and that development would logically follow that path and that the RL zone designation uses should be reviewed. Mrs. Young felt that there should be further study of development/ zoning in this area. Vote: Ayes - Jackson, Lian, Smith, Rock. No: - Young. Abstain: Brown. Motion carried. Public Hearing - Preliminary Plat - Harborview - Robertson -Smith Mayor Geer opened the Public Hearing on a Preliminary Plat application submitted by Robertson -Smith for the development of 13 lots on 9 acres located on Harbor View Place. The property is zoned Residential Low Density. The Planning Commission voted unanimously to recommend approval of the project subject to the 9 conditions recommended by staff, with a revision to Condition #7 to wit: "The 20' buffer zone shall be subject to a Native Growth Protection Easement (NGPE) in favor of the City of Anacortes; this NGPE shall be further protected in the project covenants and the points where it crosses property lines on Lots 7, 8, 9, 10, and 11 shall be marked by a 2" metal pipe that rises 6" out of the ground." Mayor Geer also read a May 13, 1993 Memorandum from the Planning Director recommending the additon of the following two conditions: 10) The site shall be seeded as required by the Director of Engineering and Development Services, 11) A 20' Native Growth Protection Easement (NGPE) shall be established along the west property line of the plat. Mr. Jim Zevely, representing the applicant, reviewed the project history pointing out that the project was originally a 9 -lot short plat approved administratively by the City. Mr. Zevely asked for relief from Condition 411 to provide a NGPE along the west property line of the plat. Mr. Terry Christiansen, 3302 K Avenue, spoke in favor of the project. Ms. Jennifer Brower, 4802 Glasgow, asked if the chain link fence recently installed would be removed so that deer could move freely. Mr. George Hamilton, 1609 Tartan Place, suggested that the current plat application should have been submitted first and recommended denial. Mr. John Fisher, 5001 Sunset, spoke in favor of a NGPE along the west property line. Mr. Fisher reported that there is an erosion problem from the project site into his driveway. Mr. Zevely again 1 m May 17, 1993 - continued asked for relief from the NGPE to the west and said that they would hydroseed along Lot 12. Mr. Zevely said that the fence will be left in place but will not be added to. There were no further comments and the Mayor declared the Public Hearing closed. The proceedings are on tape and filed at City Hall. Mr. Jim Pemberton, Director of Engineering & Development Services, encourage the Council to consider the westerly 20' NGPE. Mr. Pemberton also discussed erosion control. In response to a question from Mr. Brown, Mr. Zevely explained that the tree -cutting restrictions placed by the westerly NGPE could eliminate views from certain lots in the project. Mr. Brown moved, seconded by Mrs. Smith, to approve the Harborview Preliminary Plat subject to the 11 conditions with the proviso that certain trees can be cut in the westerly NGPE for view purposes as approved by the Director of Engineering & Development Services. Vote: Ayes - Brown, Lian, Smith, Rock, Jackson, Young. Motion carried. Final Plat - Creekside Phase III, Division III Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed the Creekside Phase III, Division III project. Mr. Pemberton said that discrepancies uncovered during staff reivew have been corrected and recommended that the project stormsewer facility improvements be bonded. Mr. Lian moved, seconded by Mr. Rock, that the Creekside Phase III, Division III Final Plat be approved subject to the condition recommended by staff. Vote: Ayes - Lian, Smith, Rock, Jackson, Young, Brown. Motion carried. Cranberry Lake Dam Inprovements: Design Authorization Mr. Gordon Bruchner, City Engineer, submitted a proposal from Landau Associates, Inc. for engineering services for the Cranberry Lake Dam improvements. The proposal would carry the project through from compliance with 1992 Dam Safety Regulations to construction. Staff recommends that Landau be retained for the following services (with as much work as possible to be done in-house): Plans, Specification, and Cost Estimate; Annual Inspection Report; Contraction Inspection Plan. The Operations Plans, Construction Monitoring and Construction Records Summary cost estimates are to be brought back to the Council for approval. Vote: Ayes - Smith, Rock, Jackson, Young, Brown, Lian. Motion carried. B Avenue and Florida Avenue Sewage Diversion to West Anacortes Pump Station: Authorization to Award Contract Mr. Gordon Bruchner, City Engineer, presented the quote received from Lee Johnson & Sons Construction, Inc. for the B Avenue sewer diversion project in the total amount of $12,873.13. Mr. Bruchner requested authorization to negotiation with Lee Johnson & Sons for an extension to the contract-for.the related conversion work to be done on the existing Florida Avenue line. Mr. Jackson moved, seconded by Mr. Brown, to authorize the contract award as presented and to authorize contract amendment negotiations to provide for the Florida Avenue conversion improvements. Vote: Ayes - Rock, Jackson, Young, Brown, Lian, Smith. Motion carried. Executive Session At approximately 9:30 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss personnel matters and then reconvene and possible take further action. At approximately 10:10 p.m., the Council reconvened and took the following action. Interim Public Safety Director Mayor Geer discussed the present need for leadership in the Anacortes Police Department. Mr. Brown moved, seconded by Mrs. Smith, that the position of Interim Public Safety Director be created, that a Budget amendment be prepared to reflect this position and that the Mayor be directed to fill this position. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. At approximately 10:20 p.m., the Mayor announced that this meeting would be continued to Monday, May 24, 1993 at 7:00 p.m. to reivew a Lease/Option to Purchase Agreement for a downtown parking lot. Continued Meeting of May 17, 1993 Held on May 24, 1993 At 7:00 p.m., Mayor Geer called the continued meeting of May 17, 1993 to order. Roll call found present: Bud Rock, Tom Lian, Helen Smith, Ken Brown, Rosemary Young, Ted Parrish. Absent: Bill Jackson. 1011 Continued Meeting of May 17, 1993 Held on May 24, 1993 - continued Resolution - Lease/Option to Purchase Agreement with Iry York The Planning Director presented a proposal for a lease/option to purchase between the City of Anacortes and Iry York for Lots 6-15, Block 33, map of the City of Anacortes according to the plat thereof recorded in Volume 2 of plats, pages 4-7, records of Skagit County, Washington, containing 30,000 square feet. Mr. Munce explained that an opportunity had presented itself for the City to secure some downtown parking and that he had prepared a draft lease/option to purchase for City Council review and possible action. Mr. Munce explained that the lease was cancelable upon three months written notice by the City to the owner. He clarified that lease payments would be from the City urban renewal fund and not from the City general fund and that the whole issue would be addressed in the 1994 urban renewal budget. After discussion, Mrs. Smith moved that Resolution No. 1270 be adopted. The motion was seconded by Mr. Parrish. Vote: Ayes - Lian, Smith, Brown, Young, Parrish. Abstain: Rock. Job Description - Interim Public Safety Director The Mayor then presented the Council with a job description for the Interim Public Safety Director position. After discussion, Mrs. Smith moved that the Council approve this job description. The motion was seconded by Mr. Brown. Vote: Ayes - Rock, Smith, Brown, Young, Parrish. Abstain: Lian. The meeting adjourned at approximately 7:1.5 p.m. ' n, City Cle -Treasurer Geo Khta June 7, 1993 tE. Mayor A Special Meeting of the Anacortes City Council was convened at 6:30 p.m. The Council then adjourned into Executive Session for the purpose of discussing potential litigation. The Executive Session was adjourned at 7:25 p.m. June 7, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Absent: Rosemary Young. Minutes of Previous Meeting Mr. Lian moved, seconded by Mr. Brown, that the minutes of the May 17 and May 24, 1993 meetings be approved as if read. Vote: Ayes - Jackson, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Class of 2000 Several students from Fidalgo Elementary School, class of 2000, presented a petition to the Council and Mayor urging the implementation of four steps to stop boat pollution. The students expressed interest in solving environmental problems that involve the City's marinas. Mrs. Darlene Madenwald spoke in favor protecting the environment. Mr. Johan Bjorstad, local high school and exchange student, addressed the Council and audience and expressed his appreciation for the opportunity to study and live in this country over the last year. Mr. Bjorstad said that inspiration comes from hope and from the power to change. Ms. Laurie Geer, 602 Commercial, representing the Chamber of Commerce, presenting a proposal to improve and upgrade the area at the intersection of Ferry Terminal Road and Oakes Avenue. The Chamber is also requesting that "Chamber of Commerce - Tourist Information - 9th and Commercial" be added to the existing sign at this location. Ms. Diane Erholm, on behalf of the Anacortes Womens Club, said that the sign, donated by the Club, could include tourist information but should not include any reference to the Chamber of Commerce. Both organizations would communicate further. June 7, 1993 - continued Correspondence There was no correspondence. The Council then addressed the following items under Old Business: Adopted Resolution No. 1271 authorizing an industrial waste discharge agreement with Trident Seafoods. Mrs. Margaret Yeoman, 1620 11th, on record in opposition to this agreement, wanted to know what action would be taken if the waste load was not reduced within 12 months. The Planning Director responded that the ultimate sanction is termination of service and there are penalties for exceeding the contracted flow. Vote on the motion was unanimous. Adopted Ordinance No. 2277 imposing a Transportation Impact Fee on development activity as part of the financing for public facilities identified in the Capital Facilities Plan. Motion by Mr. Jackson, seconded by Mr. Parrish. Vote was unanimous. The Council then addressed the following items under New Business: Proclamation: Batten's Disease Awareness Week Mayor Geer read a Proclamation proclaiming the week of June 21, 1993 through June 27, 1993 as "Batten's Disease Awareness Week". The Proclamation states, in part, "...and do further challenge the residents and visitors of our fair city to support this battle against a disease that for too long has devastated the lives of children and their families." Mayor Geer then introduced Mr. Mark Vance, his family and two other families from the northwest all members of the Batten's Disease Research Committee, Pacific Northwest Chapter. Public Hearing - Amend Zoning Code - Add Sidewalk Restaurant Use Permit - Ordinance - Amending Zoning Code Mayor Geer opened the Public Hearing on a Proposal to amend the Zoning Code to include a Sidewalk Restaurant Use administrative procedure. Planning Director, Ian Munce, discussed the liability and ADA issues leading up to the need for this amendment. The Planning Commission held a public hearing on this matter and recommends permit approval if conditions are met, an indemnity agreement is executed, and liability insurance is provided. The proceedings are on tape and filed at City Hall. Mr. Gary Sawyer, 710 Commercial, asked for clarification on insurance coverage. Ms. Linda Freed, 901 Commercial urged Council to approve the sidewalk use permit. There were no further comments and the Mayor declared the Public Hearing closed. Mrs. Smith moved, seconded by Mr. Jackson, to approve the zoning code amendment and to adopt Ordinance No. 2278. Vote was unanimous. Adopted Resolution No. 1273 authorizing approval of the architectural services contract for the Fidalgo Center. Mr. Marc Estvold was selected as the architect. One correction will be made to the contract regarding the not to exceed amount/billing on an hourly basis. Motion by Mr. Jackson, seconded by Mr. Brown. Vote was unanimous. Authorized issuance of a Retail Fireworks Stand Permit for the Anacortes Lions Club to be located at 2219 Commercial Avenue. Fire Chief Little recommended approval. Motion by Mr. Rock, seconded by Mr. Lian. Vote was unanimous. Confirmed Mr. Pat Beatie as Interim Public Safety Director. Mr. Beatie was selected through interview process conducted by the Mayor and Council. Motion by Mr. Rock, seconded by Mr. Parrish. Vote was unanimous. Authorized execution of a contract between the City of Anacortes and Marc Estvold, Architect, for the design of a restroom for Washington Park; construction to be completed by May, 1994. Motion by Mr. Parrish, seconded by Mr. Jackson. Vote was unanimous. Authorized certain out-of-date electronic equipment at the water treatment plant to be declared surplus and of no value. This equipment will be turned over to Skagit Valley College for no payment; equipment will be used as a teaching aid. Motion by Mr. Parrish, seconded by Mr. Jackson. Vote was unanimous. 11, 1013 June 7, 1993 - continued Authorized certain equipment to be declared surplus; that a sale be held on Friday, July 9th and Saturday, July 10th between the hours of 8:00 a.m. and 3:00 p.m.; and that the sale be advertised locally and in Whatcom and Island Counties. Motion by Mrs. Smith, seconded by Mr. Jackson. Vote was unanimous. Authorized staff to conduct a separate negotiated sale of a dump truck and pick-up truck. Motion by Mr. Jackson, seconded by Mr. Parrish. Vote was unanimous. Authorized the maintenance/repair/replacement of the pump system at the upper zone water booster pump station including the purchase of a 60 hp pump and fittings; electrical engineering services to be provided by R.W. Beck in an amount not to exceed $5,000. Motion by Mr. Lian, seconded by Mr. Parrish. Vote was unanimous. Authorized staff to develop bid specifications and call for bids on the installation of the variable frequency drives at the Skyline Pump Station; approximate cost of project is $29,000 with participation by Puget Sound Power & Light Co. in the amount of $7,200. Motion by Mr. Jackson, seconded by Mr. Rock. Vote was unanimous. Authorized staff to develop bid specifications and call for bids on the installation of permanent sodium hypochlorite storage at the Skyline Pump Station; amount budgeted for this project is $40,000. Motion by Mr. Jackson, seconded by Mr. Lian. Vote was unanimous. Authorized Leonard, Boudinot Skodje to update and revise their engineering designs, construction plans and specifications for the replacement of the 24 -inch Fidalgo Road waterline previous project. Upon completion of the update plans and specs, project would be let for competitive bidding. Mr. Terry Christiansen, 3302 K Avenue, asked if this was included in the Capital Improvement Plan. Motion by Mr. Jackson, seconded by Mr. Brown. Vote was unanimous. Approved three utility extensions: a. Kathleen Brown: water line extension to a 36 -lot planned unit development on an 82 acre parcel off SR2O in the vicinity of Pass Lake; environmental and design issues will be reviewed in future public hearings. b. Lydia Regeczi: sanitary sewer line extension from Oakes Avenue south on Hartford approximately 1/2 block. c. Brian Litton: water line extension to service 4 -lot short plat on the south end of Fidalgo Island off SR2O in Dewey Beach area; the extension is approved in concept subject to required SEPA review. Motion by Mr. Lian, seconded by Mr. Brown. Vote was unanimous. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on May 26, 1993 and June 2, 1993 are now approved for payment by the City Council as of this date, June 7, 1993. Council vote is unanimous. Claims Vouchers June, 1993 Warrant Numbers 33835 through 34002 in the total amount of $473,119.80. Payroll Vouchers Payroll May, 1993 Warrant Numbers 29521 through 29721 in the total amount of $364,603.10. Benefit Payroll May, 1993 Warrant Numbers 33825 through 33830 in the total amount of $125,283.58. Adopted Ordinance No. 2270, amending the 1993 Budget in the Central Purchasing Svcs. Fund, General Fund and Community Center Contributions Fund. Motion by Mrs. Smith, seconded by Mr. Parrish. Vote was unanimous. June 7, 1993 - continued Adopted Resolution No. 1274 adopting a cellular phone use policy for the City of Anacortes. Mr. Jackson recommended the delection of paragraph #3 and the words "whenever possible" from item #1. Motion by Mr. Jackson, seconded by Mrs. Smith. Vote was unanimous. Adopted Ordinance No. 2276 authorizing issuance and sale of sewer revenue refunding bonds in the principal amount of not to exceed $10,200,000. Mr. George Mack, Foster Pepper & Shafelman, reviewed the bond issuance procedure. Bids will be received on June 24, 1993 and the Council will meet on June 28, 1993 to confirm the sale and adopt the confirming Bond Resolution. Motion by Mr. Brown, seconded by Mr. Jackson. Vote was unanimous. There being no further business, the meeting was adjourned at 10:00 p.m. orge )ditaian, City Clerk -Treasurer June 21, 1993 &J,�ItRPPA) Doyle Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Rosemary Young, Ken Brown, Tom Lian, Bud Rock. Absent: Bill Jackson, Helen Smith. Minutes of Previous Meeting Mr. Lian moved, seconded by Mrs. Young, that the minutes of the June 7, 1993 meeting be approved as if read. 'Vote: Ayes - Brown, Lian, Rock, Parrish, Young. Motion carried. Citizen Hearings Ms. Melanie Shaw, Chamber of Commerce Director, presented a second request to Council for permission to install a sign on City property at the intersection of Ferry Terminal Road and Sunset Avenue. The sign and limited landscaping around the sign would be provided by volunteer help. The sign would be visible to all vehicles leaving the Ferry Terminal landing and would indicate the Chamber of Commerce/Visitor Information Center location. Ms. Jane Boles, 5702 Kingsway, a volunteer with the Chamber, discussed the location of the new sign and proposed improvements to the area. Ms. Diane Erholm, President of the Anacortes Women's Club, requested that should anyone locate a sign at this site (other than the existing sign donated by the Women's Club) that it not be used for advertisement purposes and that it be located separately from the existing sign. Discussion followed. Mayor Geer suggested that the sign be installed without the words "Chamber of Commerce." Ms. Shaw, acknowledging the conditions placed on the installation of a sign, expressed appreciation for those people who had stepped forward to help with the sign and area improvements. Mayor Geer then asked Mrs. Jean Armstrong to come forward. The Mayor read a Proclamation that proclaims June 30, 1993 as "Jean Armstrong Day" and recognized Mrs. Armstrong's contributions as a leader in disaster response and preparedness for the American Red Cross. Mrs. Armstrong presented the Mayor with a Red Cross pin she received in the Philippines. Correspondence There was no correspondence. Final Plat Approval: Harbor View Estates Mayor Geer presented the Final Plat Drawing for Harbor View Estates, a 13 - lot subdivision located on Harbor View Place and Oakes Avenue. Councilmembers confirmed that the 30' Native Growth Protection Easement on. the west side of the project was in place. Mr. Brown moved, seconded -by mr. Lian, that the Final Plat for Harbor View Estates be approved. Vote: Ayes - Brown, Lian, Rock, Parrish, Young. Motion carried. 1015 June 21, 1993 - continued Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on June 9, 1993 and June 16, 1993 are now approved for payment by the City Council as of this dates, June 21, 1993. Council vote is unanimous. Claims Vouchers - June, 1993: Warrant Numbers 34011 through 34181 in the total amount of $256,018.58. Payroll Vouchers - Draw Payroll - June, 1993: Warrant Numbers 29723 through 29856 in the total amount of $62,399.00. Resolution - Set Public Hearing Date - Vacation Petition - Hicks - Portion of "H" Avenue Mr. Lian moved, seconded by Mr. Rock, that Resolution No. 1275, setting July 19, 1993 as the Public Hearing date to review a Petition to vacate a portion of "H" Avenue, be adopted. Vote: Ayes - Rock, Parrish, Young, Brown, Lian. Motion carried. Utility Extensions Mr. Gordon Bruchner, City Engineer, presented a request for Council approval for two utility extensions: (1) waterline to a 4 -lot short plat south of Highway 20 near the west end of Miller Rd.; SEPA review required if line is over 4"; (2) waterline, sewer lift station and force main, access improvements and surface water treatment through biofiltration ditches at South Harbor Park. All facilities to be operated and maintained by the City will be constructed to City standards. Mr. Lian moved, seconded by Mr. Brown, to approve the utility extensions. Vote: Ayes - Parrish, Young, Brown, Lian, Rock. Motion carried. Resolution - Amending Personnel Policies & Procedures Mrs. Sue Koegel, Personnel Director, presented a Resolution to Council that would amend the City's personnel policies and procedures with regard to family and medical leave and rehiring and recruiting. Mr. Lian moved, seconded by Mrs. Young, that the Resolution be adopted and given Resolution No. 1276. Vote: Ayes - Young, Brown, Lian, Rock, Parrish. Motion carried. Street Closure - Shipwreck Days Mayor Geer presented a request from Twyla Brink of the Business Promotions Committee to block off Commercial Avenue between 5th and 9th Streets for the 14th Annual Shipwreck Days to be held on Saturday, July 17th. The City's Traffic Safety Committee recommends approval on the condition that all intersections be properly barricaded and signed. Mr. Lian moved, seconded by Mr. Rock, to approve the request. Vote: Ayes'- Brown, Lian, Rock, Parrish, Young. Motion carried. Acceptance of Headquarters Fire Station Mr. Gordon Bruchner, City Engineer, informed Council that construction work has been completed on the Headquarters Fire Station except for a small punch list. Mr. Bruchner recommends to accept the project as complete and to release the retainage it, at the end of the 30 -day lien period, no liens are filed. Councilmember Brown mentioned repair was needed on a small section of moulding. Councilmembers and Mayor commended Mr. Bruchner, Mr. Rock and Chief Little for their efforts toward the successful completion of this building. Mr. Brown moved, seconded by Mr. Rock that the project be accepted as complete subject to recommendations from staff. Vote: Ayes - Lian, Rock, Parrish, Young, Brown. Motion carried. : Anaco Beach Road Public Participation - Notice Mayor Geer reviewed a notice sent to Anaco Beach Road property owners advising them that a public participation meeting will be held on June 28, 1993 in the Municipal Building Council Chambers at 7:30 p.m. The purpose of the meeting will be to learn more about the project and to express any concerns or comments. Public Fireworks Display Mr. Lian moved, seconded by Mr. Rock, that permission be granted to Eagle Fireworks, Inc. to provide a fireworks display on July 4th at dusk. The fireworks will be conducted from a barge in Fidalgo Bay. The Fire Chief recommends approval. Vote: Ayes - Rock, Parrish, Young, Brown, Lian. Motion carried. Discussion followed regarding the State's fireworks regulations. Chief Little pointed out that the City already has Ordinance No. 2206 in place June 21, 1992 - continued limiting fireworks in the City limits to July 2, 3, and 4 from 9:00 a.m. to 11:00 P.M. Mr. Rock reported that he had received calls about the possibility of volunteers helping with landscaping a small portion of the parking lot at 5th Street and "0" Avenue. Mr. Rock will recommend that these citizens contact Mr. Jim Pemberton, Director of Engineering and Development Services. At approximately 8:40 p.m., the Mayor continued the meeting to Monday, June 28, 1993 at 7:15 p.m. to consider the acceptance of Bond Sale Resolution and to conduct the Public Participation Meeting on Anaco Beach Road improvements. Continued Meeting of June 21, 1993 held on June 28, 1993 At 7:15 p.m., Mayor Pro -Tem Ken Brown called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Absent: Bill Jackson. Amendment of Ordinance No. 2276 George Khtaian explained to the City Council the purpose of the Ordinance amending sewer bond Ordinance No. 2276. The amendment is to increase the bond amount in Ordinance No. 2276 from $10,200,000 to $10,235,000. Mr. Dave Landes of Landes and Sons, reviewed in detail the necessity for the increase in the total bond amount. After Council discussion, Mr. Lian moved and Rosemary Young seconded that the Ordinance amending previous Ordinance No. 2276 increasing the bond amount to $10,235,000 be adopted and given Ordinance No. 2280. Vote: Ayes - Parrish, Young, Lian, Smith, Rock, Brown. Motion carried. Acceptance of Bond Sale Resolution Mr. Dave Landes of Landes and Sons, explained to the City Council that three valid bids were received regarding the sale of sewer revenue refunding bonds. The bids received were as follows: 1) Merrill Lynch - 5.34%; 2) Clayton Brown & Associates - 5.41%; 3) Lehman Brothers - 5.42%. Mr. George Khtaian, Finance Director, and Mr. Dave Landes provided Council with further discussion as regards the bond bids. It was recommended that the apparent low bidder of Merrill Lynch be awarded the bid. Following Council discussion, it was moved by Mr. Parrish and seconded by Mr. Lian that Resolution No. 1277 authorizing the award of the sewer revenue refunding bond to Merril Lynch for 5.34% be adopted. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Police Department Report Mr. Pat Beatie, Public Safety Director, introduced police sergeants Chris Taylor and Timothy O'Leary and police officer Lou D'Amelio and asked these officers to provide the City Council and audience a review of the Police Department's bicycle patrol program and immediate plans for use of the jail. Sergeant Chris Taylor and Officer D'Amelio showed a patrol bike and its equipment to the City Council. They explained in detail the costs and major benefits of the bike patrol program. The two major areas where the bike patrol program works well is that citizens feel the officers are more available and more approachable while on bike patrol versus car patrol. Also bicycle safety programs are more productive using a bike patrol officer to teach the safety classes. The bicycle safety classes also augment the department's DARE program. Two regular officers and one auxiliary officer are presently assigned to the program. Sgt. Tim O'Leary reviewed a consultant's recommendation with regard to use of the City jail. The consultants' recommendations were either to close the jail entirely or spend a lot of money to bring it into compliance with regulations. In reviewing the consultant's recommendations Sgt. O'Leary indicated that the most cost effective approach, while still maintaining some service, would be to use the jail as a 12 -hour holding facility only and transfer those detained to the County jail if they needed to be housed longer than 12 hours. 1017 Continued Meeting of June 21, 1993 held on June 28, 1993 - continued Public Participating Meeting - Anaco Beach Road Improvements Mayor Pro -Tem Ken Brown opened the public participation meeting by establishing ground rules for the speakers. Mr. Gordon Bruchner, City Engineer, gave a brief overview of the project and introduced the project's engineers, Mr. Paul Masten and Kelli Owen of Reid Middleton of Lynnwood, Washington. Ms. Owen gave a brief description of the existing road conditions. She also provided an overview of the proposed alignment, storm drain requirements, survey crew work and geotech work on the site. She further detailed two proposals with regard to installation of a bike path along the roadway. She also discussed briefly the proposal to close Anaco Beach Road through the Skyline area during construction in order to expedite the project and realize some cost savings on the project. She indicated that the project at present is scheduled to begin construction in September. After the consultant's presentation, Mayor Pro -Tem Ken Brown opened the meeting to comments from the audience. Public testimony is on tape and is filed at City Hall. The following is a brief synopsis of the speakers and their comments: 1) Ken Wilson, 2502 Dublin Place. Mr. Wilson provided a letter to Council which Mayor Pro -Tem Ken Brown read for Mr. Wilson. A copy of that letter is attached. 2) Walter Vendetti, 4525 Anaco Beach Rd. Mr. Vendetti expressed concern about the final right of way adjacent to his property. He was concerned about how much right of way and property the bike trail would take. He also express concern about the drainage from River Clyde in that a 36" pipeline crosses his property but only a 24" crosses the road upstream creating a blockage. He also asked about the status of extension of sanitary sewer into the area and expressed some concern about the crowded time frame for all these activities. 3) Joe Hansen, 4425 Anaco Beach Road, expressed concern about a site distance problem and a sharp curve at the southern end of the project adjacent to his property. Apparently many accidents have happened at this location. Mr. Hansen was informed that his property is beyond the limit of the proposed project. Mr. Hansen then encouraged Council to look at this problem and see if anything could be done. 4) Merlin Nelson, 1805 Bradley Drive, stated an 8" drain comes from the hill to the ease of his property and that combined with sand vein seepage across his property creates a problem. Mr. Nelson requested that the drainange be encased in pipe at this location. The consulting engineers are aware of Mr. Nelson's problem and will look at it during design. 5) Russell Dean, 1804 Highland Drive, feels that the ditch that is proposed to be left open as grass swale should be closed. He feels that the present ditch is a real maintenance problem and has not been maintained. He asked who will maintain the proposed open ditch, the City or the property owner. Mr. Dean also expressed some dismay about the City's granting of access onto Anaco Beach Road from Bradley Drive. 6) Art Newmarkel, 1806 Highland Drive, complained that he was denied access to Anaco Beach Road while another at a later date was allowed access onto Anaco Beach Road from Bradley Drive. 7) Jim Morris, 2106 Highland Drive, expressed concern about cutting into an already steep bank and is worried about the collapse of the bank due to subsurface water. 8) Sherry Donahue, 2204 Highland Drive, also expressed concern about sloughing of the bank and requested that homeowners be apprised of where the edge of the roadway and right of way will be prior to start of construction. She is concerned that the City not go over the legal right of way. She also requested that dust emissions be tightly controlled. 9) Vernon Daniels, 1705 Sterling Drive. Mr. Daniels expressed concern for the design of the intersection of Sterling Drive at Anaco Beach Road. His concern stems from a hazard which is present now due to ice at that intersection. His concern is that the design will make the present hazardous situation worse. 10) Margi Hoff, 4926 Heather Drive. Ms. Hoff expressed concern about being on the downhill side of Anaco Beach Road and was concerned that the trees presently along the back of her yard will be removed whereby she will lose her privacy. She also expressed concern that the presentation so far was only generalities with no specifics given. At this point, Mr. Paul Maston of Reid Middleton indicated that the purpose of tonight's meeting was to gather specifics from the audience so that a better design could be completed using those specifics for said design. Following the design it was anticipated that a second meeting would be held to review the specific details of the roadway design. 11) John Killingsworth, 2404 Highland Drive, expressed his congratulations on the City getting the money to reconstruct Anaco Beach Rd. He was concerned that the project was being rushed and felt that more details needed to be looked at. He was also concerned about cutting into an already steep slope and suggested maybe retaining walls might be looked at. 12) Russ Pittis, 4700 Anaco Beach Rd., stated that he felt that the bike trail to be incorporated in the reconstruction was a very positive step and he was pleased to see it incorporated in the design. He stated that the bike path would certainly prove safety for bicycle riders along Anaco Beach Road. 13) Elmo Tent, 4808 1� 1 Continued Meeting of June 21, 1993 held on June 28, 1993 - continued Heather Drive, expressed concern about the steep embankment at the back of his property. He further stated that he wanted the trees removed so they wouldn't fall on his house. He further stated that he had to fence his property to keep the cars out of his yard. 14) Richard Johnson, 2403 Highland Drive, asked if the bike lane was good or bad and further felt there should be some debate on this issue. He further asked how far the bike trail sould go and does it coordinate program -wise with the County, State, etc. He inquired as to a tradeoff in costs for installation of the bike trail versus no bike trail installation. Mr. Johnson also questioned the adequacy of the present road base to handle the new road and anticipated traffic. At this point, Mr. Paul Maston of Reid Middleton indicated that, based on soil studies to date, the road base was good. Alternatives for the bike lanes would be looked at. Mr. Maston further stated that on Rosario Road the County would use the wide shoulders as part of a bike system. 15) Walter Vendetti, 4525 Anaco Beach Road, asked if the overhead utilities, i.e. power, telephone and T.V. cable would be relocated. At this point until final design is completed, the only answer would be that they would be relocated if they were in the way. 16) Ken Wilson, 2502 Dublin Place, thanked Council for their time in listening to the public. Mr. Wilson inquired as to whether or not Council new what the public actually wanted. He further suggested that maybe a committee be set up to look into the Anaco Beach Road reconstruction. 17) Bill Lowman, 2905 Anaco Beach Road, discussed the various right of way problems on Anaco Beach Road and indicated that he believed the road should not be reconstructed until the right of way problems are resolved. Mr. Lowman discussed in detail the acquisition of a piece of his property by the City of Anacortes a few years back. Mr. Lowman's comments concluded the public testimony at the meeting. Councilman Rock indicated some concern that the scheduling would place construction during the winter months and, if so, he felt that would not be a good idea. He felt that if construction went into the winter or looked like it was going to go into the winter, we could live with what we have until spring. Councilman Brown also expressed concern about the construction schedule and construction during the late fall and winter months. Mr. Gordon Bruchner, City Engineer, indicated that the schedule is "doable" if the items discussed this evening and final design problems are resolved and the State of Washington approves the plans in a time manner. Councilman Parrish asked if there were financial pressures on the project. The response from Mr. Bruchner was that no, it did not appear there were financial pressures. Mayor Pro -tem Brown indicated that all items of testimony heard this evening would be taken into consideration, placed in the design and would be brought back for a second public meeting. There being no further business, the meeting was adjourned at 8:50 p.m. eorge an, City Clerk -Treasurer July 6, 1993 LAW'f, r, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith. Absent: Bud Rock. Minutes of Previous Meeting Mr. Brown moved, seconded by Mrs. Young, that the minutes of the June 21, 1993 and June 28, 1993 meetings be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Parrish. Motion carried. Citizen Hearings Ms. Brenda McDonald approached the podium and said that she was speaking in response to an invitation to high school students to share their views with the Mayor and City Council. Ms. McDonald, a recent graduate of Anacortes High School, spoke in favor of adding dance classes to the school's curriculum. 1019 July 6, 1993 - continued Ms. McDonald stressed the many benefits to be dreived from this activity: flexibility, coordination and control, improved social skills and the confidence that dancing can provide. Ms. McDonald also pointed out that while a heavier emphasis is placed on athletics, not all students can benefit from this activity. She concluded by suggesting that the community encourage the differences amongst students and to support a fine arts program in the school district. Ms. McDonald thanked the Council for giving students the opportunity to express their views. Mr. John Reed, made the following suggestions: (1) Mine the 20 acre parcel adjacent to Lakeside Industries with proceeds to go to the Anacortes Community Forest Lands. Mr. Reed pointed out that there would be a considerable cost savings if crushed gravel was delivered from a local source. The City has to pay an additional hauling fee per ton to obtain gravel from out of the area - the Anaco Beach Road improvement project will require a considerable amount of gravel. (2) There is a treacherous "S" curve at the lower end of Anaco Beach Road. Adjacent to this area is available real estate that the City could purchase so that the curve could be improved. Mr. Francis Barcott, Port of Anacortes Commissioner, approached the Mayor and. Council about an ongoing parking situation at the Cap Sante Marina. People are parking boat trailers on City streets instead of in the parking facility provided by the Port of Anacortes. The Port has been receiving citizen complaints about the situation and is looking to the City for a cooperative solution. Ms. Diane Erholm, 3811 37th Drive, on behalf of the Anacortes Women's Club, thanked the Mayor and Council for their support during negotiations with the Chamber of Commerce regarding signage at Ferry Terminal Road and Sunset Avenue. Correspondence Mayor Geer read a letter from President Clinton thanking Mayor Geer for sharing his views on Antive Americans and tribal self-determination. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on June 30, 1993 are now approved for payment by the City Council as of this date, July 6, 1993. Council vote is unanimous. Claims Vouchers - July, 1993: Warrant Numbers 34191 through 34321 in the total amount of $86,009.71. Payroll Vouchers - June, 1993: Warrant Numbers 29857 through 30095 in the total amount of $373,436.60. Benefit Payroll - June, 1993: Warrant Numbers 34185 through 34190 in the total amount of $126,778.69. Resolution - Amending Contract - Teamsters - Comp Time Mrs. Sue Koegel, Personnel Director, presented a Resolution to Council that would approve a contract addendum with Teamsters Local #788 to grant compensatory time off as an option for work performed over a 40 -hour week. Mrs. Koegel pointed out that the City reserves the right to discontinue the compensatory time off option and that this option would be offered on a trial basis from July 1 through December 31, 1993. Mr. Parrish moved, seconded by Mrs. Smith, that the Resolution be adopted and given Resolution No. 1278. Vote: Ayes - Brown, Lian, Smith, Parrish, Young. Motion carried. Street Closure Mayor Geer presented a request from the Anacortes Arts & Crafts Festival for street closures on August 7th and 8th. The Festival requests the use of Commercial Avenue from 4th to 10th and 7th between the Depot and 0 Avenue, Commercial between 2nd and 3rd with 4th as a through street and 10th Street between Commercial and Q on Saturday only. Mr. Jim Pemberton, Director of Engineering & Development Services, has reported that the Safety Committee has reviewed the proposed layout and has recommended approval. Mrs. Smith moved, seconded by Mrs. Young, that the street closures be approved. Vote: Ayes - Lian, Smith, Parrish, Jackson, Young, Brown. Motion carried. Request to Call for Bids - Chemical Mr. Dave Ford, Director of Public Works, presented a June 22, 1993 memo from Ed Capasso, Chief Operator at the Water Treatment Plant. The memo provided July 6, 1993 - continued a supply list for chemicals needed to operate the Water and Wastewater Treatment Plants during the next two years. Mr. Brown moved, seconded by Mr. Jackson, to approve the request for call for bids. Vote: Ayes - Smith, Parrish, Jackson, Young, Brown, Lian. Motion carried. Set Public Hearing Date - 6 -Year TIP Mr. Lian moved, seconded by Mrs. Young, that July 19, 1993 be set as the Public Hearing date for purpose of taking citizen input on the City's proposed 6 -Year Transportation Improvement Program. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian. Motion carried. Auction - Appearance of Fairness Mayor Geer and Council discussed allowing City employees to participate in the July 9th surplus auction to be conducted by the City. The topic was reviewed from a wide range of concerns, particularly the appearance of fairness. Councilmembers agreed that employees could participate in bidding; however, all the actual operating condition should be posted on each vehicle. Executive Session At approximately 8:15 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss potential litigation. Action - Trico Litigation At approximately 8:45 p.m., the Council reconvened and opened a discussion on the Trico litigation which was a construction claim against the City. Steve Mansfield, City Attorney, introduced Dale Ulin, of Ulin and Lambe, Attorneys. Mr. Ulin has represented the City's interests during the litigation process. Mr. Ulin reviewed the mediation session held with representatives from Trico, EES and the City. Mr. Ulin reported that at the conclusion of the session, a settlement agreement was reached conditioned upon the accoptance of Council whereby Trico would receive the total sum in settlement of all claims arising out of this project of $250,000. This settlement amount to be a full, final and complete settlement as respects the City and EES: The City would pay the sum of $87,500 and EES would pay the balance of $162,500 from various sources. Mr. Brown moved, seconded by Mr. Lian, that the City accept the claim settlement amount and the conditions as presented by Mr. Ulin. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Parrish. Motion carried. At approximately 9:10 p.m., there being no further business, the meeting was adjourned. Ge e Kht'7nZity Clerk -Treasurer July 19, 1993 4,L�. �� �0 Doyl Geer, Mayor At 7:30 p.m. Mayor Pro -Tem Brown called the Anacortes City Council meeting to order. The Pledge of Allegiance to the Flag was recited followed by the invocation. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Lian, that the minutes of the July 6, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No members of the audience wished to testify on matters not on the agenda. Correspondence There was no correspondence. 1021 July 19, 1993 - continued Funding Request - Students at Risk Mr. George Khtaian, Finance Director, presented the Council with a $6,500 funding request to be used in support of the School District's Students -At - Risk program. Mr. Khtaian pointed out that potential legislation, if passed, would allow for funding requests from the cities with Students -At -Risk programs in place. Mr. Khtaian recommended that the $6,500 amount be approved and that the Mayor be authorized to sign the Interlocal Cooperative Agreement between the School District, City, County and Skagit Community Mental Health Center. Mrs. Margaret Yeoman asked for and received clarification on the County's contribution to this program. Mrs. Smith moved, seconded by Mr. Jackson, that the funding request be approved and that the Mayor be authorized to sign the Interlocal Agreement. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on July 14, 1993 are now approved for payment by the City Council as of this date, July 19, 1993. Council vote is unanimous. Claims Vouchers - July, 1993: Warrant Numbers 34328 through 34493 in the total amount of $237,472,93. Public Hearing - Vacation Petition - Hicks - "H" Avenue Mr. Jim Pemberton, Director of Engineering & Development Services presented a Vacation Petition 'submitted by Mr. and Mrs. Harvard Hicks to vacate a portion of "H" Avenue in the Fidalgo Addition to Anacortes north of 32nd Street. The Council also reviewed a detailed memo from the Hicks citing safety and engineering concerns for justification for the petition. Council also received Board of Adjustment minutes recommending denial of the vacation. Mayor Brown then opened the Public Hearing. The proceedings are on tape and filed at City Hall. Mr. John Taylor, 1708 32nd Street, owner of adjacent property, spoke against the vacation stating that future access to his property could be compromised by this vacation. (Interim Safety Director Beatie explained that Officer Taylor had permission to appear at the Public Hearing while on duty.) Mrs. Betty Hicks, 3113 H Avenue, spoke in favor of the vacation. Mrs. Hicks pointed out alternative rights-of-way to adjoining property, the difficult topography of platted "H" Avenue and City staff concerns regarding "H" Avenue grade and development. In response to a question from Mrs. Smith, Mrs. Hicks said that she would grant a full 40' easement to the City for utilities if the vacation was granted. Mr. Richard Flickinger, 3119 H Avenue, and Mr. George Mehler, 1820 32nd Street, also spoke in favor of the vacation petition. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Jim Pemberton, Mrs. Gordon Bruchner, City Engineer, and Mr. Dave Ford, Director of Public Works, all recommended securing a 40' non-specific easement for utilities both public and private should the vacation be granted. Mr. Pemberton also discussed the difficulty of the development of "H" Avenue to City standards. Council discussion followed. Mrs. Smith moved, seconded by Mr. Rock, to grant the vacation. Vote: Ayes - Smith, Rock, Brown. Nay - Lian, Parrish, Jackson, Young. Motion failed. Public Hearing - 6 -Year TIP Mayor Brown opened the Public Hearing to review the City's 6 -Year TIP. Mr. Jim Pemberton, Director of Engineering & Development Services, began the State -mandated annual review of the City's 6 -year street improvement plan. Mr. Pemberton pointed out that this is the first annual review held since the adoption of the City's Transportation Study. Mr. Pemberton then reviewed the non -prioritized list of projects: "R" Avenue, SR -20 On -Ramp; Kingsway Extension; Anacopper Mine Road Improvements; 32nd Street Improvements; 32nd Street Improvements; "D" Avenue Project; Anaco Beach Road Project; 13th Street Extention; Miscellaneous Pavement Overlays; Oakes Avenue/12th Street Improvements. Mr. Stan Patrovski, 2716 Oakes Avenue, spoke against widening Oakes Avenue. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Pemberton explained that the Transportation Plan identified 3 - lane sections as an alternative in conjunction with an alternate access to the west end. The purpose of including Oakes Avenue/12th Street in the TIP is to open discussion with and to do the necessary planning with the July 19, 1993 - continued Department of Transportation to prepare for the time when 12th/Oakes reaches capacity. Mr. Parrish moved, seconded by Mrs. Smith, to adopt Resolution No. 1279 authorizing the adoption of a revised and extended comprehensive street program. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Management of Public Access Float at 30th Street - Resolution Mayor Brown reported that this item has been eliminated from the agenda and will be brought forward at a later date. Confirmation of Museum Director Mayor Brown asked the Council for confirmation of Ms. Karen Marshall as the Museum Director for the City of Anacortes at an annual salary of $23,000 with travel expenses to be determined. Ms. Marshall's name has been submitted with the recommendation of the Museum Advisory Board. Mr. Jackson moved, seconded by Mrs. Young, to approve the hiring of Ms. Marshall. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown. No - Lian. Motion carried. There being no further business, the meeting was adjourned at approximately 8:45 p.m. rge YAtaian, ity Clerk -Treasurer August 2, 1993 Doyl E. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order. The Pledge of Allegiance to the Flag was recited followed by the invocation. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Smith moved, seconded by Mrs. Young, that the 1993 meeting be approved at if read. Vote: Ayes Lian, Smith, Rock, Parrish. Motion carried. minutes of the July 19, • Jackson, Young, Brown, Citizen Hearings In order to clarify misinformation circulated to the press, Councilmember Young offered the following information: she resides at her son's home at 1303 H Avenue, rents out her home on 12th Street and is employed in Mt. Vernon. Mr. Michael Parker, spokesperson for the newly formed Anacortes Chapter/United Nations Association (UNA), explained that UNA's are dedicated to strengthening the United Nations system. Anacortes is now one of the six chapters in the State of Washington. The goals of the local Chapter are to be developed, but the group is determined to work within the community to promote the work of the UN and to discuss global issues/solutions. Ms. Cynthia Clinkscales, 1411 33rd St., Western Washington representative for the Safe Water Coalition of Washington State, presented a petition to the Mayor and Council. Ms. Clinkscales thanked the Council for holding study sessions regarding the fluoridation of City water. The petition requests that, due to the ongoing controversy about the long-term effects of fluoridation, the Council make an advisory vote to add the issue of fluoridation to the ballot in November. The Mayor accepted the petitions and stated that the Council will consider a date on which to take the vote. Correspondence The Mayor expressed appreciation for the cooperation exhibited by the citizens of Anacortes during the recent fire at Shanon Point Seafoods. The Mayor also recognized: the Anacortes Fire, Police, and Public Works departments for their round-the-clock dedication; the other safety agencies involved; the media and all the volunteers who responded so selflessly during this emergency. The Mayor then read two letter of praise for Fire Chief Little. 1023 August 2, 1993 - continued Fire Station Parking - 13th Street Mr. Jim Pemberton, Director of Engineering & Development Services, introduced an item that Council has already reviewed in Study Session: "No Parking" zone across from the Fire Station. Mr. Pemberton shared the RCW that stipulates that it is illegal to park across the street from a fire station entrance. Although the Council had decided not to take action at this time, Mr. Pemberton recommends that, for safety reasons, a "No Parking" area be measured and posted across from the fire station driveway. Mayor Geer read an August 2, 1993 letter from Mr. Themo Demopoulos, owner of the property across from the Fire Station. Mr. Demopoulos asked that the City remove the no parking signs until "...there is an actual emergency need for them." Mr. Demopoulos pointed out his potential loss of revenue should the sings remain in place. After a lengthy discussion, Mr. Jackson moved, seconded by Mrs. Smith, that a "No Parking" zone across from the Fire Station be posted as per the recommendation of the Director of Engineering & Development Services. Mr. Dean Maxwell, 4505 San Juan Avenue, asked if Mr. Pemberton had researched the background of the applicable RCW. Votes: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Ordinance - Access Restrictions Anaco Beach Road Mr. Pemberton presented an Ordinance to Council that would limit access to Anaco Beach Road in the following manner: "No driveway access is permitted onto Anaco Beach Road where driveway access can be constructed on property owned by the applicant to a local access street." Mr. Jackson moved, seconded by Mr. Parrish, that the Ordinance be adopted and given Ordinance No. 2281. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Revised Ordinance on Pretreatment Metals Mr. Dave Ford, Director of Public Works, presented an Ordinance to Council that reflects the new government regulations containing strict stipulations on heavy metal discharge into the atmosphere. The Ordinance would determine local limits for heavy metals and cyanide; with this Ordinance boat yard owners and other industries can participate in regulating these hazardous materials. Mrs. Smith moved, seconded by Mr. Rock, that the Ordinance be adopted and given Ordinance No. 2282. Mr. Stan Patrovsky, 2716 Oakes Avenue, asked if this Ordinance would affect fish processing plants that constantly dump pollutants into the Channel. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on July 29, 1993 are now approved for payment by the City Council as of this date, August 2, 1993. Council vote is unanimous. Claims Vouchers - August, 1993: Warrant Numbers 34503 through 34610 in the total amount of $123,508.00 Draw Payroll - July, 1993: Warrant Numbers 30096 through 30229 in the total amount of $63,138.00 Ordinances - (6) Finance Department Mr. George Khtaian, Director of Finance, presented the following Ordinances for Council review and adoption: Ordinance No. 2283, transferring monies from the Growth Management Capital Improvement Fund to the Washington Park Fund; Ordinance No. 2284, transferring monies from the Washington Park Fund to the General Fund; Ordinance No. 2285, transferring monies from various funds (water, sanitation, equipment rental) to the General Fund; Ordinance No. 2286, transferring monies from the General Fund to the Public Safety Building Renovation Fund; and Ordinance No. 2287, amending the 1993 Budget - Public Safety Building Renovation. Mr. Parrish moved, seconded by Mrs. Smith, that the Ordinance be adopted. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Resolution - Authorizing Agreement for Environmental Impact Statement (EIS Engineering Services) Mr. Ian Munce, Planning Director, presented a Resolution to Council that would confirm the selection of HDR as the environmental engineering firm that will undertake the preparation of a Draft Environmental Impact Statement for MJB's proposed marina at approximately 18th Street and the Fidalgo Bay waterfront. HDR is to perform the work for an amount not to exceed $18,500. Mr. Rock moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1280. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. August 2, 1993 - continued Mrs. Smith then moved, seconded by Mr. Rock, to adopt Ordinance No. 2288 that amends the 1993 Budget in the following Funds: Transportation Improvement Area #2 Impact Fee Fund (to cover part of the City's share with Department of Transportation ferry stoplight costs); and the General Fund (EIS charges for MJB Marine project.) Vote: Ayes - Jackson, Young,'Brown, Lian, Smith, Rock, Parrish. Motion carried. Amendment to Interlocal Agreement for Critical Water Supply Plan Mr. Dave Ford, Director of Public Works, presented to Council an amendment to the Interlocal Cooperative Agreement - Coordinated Water System Plan (CWSP), between the City of Anacortes, Skagit County and Skagit County P.U.D. The amendment would authorize the City's share ($7,033.00) of costs incurred for additional tasks requested of the consultant (EES). Mr. Lian moved, seconded by Mrs. Smith, to approve the agreement amendment and to authorize the Mayor to sign said document. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Mrs. Smith asked that traffic safety issues presented by Mr. Pemberton be brought up at a future Study Session. There being no further business, the meeting adjourned at approximately 8:45 p.m. G ,,e Khoian, City Clerk -Treasurer August 16, 1993 �C o DOVE. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Parrish, that the minutes of the August 2, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Councilman Parrish expressed his sincere thanks to all the many members of City government who had been so generous with messages and cards of sympathy for his family. Ms. Cynthia Clinkscales, 1411 33rd Street, asked for the date the Council would vote to place the fluoridation issue on the November ballot. The Mayor said that the matter would be before Council during the first meeting in September. Councilman Lian opened a discussion on placing the change -of -government issue on the November ballot. He then moved to place the matter on the ballot. Mr. Parrish seconded the motion. Discussion followed regarding special election costs. Mr. Jackson moved to table the matter, seconded by Mrs. Smith. Vote: Ayes - Brown, Smith, Rock, Parrish, Jackson. No - Young, Lian. Motion carried. Correspondence There was no correspondence. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance committee on August 4, 1993 and August 11, 1993 are now approved for payment by the City Council as of this date, August 16, 1993. Council vote is unanimous. Claims Vouchers - August, 1993: Warrant Numbers 34613 through 34738 in the total amount of $112,704.50 1025 August 16, 1993 - continued Payroll - July, 1993: Warrant Numbers 30232 through 30466 in the total amount of $392,194.81 Benefit Payroll - July, 1993: Warrant Numbers 34496 through 34501 in the total amount of $127,936.27 Public Hearing - Sterling Place Subdivision Mayor Geer opened the Public Hearing on a Preliminary Plat application submitted by Wilmoor Corporation for Sterling Place, a 33 -lot project between West 5th and West 8th Streets and Minnesota and Ohio Avenues. Mr. Ian Munce, Planning Director, presented a review of the project to -date: 1) the Planning Commission recommended approval subject to 22 conditions; 2) this project is a new configuration of platted property; 3) Condition #7 - Minnesota Avenue developed and paved between West 6th Street and West 4th Street to a 36' width, but with curbs, gutters and sidewalks only along the applicant's frontage; West 6th Street improved with a full 36' street, curbs gutters, and sidewalks be used with a 45' radius for the cul-de-sac. The applicant was requesting an off -set against the transportation impact fee for Minnesota Avenue improvements. The following citizens came forward to testify. Their comments are on tape and filed at City Hall. Mr. Gregory Wilson, Wilmoor Development Corporation, spoke to the one unresolved issue, relief from the traffic mitigation fee. Mr. Wilson stated that the West 6th Street improvements will benefit the entire neighborhood, as well as the Sterling Heights residents, and that the City should share in the development costs. Mr. George Savchenko, 3505 W. 6th Street, urged the Council to consider increased traffic flow in years to come that this size project would generate. Mr. Steve Jaffray, 3708 W. 6th Street, discussed the existing traffic hazards at the only two outlets for traffic onto Oakes Avenue, Anacopper Mine Road and Hartford Avenue, and recommended that Minnesota Avenue be opened up to Oakes Avenue. Mr. Richard Johnson, 2403 Highland Drive, asked Council to consider the aggravation this project could cause to the existing west end traffic situation, and recommended that the project be sent back to Planning Commission. Mr. Bob Maryott, 3713 W. 5th Street, discussed the traffic issue. There were no further comments and the Mayor declared the public hearing closed. Discussion followed about the overall street development in this area and discussed the significance of the traffic impact fees. Mr. Jackson moved, seconded by Mr. Rock, that the Sterling Place Preliminary Plat be approved subject to the 22 conditions recommended by the Planning Commission and that the Findings of Fact and conclusions of Law be adopted. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Public Hearing - Conditional Use - McKee - Condominiums Mayor Geer opened the Public Hearing on a Conditional Use Application submitted by Billie and Don McKee to develop Heritage Plaga, a 4 -story building consisting of a ground floor of commercial marine occupants and 3 floors of residential condominiums at 9th Street and "R" Avenue in the Commercial Marine zone. Mr. Ian Munce, Planning Director, presented a review of the project to date: 1) this project provides a link between downtown and Cap Sante Boat Haven; 2) Planning Commission recommends approval subject to 4 conditions; 3) outstanding issue is height of building - 35' is permitted outright, but on a case-by-case basis an applicant can go up to 50' if both the Planning Commission and City Council approve. Planning Commission recommends 50' measured from "R" Avenue. The following citizens came forward to testify. Their comments are on tape and filed at City Hall. Mr. Don McKee, 200 Curtis Drive, explained that their intent is to keep the height under 50 fee if possible, that there is more than adequate parking and that they will minimize the impact of the project as much as the terrain will allow. Mrs. Joy Werner, 904 8th Street, discussed the downtown traffic congestion, boat trailers on City streets, hazards from the train crossing, number of senior citizens in the area. Mr. Terry Christiansen, Commissioner, Anacortes Housing Authority, asked the Council to consider: 1) view of marina will be lost to Harbor House residents; 2) increased traffic; 3) need for private fence to screen project; 4) access off of 9th Street rather than use of the alley; 5) inadequate storm drainage; 6) safeguards against undue noise and other nuisances; 7) need for hook and ladder truck for fourth floor fire safety. Mr. Richard Johnson, 2403 Highland Drive, asked for the justification for the 4th floor and concern over setting a precedent. Mr. McKee pointed out this ideal location for foot traffic for boaters and for commercial marine occupants on the first floor. Mrs. Werner reemphasized congestion on "Q" Avenue. There were no further comments and the Mayor declared the Public Hearing closed. August 16, 1993 - continued Discussion followed regarding the need for a fire department ladder truck to protect fourth floor occupants and the imposition of mitigation fees. Mr. McKee reviewed the fire protection measures for his project. Mr. Ian Munce, Planning Director, suggested the addition of the following four conditions to address the Housing Authority concerns: Condition #5 - A sight obscuring fence along the north property line shall be integrated, reviewed, and approved as a part of the required landscaping plan; Condition #6 - Only low impact lighting shall be installed; Condition #7 - Drainage improvements shall be installed as required by the Director of Engineering and Development Services; Condition #8 - Primary access shall be from 9th Street and from "R" Avenue. After discussion, Mrs. Smith moved, seconded by Mr. Lian, that the Conditional Use Application be approved subject to 8 conditions and that the Findings of Fact and Conclusions of Law be adopted. Vote: Ayes - Smith, Parrish, Jackson, Brown, Lian. No - Rock, Young. Motion carried. Ordinance - Prohibit Trailer Parking - Q Avenue Mayor Geer presented an Ordinance to Council that would prohibit trailer parking on "Q" Avenue from 6th Street and "R" Avenue from 6th Street to 9th Street. The Mayor has received requests from the Eagles, citizens from the neighborhood and from the Port of Anacortes for the City to address this issue. Mr. Parrish moved that the Council table this issue until early next year with the goal that the two government agencies could work together to resolve this issue. Mr. Jackson seconded the motion. The City Attorney, Steve Mansfield, pointed out that trailer parking is already prohibited in this area from 7th Street to 9th Street on "Q" and "R" Avenues but the area is not posted as such. Mr. Mansfield also suggested that the City enter into negotiations with the Port to share costs of this signage. Mr. Parrish withdrew his motion to table. Mr. Parrish moved to adopt the Ordinance with the proviso that the City staff conduct a dialogue with Port staff regarding trailer parking fees. Mr. Parrish withdrew his motion. Mr. Rock moved, seconded by Mrs. Smith to adopt Ordinance No. 2289 regulating parking along certain streets and avenues within the City of Anacortes. Mr. Terry Christiansen, 3302 K Avenue, said he felt that it was appropriate for the Port to assess parking fees. Vote: Ayes - Rock, Brown, Lian, Smith. No - Parrish, Jackson, Young. Motion carried. Street Closures - Rokisoki, Eagles Bar-B-Que The Traffic Safety Committee has considered the requests for street closures from the Rokisoki Regatta and the Anacortes Eagles for functions on August 20, 21, and 22, and recommends approval on the condition that appropriate signing and traffic control be provided by the applicants. Mrs. Smith so moved, seconded by Mr. Parrish. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Acceptance of Chemical Bids Mr. Dave Ford, Director of Public Works, recommended the acceptance of the following chemical bids for a period of two years; Hydrated Lime - Hemphill Brothers; Aluminium Sulfate - Rhone-Poulenc; Dry Polymer - Waterclear; Liquid Chlorine, Tons, 150's - Canadian Miraclean; Sodium Hydroxide - Jones Chemicals; Sodium Fluoride - Van Waters & Rogers; Sodium Hypochlrite - Van Waters & Rogers; Liquid Polymer - Cytec Industries. Mr. Stan Patrovsky, 2716 Oakes, asked if the State of Washington has a "Buy America" Act. Mr. Jackson moved, seconded by Mrs. Smith, to accept the bids. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Appointment of Ken Wilson to the Board of Adjustment Mayor Geer recommended the appointment of Mr. Ken Wilson to the Board of Adjustment. The Board vacancy has been created by the resignation of Leslie Carty. Mr. Rock moved, seconded by Mr. Jackson, to approve the appointment of Mr. Ken Wilson to the Board of Adjustment. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Designation of a Firearms Receptor The City Attorney explained that the legislature at its last session provided that weapons were not allowed in courtrooms except for law enforcement officers. The legislative authority shall then designate an individual to receive weapons. The police department will provide training for the designated employee and a locked cabinet will be used to store the weapons. Mr. Brown moved, seconded by Mr. Parrish, that the City Attorney's office be designated as the firearms receptor for the City of Anacortes. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. At approximately 9:50 p.m., the meeting was continued to Monday, August 23, 1993 to review the Fidalgo Bay waterline replacement bids and to consider the fluoridation petitions. A study session will be held at the conclusion of the regularly scheduled meeting. 102 Continued Meeting of August 16, 1993 Held on August 23, 1993 Roll call found present: Mayor Doyle Geer, Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. At the beginning of the meeting, Mayor Geer presented Mr. Pat Beatie with his Public Safety Director badge. Mr. Gordon Bruchner, City Engineer, then presented the Council with an August 18, 1993 memorandum describing the Fidalgo Bay Road waterline replacement bids. Mr. Bruchner noted that Lee Johnson & Sons Construction was the qualified low bidder with a bid amount of $145,014.28. Mr. Dean Maxwell, from the audience, asked if the bid specifications had been reworked since the problems that .arose on the recent Trico contract. Mr. Maxwell was assured that the contract specifications had been corrected in this regard. Mr. Jackson then moved that the Fidalgo Bay waterline replacement bid be awarded to Lee Johnson & Sons Construction for the amount of $145,014.28. The motion was seconded by Mr. Parrish and passed unanimously. The Council then discussed the issue as to whether or not to place the fluoridation issue on the November ballot. Mrs. Smith moved that the Council not put the fluoridation issue on the 1993 election ballot. The motion was seconded by Mr. Jackson. Vote: Ayes - Jackson, Rock, Lian, Smith, Brown. No - Young, Parrish. Motion carried. The meeting adjourned at approximately 7:50 p.m. Geov'Ve Kh aian, C ty Clerk -Treasurer September 7, 1993 Doyl Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Helen Smith, Bud Rock. Absent: Tom Lian. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson, that with the change to Page 1, paragraph 5, "Sylvia" to "Cynthia", the minutes of the August 16, 1993 and August 23, 1993 meetings be approved as if read. Vote: Aye - Jackson, Young, Brown, Smith, Rock, Parrish. Motion carried. Citizen Hearings Councilman Jackson complimented Sanitation Foreman Pat Lamphiear and his crew for their efforts to substantially reduce costs in their department while continuing to provide efficient and effective service to the community. Correspondence Mayor Geer referred to an anonymous threatening letter recently circulated to some businesses in Anacortes. Mayor Geer expressed concern that this type of inappropriate behavior is occurring in Anacortes. Change of Form of Government Mr. Rock moved, seconded by Mr. Parrish, that this matter be held over to the September 13th meeting. Vote: Ayes - Young, Brown, Smith, Rock, Parrish, Jackson. Motion carried. Public Hearing - Conditional Use Permit - Bed & Breakfast - 1917 8th Street Mayor Geer opened the Public Hearing on a Conditional Use Application submitted by Christopher and Katherine Sherman to operate a Bed & Breakfast establishment at 1917 8th Street. Mr. Ian Munce, Planning Director, reviewed the review criteria by which the Council would grant or deny a permit; reviewed the Planning Commission recommendation to approve the use with conditions; reviewed the extensive Public Hearing testimony; reviewed the applicants action taken at the Planning Commission meeting to modify their proposal; and reviewed a proposal for future Council consideration to place a "cap" on Bed & Breakfast establishments. The Public Hearing is on tape and filed at City Hall. �A September 7, 1993 - continued Mr. and Mrs. Chris Sherman, 3322 52nd Place SW, Everett, presented their proposal for a 3 -bedroom Bed & Breakfast. The Shermans discussed the anticipated low impact from their proposal to traffic and neighborhood; discussed the parking and remodeling proposal, and stated their personal goal to protect the character of the neighborhood. The following citizens spoke in opposition to the Bed & Breakfast application. Jim Burgess, 812 F Avenue, read a 7 -page letter outlining his objections to the project. Mr. Burgess then read a letter of protest from Francis Barcott. Charlotte Bodding, 1911 8th Street, read a 3 -page letter outlining her objections. Planning Director Munce then read a letter from James Anderson concurring with objections voiced by the neighborhood. Margaret Yeoman, 1620 11th Street, expressed concern over encroachment of commercial activities into residential areas. Mayor Geer read a letter from Kelly Shattuck -Robinson, 2003 8th Street, stating that the project would compromise the integrity of the neighborhood. Dale Dow, 2109 9th Street, said this area was not appropriate for a Bed & Breakfast. Don Mendum, 1905 8th Street, spoke against the proposal and submitted a letter addressing issues of increased traffic, noise, security, signage, utilities. Joyce Anderson, 2101 10th Street, inquired if animals would be allowed and as to where dogs would be walked and spoke against the project. Margaret Murphy, 1020 E Avenue, inquired about the zoning code notice requirments and expressed concern over increased parking/traffic hazards. Joan Chalfant, 1920 8th Street, strongly opposed the project, referring to the neighborhood problems associated with Nelbro. Mr. and Mrs. Sherman addressed the concerns raised by the neighbors: no parking in alley, no pets/no smoking, imposing business hours, and success of existing Bed & Breakfasts. There were no further comments and the Mayor declared the Public Hearing closed. Mr. Parrish first highlighted the impacts of the Nelbro Cannery and the existing Bed & Breakfasts on the neighborhood and its character. He then stated that this application represented too much added character change to this residential neighborhood. Mr. Jackson and Mr. Rock expressed the same concerns. Mr. Brown suggested a review of the zoning code with regard to limiting number of Bed & Breakfasts; he noted, however, no such restriction currently exists. Mrs. Young asked the Planning Director to review the zoning criteria to be used for evaluating this application. Mrs. Smith wished to spare the neighbors from additional activity in this area. Mr. Parrish moved to deny this Conditional Use application, seconded by Mr. Jackson. Vote: Ayes - Brown, Smith, Rock, Parrish, Jackson, Young. Motion carried. Sands Clearing/Road Access Ian Mune, Planning Director, presented the Sands Land Clearing project located in the west end of Anacortes. The present Zoning Ordinance does not require public notice and provides for administrative approval for Land Clearing permits; however, the Director said that for future permits he would be looking for additional public notice and an appeals procedure. The applicant has complied with the Ordinance with regard to issues of land clearing but is before Council to comply with Condition 416 of the Permit: "City Council approval shall be secured if use is to be made of the City's service road to the Skyline Reservoir and any alternative access shall be approved by the Department of Engineering and Development Services." Mr. Munce then referred to an August 24, 1993 letter from Ms. Jeanne Robinette recommending a bond or security deposit until the permit conditions are met and recommended a road repair fund impact fee. Mr. Jim Pemberton, Director of Engineering & Development Services, discussed the two conditions that could require bonding: Condition #10 dealing with seeding and Condition #14 dealing with unstable boulders. All other conditions will need to be met before issuing a Notice to Proceed. Mr. Pemberton then discussed the issue of a performance bond: legality of charging someone to traverse a public right- of-way; levying of a toll or fee on use of access road; securing a letter of agreement from applicant that he be responsible for any damage. Mr. Pemberton out that both the clearing and grading and wetland ordinances have provisions for penalties. Mr. Pemberton then answered questions from Council regarding road wear from logging trucks and route of trucks from project. Dick Sands, 4817 Yorkshire Drive, provided an overhead display showing the project wetland area, project site and access road. Mr. Sands requested a one-year temporary use of this road for logging and has no plans at this time to do anything with his property other than to log it. Charles Auchterlonie, 4922 Heather Drive, expressed concern over further damage to already damaged streets in Skyline and suggested Council ask for some consideration for the use of the access road. Sarah Dugan, 4509 Kingsway, asked that care be given to truck routes so as to spend as little time in residential areas as possible. Mr. Sands said that total project time would be 6 weeks to 2 months and would be approximately 30 truckloads. 1029 September 7, 1993 - continued Bob Scott, 4321 Tyler Way, expressed concern that permit conditions be enforced. Mr. Charles Russell, 4322 Tyler Way, asked the Planning Director why the original buffer zone size was reduced. Mr. Munce responded that he had made a reduction from 100' to 50' to avoid a threatened legal action. He added that City staff has expressed extreme concern over the effects of this project, and while the City cannot prohibit a property owner from removing logs from his property, the permit conditions are directed at addressing staff and community concerns. Mr. Jackson moved, seconded by Mr. Parrish, that the use of right of way be granted subject to: a performance bond for conditions 410 and 414 acceptable to the Department of Engineering & Development Services; that the truck route be approved by the Department of Engineering & Development Services; and subject to the receipt of a letter assuring that the applicant will repair any damage done to City streets. Mr. Sands stated that the City has already imposed tremendous permit expenses. Mrs. Smith said she did not feel comfortable with the security bond. After discussion, it was determined that the logging firm is bonded. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Formalize Easement to Rita Main Property - Skyline Area Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed the history of a 1979 Council -approved access easement across City owned property off of Clyde Way in Skyline. At that time, no formal easement was filed and correspondence indicates that the original intent was to provide access to one single family dwelling. The property is now for sale, and the prospective owners are requesting formal documentation for a larger, non- exclusive easement with the intent of developing residential home sites. The recommendation from the Director of Engineering & Development Services is to approve access as requested and to authorize staff to negotiate for compensation for the additional right-of-way needed. Mr. Rock so moved, seconded by Mrs. Smith. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Smith. Motion carried. Waiver Request - Street Improvement Ordinance - 30th Street Mr. Jim Pemberton, Director of Engineering & Development Services, presented a request from Mr. John Ruhnke for a waiver from the street improvement ordinance of a portion of 30th Street lying east of Commercial Avenue. The temporary use would be to extend an existing gravel road eastward approximately 75' provided that surface water is picked up and trenched to the existing open ditch system on "Q" Avenue. When permanent plans are submitted, Mr. Ruhnke will be required to pave the street and provide provisions for drainage. Mrs. Smith moved, seconded by Mr. Jackson to approve the waiver request as conditioned by the Director of Engineering & Development Services. Vote: Ayes - Parrish, Jackson, Young, Brown, Smith, Rock. Motion carried. Latecomer Agreement - Rawhouser Sewer Extension Mr. Jim Pemberton, Director of Engineering & Development Services, presented a request from Mr. Wesley Rawhouser to approve a Latecomer Agreement for a sanitary sewer extension on Dakota Avenue south of Oakes Avenue. Mr. Parrish moved, seconded by Mr. Rock, to approve the Latecomer Agreement as presented. Vote: Ayes - Jackson, Young, Brown, Smith, Rock, Parrish. Discussion followed regarding Mr. Pemberton's proposal for amendments to the current sewer connection ordinance. Water Extension Application - Carr Mr. Jim Pemberton, Director of Engineering & Development Services, presented an application submitted by Mrs. Sally Carr to extend an 8" waterline from an existing line in the Parkside Subdivision northerly 600 feet to service two existing homes and two currently platted building sites. Mr. Pemberton recommends approval of the application with the modification that the waterline not be required to extend to the furthermost property line. Mr. Jackson moved, seconded by Mr. Brown, to approve the waterline extension as modified. Vote: Ayes - Young, Brown, Smith, Rock, Parrish, Jackson. Motion carried. Ordinance - Speed Limits - 32nd Street and Sunset Avenue Mayor Geer presented an Ordinance that would increase speed limits on 32nd Street from D Avenue to Commercial Avenue to 30 mph and Sunset Avenue from Ferry Terminal Road to Skyline Way to 30 mph. Councilmember Rock pointed out that these designated speed limits have been reviewed by the Traffic Safety Committee and by the Traffic Engineer for the City. Mr. Rock moved, seconded by Mrs. Smith, that Ordinance No. 2290 be adopted. Vote: Ayes - Brown, Smith, Rock, Parrish, Jackson, Young. Motion carried. September 7, 1993 - continued Resolution - Professional Services Contract - Cabot Dow Associates, Inc. Mrs. Sue Koegel, Personnel Director, presented a Resolution to Council that would authorize the execution of a Personal Services Contract with Cabot Dow Associates for the purpose of negotiating labor contracts for IAFF Local 1537 and General Teamsters Local 788. Mr. Brown moved, seconded by Mrs. Young, that Resolution No. 1281 be adopted. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on August 18, 1993 and August 25, 1993 and September 1, 1993 are now approved for payment by the City Council as of this date, August 16, 1993. Council vote is unanimous. Claims Vouchers: September, 1993 - Warrant Numbers 34753 through 34927 in the total amount of $351,685.87 Payroll: August, 1993 - Warrant Numbers 30601 through 30834 in the total amount of $374,345.55 Benefit Payroll: August, 1993 - Warrant Numbers 34743 through 34748 in the total amount of $124,385.95 Resolutions/Ordinances - Finance - Various Mrs. Smith moved, seconded by Mr. Jackson, that Resolution No. 1.282 adopting a mobile equipment policy for the City of Anacortes. Vote: Ayes - Parrish, Jackson, Young, Brown, Smith, Rock. Motion carried. Mr. Brown moved, seconded by Mrs. Young, that Ordinance No. 2291 amending the 1993 Budget in the Senior Center Financing and Community Center Constructions be adopted. Vote: Ayes - Jackson, Young, Brown, Smith, Rock, Parrish. Motion carried. Mr. Jackson moved, seconded by Mr. Brown, that Ordinance No. 2292 modifying the meal maximums of the City of Anacortes Travel Policies and Procedures be adopted. Vote: Ayes - Young, Brown, Smith, Rock, Parrish, Jackson. Motion carried. Resolution - Setting Public Hearing Date - Vacation Petition - Portions of 3rd Street and "U" Avenue Mayor Geer presented a Resolution to Council that would set October 4, 1993 as the Public Hearing date to hear a petition to vacate a portion of 3rd Street and "U" Avenue. Mr. Rock moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1283. Vote: Ayes - Brown, Smith, Rock, Parrish, Jackson, Young. Motion carried. Police Department Reorganization Public Safety Director, Pat Beatie, presented a request to Council to eliminate the position of Captain from the Anacortes Police Department and to add two police officers and one communication officer to the Department for the remainder of 1993. Mr. Beatie pointed out that this was part of an ongoing effort to reorganize and streamline the department. Mr. Beatie then reviewed the criminal activity in Anacortes and the need for additional personnel. Mr. Ken Clark, 3619 W. 4th Street, spoke in favor of retaining the Captain's position, pointing out that the Civil Service Commission is reviewing action previously taken by the City to remove Mr. Clark from the Captain's position. Mr. Clark asked that the Council postpone decision until the Commission has come to a resolution of the issue. After discussion, Mr. Jackson moved, seconded by Mrs. Smith, that the position of Captain be eliminated from the Police Department. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Mr. Parrish then moved, seconded by Mr. Rock, to approve the addition of two police officers and one communications officer positions for 1993. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Smith. Motion carried. Public Hearing - Capital Facilities Plan Mayor Geer opened the Public Hearing for the City of Anacortes Capital Facilities Plan for the next six years (1994-1999). Mr. Brown moved, seconded by Rock to continue the Public Hearing to Monday, September 13, 1993 at 7:00 p.m. Vote: Ayes - Parrish, Jackson, Young, Brown, Smith, Rock. Motion carried. 103: September 7, 1993 - continued Executive Session At approximately 10:40 p.m., Mayor Geer announced that the Council would convene in Executive Session for 45 minutes to discuss the Teamster Proposal. At approximately 11:30 p.m., the Council reconvened and without taking any further action continued the meeting to September 13, 1993. Continued Meeting of September 7, 1993 held on September 13, 1993 Roll call found present: Mayor Doyle Geer, -William Jackson, Bud Rock,- Tom Lian, Helen Smith, Ken Brown, Rosemary Young, Ted Parrish. The Council discussed the pros and cons of the City Manager form or government. At the conclusion of this discussion, Mr. Lian moved that the City Council place the City Manager form of government question on this November's ballot. This motion died for lack of a second. The Mayor then opened a public hearing on the proposed Capital Facilities Plan (CFP) for 1993. Individual department heads then presented their portion of this proposed plan and answered questions from the audience and the Council members. The public hearing was closed and the- meeting adjourned at approximately 11:20 p.m. dc.. Geo e Kh aian, City Clerk -Treasurer September 20, 1993 !, A, Doyle Geer, -Mayor At 7:30 p.m., Mayor Geer called the Anacortes City Council to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Lian moved, seconded by Mrs. Young, that the minutes of the September 7, 1993 and September 13, 1993 meetings be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mayor Geer then called Mrs. Maria Petrish, President of the Anacortes Arts Foundation, to come forward. The Mayor presented Mrs. Petrish with a petition proclaiming the Great Northern Railroad Depot as the Art Center for the City of Anacortes. This Art Center now exists due to the united effort of the City's arts groups. Many representatives from these groups were present in the audience. Mrs. Mary Leone, representing the Arts Coalition of Anacortes, expressed appreciation to the Council for the use of the Depot, to the Anacortes Arts Foundation for its dedication in keeping the building available for the Arts, and to the merchants and Chamber of Commerce for their support. She then reviewed the community arts calendar. Mrs. Leone introduced Mr. Thomas Zalewski, President of the Art Departures Group. Mr. Zalewski presented the City with a gift of an original painting. Beautifully costumed members of the Vela Luka Croation dance troupe presented the Council with a card of appreciation saying, "Thank you from the bottom of our arts". The Mayor then thanked all for their efforts stating that their work is the heart and soul of the community. Correspondence There was no correspondence. Athletic Complex Street Encroachment Mr. Jim Pemberton, Director of Engineering and Development Services (E/DS) gave a progress report on negotiations between the School District and the City regarding an encroachment into the 17th Street right-of-way. Final layout for the Jim Rice Memorial Athletic Field shows that the main track and stadium encroach into the 17th Street right-of-way. Negotiations have centered around vacating the north 40' of the street and future development of the remaining 40' of 17th Street to City standards: Council authorized x:032 September 20, 1993 - continued Mr. Pemberton to continue with the negotiation process. COMPREHENSIVE PLAN UPDATE Public Hearing - Changes in Response to State Comments Mayor Geer opened the Public Hearing to take comments and recommendations on the State's Department of Community Development (DCD) review of the Council - approved revised Anacortes Comprehensive Plan. Mr. Ian Munce, Planning Director, reviewed the Growth Management Act (GMA) schedule deadlines met by the City of Anacortes including adoption of critical areas protection, adoption of countywide policies and adoption of a revised Comprehensive Plan. Mr. Munce pointed out that the DCD comments do not have substantive impact on Anacortes regulations. DCD did, however, comment that the City's "low density residential" designations are contrary to the intent of the GMA. The DCD-approved amendment will be to rename the residential zones to R1, R2, etc., but without any changes to the zone regulation standards. Mr. Munce pointed out that next year's GMA schedule includes finalizing the Urban Growth Boundary, reviewing the Anacortes Airport issue and the stormwater management plan. Mrs. Vesta Lavin, 1819 Creekside Lane, urged the Council to preserve waterfront access and to create waterfront parks. Mr. Munce responded that waterfront parks/access are a high priority in both the Comprehensive and Capital Facilities Plans. There were no further comments and the Mayor declared the Public Hearing closed. Adoption of a Revised Capital Facilities Plan - Ordinance In keeping with the GMA requirements, Mr. Munce pointed out that Cities are mandated to provide that capital facilities be in place before development projects can be approved. After extensive staff work and public input, the City of Anacortes Capital Facilities is before Council for approval. Mr. Munce pointed out that the Plan provides a discipline to the land use process. Additionally, the Capital Facilities Plan authorizes that impact fees be collected to provide for the needed improvements. Ms. Jeanne Robinette, 2521 17th St., suggested a language change in paragraph 2, Chapter 3, "Capital Improvement Program, Anacortes' Plan Explained". Ms. Robinette said the text implies that improvement projects listed in the Plan will be developed without any further input from the public on project funding and detail. With that, Mr. Munce proposed the following wording for paragraph 2: "This CIP Plan presents only those major public improvements that are viewed as most urgently needed within the next six years. However, these public improvements will still need public hearings, environmental reivew, a public note in some cases, and annual budget decisions." Mr. Terry Christiansen, 3302 K Avenue, asked that the "R" Avenue/SR 20 On -Ramp improvements be stricken from the Transportation Project lists. Mr. Christiansen does not sense the urgency in completing the project as envisioned. Councilmembers reviewed the necessity for including these projects in the Plan to aide in long-range planning and that the Plan functions as a planning tool. In that regard the Council determined that the "R" Avenue improvements should remain on the project list. Mr. Jim Pemberton, director of E/DS reviewed the four-year local and state effort already directed toward addressing this project. Mr. George Khtaian, Finance Director, then reviewed the amendments to the Ordinance adopting the revised Capital Facilities Plan: Transportation: total estimated expenditures/ revenues for transportation category be increased to $9,143,000 due to the addition of the Minnesota Avenue improvements: Water: change in expenditure spread. General Government: Finance Department computer changed from a 1994 purchase of $50,000 to a 5 -year lease/purchase of $10,000/year. Mr. Jackson moved, seconded by Mrs. Smith, that these revisions to the text and expeditures, the Ordinance be adopted and given Ordinance No. 2293. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Adoption of a Revised Comprehensive Plan - Ordinance Mayor Geer presented an Ordinance to Council that would adopt a new Comprehensive Plan pursuant to the Growth Management Act for the City of Anacortes and replace the 1982 Comprehensive Plan and subsequent amendments in its entirety. Mr. Lian moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2294. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. 1033 September 20, 1993 - continued Impact Fee - Ordinance - Relative to Ladder Truck The Planning Director then turned to an Ordinance that would allow for an impact fee to be collected so that over time monies could be accumulated for a ladder truck for the fire department. Mr. Munce pointed out that the necessity for this equipment became apparent during public hearings held on the Capital Facilities Plan and on recent land use issues. The Planning Director received an August 30, 1993 letter from Don and Billie McKee protesting the imposition of this proposed fee on their 4 -story condominium project. Mrs. Smith suggested that the Ordinance become effective in 60 days. Mr. Rock moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2295. Vote: Ayes - Lian, Rock, Parrish, Jackson, Young. No - Smith, Brown. Motion carried. Adoption of a Position on Countywide Planning Policies Planning Director Munce thanked all the volunteers who worked on the Comprehensive Plan update. Mr. Munce then reviewed the three outstanding issues: Anacortes Airport, Stormwater Management Plan and the Urban Growth Boundary (UGB). With regard to the UGB, the City has recommended to the County, after extensive public hearings and input from residents on Fidalgo Island, that the residential areas south of the current City limits along Whistle Lake Rd. and towards the Del Mar area not be included in the UGB. The City further recommended that the March Point Highway 20 commercial corridor be included in the UGB because the area is urban in nature. The County has accepted both recommendations and has asked for a detailed study of the implications of these changes together with a clarification of the precise boundaries. Mr. Munce then referred to an August 24, 1993 letter from the City of Mt. Vernon to the Skagit County Commissioners. The letter expressed concern that the growth percentages for the County are not being shared throughout the County on an equal basis. The Planning Department has prepared a package for Council approval to send to the County Commissioners tracking the process to date in allocating growth on a county -wide basis and the City's vision for growth into the 20th century. Our letter further states the City's willingness to work with other cities and with the County on the distribution of unallocated growth. Mr. Lian moved, seconded by Mrs. Smith, to forward the September 14, 1993 letter to the County Commissioners with a copy to the City of Mt. Vernon. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Resolution on Intent to Form and LID for the Campbell Lake Road Waterline Extension Mr. Jim Pemberton, Director of E/DS, presented a Resolution to council for approval. The purpose of the Resolution is to set an October 18, 1993 public hearing date to discuss whether or not to form a Local Improvement District on Campbell Lake Road for a waterline extension. Mr. Pemberton briefly reviewed the cope of the project and reviewed the administrative procedure on forming and L.I.D. Mrs. Margaret Yeoman said that she does not feel that the City should initiate L.I.D.'s and warned that waterline extentions encourage development that will severely impact already overtaxed infrastructure in that area. Mr. Pemberton clarified that this L.I.D. formation process is in response to the requests of property owners rather than initiated by the City. Planning Director, Ian Munce, pointed out that this area is currently zoned by the County at a 2 1/2 acre minimum. Our Comprehensive and Water Plans determine that the subject area is in the City's service area and that low density residential 2 1/2 acre minimum parcels are to be provided with with service. Mr. Terry Christiansen agreed with Mrs. Yeoman's comments and recommended that this matter be referred to the Water Board. Mr. Dick Dildine, 1211 6th Street, said that while the City should accept responsibility for the water we are delivering now, we should not, however, take on the responsibility for expansion of service. Mr. Munce restated that the City's current water plan states that as long as density is 2 1/2 acres or lower we can provide service to the south part of the island. Mr. Rock moved, seconded by Mr. Jackson, that the Resolution of the City Council declaring its intent to form a Local Improvement District for the purpose of constructing a 10-inch,water line in the Campbell Lake Road area and setting October 18, 1993 as the Public Hearing date on thes matter, be adopted and given Resolution No. 1284. Vote: Ayes - Rock, Jackson, Brown, Lian, Smith. No - Parrish, Young. Motion carried. September 20, 1993 - continued Ordinance - Amendment - Fee Schedule for Engineering and Development Services Mr. Jim Pemberton, Director of Engineering and Development Services (E/DS), presented an Ordinance to Council amending the current Engineering fee schedule in the following two areas: (1) provide for a fee adjustment for construction inspection provided by the developer; (2) include fee for monitoring clearing and grading permits. Mr. Jackson moved, seconded by Mr. Parrish, that the Ordinance be adopted and given Ordinance No. 2296. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Street Closures - Oct Tuber Fest, Oyster Run Mr. Jim Pemberton, Director of E/DS, presented two requests for street closures: Saturday, October 2, 1993, Oct Tuber Fest, close "R" Ave. from 6th Street to 9th Street; Sunday, October 3, 1993, Oyster Run, 7th Street between Commercial and "0" Ave. from noon until 7:00 p.m. Staff recommends that both street closures be approved providing property arrangements can be made for barricades and sanitary facilities. Mr. Pemberton pointed out that the Oyster Run may bring up to 1,000 motorcycle riders. Staff will negotiate with the organizers for the Oyster Run to pay for any sanitary services provided by the City. Discussion followed regarding the City's responsibility to protect the community. Public Safety Director Pat Beatie reviewed the steps taken to prepare for the event. Mrs. Smith moved, seconded by Mr. Lian, to approve the street closure per staff recommendations. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Public Hearing - Local Option Sales Tax Criminal Justice Mayor Geer opened the Public Hearing to take comments on a request by the Skagit County Commissioners for cities to conduct public hearings on a local option sales tax (1/10th of 1%) for criminal justice funding. Mr. Stan Patrovsky, 2716 Oakes Avenue, spoke in favor of the sales tax and additional police protection. Mr. Pat Beatie, Public Safety Director, explained to Council that this tax could provide up to $125,000 in 1994 for criminal justice in the City of Anacortes. Mr. Beatie has already submitted a request for two police officers and one communication officer for 1994; the monies collected from this tax could cover these additional costs. Mr. Stan Sass, Mt. Vernon Police Chief, discussed the potential public safety funding gains for cities in Skagit County that the imposition of this tax could provide. Mr. Sass reported that the cities of Mt. Vernon, Burlington, and Sedro Woolley have already delivered letters of support for this tax to the County Commissioners. There were no further comments and the Mayor closed the Public Hearing. Mr. Jackson moved, seconded by Mr. Brown, that the City of Anacortes execute a letter of recommendation to the Skagit County Commissioners to implement the 1/10 of 1% sales tax. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on September 8, 1993 and September 15, 1993, are now approved for payment by the City Council as of this date, September 20, 1993. Council vote is unanimous. Claims Vouchers - Sept. 1993: Warrant Numbers 34933 through 35086 in the total amount of $292,125.42 Draw Payroll - Sept. 1993: Warrant Numbers 30835 through 30965 in the total amount of $63,113.00 Execution Session At approximately 9:30 p.m., Mayor Geer announced that the Council would convene in Executive Session for 45 minutes to discuss personnel Matters. At approximately 10:15 p.m. the Council reconvened without taking any further action and adjourned the meeting. Ge e Kht,;&an, Cit Clerk -Treasurer Doyle Geer, Mayor 1035 October 4, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Jackson, that the minutes of the September 20, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mayor Geer introduced Mr. Tim Crosby of Waste Management Northwest and Mrs. Robin Kurowski, the City's representative on the Solid Waste Advisory Committee. Mr. Crosby announced that Ms. Diana Lingwood bas been selected as the recipient of a $50.00 gift certificate and of a plaque naming her as "City of Anacortes Recycler of the Year". Mr. Crosby praised the participation of Anacortes in the recycling program. Correspondence There was no correspondence. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on September 22, 1993 and September 29, 1993, are now approved for payment by the City Council as of this date, October 4, 1993. Council vote is unanimous. Claims Vouchers: October, 1993 - Warrant Numbers 35095 through 35219 in the total amount of $113,891.88 Resolution - Property Tax Levy Request Mr. George Khtaian, Finance Director, presented a Resolution to Council that would certify to the County Commissioners estimates of the amounts to be raised by taxation on the assessed valuation of the property in the City. The Resolution presents stipulated preliminary estimates of: General Purpose Levy - $1,830,000 and 1977 G.O. Bond Excess Levy - $170,920 - Total Tax Levy: $2,000,920. Mr. Lian moved, seconded by Mr. Jackson, that a Resolution entitled "A Resolution Authorizing Preliminary Property Tax Levy Estimates to be Submitted to Skagit County Commissioners" be adopted and given Resolution No. 1285. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Public Hearing - Vacation Petition - Portion of 3rd Street and "U" Avenue Mayor Geer opened the Public Hearing to take comments and recommendations on a petition to vacate portions of 3rd Street and "U" Avenue. Mr. Ian Munce, Planning Director, presented a vicinity map highlighting the unique physical features in the area of the proposed vacation. One of the three petitioners, Mr. Phil Albanese, 4606 Cypress Drive, spoke on the petitioners' behalf. Mr. Albanese reviewed the rock outcropping in both the 3rd Street and "U" Avenue rights-of-way and reviewed preliminary construction plans should the vacations be granted. The Planning Director then distributed copies of letters of protest presented at the Board of Adjustment hearing on this matter. The Board of Adjustment recommended to Council that only the 3rd Street vacation be approved. The Board also raised utility easement and public safety issues. Mr. Jack Wyatt, 214 "V" Avenue, said that should the vacation be approved, the construction would upgrade the entire area. Mrs. Jeanne Robinette, 2521 17th Street, clarified that compensation would be required for any vacated right-of-way. There were no further comments and the Mayor delared the Public Hearing closed. Mr. Jim Pemberton, Director of Engineering and Development Services (E/DS), addressed the issues raised by the Board of Adjustment. He then defined the limits of the existing "U" Avenue right-of-way. Mr. Pemberton explained that the majority of the existing street lies on the east side of centerline. If any widening of the street were to occur it would be to the west of centerline. Mr. Pemberton said his department has no ojbection to the vacation; at 36' wide road would be the maximum required and there would be sufficient right of way for that width should the Council approve the requested vacation. Mr. Pemberton pointed out that current codes call for October 4, 1993 - continued less right-of-way than that which is platted in this area. After discussion, Mrs. Smith moved, seconded by Mr. Lian, that the petition to vacate 3rd Street and "U" Avenue be approved and that the City Attorney be directed to prepare an Ordinance reflecting this action. Vote: Ayes - Lian, Smith, Rock, Parrish, Brown. No - Jackson, Young. Motion carried. Call for Bids - Laboratory Testing Mr. Dave Ford, Public Works Director, presented a request for Council approval for staff to prepare bid documents for laboratory services. These outside lab services are necessary so that the City can comply with the NPDES permit requirements for the wastewater treatment plant. Mr. Lian moved, seconded by Mrs. Smith, that staff be authorized to prepare the necessary bid documents. Votes: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Consultant Services - E.E.S./Water Rights Mr. Jim Pemberton, Director of E/DS, presented an October 2, 1993 Revised Scope of Work from Economic and Engineering Services, Inc. to complete three tasks for the City of Anacortes: (Task 1) Water Rights Application for Change; (Task 2) Water System Plan/Demand Forecast and Source of Supply Update; (Task 3) Water System Plan Revisions. Mr. Pemberton then introduced Mr. Bob Wubbena of EES who reviewed recent legislation with regard to the resolution of water rights disputes. Mr. Wubbena then discussed the City's senior certificated water rights and present plan capacity. Mr. Pemberton then stated that staff recommends Council authorization for the execution of an agreement between the City of Anacortes and E.E.S., Inc. for the completion of Tasks 1 and 2 of the revised Scope of Work. Mr. Pemberton clarified that Tasks 3.1 through 3.3 will be addressed during the regularly scheduled update of the Water Comprehensive Plan and that Task 3.4 may be completed in-house. Mr. Jackson moved to authorize the execution of the agreement as per staff recommendation. The motion was seconded by Mrs. Smith. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Ordinances (3) Amending Sewer Connection Requirements/General Facilities Charge Mr. Pemberton, Director of E/DS, presented three Ordinances to Council for approval. All three Ordinances have been reviewed by Council at a previous study session. Mrs. Smith moved, seconded by Mr. Brown, that the following three Ordinances be adopted and assigned numbers: Ordinance No. 2297 providing for a waiver of sewer general facilities charges in certain circumstances; Ordinance No. 2298 amending Sections 11 and 15 (dealing with connection to sanitary sewer system) of Ordinance 1150; and Ordinance No. 2299 providing for a waiver of the General Facilities Charge payable upon hook- up to the sewer system. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, Rock. Motion carried. Status Report on Anaco Beach Road Reconstruction and Bikeway Project Mr. Gordon Bruchner, City Engineer, presented a fund/cost analysis on both the roadway and bikeway for the Anaco Beach Road project. In the roadway portion of the project, the estimated costs are 7% greater than the planned funding; however, those costs include a substantial contingency factor and inspection costs. Engineering staff estimates that some of these costs can be reduced and recommends that the necessary changes in scope be make. Mr. Bruchner further reported that the bikeway costs are greater by 17%. Staff recommends that costs and funding can be brought together by terminating the bikeway at Bryce Drive. Other routes for the bikepath were considered and rejected. Councilman Rock suggested that the construction of the last 1,300 feet of the bikeway from Bryce Drive be included as an alternate bid. Councilmembers concurred with staff recommendations and Mr. Rock's suggestion and directed staff to seek new funding for the balance of the bikeway from Bryce Drive to the south City limits on Marine Drive. There being no further business, the meeting was adjourned at approximately 8:45 p.m. seoKhta'an, City ler ___k -Treasurer L-CI,A..A-/ 40y_� E. Geer, Mayor 1037 October 18, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mrs. Young moved, seconded by Mr. Parrish, that the minutes of the October 4, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. Dick Dildine stated his opposition to the Ordinance that the Council had approved at their September 20 meeting authorizing a waiver approval process for sewer hookup charges for existing septic systems. He asked that the Council reconsider this approach. Correspondence There was no correspondence. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on October 6 and 13, 1993 are now approved for payment by the City Council as of this date, October 18, 1993. Council vote is unanimous. Claims Vouchers: October, 1993 - Warrant numbers 35224 through 35370 in the total amount of $290,762.48 Payroll: September, 1993 - Warrant numbers 30968 through 31197 in the total amount of $377,765.79 Benefit Payroll: September, 1993 - Warrant numbers 35088 through 35092 in the total amount of $121,429.68 Ordinance Vacating Portions of Third Street and "U" Avenue Mr. Ian Munce, Planning Director, presented an Ordinance to the Council vacating portions of Third Street and "U" Avenue. He explained that the Council had conducted a public hearing on this matter at their previous meeting and directed staff to prepare this Ordinance. Mrs. Smith moved that the Ordinance be assigned No. 2300 and passed. The motion was seconded by Mr. Lian. Vote: Ayes - Parrish, Brown, Lian, Smith and Rock. No - Jackson and Young. The motion passed and the Ordinance adopted. Proclamation Celebrating October 24th as United Nations Day Mayor Geer issued a proclamation that concluded as follows: "As we look together to the dawn of a century of peace, I proclaim that from this day forward, October 24 will be designated as United Nations Day in the City of Anacortes." Public Hearing - Conditional Use Permit - Fidalgo Center Mayor Geer opened a public hearing on a conditional use application to locate a senior center and a head -start facility behind the Fidalgo Pool at 22nd and "J". The Planning Director explained that for this project to go forward it was necessary that the City Council issue a zoning conditional use permit. In this regard, the Planning Commission had held a public hearing and then recommended approval to the City Council with seven conditions. Mr. Mark Estvold, project architect, described the project in detail. Mr. Tony Kubena spoke in favor of the project as proposed. Ms. Margaret Miller, of Head Start, spoke in favor of the proposed design. There being no further public testimony, the public hearing was closed. After discussion, Mrs. Smith moved that the conditional use be granted subject to the seven conditions recommended by the Planning Commission. The motion was seconded by Mr. Brown. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. Public Hearing - Proposed LID for Campbell Lake Road Mayor Geer opened a public hearing to take comments and recommendations on a Local Improvement District Petition submitted by some property owners in the general vicinity of Highway 20 and Campbell Lake Road. Mr. Jim Pemberton, Director of Engineering & Development Services, explained that the property owners were seeking to improve their water service and that his department's estimate of the work involved would total $119,000.00. Mr. October 18, 1993 - continued Pemberton added that he was recommending that the line over sized through the expenditure of an additional $8,000.00; this action was proposed to improve the overall operation of the City's water distribution system. He further explained that an assessment roll had been prepared and the amount of the assessment determined through the zone and termini method. No testimony was received from the audience at this time. Mr. Pemberton then read two letters of protest: Ms. Mamie Small stated her opposition to inclusion in the LID citing personal hardship and Mr. Raymond Olsen stated his opposition to the LID based on the fact this property did not "perk" and, accordingly, was unbuildable. Ms. Jeanne Robinette asked for clarification regarding the boundary of the City's retail water service area; the Planning Director described this for the audience. Ms. Margaret Yoeman argues against the LID for the following reasons: 1) the need for the oversizing had not been properly explained; 2) the project would merely stimulate further development in rural Fidlago Island; and 3) the details need further review. Mr. George McLeod stated his objection to his property, Lot C. being included in the LID. Mr. Dick Dildine stated his opposition to the entire Coordinated Water System Planning approach. The public hearing was closed. The Council discussed their interest in seeing the following property owners excluded from the LID: Olsen, Small, and McLeod. The Council directed staff to pursue inclusion of a latecomers' provision in the LID and to investigate the extent to which lot size could be controlled through the LID process. Mayor Geer scheduled this matter for further discussion at a study session on November 8. Appeal - Home Occupation Permit - Harju Planning Director Munce explained the Home Occupation Permit process and stated that Mr. Malcolm Lorente had appealed the permit issued to Mr. Jamie Harju. He added that Mr. Harju had appealed condition #2 on the Home Occupation Permit. Mr. Malcolm Lorente stated that this was the second application for a Home Occupation Permit near his home. He stated that the City had issued a Home Occupation Permit for Evans Painting and that under this Home Occupation Permit, employees were being schedule to the work site from the home and that materials were being stored on the premises. Mr. Lorente added that Mr. Harju had not been forthcoming with his application in that the house addition had been begun before the Home Occupation Permit was applied for. Mr. Lorente added that such businesses were not appropriate in a residential neighborhood and that enforcement would be a continuing problem. Finally, Mr. Lorente stated that the corner location involved was seeing more and more traffic all of the time and that permits for such intense activities should be refused. Mr. Harju explained that personal health reasons had led him to propose changing his commercial sign business to a more limited operation based on computer originated graphics. He stated that he expected to have no more than one client a day visit his premises and that he would comply with the terms of the City's Home Occupation Permit. He did request, though, that he be allowed to paint graphics on one or two vans a month on the premises and on this basis challenged proposed City Condition #2 prohibiting this. After discussion, Mrs. Smith moved that Mr. Lorente's appeal be denied. The motion was seconded by Ms. Young. Vote: Ayes - Parrish, Jackson, Young, Brown, Smith, and Rock. No - Lian. The appeal was denied. Mrs. Smith then moved that Mr. Harju's appeal be granted with Condition #2 changed to read as follows: "Van and boat graphics shall be permitted on -premises provided that no more than one such van or boat shall be on the premises at a time and all graphics shall be done inside the garage." The motion was seconded by Mr. Lian. Vote: Ayes - Parrish, Jackson, Young, Brown, Lian, Smith, and Rock. The motion carried. Ruzich Lease Payment Schedule - Proposed Deferral Planning Director Munce explained that he had anticipated that Mr. Ruzich would attend this evening's meeting. In his absence, Mr. Munce recommended that the issue be tabled until the next meeting of the City Council. The Mayor and Council concurred. Executive Session - Property Acquisition The Mayor and Council then met in Executive Session for approximately thirty minutes to discuss possible property acquisition. No action was taken and 1030 October 18, 1993 - continued this Executive Session concluded at approximately 10:45 p.m. Mayor Geer then continued the regular October 18th City Council Meeting to October 25th at 7:30 p.m. in the Municipal Building Council Chambers. Mayor Geer stated that the first item would be an Executive Session on Union negotiations. The approximate time for this was noted as 45 minutes. Mayor Geer stated that once this item was completed, the continued City Council meeting would be adjourned and the City Council would take up their regularly scheduled study session. Continued Meeting of October 18, 1993 held on October 25, 1993 The Council convened in Executive Session at 7:30 p.m. on October 25, 1993. Mayor Geer and all Council members were present. No action was taken following the Executive Session and the continued meeting was adjourned at 8:15 p.m. Ge/eKht an, City Clerk -Treasurer November 1, 1993 J'(� - A-etj Doy E. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Rock, that the minutes of the October 18, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings No members of the audience wished to testify on matters not on the agenda. Correspondence Mayor Geer read a letter from the Private Industry Council recognizing Mr. Ed Capasso, Chief Operator, Water Treatment Plant, as "Supervisor of the Year". The Mayor also read a letter from Councilman Jackson to Mr. Capasso acknowledging that honor and complimenting Mr. Capasso and staff on their performance and dedication. Councilman Brown also remarked on the significance of this award. Mayor Geer then read a letter of resignation from Fire Chief Little. Chief Little, now on disability leave, expressed appreciation for the Council's support of the Fire Department, and reviewed the achievements of the last 15 years including the new facilities and the well-trained dedicated staff. Mayor Geer expressed appreciation for Chief Little's years of service to the City of Anacortes. Fidalgo Center Review - Request Authority to Proceed As part of the ongoing Senior Center progress report to the City Council, the Project Coordinator, Robin Sherman, and architect, Marc Estvold, discussed the current project funding status. Discussion followed regarding gap between total costs and money in fund to date, project phasing and design engineering. Mr. Parrish moved, seconded by Mrs. Young, to grant authorization to proceed with the project. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on October 20, 1993 and October 27, 1993, are now approved for payment by the City Council as of this date, November 1, 1993. Council vote is unanimous. 1 November 1, 1993 - continued Claims Vouchers: November, 1993 - Warrant Numbers 35382 through 35496 in the total amount of $120,400.48 Draw Payroll: October, 1993 - Warrant Numbers 31198 through 31328 in the total amount of $63,924.00 Waiver Request - Street Improvement Ordinance - Boyd Mr. Jim Pemberton, Director of Engineering & Development Services, presented a request from Mr. Chuck Boyd for a waiver from the Street Improvement Ordinance. The waiver would allow for a 36' gravel extension of approximately 100'-150' of 16th Street in the vicinity of "C" Avenue. The waiver would be granted to Mr. Boyd signing an affidavit of non -opposition to the forming of a future Local Improvement District (LID). Mr. Pemberton said he had twice contacted local residents to determine the support level for the formation of a street paving LID, but had received no positive response and therefore recommended that the waiver be granted. Mr. Al Littlefield, 2219 15th Street, then approached Council and asked that the road surface be such that road dust can be controlled. Mr. Littlefield suggested an oil surface but Mr. Pemberton was opposed to that type of surface. Mayor Geer and Councilman Brown suggested that Mr. Pemberton meet with Mr. Boyd, Mr. Littlefield, Mr. Choate and Mr. Merrill to negotiate road improvement alternatives and that this matter be held over. Mr. Terry Christiansen, 3302 K Avenue, offered that the affidavit of non -opposition is not enforceable and suggested a deed restriction recorded against the property. Mr. Dean Maxwell, 4505 San Juan Avenue, supported the action taken. Update to Utility Ordinance Mr. Ian Munce, Assistant City Attorney, presented an Ordinance previously reviewed by Council, that would provide for technical updates to the utility tax section of the Municipal Code and that would address changing telephone technology. Mr. Rock moved, seconded by Mr. Parrish, that an Ordinance entitled "An Ordinance of the City of Anacortes, Washington Enacting a New Utilities and Franchises Chapter to the Official Code of the City of Anacortes and Repealing All Inconsistent Ordinances and Ordinances Constituting Chapter 5.36 of the Official Code of the City of Anacortes Including Ordinance Nos. 1605, 1607, 1821, 1866, and 1890 and Imposing the City's Utility Tax on Cellular Telephone Services in the City and on the Sale, Delivery, Distribution and/or Furnishing of Water by the City's Water Utility to Nonresident Retail and Industrial Customers" be adopted and given Ordinance No. 2301. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young, Brown. Motion carried. Interim Zoning Controls in Skagit County Planning Director Munce then discussed the November 9th Skagit County public hearing to receive testimony on a proposal for an extension of interim zoning regulations for unincorporated Skagit County. As the County Comprehensive Plan completion date has been delayed until next summer, Mr. Jackson moved, seconded by Mrs. Young to support and commend the extension of the current interim regulation of a five acre minimum lot size in unincorporated Skagit County. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Update to Water Ordinance: Hookup Policy Planning Director Munce then presented to Council a proposed water hookup policy previously reviewed in Study Session. Mr. Munce discussed the necessity for a policy for Council approved water hookups outside the City limits within the City's retail service area. The policy states, in part: "All new or expanded water hookups within the City of Anacortes' retail service area outside the City, as designated in the Skagit County Coordinated Water System Plan, 1993, and not covered by an existing specific contractual agreement, shall require approval by motion of the Anacortes City Council. In making its decision, the Anacortes City Council shall consider City policy at set - out in the City SEPA Ordinance and the City Comprehensive Plan. Advance approval may be given by the City Council for multiple hookups integral to a designated project." Mrs. Smith moved, seconded by Mr. Lian, that the Ordinance be adopted and given Ordinance No. 2302. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. 1041 November 1, 1993 - continued Ruzich Lease - Proposed Payment Deferral Planning Director Munce then presented a request made by Mr. Vito Ruzich to extend the lease payment arrangements agreed to by the City of Anacortes and Mr. Ruzich in an August 1, 1992 Lease Agreement for property north of the City boat ramp in the Industrial Park. Mr. Ruzich secured the lease agreement after exercising his right of first refusal, thereby excluding Mr. Ed Jenks from moving forward with his plans to develop this same property. Mr. Ruzich was then obligated to accept the terms the City negotiated with Mr. Jenks, specifically that a 12 -month grace period be provided at the end of which time lease payments shall commence. This grace period ended for Mr. Ruzich on August 1, 1993; however, no lease payments have been received to date. Mr. Ruzich has asked for a further 6 -month extension while he continues to work on his development plans. Mr. Ruzich, 3319 West 3rd St., approached the Council and asked that the extension be granted from the date Planning Commission approved his Shoreline Permit for improvements to this property. Mr. Jerry Hansen, Fidalgo Marina, 1244 218th Avenue NE, Redmond, as an adjoining property owner had no objections to the request. Councilwoman Young clarified with Mr. Ruzich that he understood the conditions of the lease when he -signed it. After discussion, Mrs. Smith moved, seconded by Mr. Brown, that the extension be granted to March 1, 1994. Vote: Ayes - Parrish, Jackson, Brown, Lian, Smith, Rock. No - Young. Motion carried. Anaco Beach Road Sewer Local Improvement District Mr. Jim Pemberton, Director of Engineering & Development Services, presented a Resolution of Intent to form a Local Improvement District for the purpose of constructing the sanitary sewer system on Anaco Beach Road in the southwest corner of Anacortes. Mr. Pemberton reviewed the preparatory work done including feasibility studies, meetings with property owners and discussions with bond counsel. Mr. Pemberton provided an overhead display showing the location of the utility improvements. Mr. Pemberton pointed out that the Resolution also sets December 6, 1993 as the Public Hearing date to hear all matters relating to the improvements. Mrs. Margaret Yeoman, 1620 11th Street, clarified the reference in the Resolution to the financial responsibility of the property owners. Mr. Jackson moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1286. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Mayor Geer wished the political candidates in the audience success in the November 2 election. Executive Session At approximately 9:00 p.m., Mayor Geer announced that the Council would convene in Executive Session to discuss a personnel matter. At 9:20 p.m. the Council reconvened and without taking any further action the meeting was adjourned. City Clerk -Treasurer November 15, 1993 JDoyE. Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mrs. Young, that the minutes of November 1, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. 1®42 November 15, 1993 - continued Citizen Hearings Mayor Geer proudly announced the birth of his granddaughter, Cortney Marilyn. No members of the audience wished to testify on matters not on the agenda. Correspondence Mayor Geer read a November 8, 1993 letter from the Executive Director of the Northwest Washington Private Industry Council. The letter congratulated the City of Anacortes, and specifically, Mr. Ed Capasso, for outstanding contributions toward encouraging and supporting young people in our community. Mr. Capasso was recognized by PIC as Outstanding Supervisor of the Year. Mrs. Smith suggested that a letter of congratulations to Mr. Capasso from the Council would be appropriate. Lease Amendment: Ruzich - Time Extension Mayor Geer read a Resolution authorizing an amendment to the Lease Amendment between the City of Anacortes and Mr. Vitomir Ruzich. The amendment authroizes a one-time adjustment in the lease payment and schedule. This Resolution reflects action previously taken by Council. Mrs. Smith moved, seconded by Mr. Brown, that the Resolution be adopted and given Resolution No. 1287. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson. No - Young. Motion carried. Police Building Remodel - Architect Selection Mr. Gordon Bruchner, City Engineer, reported to Council the results of the Police Building Remodel Committee review of the architectural proposals. The Committee unanimously selected Marc Estvold to be the architect for the work. The recommended that they be authorized to enter into contract negotiations with Mr. Estvold, said contract to be brought back to Council for review and approval. Mr. Brown moved, seconded by Mrs. Smith to approve both Committee recommendations. Vote: Ayes - Brown, Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on November 3, 1993 and November 10, 1993, are now approved for payment by the Council as of this date, November 1, 1993. Council vote is unanimous. Claims Vouchers: November, 1993 - Warrant Numbers 35499 through 35634 in the total amount of $264,331.20 Payroll: October, 1993 - Warrant Numbers 31329 through 31547 in the total amount of $353,665.11 Benefit Payrol: October, 1993 - Warrant Numbers 35375 through 35381 in the total amount of $137,162.18 Ordinance - Costs - Appliance Disposal Mr. Dave Ford, Director of Public Works, presented and Ordinance to Council that would establish rates for pickup and disposal of certain large items including stoves, washing machines, etc. Mr. Ford reviewed the specific items/charges. Mr. Ford pointed out that especially large or heavy items will be handled through special arrangement and billing. Mr. Jackson moved, seconded by Mr. Rock, that the Ordinance be adopted and given Ordinance No. 2303. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Brown, Lian. Motion carried. Parade Street Closures Mr. Jim Pemberton, Director of Engineering & Development Services, reviewed that Traffic Safety recommendations on two activity requests. The first request is to provide horse-drawn carriage rides on December 3rd from 2:00 p.m. to 9:00 p.m. and on December 4th from 10:00 a.m. to 6:00 p.m. Mr. Pemberton reviewed the specific routes and responsibilities of the operators. The second request comes from the Lions Club to hold a parade on December 11th. The Lions Club is also requesting that they be allowed to park a food truck in front of the Post Office during the parade. The Traffic Safety Committee recommended approval for both requests. Mr. Jackson moved, seconded by Mr. Brown, that the requests be approved with the proviso that the operators of the carriage rides provide proof of insurance. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Museum Director Mayor Geer introduced Ms. Karen Marshall, the new Museum Director for the City of Anacortes. 1043 November 151, 1993 - continued There being no further business, at approximately 8:40 p.m. the meeting was adjourned. The Council then met in Study Session to review the 1994 Budget. December 6, 1993 -er Doyl Geer, Mayor At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order, followed by the Pledge of Allegiance to the Flag. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Ken Brown, Tom Lian, Helen Smith, Bud Rock. Minutes of Previous Meeting Mr. Jackson moved, seconded by Mr. Parrish, that the minutes of the November 15, 1993 meeting be approved as if read. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. John Olson, 1710 24th Court, approached the Council and asked for a status report on the TCI Cablevision/City of Anacortes franchise negotiations. Mr. Olson suggested, as he has on other appearances before Council, that the current level of TCI service and selection can be upgraded and he urged Council and staff to press harder for these improvements. On another matter, Mr. Olson reported that VFW Post 4481 will be discussing a donation to the Senior Center. Mr. Olson asked for and received confirmation that the City of Anacortes is participating in the development of this Center. Appointments Mayor Geer announced the following nominations to the Housing Authority Board: (1) reappointment of Mrs. Pat Kent whose term will expire December 31, 1993; (2) appointment of Mr. Noel Hancock. Mr. Hancock has been recommended by the Housing Authority Board to fill the position vacated by Mr. Terry Christiansen who will be assuming his duties as City Councilmember in January, 1994. Mr. Jackson moved, seconded by Mrs. Smith, to confirm the Housing Authority Board nominations. Vote: Ayes - Young, Brown, Lian, Smith, Rock, Parrish, Jackson. Motion carried. LID 201 - Campbell Lake Road Mr. Jim Pemberton, Director of Engineering and Development Services (EDS) discussed the results of his Council -directed investigation into the feasibility of financing the Campbell Lake Road waterline extension through private funding. Study Sessions and Public Hearings have been held on the formation of this Local Improvement District. Because of the limited and unfavorable response from some of the District property owners to this method of funding, Mr. Pemberton recommended that the City proceed with the L.I.D. as presented in a Resolution of Intent previously approved by Council. An Ordinance forming L.I.D. 4201 would then be prepared and brought back to Council for consideration. Councilmembers Parrish and Rock said they were concerned about the City's imposition of an L.I.D. on property owners outside the corporate City limits. Mayor Geer reviewed the signficance that this waterline would have to the City with regard to development adjacent to the City limits. Mr. Jackson moved, seconded by Mrs. Smith, to direct staff (1) to prepare an Ordinance forming L.I.D. 4201, and (2) to identify those individuals excluded from the L.I.D. and subject to a Latecomer's Agreement. Vote: Ayes - Brown, Lian, Smith, Parrish, Jackson, Young. No - Rock. Motion carried. Acceptance of Fidalgo Bay Road Waterline Mr. Gordon Bruchner, City Engineer, reported that the Fidalgo Bay Road waterline replacement is complete and has passed all pressure, leakage and disinfection tests and is in full service. The project was awarded to Lee Johnson & Sons Construction, Inc. and was completed under bid. Mr. Rock moved, seconded by Mr. Brown, that the project be accepted as complete, starting the 30 -day lien period, and that administrative release of the retainage monies be allowed after the 30 -day lien period if no liens are filed. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. December 6, 1993 - continued Backwash Console Upgrade, Project Completion Mr. Dave Ford, Public Works Director, reported to Council that the backwash console upgrade project at the water treatment plant is complete. The project was awarded to Technical Systems Incorporated. Mr. Jackson moved, seconded by Mr. Brown, that the project be accepted as complete, starting the 30 -day lien period, and that administrative release of the retainage monies be allowed after the 30 -day lien period if no liens are filed. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Lian. Motion carried. Award - Wastewater Treatment Plant Mayor Geer then called forward Mr. Pat Coffey and Mr. John Franz of the Wastewater Treatment Plant and Mr. Dave Ford, Public Works Director. Mayor Geer presented them with an honor award from the Pacific Northwest Pollution Control Association in recognition of zero lost -time accidents during all of 1992. Mayor Geer congratulated Superintendent Mike Foster and staff for this achievement. Amendment to Conditional Use Permit - St. Mary's Church - Bell System Mayor Geer presented the background on a request by St. Mary's Church to install a system of bells. The church was granted a Conditional Use Permit in 1978 to locate the present church complex in a Residential Medium Zone. The Planning Director has recommended that the installation of a bell system is an expansion of the current permit and should require some further City approval. Property owners within 300 feet of the church property were notified of this proposal. Mayor Geer then read two letters (1) from Dan Crookes, 601 Hillcrest Drive, expressing concern over what recourse he would have should the beels be too loud, and (2) from Jack and Gloria Jones, 620 Fidalgo Avenue, in support of the bells system. Mr. William Conklin, 2504 Highland Drive, described the fully adjustable tape system including decibel levels. Mr. Dan Poore spoke in favor of the proposal. Mrs. Wanda McIntyre, 628 Hillcrest, asked what recourse the neighborhood would have should the bells be too loud. Rev. Harris stated that the bell system would be installed with the purpose of being heard, but that complaints would be addressed. Mr. Dean Maxwell, 4505 San Juan Avenue, said that certain construction noise levels can be controlled at 60 decibels by monitoring levels twice daily. Mr. Maxwell suggested that similar cautionary measures be considered. Mr. Conklin said that levels will be 60-70 decibels when the sound reaches the perimeter of the church grounds. Mrs. Smith then moved, seconded by Mrs. Young, that the permit be amended to include the installation of a bell system. Vote: Ayes - Rock, Parrish, Jackson, Young, Brown, Lian, Smith. Motion carried. Public Hearing - L.I.D. 203 - Anaco Beach Road Sewer Mayor Geer opened the Public Hearing to take comments on the forming of the Anaco Beach Road Local Improvement District. Mr. Walt Vendetti, 4525 Anaco Beach Road, asked about the use of the Clearidge pumping station if the equipment is abandoned. Mr. Joseph Hansen, 4425 Anaco Beach Rd.; said that the L.I.D. boundaries presented by Mr. Pemberton were different from those reviewed in the early stages of discussion. Mr. Hansen also questioned assessment figures for his property. There were no further comments and the Mayor declared the Public Hearing closed. In answer to general questions, Mr. Pemberton said that assessments were not made as a result of a special benefit analysis. Staff would conduct some engineering work thereby reducing costs. As a result of an initial informal meeting with property owners, the original L.I.D. boundaries were reduced. The Resolution of Intent passed and approved by Council and the boundary map now before Council depict those modified, reduced boundaries. Assessments were computed from County records but will be reviewed for errors. Formula used to determine costs included front footage, area and number of units on site. Notice has been properly made. Mrs. Smith asked what the impact would be to the project to delay action in order to answer issues raised. Mr. Pemberton suggested that the Ordinance be prepared for next Council meeting and that in the interim the issues raised would be addressed with property owners. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on December 1, 1993 are now approved for payment by the City Council as of this date, December 6, 1993. Vote: Ayes - Parrish, Jackson, Young, Lian, Smith, Rock. No - Brown. Motion to approve vouchers carried. 1045 December 6, 1993 - continued Claims Vouchers: December, 1993 - Warrant Numbers 35644 through 35820 in the total amount of $229,937.09 Payroll: November 1993 - Warrant Numbers 31681 through 31899 in the total amount of $389,715.95 Benefit Payroll: November, 1993 - Warrant Numbers 35637 through 35642 in the total amount of $128,894.15 Draw Payroll: November 1993 - Warrant Numbers 31548 through 31680 in the total amount of $64,524.00 Public Hearing - 1994 Budget - Ordinance Mayor Geer opened the Public Hearing to take public comments on the 1994 Budget. Finance Director, George Khtaian, outlined the public hearings and department reviews held to date. Mr. Stan Patrovsky, 2716 Oakes Avenue, protested the wage and benefit increase and the level of medical coverage provided for the employees. There were no further comments and the Mayor declared the Public Hearing closed. The Mayor pointed out that the budgeted wage increase includes additional employees and that discussions are being held to modify current medical coverage. Mr. Parrish expressed appreciation for the budget format, suggested that the next year's budget process begin earlier in the year, asked that an amount be budgeted for fund reservies, and suggested that hiring for each of the five new positions be specifically authorized by City Council. Mr. Brown recommended that the 1994 Budget be revisited at mid -year. Mr. Lian asked that a specific amount be set aside for maintenance of asphalt streets. Mrs. Smith then moved, seconded by Mr. Rock, that the 1994 Budget be adopted and that an Ordinance entitled "An Ordinance Adopting the Budget and Salary Schedule for All Municipal Purposes and Uses for the Year 1994" be adopted and given Ordinance No. 2304. Vote: Ayes - Jackson, Young, Brown, Lian, Smith, Rock, Parrish. Motion carried. Health Insurance Finance Director Khtaian introduced the City's health care consultant, Mr. Dick Charles of the Charles Group and Mr. Steve Chandler representing the Teamsters Trust. Mr. Khtaian also reviewed the negative cash status of the health care fund. Mr. Charles then reviewed the Washington State health care reform issues, benefit reductions already made by the City, and responsibility for Leoff I retirees. Mr. Stan Patrovsky, 2716 Oakes Avenue, suggested that orthodontia be removed from the benefit plan. Mrs. Jeanne Robinette, 2521 17th Street, suggested Council set a maximum dollar amount for employee health coverage. . Mr. Terry Christiansen, 3302 K Avenue, asked for more detailed information of plan usage and suggested investigating other methods of coverage including instituting an incentive program. Mr. Chandler reviewed the costs associated with Teamster Fund providing coverage for City employees. Both Mr. Chandler and Mr. Charles will be studying alternatives and bringing the information back to Council. At approximately 10:35 p.m., Mayor Geer announced that this meeting would be continued to 7:00 p.m., December 13, 1993 to conduct an Executive Session. The regularly scheduled Study Session would be convened at 7:30 p.m. on December 13th. Continued Meeting of December 6, 1993 held on December 13, 1993 The Council convened in Executive Session at 7:00 p.m. on December 13, 1993. No action was taken following the Executive Session and the continued meeting was adjourned at approximately 7:30 p.m. ar December 20, 1993 At 7:30 p.m. Mayor Geer called the Anacortes City Council meeting to order. The Pledge of Allegiance to the Flag was recited followed by an invocation. Roll call found present: Ted Parrish, Bill Jackson, Rosemary Young, Tom Lian, Helen Smith, Bud Rock. Absent: Ken Brown. Minutes of Previous Meeting Mr. Parrish moved, seconded by Mrs. Young, that the minutes of the December 6, 1993 meeting be approved with the following correction: Page 3, third paragraph, Public Hearing - 1994 Budget - Ordinance, second sentence: "Mr. Parrish expressed appreciation for the budget format, suggested that the next year's budget process begin earlier in the year, asked that an amount be budgeted for fund reserves, and suggested that hiring for each of the five new positions be specifically authorized by City Council." Vote: Ayes - Jackson, Young, Lian, Smith, Rock, Parrish. Motion carried. Citizen Hearings Mr. John Olson, 1710 24th Court, approached the Council and discussed a TCI Cablevision brochure outlining the company's policy on changes in services and charges. Mr. Olson requested and received a progress report from the City Attorney on Franchise negotiations particularly with regard to the addition of two new channels, the maintenance of a local business office, and the holding of Public Hearings on this matter. Mr. Terry Christiansen, 3302 K Avenue, gave a progress report on the development of a youth center in Anacortes to be located at the National Guard armory between 22nd and 24th Streets on M Avenue. Mr. Christiansen reviewed the on- going negotiations between the City and the National Guard to develop a joint use agreement. Mr. Christiansen emphasized that the steering committee for the youth center includes junior and high school students. mayor Geer discussed the positive dialogues held with the Governor's office and, with the Adjutant General for the National Guard. The proposed joint use of the armory could be used as a model for more constructive relationships statewide between the national guard armories and their local communities. Mayor Geer also expressed concern that, to date, newspaper coverage on this project may be premature and not reflective of the actual progress made. Correspondence - Letters of Appreciation Mayor Geer presented the following letters of appreciation from the Mayor and City Council: to Mr. Ed Capasso, Chief Operator at the Water Treatment Plant; to Ms. Kathy Janke, Clerk for the Council; to Fire Chief, Cecil Little; and to Councilmembers Brown, Lian, and Smith. The Mayor then presented a Proclamation and the Key to the City to Joe and Hilde Mehuron. Ordinance - LID 201 - Campbell Lake Road Mr. Jim Pemberton, Director of Engineering and Development Services (EDS) presented an Ordinance to Council that reflects action previously taken by Council to form a Local Improvement District for the Campbell Lake Waterline extension. Adoption of this Ordinance would start a mandatory 30 -day protest period. Mr. Pemberton would then notify the affected property owners of the adoption of the Ordinance and of the 30 -day comment period. Mr. Lian moved, seconded by Mr. Jackson, that the Ordinance be adopted and given Ordinance No. 2305. Vote: Ayes - Young, Lian, Smith, Parrish, Jackson. No - Rock. Motion carried. Ordinance - LID 203 - Anaco Beach Road Sewer Improvement Project Mr. Pemberton, Director of EDS, presented an Ordinance to Council that reflects action previously taken by Council to form a Local Improvement District for the Anaco Beach Road Sewer improvement project. Mr. Pemberton then reported to Council on action taken to meet with those individuals who had questions or concerns with the work to be done. Mr. Pemberton suggested that if the Ordinance is approved notice of the approval could be sent to the affected property owners. In response to a question received prior to the meeting, Mr. Steve Mansfield, City Attorney, said he will review the legal form of the L.I.D. Resolution. After discussion Mr. Jackson moved, seconded by Mr. Lian, that the Ordinance be adopted and given Ordinance No. 2306. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Utility Extension Application Mr. Jim Pemberton, Director of EDS, presented a utility extension application from Mr. Mike Underwood to provide water and sewer to three building sites on the east end of West 8th Place abutting the City's forest lands. Mr. Parrish moved, seconded by Mrs. Smith, to approve the utility extension application. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Lian. Motion carried. 1047 December 20, 1993 - continued Resolution - Adoption of Personnel Policies (Firefighters) Mrs. Sue Koegel, Personnel Director, presented a Resolution to Council that reflects the adoption of the Personnel Policies and Procedures by the International Association of Fire Fighters, Local No. 1537. Mr. Rock moved, seconded by Mrs. Young, that the Resolution be adopted and given Resolution No. 1288. Vote: Ayes - Rock, Parrish, Jackson, Young, Lian, Smith. Motion carried. Resolution - Adoption of Employee Recognition Program Mr. Gary Robinson, Director of Parks and Recreation, presented a Resolution to Council that would adopt an employee recognition program for the City of Anacortes. The Resolution states, in part, "WHEREAS, recognition of outstanding employee performance promotes overall high morale of City employees and provides a vehicle to reward outstanding performance;...". Mrs. Smith moved, seconded by Mr. Rock, that the Resolution be adopted and given Resolution No. 1289. Vote: Ayes - Parrish, Jackson, Young, Lian, Smith, Rock. Motion carried. Voucher Approval The following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on December 8, 1993 and December 15, 1993 are now approved for payment by the City Council as of this date, December 20, 1993. Council vote is unanimous. Claims Vouchers: December, 1993 - Warrant Numbers 35826 through 35959 in the total amount of $225,497.37 Finance Department, Resolutions/Ordinances - Various Mr. George Khtaian, Finance Director, presented the following matters to Council for approval: 1. Ordinance authorizing 1993 Budget amendments in the following funds: General, Library, Parks Capital Improvement, Police Substance Abuse, Urban Renewal, 1973 G.O. Debt Service, 1977 G.O. Debt Service, Fire Station Construction, Sanitation and City Healthcare Plan. Mr. Jackson moved, seconded by Mr. Parrish, that the Ordinance be adopted and given Ordinance No. 2307. Vote: Ayes - Young, Lian, Smith, Rock, Parrish, Jackson. Motion carried. 2. Ordinance authorizing Healthcare Fund Transfers to adjust for year-end anticipated negative cash balances. Mr. Jackson moved, seconded by Mrs. Young, that the Ordinance be adopted and given Ordinance No. 2308. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. 3. Resolution updating and codifying petty cash funds. Mr. Jackson moved, seconded by Mr. Parrish, that the Resolution be adopted and given Resolution No. 1290. Vote: Ayes - Smith, Rock, Parrish, Jackson, Young, Lian. Motion carried. 4. Delinquent utility and miscellaneous Accounts Receivable. Ms. Lisa Beebe of the Utility Billing Department was commended for her enforcement of the payment and collection policies for the City. Mrs. Smith moved, seconded by Mr. Parrish, to approve write-off of the accounts outlined in a December 15, 1993 memo from Jerry Knutsen, Comptroller. Vote: Ayes - Rock, Parrish, Jackson, Young, Lian, Smith. Motion carried. 5. Fixed Assets Surplus Declaration: Mr. Parrish moved, seconded by Mrs. Smith, that a Rockwell table saw, asset 4154 and utility trailer asset X628 be declared surplus for proper removal from the asset listing. Vote: Ayes - Parrish, Jackson, Young, Lian, Smith, Rock. Motion carried. 6. Cancellation of Stale Outstanding Warrants. Mrs. Smith moved, seconded by Mr. Parrish, to cancel the outstanding warrants as outlined in a December 14, 1993 memo from Jerry Knutsen, Comptroller. Vote: Ayes - Jackson, Young, Lian, Smith, Rock, Parrish. Motion carried. 7. Ordinance levying a tax upon real and personal property within the City of Anacortes. Mr. Jackson moved, seconded by Mrs. Smith, that the Ordinance be adopted and given Ordinance No. 2309. Vote: Ayes - Young, Lian, Smith, Rock, Parrish, Jackson. Motion carried. W ti December 20, 1993 - continued Resolutions Setting Public Hearing Dates - West 2nd Street and West 3rd Street Mayor Geer presented Resolution No. 1291 setting January 18, 1994 as the Public Hearing date to review and take comments on a Petition to vacate a portion of West 3rd Street and Resolution No. 1292 setting January 18, 1994 as the public Hearing date to review and take comments on a Petition to vacate a portion of West 2nd Street. Mr. Jackson moved, seconded by Mr. Parrish, that the Resolutions be adopted. Vote: Ayes - Lian, Smith, Rock, Parrish, Jackson, Young. Motion carried. Mr. Lian then complimented Mayor Geer on his contributions as Mayor over the last two years. Mrs. Smith shared that her time as a member of the Council has been one of the most rewarding experiences of her life. Executive Session At approximately 9:15 Mayor Geer announced that the Council would convene in Executive Session to discuss negotiations. At Approximately 9:45 the Council reconvened from Executive Session. Mr. Lian, moved that the proposed settlement agreement between the City of Anacortes and Mr. Lippe, as outlined by Mr. Bucklin in Executive Session, be accepted and the Mayor be authorized to sign the necessary written documents to implement that settlement. Motion was seconded by Mrs. Young. Vote: Ayes - Parrish, Jackson, Young, Lian, Smith, Rock. Motion carried. At 9:50 p.m. there being not further business the meeting was adjourned. Geo 4t�_ City Clerk -Treasurer January 3, 1994 7xgwV3 H. Dean Maxwell, Mayor At 7:30 p.m. Councilman Bill Jackson called the Anacortes City Council meeting to order. The Pledge of Allegiance to the Flag was recited followed by an invocation. Finance Director and City Clerk, Mr. George Khtaian, then administered the Oath of Office to Councilmembers Mr. Ray Sizemore, Mr. Terry Christiansen, Mrs. Jeanne Robinette and Mr. Bud Rock. After the new Councilmembers signed the Oath of Office and took their seats, Mr. Khtaian then administered the Oath of Office to Mayor Dean Maxwell. Mr. Khtaian presented Mayor Maxwell with the County Auditor's Certificate of Election. Mayor Maxwell expressed appreciation to his family, friends, and the people of the City for their support and for this opportunity to serve the community. In particular, Mayor Maxwell thanked Mrs. Maxwell. Roll call found present: Ted Parrish, Rosemary Young, Ray Sizemore, Bill Jackson, Terry Christiansen, Jeanne Robinette and Bud Rock. Minutes of Previous Meeting The minutes of December 20, 1993 meeting were approved without corrections or additions. Vote: Ayes - Young, Sizemore, Jackson, Christiansen, Robinette, Rock, Parrish. Motion carried. Citizen Hearings Mr. Bill Vaux, former Skagit County Commissioner, congratulated the Mayor and Council on taking responsibility to meet the challenges ahead. Mr. Vaux then thanked former Mayor, Doyle Geer, for his outstanding efforts as the City's representative. Correspondence There was no correspondence. Mayor Pro -Tem Mr. Parrish moved, seconded by Mr. Jackson, to nominate Mr. Bud Rock as Mayor Pro -Tem. Vote: Ayes - Sizemore, Jackson, Christiansen, Robinette, Parrish. Abstain: Bud Rock. Motion carried.