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HomeMy WebLinkAbout81-002-PRK-001 Interlocal Agreement RESOLUTION NO. A RESOLUTION authorizing execution of an agreement between the CITY OF ANACORTES PARK AND RECREATION DEPARTMENT and the ANACORTES SCHOOL DISTRICT NO. 103 , for the purpose of setting up a recreational program. WHEREAS , it is in the public interest and the best interests of the citizens of the City of Anacortes and the Anacortes School District No. 103 to provide for a recrational program, and WHEREAS, the parties hereto have agreed upon and formulated a plan for the conduct of a recreational program upon the facilities owned by the Anacortes School District No. 103 , and sponsored by the City of Anacortes Park and Recreation Department, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANACORTES , WASHINGTON AS FOLLOWS : Section 1 . That certain agreement by and between the City of An-cortes Park and Recreation Department and the Anacortes School District No. 103 , dopy of which is hereunto appended, is by this reference hereto incorporated herein, is hereby in all manner and respects ratified and approved. Section 2 . Manager and City Clerk-Treasurer are hereby authorized and directed to sign said agreement and to deliver the same as the official act and deed of the City of Anacortes. ADOPTED this - day of t(Utl , 1981 .e-4( CITY OF ANACORTES , WASHINGTON K. S. Fig n how, Mayor ATTEST : , — George htaian, ity Clerk-Treasurer '1-'411k 1 ( CONTRACTUAL AGREEMENT THIS AGREEMENT is entered into this _28th day of August , 1981 by and between the City of Anacortes Park & Recreation Department and the Anacortes School District No . 103 , and shall be effective September 1st , 1981 . WHEREAS, the public interests require the sponsorship and conduct of a recreation program for the benefit of the public and the benefit of the School District; and WHEREAS , the parties hereto have agreed upon and formulated a plan •for the conduct of a recreation program to be conducted by the Anacortes Park & Recreation Department upon facilities owned by the Anacortes School District No . 103 ; NOW, THEREFORE , in consideration of mutual promises and agreements herein contained , the parties hereto promise and agree to and with each other as follows : 1 . The Anacortes Park & Recreation Department agrees to : A. Grant use of the City ' s facilities , i . e . parks , recreational facilities , Community Center, free of charge to the Anacortes School District No. 103 , if the activities are school spon- sored and authorized by the Anacortes School Board, and to give said scheduled activities priority over other public or private agencies or groups scheduling activities providing the use is not in conflict with Anacortes Park & Recreation Department scheduled recreational program ; B . Provide , as available , heat, lights , custodial care , grounds care of the facilities used by the Anacortes School District No . 103 ; C. Provide for supervision of the Anacortes School District No . 103 , facilities during the hours they are open for recreation programs scheduled through the Anacortes Park and Recreation Department; D . Employ or contract for qualified personnel to supervise and instruct the activities in each recreational program . E. Schedule the use of said Anacortes School District No . 103 , • facilities for recreational purposes , providing the use is not in conflict with regularly scheduled activities; F . Provide minor equipment necessary for the program; and to reimburse the Anacortes School District No . 103 for equip- ment damaged by program participants ; G. Maintain a minimum liability insurance coverage of $300 , 000 and an umbrella extending to $1 , 000, 000, as certified by insurance broker or carrier; H. Provide replacement compensation to the Anacortes School District No. 103 for use of specialized equipment identified herein as gymnastic and mats; the specific amount to be paid is $225 . 00 in the contract year . 2 . The Anacortes School District No . 103 agrees to : A. Grant the use of the recreation and athletic facilities of said school district, free of charge; and allow the use of transportation equipment upon Board authorization at not less than cost; to the Anacortes Park & Recreation Department for the conduct of public recreation programs , and to give scheduled Park & Recreation Department activities priority • over other public or private agencies or groups scheduling activities ; provided that the use does not conflict with the School District ' s scheduled educational or extracurricular programs . Conflicting dates may require temporarily re- scheduling . B. Provide as available heat, light and custodial care of the facilities used by the Anacortes Park & Recreation Department; C. Provide storage space for program equipment; D. Grant use of the auditorium to the Anacortes Park & Recreation Department, as per Section 2A, exqept with the understanding that incremental costs will be charged for the facility; E. An effort will be made to provide adequate facilities during summer months for the Anacortes Park & Recreation Department, provided that maintenance and custodial projects are not adversely affected . Dates of use will be subject to mutual agreement between both parties; F . Recognizing the need to consolidate activities for energy conservation or costoefficiency, it is the School District ' s intent to locate all activities at either the Anacortes High School or the Anacortes Middle School . Unusual program needs may allow for exceptions to this goal . Locations will be set, prior to finalizing program plans, at a joint meeting between the School District and Anacortes Park & Recreation Department . Locations for activities will be mutually agreed upon by both parties . • 3 . The parties hereto agree that this Contract shall continue in- definitely and shall be automatically renewed September 1st of each calendar year unless either party provides written notice thirty ( 30) days prior to said renewal date of their intention not to renew. In addition, both parties shall review all costs required to be paid hereunder on or before September 1st of each year. Dated this el day of , 1981 ANACORTES SCHOOL DISTRICT NO. 103 by , • i (.71 Board of , irebto s Attest: (P Secretaryy hard o • Directors THE CITY. OF ANACORTES , WASHINGTON by C›,( • Robert L. Olander , City Manager Attest : Georg Kht Ian, City Clerk-Treasurer •