HomeMy WebLinkAboutStreet Fair Application: Anacortes Santa Run 12-11-2021 G Street Fair Application
d Per AMC 7.04.040,application shall be filed not less than ninety days in advance of the date
�I� on which the event is to occur, if the event requires the closure of any highway or street,any
� T� detouring traffic,or any significant impact on city services.Other events not requiring the
C QAk• foregoing are to be filed not less than sixty days in advance of the proposed event.
Applicants will be notified when the application is scheduled for consideration by City
Council,and will again be notified when City Council either approves or denies the
application. Following application approval,applicants will be provided with contact numbers
for relevant city departments.Applicants are responsible to for contacting individual City
departments to request services for the event,such as traffic control,solid waste removal,
and food service inspection.
View Anacortes Municipal Code Chapter 7.04, Special Events
Application
Application Date*
10/26/2021
Event Name* Applicant/Organization Name*
Anacortes Santa Run What the Heck Running Company
Mailing Address* Event Contact Person*
2024 L Ave Chad Sage
Event Contact Email* Event Contact Phone*
chadsage4@gmail.com (425)220-1083
Event Website Estimated Number of Participants/Attendees*
300
Event Description*
We are looking to put on the Anacortes Santa Run(5K)and would like to use Seafarers Way, part of the Tommy
Thompson Trail and a couple other side streets around Cap Sante Marina as part of our route.
The following are the details:
Scheduled for Saturday, 12/11 with a 9:00am start time.
300 participants for the 5K
The following is the route:
-The race still starts on Seafarers Way by Seafarers Park.
-Runners will run west on Seafarers Way and will turn left(south)on the TTT.
-Run south on TTT and then turn around close by the restrooms.
-Head north on TTT and turn right(east)on 9th St
-Then left(north)on R Ave
-Right(east)on 4th St
-Right(south)on T Ave
-Runners will head out to the gazebo.
-On their way back, runners will turn left just prior to the Anacortes Yacht Club and run along the shoreline of
Cap Sante Marina.
-Runners will follow the shoreline until they get back to Seafarers Way.
-They will turn left(east)on Seafarers Way where they will head back to the finish line which is the same
location as the finish line.
This new route requires the closure of just the north lane of Seafarers Way during our mass start from 8:55-9:15.
We will manage incoming and outgoing traffic in the south lane of Seafarers Way for that 20 minutes using
flaggers.
This also means that we would be using a portion of TTT and
other sidewalks around the Cap Sante Marina,understanding that we will be sharing with other users.
Will food vendors participate in this event?*
All Food Vendors must be inspected by the Fire Marshall on site prior to the start of the event.
Yes • No
Date Event Starts* Time Event Starts*
12/11/2021 9:00:00 AM
Date Event Ends* Time Event Ends*
12/11/2021 10:30:00 AM
Date Street Closure Starts*
Include requested closures before and after the event hours if
required for set up and tear down. Time Street Closure Starts*
12/11/2021 8:55:00 AM
Date Street Closure Ends* Time Street Closure Ends*
12/11/2021 9:15:00 AM
Event Location*
List end points of each street that will be closed(e.g.6th Street from 0 Ave to Q Ave).Also include location and dimensions of any structures that will be
erected and locations of the event that will not be on city street right of way.
The end points where we would like to close are Seafarers Way between Q Ave and Seafarers Park. However,
we are only looking to close down the north lane and manage traffic to/from Thrive on the south lane using
flaggers.
Parking Location
List any public parking areas that the event requests to use for dedicated event parking,including handicapped parking.
Runners will be able to park anywhere along Seafarers Way,the ESD and NW Career Technical Academy
parking lots,which are both not being utilized Saturday morning's.
Event Map(optional) Indemnification Agreement*
Upload one or more maps of the event Upload scan of SIGNED indemnification agreement
Anacortes Santa Run Map.jpg 170.6KB Special Event Indemnification
173.42KB
Anacortes Santa Run Map- Agreement-signed.pdf
299.51KB
Satelite pic.jpg
Download the Indemnification Agreement here.
Signage
Street closure signs will be provided by the City of Anacortes. Applicants must contact City staff one week
prior to the event to arrange sign delivery. Event sponsor personnel are responsible for placing street
closure signs, which may not be posted more that 48 hours prior to the approved closure, must be
removed immediately following the event, and must be returned to city staff the first business day following
the event.
Insurance
The applicant may be required to provide public liability insurance subject to the provisions of AMC
7.04.100. Applicants will be notified following application approval of insurance requirements for the
specific event.
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that 1)your application will not be signed
in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your
electronic signature to be valid and binding upon you to the same force and effect as a handwritten
signature, and 3)you may still be required to provide a traditional signature at a later date.
I state that I am over the age of 18,that I agree to assume responsibility for the above-described event and to
abide by all conditions stipulated by the approval of the application.*
Yes
Signature
Admin Review
Council Meeting Date* Staff Review Deadline*
Target date for presentation to City Council;no later than 30 days Staff review/approval required no later than 7 days prior to City
prior to event Council meeting to allow packet preparation
11/8/2021 11/1/2021
Administrator comments and conditions of approval
Please note this is a re-do of the Santa Run app that was sent out late last week.The route has been revised so
it does not require closure of R Avenue adjacent to Thrive Fitness. Please review and return as soon as
possible.Thank you.
Insurance Certificate
Insurance certificate may be required by staff or as a condition of Council approval
Departmental Review
Building Department will provide the following services for this event:
Building Department concerns,objections,or conditions of approval*
None
Fire Department will provide the following services for this event:
None
Fire Department concerns,objections,or conditions of approval*
None
Parks Department will provide the following services for this event:
Parks Department concerns,objections,or conditions of approval*
None
Police Department will provide the following services for this event:
Normal police operations
Police Department concerns,objections,or conditions of approval*
None
Public Works Department will provide the following services for this event:
road closed signs
Public Works Department concerns,objections,or conditions of approval*
None
Departmental attachments
Upload any staff memos,guidelines,or requirements that will be in effect for this event.
City Council Decision
City Council Decision*
Approved Approved with conditions Denied
City Council Decision Date*
Conditions of Approval
WebClient Path
Action History (UTC-08:00)Pacific Time(US&Canada)
Submit by Anonymous User 10/26/2021 11:50:55 AM(Submit Form)
Route to Department H... by Stewart,Joann 10/26/2021 2:23:35 PM (Admin Review)
• The task was assigned to Stewart,Joann 10/26/2021 11:50 AM
Staff Review Complete by Stewart,Joann 11/1/2021 4:43:17 PM (Admin Monitoring)
• The task was assigned to Stewart,Joann.The due date is: November 1,2021 5:00 PM
10/26/2021 2:23 PM
Approve by Lowry, Brandon 10/27/2021 2:53:14 PM(Public Works Review)
• Lowry, Brandon assigned the task to Lowry, Brandon 10/27/2021 2:52 PM
• The task was assigned to Ludemann,WiL, Koegel, Matt, Lowry, Brandon.The due date is: November
1,2021 5:00 PM 10/26/2021 2:23 PM
Approve by Lunsford,Jonn 10/26/2021 2:35:02 PM(Parks Director Review)
• The task was assigned to Lunsford,Jonn.The due date is: November 1,2021 5:00 PM
10/26/2021 2:23 PM
Approve by Fuller, Chris 10/26/2021 2:40:52 PM(Police Chief Review)
• The task was assigned to Fuller, Chris.The due date is: November 1,2021 5:00 PM
10/26/2021 2:23 PM
Approve by Kennedy,Jack 11/1/2021 1:15:17 PM(Fire Marshall Review)
• Email was sent for reminder"Task Reminder" 10/29/2021 2:23 PM
• The task was assigned to Kennedy,Jack.The due date is: November 1,2021 5:00 PM
10/26/2021 2:23 PM
Approve by Measamer, Don 10/26/2021 2:39:21 PM(Building Department Review)
• The task was assigned to Measamer, Don.The due date is: November 1,2021 5:00 PM
10/26/2021 2:23 PM