HomeMy WebLinkAbout2018-09-17 Library Board of Trustees Minutes Approved ANACORTES PUBLIC LIBRARY BOARD
Minutes of September 17, 2018
PRESENT
Jim English, Dave Duck, Nick Alphin, Alethea Fleming, Katherine Hamer, Ruth Barefoot and
Sydney Brady
CALL TO ORDER
Jim called the meeting to order at 9:00 am.
VISITOR-STAFF INTRODUCTIONS
No Visitors
APPROVE PREVIOUS MEETING MINUTES
Minutes of August meeting were approved after correcting typo.
PETITIONS TO THE CHAIR
None.
ADOPTIONS/CHANGES TO AGENDA & AGENDA ADOPTION
Agenda adopted as is.
COMMITTEE REPORTS:
Library Art Committee:
Nothing new
Adult Programming and Publicity Committee:
Nothing new
Manieri Committee:
Nothing new
Maritime Committee:
Nothing new
UPDATES:
LIBRARY STAFF
• Ruth reports that tonight's city council meeting includes the expected approval of the
teamster's contract.
• Staff Photo displayed on monitor and board reviews positions of staff, putting names and
faces together.
PASSPORTS
• Sydney reports the continued busy schedule of Passport Approvals. Jim asks if people
understand that they don't need to meet with an acceptance agent for a regular renewal.
Sydney acknowledges that much of the library staff time with passports includes answering
questions on the phone and in person from community members needing both renewals and
new passports.
FRIENDS OF THE LIBRARY
• Budget report has been supplied by Brian.
• Meetings have been suspended for the summer.
FOUNDATION
• Foundation did not meet last month.
UNFINISHED BUSINESS
• New library hours update:
o Good feedback so far. Patrons are enjoying the earlier weekend opening times.
o Share adjustment to lobby hours opening at same time as library and no longer
opening 30 minutes early.
o Leads to discussion about how the library supports homeless community members.
• Discuss By-Laws.
o Final version of updated By-Laws have been reviewed by all. Dave Moves to
approve the By-Laws, Alethea seconds the motion, a vote is called and the By-Laws
are approved.
• Discuss new process for Director Review:
o Jim shares that it used to be the board that did the entire evaluation for the director,
and now as an advisory group the board will offer one impression.
o Dave questions the need to write the feedback as they did in the past on the old city
evaluation form. Dave offers to share the old evaluation form with the rest of the
board for reference.
o Katherine curious as to what goals are set out for Ruth, so that it is known what to
review. Ruth shares that in weekly meetings the Mayor wants modernization of the
library and needs Ruth to manage the change and guide staff through the transition.
• Change management
• Stretch dollar w/better utilization of staff
• Strategic Plan—Focus on community
o Consensus is that the review is written feedback that contains general impressions
of what the board members actually observe.
• Branding and Space Design Updates:
o Ruth shares power point on wayfinding/branding/new logo.
o Discusses increased collaboration between library and other city departments.
• Budget Discussion:
o Ruth shares that the first week of October she will meet with all 4 library managers
to approve their portion of budget presentations
• September 18th Board Soiree:
o RSVP's?
• From City Council, we should see Eric Johnson and his wife as well as the
Mayor.
• Current head count is 30-35
o Assignments:
• Dave bringing fruit tray
• Katherine sparkling water
• Alethea—cucumber and lemon for water
• Sydney will cover name tags,paper goods, utensils, set up of easels.
• Volunteer to sit at door in lobby after closing
• Nick bringing flowers
• Jim bringing coffee and coffee service
o Managers will give their presentations at 7:30 pm.
NEW BUSINESS
• Links at the Library:
o February 16 for adults only and February 17th for families.
o Goal is 56K. Mary Staley is organizing corporate sponsors.
o The proceeds will go to helping to fund new directional signage, laptop bars and
new children's department gateway.
o The goal is much larger than the results of previous "links" events.
REVIEW OF BOARD CALENDAR
• Next meetings 10/15 and 11/19.
• Harry Potter night November 15th
ADJOURNMENT
The meeting adjourned at 10:48 a.m.