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HomeMy WebLinkAbout2018-02-12 Library Board of Trustees Minutes Approved ANACORTES PUBLIC LIBRARY BOARD Minutes of February 12th, 2018 PRESENT Dave Duck,Nick Alphin, Alethea Fleming and Katherine Hamer. CALL TO ORDER Dave called the meeting to order at 9:00 am. VISITOR-STAFF INTRODUCTIONS Library Management: Gina Van Hess Sydney Brady—Administrative Assistant. Friends of the Library: Brian Tibbetts APPROVE PREVIOUS MEETING MINUTES Minutes of January 8, 2018 were approved as written. PETITIONS TO THE CHAIR None. ADOPTIONS/CHANGES TO AGENDA& AGENDA ADOPTION Postpone the City Fiber Optic Project update until April APPROVAL OF BILLS Dave has researched the need/requirement of approving the bills that are paid by the city. For the time being activity will be put on hold until after the election of new officers. COMMITTEE REPORTS: Library Art Committee: Nothing to report Adult Programming and Publicity Committee: Gina reported that we are fully scheduled for the first quarter. She has begun work on the 2nd quarter programs. Many of the current programs are so popular we have standing room only. Manieri Committee: Dave reports that the biggest challenge the Manieri committee has is spending money. Concerts, scholarships and support to high school students, are all focuses of funds currently. The committee consists of 15 — 16 very passionate members. The "Jazz Committee" meets twice a year. Current discussion about the continued activity of purchasing CDs. Brian commented that Target and Best Buy have both reported that they will be done selling CDs after this year. It is likely that CDs will "go away" soon. Dave said he would send out the minutes from the recent committee meeting. Maritime Committee: No current report UPDATES: LIBRARY STAFF • Gina shared about the passport fair. Busy attendance and 30 applications completed in 4 hours. Many families took advantage of the Saturday event. FRIENDS OF THE LIBRARY • Katherine shared that the official birthday of the FOL is in October. Plans are already underway for a 50 year celebration in 2019. • 40 volunteers keep FOL going. Beverly works every day to keep Friend shop open. FOUNDATION • Alethea shared an update on the Foundation Bricks sold for fundraising. REVIEW OF BOARD CALENDAR • Going forward the board meetings will be held on the 3rd Monday in the month at 9 am. UNFINISHED BUSINESS • New Library Director begins 3/20/18. Dave will invite her to our next meeting on 3/19. NEW BUSINESS • Board Officer Election Process o Dave would like to go through the Policy and Procedure Book to research requirements and avoid 4 month long process. Election includes a discussion on one meeting and a vote on the next meeting. o Board officers serve a 5 year term. The positions are President, Vice President, Secretary and Treasurer. Recently the Secretary/Treasurer position has been combined. o Alethea and Nick will be the nominating committee. • Dave askes for any additional questions or comments: o Alethea asked about the interview process for the new library director. Dave and Nick said it was a long day but well managed, organized and transparent. They summarized the experience as successful. Each candidate had 40—50 minutes. o Gina suggests Welcome Reception for our patrons to meet Ruth. Foundation or Friends can cover cost of cake. ADJOURNMENT The meeting adjourned at 9:57 a.m.