The URL can be used to link to this page

Home My WebLink About2018-01-08 Library Board of Trustees Minutes Approved ANACORTES PUBLIC LIBRARY BOARD Minutes of January 8t", 2018 PRESENT Dave Duck, Jim English,Nick Alphin, Alethea Fleming and Katherine Hamer. CALL TO ORDER Dave called the meeting to order at 10:00 am. VISITOR-STAFF INTRODUCTIONS Library Management: Gina Van Hess, Jeff Vogel, Leslie Wilson, Diana Farnsworth. Sydney Brady—Administrative Assistant. Friends of the Library: Kay O'Connell and Brian Tibbetts APPROVE PREVIOUS MEETING MINUTES Minutes of November 20, 2017 were approved as written. PETITIONS TO THE CHAIR None. ADOPTIONS/CHANGES TO AGENDA& AGENDA ADOPTION None APPROVAL OF BILLS Dave is researching the need of this step of approving the bills. He will check with Diane to see if she knows the history of why this is done, and if it appears in the by-laws as a requirement. COMMITTEE REPORTS: Library Art Committee: Has not met Adult Programming and Publicity Committee: Gina reported that we are fully scheduled for the first quarter. Events began this last Friday with the first movie of the season, "Me before You". Nick said all went well and he had 35 attendees. Manieri Committee: Manieri will meet tonight at 5:30. Dave will attend this meeting. Maritime Committee: No current report - Maritime Committee hasn't met recently but will meet soon. Going forward, Alethea will be the board representative that will attend the Foundation meetings and Katherine will attend the Friends of the Library meetings. Legacy members will continue representing the board as they did last year: Dave—Manieri Jim—Maritime Nick-Art UPDATES: Leslie reports: • New Stories and Stretches program for 2 to 5 year old children. Starts 1/27 • New book clubs for Middle grade (5th) meets twice a month and Middle School (6th grade). • Teen writing group going well. • Pages and Pizza starts in February. Once a month meet to "talk up books". • Teen anime club coming soon to middle school and High School. • Children's department carpet project is complete. Great help from City staff to get shelves back in their space. Jeff reports: • Saturday February 10th is Passport Fair. • Passport business has not slowed down. • Jim shared history of Passport business. • Jeff speaks to new addition of LYNDA, a tutorial database. Videos available anywhere you can get on the library site. City paid this year and Foundation is paying next year. • Nick wants to pass on thanks to Rossy for guiding him through new system training. Diana reports: • Study room A blocked for storage of lights for all library lighting project to be completed at beginning of February. o Nick asks about outdoor and parking lot lights. Diana says this hasn't been the focus, yet. o A suggestion was made to consider the low sidewalk lights. These could be an economical and"now" solution. o Jim speaks to poor outside lighting being a potential safety and city liability issue. • Diana Shares about the HS visit to make sure students have library cards. • Innovation EXPO to take place on 1/24 at the HS. Featuring library card and access to LYNDA. FRIENDS OF THE LIBRARY • Kay O'Connell, President presents on her time as president and her related history. • A financial report was provided. Friends will continue to send balance sheets and Brian will come to board meetings if needed. Brian goes through cash flow statement showing budgeted funds. • Brian bring up fact that the FOL will be 50 years old in 2019. Talk of Big Birthday Party to celebrate. o Celebrating community support and celebrate what the library has become today. o No charge, but open to donations. o Big Celebration— 1 year to plan o 1969, but month is unclear. Research in to archives and Anacortes American to see if specific date can be found. FOUNDATION—no report REVIEW OF BOARD CALENDAR • 2/1 Reception for New Director candidates • 2/10 Passport Fair 10 to 2pm • Jim will be gone for 2 months, but we need to make sure we have a quorum without him. • Discuss change of meetings to 9am going forward. It is agreed to move meeting start time to 9 am at the next meeting and continue with meetings going forward. We will keep meeting on the 3rd Monday of each month. • February Meeting moved to 2/12 due to President's day closure. UNFINISHED BUSINESS • New Library Director selection process o Applicant forum and open house 2/1 from 5 —7. o Board hosts at library community room o Invite board members, city council members, and stakeholders from Foundation and Friends. o Perhaps include others in the community we serve, such as school board members. o Dave to send list to Sydney to update and finalize. o Discussion about how to best share feedback with Mayor. NEW BUSINESS • Open Public Meeting Act: o Training completed via video for Dave Duck, Jim English, Alethea Fleming, Katherine Hamer, Nick Alphin, Brian Tibbetts, Kay O'Connell, Leslie Wilson, Gina Van Hess, Diana Farnsworth, Jeff Vogel and Sydney Brady. o Dave suggests that we share this meeting training with Manieri and Foundation members. • Dave askes for any additional questions or comments: o Alethea is still without a Bylaws and Policy notebook. Dave will follow up to see if both were turned in by exiting Board Members. o It is noted that the regular meeting agenda needs to be posted 24 hours in advance of board meetings. Sydney will post to lobby board and website when she has it in advance. ADJOURNMENT The meeting adjourned at 11:32 a.m.