HomeMy WebLinkAboutIG-4759 Interlocal Agreement No. IG-4759
INTERGOVERNMENTAL USER AGREEMENT
BETWEEN
THE STATE OF WASHINGTON,
OFFICE OF THE SECRETARY OF STATE,
WASHINGTON STATE LIBRARY DIVISION,
AND THE
CITY OF ANACORTES, ANACORTES PUBLIC LIBRARY
This Agreement is entered into by and between the Office of the Secretary of State,
Washington State Library Division, hereinafter referred to as the "OSOS", and the City of
Anacortes, Anacortes Public Library hereinafter referred to as the "Contractor".
IT IS THE PURPOSE OF THIS AGREEMENT to:
Provide funds for libraries to pay for advertising or direct mail to promote the Microsoft IT
Academy in their service area.
NOW, THEREFORE, IT IS MUTUALLY AGREED TO THAT:
STATEMENT OF WORK
The Contractor shall furnish the necessary personnel, equipment, material and/or service(s)
and otherwise do all things necessary for or incidental to the performance of the work as set
forth below:
The Contractor shall design and provide an ad promoting the Microsoft IT Academy to one or
more local news outlets in their service area, or send direct mail to residents of their library's
service area.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on
the date of execution of this Agreement, and be completed by June 30, 2014, unless terminated
sooner as provided herein.
COMPENSATION
Funding for this contract is provided from the Washington State Legislature to support the
Microsoft IT Academy.
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34.130. The parties have determined that the cost of
accomplishing the work herein will not exceed $100. Payment for satisfactory performance of
the work shall not exceed this amount unless the parties mutually agree to a higher amount
prior to the commencement of any work which will cause the maximum payment to be
exceeded.
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No. IG-4759
BILLING PROCEDURES
The Contractor shall submit invoices and documentation (copies of the ads from the news
media source) to OSOS Billing Contact. An additional copy of the ad should be sent to the
OSOS Project Manager.
Invoices for compensation and expense reimbursement shall be submitted as follows:
Invoices shall be submitted for expenses on the following schedule:
For expenses Submit by
From date of execution through June 30 July 31
Any claim for payment not received by July 31, 2014 cannot be processed or paid.
All claims shall be submitted to the OSOS Financial Services Billing Contact. The Contract
number IG-4759 must be referenced on the invoice in order for the invoice to be
processed.
Payment for approved and completed work will be made by warrant or account transfer by
OSOS within 30 days of receipt of the invoice. The Grant Agreement number shall be
referenced on the claim.
Upon expiration of the Agreement, any claim for payment not already made shall be submitted
within 30 days after the expiration date or the end of the fiscal year, whichever is earlier.
CONTRACT MANAGEMENT
The Project Manager for each of the parties shall be the contact person for communications
regarding the performance of this contract. Invoices shall be sent to OSOS Billing Contact.
Project Manager for the CONTRACTOR is: Project Manager for OSOS is:
Jeff Vogel Elizabeth laukea
Anacortes Public Library Washington State Library
1220 10th Street P.O.Box 42460
Anacortes,WA 98221 Olympia,WA 98504-2460
Phone: 360-293-1910 Fax: Phone:360.570.5578 Fax:360.586.7575
E-mail address: jeffvacitvofanacortes.orq E-mail address: elizabeth.iaukea@sos.wa.gov
Billing Contact for OSOS is:
Bea Huvnh-Tien,
Financial Services
P.O.Box 40224
Olympia,WA 98504-0224
Phone:(360)704.5267 Fax:(360)704-7830
E-mail address:bea.huynhtien(a,sos.wa.00v
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No. IG-4759
ALL WRITINGS CONTAINED HEREIN
This Agreement contains the entire understanding between the parties, and there are no other
agreements, understandings, or representations set forth or incorporated by reference herein.
No subsequent modifications or amendments of this Agreement shall be of any force or effect
unless in writing, signed by authorized representatives of OSOS and the Contractor and made
part of this original Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF ANACORTES, ANACORTES OFFICE OF THE SECRETARY OF STATE
PUBLIC LIBRARY
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Authorized SignatoryDate Rand-SSimmons Date
Print Name: ko-ir State Librarian
Title:
APPROVED AS TO FORM:
Attorney General's Office
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