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Home My WebLink AboutILC 12-3096 Interlocal Agreement At40 HOUSTON-GALVESTON AREA COUNCIL June 7, 2012 Marcia L. Hunt Assistant to the City Clerk City of Anacortes PO Box 547 Anacortes, WA 98221 Dear Ms. Hunt: Enclosed you will find your original copy of the fully executed Interlocal Contract {ILC} which includes your assigned permanent ILC number. This number should appear on all future purchase orders, in addition to the H-GAC bid number for the product you are ordering. This number also serves as your Password for our website: HGACBuy.org. The ILC document is designed as a blanket purchase agreement for all products offered by H-GAC, and it remains in effect indefinitely unless canceled by either party. No annual renewal actions are required. This Contract covers all departments within your municipality/county/ district jurisdiction. It is activated only by your agency's issuance of Purchase Orders. We encourage you to use the H-GAC Cooperative Purchasing Program and avail yourself of the services we offer. We look forward to serving you. Sincerely, 6 Contract Specialist Cooperative Purchasing Program Mailing Address Physical Address PO Box 22777 3555 Timmons Lane,Suite 120 Houston,Texas 77227-2777 Houston,Texas 77027 Phone 713-627-3200 Phone 713-627-3200 KGACBuy THE SMART PLRCHRSIHO SOIHTION INTERLOCAL CONTRACT ILC FOR COOPERATIVE PURCHASING No.1 >. ' r = Pzrmanenl Number a.signed by F4GAC THIS INTERLOCAL CONTRACT("Contract"),made and entered into pursuant to the Texas Interlocal Cooperation Act,Chapter 791,Texas Government Code(the"Act"),by and between the Houston-Galveston Area Council,hereinafter referred to as"H-GAC," having its principal place of business at 3555 Timmons Lane, Suite 120, Houston,Texas 77027,and * City of Anacortes , a local government, a state agency, or a non-profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as "End User,"having its principal place of business at* 904 6tLL$t. PO Box 547.Anacortes, WA 98221 WITNESSETH WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code;and WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority,H-GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS,End User has represented that it is an eligible entity under the Act,that its governing body has authorized this Contract on *Apr 16, 2012 (Date), and that it desires to contract with H-GAC on the terms set forth below; NOW,THEREFORE,H-GAC and the End User do hereby agree as follows: ARTICLE 1: LEGAL AUTHORITY The End User represents and warrants to H-GAC that(1) it is eligible to contract with H-GAC under the Act because it is one of the following: a local government,as defined in the Act(a county,a municipality,a special district,or other political subdivision of the State of Texas or any other state),or a combination of two or more of those entities,a state agency(an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code,or a similar agency of another state),or a non-profit corporation created and operated to provide one or more governmental functions and services,and (2)it possesses adequate legal authority to enter into this Contract. ARTICLE 2: APPLICABLE LAWS H-GAC and the End User agree to conduct all activitiesunder this Contract in accordance with all applicable rules, regulations,and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments,as provided herein,constitute the complete contract between the parties hereto,and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4: PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User,which began* Jan (31, 2012 and ends* Dec 31, 2012 . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H- GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. ARTICLE 5: SCOPE OF SERVICES The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H- GAC Cooperative Purchasing Program.End User will access the Program through HGACBuy.com and by submission of any duly executed purchase order, in the form prescribed by H-GAC to a contractor having a valid contract with H-GAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by H-GAC. Ownership (title)to products purchased through H-GAC shall transfer directly from the contractor to the End User. (over) ARTICLE 6: PAYMENTS H-GAC will confirm each order and issue notice to contractor to proceed.Upon delivery of goods or services purchased, and presentation of a properly documented invoice,the End User shall promptly,and in any case within thirty(30) days,pay H-GAC's contractor the full amount of the invoice.All payments for goods or services will be made from current revenues available to the paying party. In no event shall H-GAC have any financial liability to the End User for any goads or services End User procures from an H- GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINATION PROCEDURES H-GAC or the End User may cancel this Contract at any time upon thirty(30)days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay H-GACs contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract,which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes,stoppage of labor,riot,fire,flood,acts ofwar,insurrection, accident, order of any court,act of God,or specific cause reasonably beyond the parry's control and not attributable to its neglect or nonfeasance,in such event,the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed;provided,however,force majeure shall not excuse an obligaion solely to pay funds. Determination of force majeure shall rest solely with H-GAC. ARTICLE 11: VENUE • Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: * City of Anacortes Houston-Galveston Area Council Name of End User(local government,agency,or non-profit corporation) 3555 Timm e,Suite 120,Houston,TX 77027 * 904 6th St, P.O. Box 547 By. Mailing Address xecutive Director * Anacortes WA 98221 City State ZIP Code Attest. Manager *By: -44„, Date: Signature of chief elected appointed official * H. Dean Maxwell, Mayor Typed Name&Title of Signatory Date *Denotes required fields rev.03/11