HomeMy WebLinkAboutC20120416 Contract Modification 2005 SKAGIT COUNTYIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
II�1IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 2 0 0 4 0 9 01 p 0 2 3 Contract# C20040389
Skagit County Auditor
9/1/2004 Page 1 of 8 8:53AM Page 1 of 8
After Recording Return to:
SKAGIT COUNTY BOARD OF COMMISSIONERS
700 SO. SECOND STREET, ROOM 202
MOUNT VERNON, WA 98273
INTERLOCAL COOPERATIVE AGREEMENT
BETWEEN
SKAGIT COUNTY
AND
THE CITY OF ANACORTES
PROVISION OF SENIOR SERVICES
Calendar Year 2005
THIS AGREEMENT is made and entered into by and between the City of Anacortes ("City") and Skagit
County, Washington ("County") pursuant to the authority granted by Chapter 39.34 RCW, INTERLOCAL
COOPERATION ACT.
1. PURPOSE: The County has operated a Senior Services Department, and in connection
therewith employs a staff of qualified and professional personnel to develop, direct and coordinate a
comprehensive system for the delivery of services to senior citizens. For the purpose of this Contract, a
senior citizen will be defined as any person 55 years of age or older. As a result of other contractual
agreements, some services may be limited to those over 60 years of age.
The City desires to enter into an agreement whereby the County will furnish to the City certain
administrative and professional services and the City will pay for the services so performed. This contract is
general in nature and reflects the broad responsibilities the County has for the provision of services to the
senior citizen. Attached to this contract and incorporated by reference is an addendum relating the specific
INTERLOCAL AGREEMENT
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responsibilities of the County and the City to make provisions for the delivery of services to the senior
program.
2. RESPONSIBILITIES: It is agreed between the parties during the effective term of this agreement,
the County will furnish administrative and professional services to the City, said services to consist primarily
of the following:
PROGRAM SERVICES FOR SENIOR CITIZENS
A. Nutritional Services
1. Congregate meals: hot, nutritionally balanced noontime meals are served at the
Senior Centers.
2. Home-delivered meals: Senior citizens over the age of 60 who are homebound and
unable to prepare meals for themselves or attend Senior Centers may have meals
delivered to their homes. Volunteers deliver hot and frozen meals to homebound
senior citizens weekdays.
Meal delivery can be a temporary or an on-going service especially helpful to
individuals with disabilities or individuals recovering from illnesses. Staff members
from the Skagit Nutrition Program make initial home visits to assess the extent of
the need for home-delivered meal service. Periodic reassessments are conducted
to re-evaluate need.
3. A liquid food replacement is available to seniors with special nutritional needs.
B. Senior Center
The County provides comprehensive Senior Service programs at community focal points
identified as Community/Senior Centers. The Center Coordinator shall coordinate social
and health care services for senior citizens (Nutrition, Transportation, Retired Senior
Volunteer Program, Health Screens, etc.) as well as develop a program of social and
recreational activities, including special events and trips. The Coordinator shall utilize local
Senior Advisory Boards to assess needs and interests of local senior citizens in the
formulation of programs.
C. Retired Senior Volunteer Program (RSVP)
RSVP provides the senior citizen over 55 years of age the opportunity to contribute their
special abilities and expertise to the community. These individuals are placed at qualified
stations throughout Skagit County. Various nonprofit and municipal organizations in the
community will benefit from these volunteers' services. The RSVP program provides
training, insurance coverage, and limited reimbursement for volunteer mileage and meal
costs incurred during service.
D. Coordination and Delivery of Supportive Services
The County provides the senior citizen with technical assistance in obtaining various
human care and economic relief services. The Information and Assistance / Case
Management office, through its trained staff, refers and coordinates the provision of these
services to the senior citizen. These programs currently include legal services, social
INTERLOCAL AGREEMENT
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Contract# C20040389
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security information, tax relief, home winterization, chore services, foot care, blood pressure
clinics, Medicaid and Medicare assistance, Transportation, among others.
E. Utilization of Media
Local media and websites will be utilized to inform the seniors of activities and services
provided by the County. Senior Services staff will provide weekly announcements to the
local newspapers and radio stations.
3. TERM OF AGREEMENT: The term of this Agreement shall be from January 1, 2005 through
December 31, 2005.
4. MANNER OF FINANCING: A cash payment to the County for execution of this contract in 2005
shall be in the amount of twenty-six thousand eighty-four dollars ($26,084.00). One-fourth of the amount
shall be due at the end of each quarter, that being March 31, June 30, September 30, December 31,
2005, and payable after submission of a voucher. The total amount outstanding may be paid at any time,
if desired by the City.
5. ADMINISTRATION: Senior programs will function according to policies and procedures
of Skagit County and in accordance with the Federal guidelines for Older Americans Act and Senior Citizen
Service Act grants. These policies, guidelines and budgets will be monitored and evaluated by County
Administrative staff. The County will provide supervisory and general staff to conduct and coordinate
comprehensive Senior Services. Inasmuch as with the signing of this intergovernmental contract, the
delivery of programs to senior citizens is a function of the County, managed by the Department of Senior
Services.
The following individuals are designated as representatives of the respective parties. The representatives
shall be responsible for administration of this Agreement and for coordinating and monitoring
performance under this Agreement. In the event such representatives are changed, the party making the
change shall notify the other party.
5.1 The County's representative shall be the Director of Senior Services and the Senior
Center Coordinator.
5.2 The City's representative shall be Gary Robinson and
Russ Pittis
6. OPERATION:
A. The County will be responsible for all related operational expenses associated in providing
direct senior services as outlined in this contract. The City will provide an appropriate site for the
delivery of Senior Center Services. Sites will be obtained through facility donations, building rental
or acquisition. The City will be responsible for all costs associated with the facility maintenance,
utilities, repairs and custodial services to appropriate levels as determined by the City. The County
will ensure that the site is maintained at a reasonable level of upkeep during normal, daily
operations of the Senior Center. The County will be responsible for all costs incurred relating to the
Senior Center telephone service.
B. The signing of this intergovernmental contract provides for the delivery of senior citizen
programs by Skagit County with the City furnishing space. It is agreed that the County shall have
use of the entire facility excluding Head Start classrooms (room 134 &room 136), Head Start office
(room 130), adjacent storage space(room 131)and toilet(room 135),for the Senior Center from
8:00AM until 4:00 PM, Monday through Friday. In addition to the above times, the Senior Center
Coordinator may request additional usage if another group is not using the space. The City agrees
INTERLOCAL AGREEMENT
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SKAGIT COUNTY
Contract# C20040389
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that for this additional use the County will not be charged. This additional use will be evaluated
each year and specific scheduling procedures may be instituted if it is found to be necessary.
C. The City shall designate the Senior Center staff offices (rooms 113, 115, 116 & storage
room 118) to be used exclusively by the senior citizens on a 24 hour basis and will not rent this
space to other groups during the duration of the contract.
D. The City and the County agree to jointly develop scheduling procedures for the community
center that meet the needs of the Senior Center, Head Start Program and provide for community
use. These procedures will allow for maximum use of the facility, provide diversity of programs, as
well as being responsive to the general community needs. The City agrees to schedule community
use of the facility and maintain a facility calendar. The County agrees to coordinate Head Start
programs planned use of areas of the facility. The City will be responsible for setting and collecting
fees. The County will provide trained monitors for community use that the City will schedule and
pay. The City also agrees to retain all appropriate damage deposits, assuring appropriate use and
security, and make associated repairs and cleaning. These procedures will allow for maximum use
of the facility, promote diversity of programs, as well as being responsive to the general community
needs.
7. TREATMENT OF ASSETS AND PROPERTY: The County will be allowed to leave all its senior
service furnishings in place on a daily basis. If other groups use or remove furnishings, it is agreed that the
user will return the rooms and their furnishings to the original state. The County assumes all responsibility
for its own equipment that may be left out on a daily basis. No fixed assets or personal or real property will
be jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement.
8. INDEMNIFICATION: The City agrees to insure the leased premises for fire and other property
damage to the full value thereof. County covenants and agrees to hold the City harmless from and to pay
and defend any claims, causes of action, and suits for damage occurring as a result of the use of the leased
premises for the operation of this agreement except of such claims, causes of action and suits for damages
based on negligence of the City. It is further understood and agreed that the County and its employees are
acting as independent contractors in the performance of the agreement and are in no way employees or
agents of the City of Anacortes. Each party agrees to be responsible and assume liability for its own
wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or employees to the
fullest extent required by law, and further agrees to save, indemnify, defend, and hold the other party
harmless from any such liability. It is further provided that no liability shall attach to the County by reason
of entering into this contract except as expressly provided herein.
9. TERMINATION: Any party hereto may terminate this Agreement upon thirty (30) days notice in
writing either personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to
the party's last known address for the purposes of giving notice under this paragraph. If this Agreement
is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of termination.
10. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement may be
changed, modified, amended or waived only by written agreement executed by the parties hereto.
Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior
or subsequent breach.
11. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to
any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications of this Agreement which can be given effect without the invalid term, condition, or application.
To this end the terms and conditions of this Agreement are declared severable.
INTERLOCAL AGREEMENT
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Contract# C20040389
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12. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by
the parties. All items incorporated herein by reference are attached. No other understandings, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the
parties hereto.
13. OTHER PROVISIONS:
A. Reports
Senior Service reports will be provided to the City on a quarterly basis. These reports will
contain statistical information regarding the participation levels in Senior Service Programs.
The statistical information included in this report will define hours and/or units of service
provided to the Seniors and the cost for service provision. Annual reports will contain
program narratives describing senior citizen services.
B. Program Evaluation
1. Evaluation Committee - A committee of the two designated representatives from
the City and the County shall meet annually to evaluate the existing program
services. This committee shall make recommendations to the City and the
County for the modification of Senior Services specified in the attached
addendum.
2. Audit - The City may audit the records to assure that it will receive full value in
services for the consideration of services recited herein.
IN WITNESS WHEREOF, the parties have executed this Agreement this,JV day of
APPROVED:
GOVERNMENT AGENCY: BOARD OF COUNTY COMMISSIONERS
SKAGI OUNTY,WASHINGTO
711D/Artile /(Jt
Mayor Dp�an.Maxwel Ted W.Anderson, Chairman
(Date g I C 2(L )
ki tvi ValtA 6Y1
Print Name of Signatory Don Munks, Commissioner
0 Mailing Address: .
(Street address required Kenneth A. Dahlstedt, Commissioner
in addition to P.O. Box)
For Agreements under$5000
City of Anacortes
1220 10th Street
P.O. Box 547 Gary Rowe, County Administrator
Anacortes,WA 98221 (Authorization per Resolution#R20030146)
INTERLOCAL AGREEMENT Page 5 of 8 SKAGIT COUNTY
Contract# C20040389
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Reco r,node
1
Tim H II , epartment Head
By:y
Trisha Logue, Budget& Finance Director
Approved as to Indemnification:
BY:
-6-aL-e. ,17" (UdAAPI\-9
Billie Kadrmas, Ris Manager
Attest: Approved as to Form:BY: Ai j///11 L
JoAnne G breeccht, lerk of the Board D' ty Prosecuting Attorney
INTERLOCAL AGREEMENT SKAGIT COUNTY
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Contract# C20040389
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CONTRACT ADDENDUM
PROVISION OF SENIOR SERVICES FOR
THE ANACORTES SENIOR CENTER
COMMENCING JANUARY 1, 2005- ENDING DECEMBER 31,2005
PROGRAM SERVICES
1. NUTRITION
Skagit County Nutrition Project Anacortes Senior Center
315 South Third Street 1701 22nd Street
Mount Vernon,WA 98273 Anacortes,WA 98221
Phone: (360)336-9315 Phone: (360)293-7473
Operating Hours: Congregate- M - F 12:00 noon
Home-Delivered- M-F 12:00 noon
(weekend meals available)
Congregate Meals: Nutritionally balanced meals for senior citizens 60 years of age and older are
served at 12:00 noon. Participants are requested to reserve their meals in advance and to indicate
any diet restrictions.
Estimated total congregate meals per year 6235. Days available 250.
Home-Delivered Meals: Senior citizens over the age of 60 who are unable to cook for themselves or
attend a Senior Center may have noon-time meals delivered to their homes. Staff members from
Skagit Nutrition Project make an initial home visit to assess the extent of need of the homebound
senior citizen. Meal delivery can be a temporary or on-going service, especially helpful to
individuals recovering from illness. Periodic reassessments are conducted to re-evaluate need.
Estimated total hot home-delivered meals per year 10,818. Days available 250.
Estimated total frozen home-delivered meals per year 2,701. Days available 365.
LIQUID FOOD SUPPLEMENT
The Skagit Nutrition Project makes a liquid food supplement available to senior citizens. Liquid food
supplement is distributed to senior citizens experiencing weight loss or oral food intake difficulties.
Estimated total liquid food supplement meals distributed per year countywide 16,000.
2. ADMINISTRATION and SENIOR CENTER
Skagit County Senior Services Anacortes Senior Center
315 South Third Street 1701 22nd Street
Mount Vernon,WA 98273 Anacortes,WA 98221
Phone: (360)336-9315 Phone: (360)293-7473
Operating Hours: 8:00 a.m.-4:00 p.m. (Monday- Friday)
SKAGIT COUNTY
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Estimated total senior visits per year 24,708
Estimated total senior health screen participants 7,325.
Estimated total senior program participants 18,320.
3. RETIRED SENIOR VOLUNTEER PROGRAM
Skagit County Retired Senior Volunteer Program
315 South Third Street
Mount Vernon,WA 98273
Phone: (360)336-9315
Operating Hours: Monday-Friday 8:00 a.m.-4:00 p.m.
This program offers meaningful volunteer opportunities for persons age 55 and older to serve in a
variety of public and non-profit organizations throughout Skagit County. The program provides
training, placement, insurance coverage, and limited mileage and meal reimbursement.
Estimated active volunteers per year 300.
Estimated number volunteer stations 23.
Estimated RSVP hours per year 42,000.
Estimated RSVP reimbursement per year 2,200.
4. SKAGIT INFORMATION AND ASSISTANCE/CASE MANAGEMENT
Northwest Regional Council
Skagit Information and Assistance/Case Management
315 South Third Street
Mount Vernon,WA 98273
Phone: (360)336-9345
Operating Hours: Monday-Friday 8:00 a.m. -5:00 p.m.
This program offers information, assistance and case management referrals for clients. Information and
Assistance services include specific information on various programs available in Skagit County being
provided upon request to client, client's family or client representative. Assistance includes providing
referrals to other agency or community services on behalf of the client. Case management services include
ongoing assessment of needs,care plan development and monitoring of care plan implementation.
Countywide information contacts 1,650.
Countywide assistance 3,000 contacts for 800 clients.
Countywide case management—500 client caseload.
INTERLOCAL AGREEMENT
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Contract# C20040389
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