Loading...
HomeMy WebLinkAboutC20120416 Contract Modification 2004 111111111111111111111111111111I 200310280078 Skagit County Auditor 10/28/2003 Page 1 of 8 3:26PM After Recording Return to: SKAGIT COUNTY BOARD OF COMMISSIONERS 700 SO. SECOND STREET, ROOM 202 MOUNT VERNON, WA 98273 SKAGIT COUNTY Contract# C20030458 Page 1 of 1 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN SKAGIT COUNTY AND THE CITY OF ANACORTES PROVISION OF SENIOR SERVICES Calendar Year 2004 ___. THIS AGREEMENT is made and entered into by and between the City of Anacortes ("City") and Skagit County, Washington ("County") pursuant to the authority granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT. 1. PURPOSE: The County has operated a Senior Services Department, and in connection therewith employs a staff of qualified and professional personnel to develop, direct and coordinate a comprehensive system for the delivery of services to senior citizens. For the purpose of this Contract, a senior citizen will be defined as any person 55 years of age or older. As a result of other contractual agreements, some services may be limited to those over 60 years of age. The City desires to enter into an agreement whereby the County will furnish to the City certain administrative and professional services and the City will pay for the services so performed. This contract is general in nature and reflects the broad responsibilities the County has for the provision of services to the senior citizen. Attached to this contract and incorporated by reference is an addendum relating the specific INTERLOCAL AGREEMENT Page 1 of 8 responsibilities of the County and the City to make provisions for the delivery of services to the senior program. 2. RESPONSIBILITIES: It is agreed between the parties during the effective term of this agreement, the County will furnish administrative and professional services to the City,said services to consist primarily of the following: PROGRAM SERVICES FOR SENIOR CITIZENS A. Nutritional Services 1. Congregate meals: hot, nutritionally balanced noontime meals are served at the Senior Centers. 2. Home-delivered meals: Senior citizens over the age of 60 who are homebound and unable to prepare meals for themselves or attend Senior Centers may have meals delivered to their homes. Volunteers deliver hot and frozen meals to homebound senior citizens weekdays. Meal delivery can be a temporary or an on-going service especially helpful to individuals with disabilities or individuals recovering from illnesses. Staff members from the Skagit Nutrition Program make initial home visits to assess the extent of the need for home-delivered meal service. Periodic reassessments are conducted to re-evaluate need. 3. A liquid food replacement is available to seniors with special nutritional needs. B. Senior Center The County provides comprehensive Senior Service programs at community focal points identified as Community/Senior Centers. The Center Coordinator shall coordinate social and health care services for senior citizens (Nutrition, Transportation, Retired Senior Volunteer Program, Health Screens, etc.) as well as develop a program of social and recreational activities, including special events and trips. The Coordinator shall utilize local Senior Advisory Boards to assess needs and interests of local senior citizens in the formulation of programs. C. Retired Senior Volunteer Program (RSVP) RSVP provides the senior citizen over 55 years of age the opportunity to contribute their special abilities and expertise to the community. These individuals are placed at qualified stations throughout Skagit County. Various nonprofit and municipal organizations in the community will benefit from these volunteers' services. The RSVP program provides training, insurance coverage, and limited reimbursement for volunteer mileage and meal costs incurred during service. D. Coordination and Delivery of Supportive Services The County provides the senior citizen with technical assistance in obtaining various human care and economic relief services. The Information and Assistance / Case Management office, through its trained staff, refers and coordinates the provision of these services to the senior citizen. These programs currently include legal services, social INTERLOCAL AGREEMENT Page 2 of 8 security information,tax relief, home winterization, chore services, foot care, blood pressure clinics, Medicaid and Medicare assistance,Transportation, among others. E. Utilization of Media Local media and websites will be utilized to inform the seniors of activities and services provided by the County. Senior Services staff will provide weekly announcements to the local newspapers and radio stations. 3. TERM OF AGREEMENT: The term of this Agreement shall be from January 1, 2004 through December 31, 2004. 4. MANNER OF FINANCING: A cash payment to the County for execution of this contract in 2004 shall be in the amount of twenty-five thousand three hundred and twenty-five dollars ($25,325.00). One- fourth of the amount shall be due at the end of each quarter, that being March 31, June 30, September 30, December 31, 2004, and payable after submission of a voucher. The total amount outstanding may be paid at any time, if desired by the City. 5. ADMINISTRATION: Senior programs will function according to policies and procedures of Skagit County and in accordance with the Federal guidelines for Older Americans Act and Senior Citizen Service Act grants. These policies, guidelines and budgets will be monitored and evaluated by County Administrative staff. The County will provide supervisory and general staff to conduct and coordinate comprehensive Senior Services. Inasmuch as with the signing of this intergovernmental contract, the delivery of programs to senior citizens is a function of the County, managed by the Department of Senior Services. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 5.1 The County's representative shall be the Director of Senior Services and the Senior Center Coordinator. 5.2 The City's representative shall be Gary Robinson and Russ Pittis 6. OPERATION: A. The County will be responsible for all related operational expenses associated in providing direct senior services as outlined in this contract. The City will provide an appropriate site for the delivery of Senior Center Services. Sites will be obtained through facility donations, building rental or acquisition. The City will be responsible for all costs associated with the facility maintenance, utilities, repairs and custodial services to appropriate levels as determined by the City. The County will ensure that the site is maintained at a reasonable level of upkeep during normal, daily operations of the Senior Center. The County will be responsible for all costs incurred relating to the Senior Center telephone service. B. The signing of this intergovernmental contract provides for the delivery of senior citizen programs by Skagit County with the City furnishing space. It is agreed that the County shall have use of the entire facility excluding Head Start classrooms(room 134 &room 136), Head Start office (room 130), adjacent storage space(room 131)and toilet(room 135), for the Senior Center from 8:00AM until 4:00 PM, Monday through Friday. In addition to the above times,the Senior Center Coordinator may request additional usage if another group is not using the space. The City agrees INTERLOCAL AGREEMENT Page 3 of 8 that for this additional use the County will not be charged. This additional use will be evaluated each year and specific scheduling procedures may be instituted if it is found to be necessary. C. The City shall designate the Senior Center staff offices (rooms 113, 115, 116 & storage room 118) to be used exclusively by the senior citizens on a 24 hour basis and will not rent this space to other groups during the duration of the contract. D. The City and the County agree to jointly develop scheduling procedures for the community center that meet the needs of the Senior Center, Head Start Program and provide for community use. These procedures will allow for maximum use of the facility, provide diversity of programs, as well as being responsive to the general community needs. The City agrees to schedule community use of the facility and maintain a facility calendar. The County agrees to coordinate Head Start programs planned use of areas of the facility. The City will be responsible for setting and collecting fees. The County will provide trained monitors for community use that the City will schedule and pay.•The City also agrees to retain all appropriate damage deposits, assuring appropriate use and security, and make associated repairs and cleaning. These procedures will allow for maximum use of the facility, promote diversity of programs, as well as being responsive to the general community needs. 7. TREATMENT OF ASSETS AND PROPERTY: The County will be allowed to leave all its senior service furnishings in place on a daily basis. If other groups use or remove furnishings, it is agreed that the user will return the rooms and their furnishings to the original state. The County assumes all responsibility for its own equipment that may be left out on a daily basis. No fixed assets or personal or real property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 8. INDEMNIFICATION: The City agrees to insure the leased premises for fire and other property damage to the full value thereof. County covenants and agrees to hold the City harmless from and to pay and defend any claims, causes of action, and suits for damage occurring as a result of the use of the leased premises for the operation of this agreement except of such claims, causes of action and suits for damages based on negligence of the City. It is further understood and agreed that the County and its employees are acting as independent contractors in the performance of the agreement and are in no way employees or agents of the City of Anacortes. Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or employees to the fullest extent required by law, and further agrees to save, indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to the County by reason of entering into this contract except as expressly provided herein. 9. TERMINATION: Any party hereto may terminate this Agreement upon thirty (30) days notice in writing either personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the party's last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 10. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 11. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Agreement are declared severable. INTERLOCAL AGREEMENT Page 4 of 8 . 12. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 13. OTHER PROVISIONS: A. Reports Senior Service reports will be provided to the City on a quarterly basis. These reports will contain statistical information regarding the participation levels in Senior Service Programs. The statistical information included in this report will define hours and/or units of service provided to the Seniors and the cost for service provision. Annual reports will contain program narratives describing senior citizen services. B. Program Evaluation 1. Evaluation Committee - A committee of the two designated representatives from the City and the County shall meet annually to evaluate the existing program services. This committee shall make recommendations to the City and the County for the modification of Senior Services specified in the attached addendum. 2. Audit - The City may audit the records to assure that it will receive full value in services for the consideration of services recited herein. beA ��6IN WITNESS WHEREOF, the parties have executed this Agreement thi day of APPROVED: GOVERNMENT AGENCY: BOARD OF COUNTY COMMISSIONERS S GIT COUNTY, ASHINGTON Q. Mayor D an Maxwell Kenneth A. Dahlstedt, Chairman (Date 2ZIo ) 1-1. 1.�a n 1`!'l a.440u.11 C�C1 (�? �l��e''v Print Name of Signatory Ted W.Anderson,Commissioner Mailing Address: tU-L,%- (Street address required Don Munks, Commissioner in addition to P.O. Box) For Agreements under$5000 City of Anacortes 904 6th Street P.O. Box 547 Gary Rowe, County Administrator Anacortes,WA 98221 (Authorization per Resolution#R20030146) INTERLOCAL AGREEMENT Page 5 of 8 0 Reco - -nded: lo.I Bye iraviTim ,•� ment Head = 'r''A.,1"7, Bu' at& Finance Director Approved as to Indemnification: By:- 0--( Billie Kadrmas, Risk Manager Attest: Approved as to �'�/ I /.., _0401 By:\\ —�� Jo: - e'�..recht, lerk of the Board Deputy Prosecuting Attorney INTERLOCAL AGREEMENT Page 6 of 8 CONTRACT ADDENDUM PROVISION OF SENIOR SERVICES FOR THE ANACORTES SENIOR CENTER COMMENCING JANUARY 1, 2004- ENDING DECEMBER 31,2004 PROGRAM SERVICES 1. NUTRITION Skagit County Nutrition Project Anacortes Senior Center 315 South Third Street 1701 22nd Avenue Mount Vernon,WA 98273 Anacortes,WA 98221 Phone: (360)336-9315 Phone: (360)293-7473 Operating Hours: Congregate- M - F 12:00 noon Home-Delivered- M - F 12:00 noon (weekend meals available) Congregate Meals: Nutritionally balanced meals for senior citizens 60 years of age and older are served at 12:00 noon. Participants are requested to reserve their meals in advance and to indicate any diet restrictions. Estimated total congregate meals per year 7,000. Days available 251. Home-Delivered Meals: Senior citizens over the age of 60 who are unable to cook for themselves or attend a Senior Center may have noon-time meals delivered to their homes. Staff members from Skagit Nutrition Project make an initial home visit to assess the extent of need of the homebound senior citizen. Meal delivery can be a temporary or on-going service, especially helpful to individuals recovering from illness. Periodic reassessments are conducted to re-evaluate need. Estimated total hot home-delivered meals per year 11,255. Days available 251. Estimated total frozen home-delivered meals per year 2,650. Days available 366. LIQUID FOOD SUPPLEMENT The Skagit Nutrition Project makes a liquid food supplement available to senior citizens. Liquid food supplement is distributed to senior citizens experiencing weight loss or oral food intake difficulties. Estimated total liquid food supplement meals distributed per year countywide 18,000. 2. ADMINISTRATION and SENIOR CENTER Skagit County Senior Services Anacortes Senior Center 315 South Third Street 1701 22nd Avenue Mount Vernon,WA 98273 Anacortes,WA 98221 Phone: (360)336-9315 Phone: (360)293-7473 Operating Hours: 8:00 a.m. -4:00 p.m. (Monday-Friday) INTERLOCAL AGREEMENT Page 7 of 8 • Estimated total senior visits per year 22,000. Estimated total senior health screen participants 4,600. Estimated total senior program participants 14,500. 3. RETIRED SENIOR VOLUNTEER PROGRAM Skagit County Retired Senior Volunteer Program 315 South Third Street Mount Vernon,WA 98273 Phone: (360)336-9315 Operating Hours: Monday-Friday 8:00 a.m. -4:00 p.m. This program offers meaningful volunteer opportunities for persons age 55 and older to serve in a variety of public and non-profit organizations throughout Skagit County. The program provides training, placement, insurance coverage, and limited mileage and meal reimbursement. Estimated active volunteers per year 290. Estimated number volunteer stations 21. Estimated RSVP hours per year 38,000. Estimated RSVP reimbursement per year$1,600. 4. SKAGIT INFORMATION AND ASSISTANCE/CASE MANAGEMENT Northwest Regional Council Skagit Information and Assistance/Case Management 315 South Third Street Mount Vernon,WA 98273 Phone: (360)336-9345 Operating Hours: Monday-Friday 8:00 a.m.-5:00 p.m. This program offers information, assistance and case management referrals for clients. Information and Assistance services include specific information on various programs available in Skagit County being provided upon request to client, client's family or client representative. Assistance includes providing referrals to other agency or community services on behalf of the client. Case management services include ongoing assessment of needs,care plan development and monitoring of care plan implementation. Countywide information contacts 3,500. Countywide assistance 3,100 contacts for 850 clients. Countywide case management—475 client caseload. INTERLOCAL AGREEMENT Page 8 of 8