HomeMy WebLinkAboutC20120416 Contract Modification 2003 RECEIVED
OCT 0 2 2002
s►T" � r;;'' GORTES
0111516 111111 200 111111112 100 III 1I 0II
Skagit County Auditor
10/112002 Page 1 of 8 10:27AM
After Recording Return to:
SKAGIT COUNTY BOARD OF COMMISSIONERS
700 SO. SECOND STREET,ROOM 202
MOUNT VERNON,WA 98273
INTERLOCAL COOPERATIVE AGREEMENT
BETWEEN
SKAGIT COUNTY AND THE CITY OF ANACORTES
PROVISION OF SENIOR SERVICES
Calendar Year 2003 - - - -
THIS AGREEMENT is made and entered into by and between the City of Anacortes ("City") and Skagit
County, Washington ("County") pursuant to the authority granted by Chapter 39.34 RCW,
INTERLOCAL COOPERATION ACT.
WHEREAS, the County has operated a Senior Services Department, and in connection therewith
employs a staff of qualified and professional personnel to develop, direct and coordinate a comprehensive
system for the delivery of services to senior citizens. For the purpose of this Contract, a senior citizen will
be defined as any person 55 years of age or older.As a result of other contractual agreements, some services
may be limited to those over 60 years of age.
WHEREAS,the City desires to enter into an agreement whereby the County will furnish to the City
certain administrative and professional services and the City will pay for the services so performed. This
contract is general in nature and reflects the broad responsibilities the County has for the provision of
services to the senior citizen. Attached to this contract and incorporated by reference is an addendum
relating the specific responsibilities of the County and the City to make provisions for the delivery of
services to the senior program.
NOW, THEREFORE, it is agreed between the parties during the effective term of this agreement,
the County will furnish administrative and professional services to the City; said services to consist
SKAGIT COUNTY
Contract# C20020359
Page 1 of 1
primarily of the following:
PROGRAM SERVICES FOR SENIOR CITIZENS
A. Nutritional Services
1. Congregate meals: hot, nutritionally balanced noontime meals are served at the
Senior Centers.
2. Home-delivered meals: Senior citizens over the age of 60 who are homebound and
unable to prepare meals for themselves or attend Senior Centers may have meals
delivered to their homes. Volunteers deliver hot and frozen meals to homebound
senior citizens weekdays.
Meal delivery can be a temporary or an on-going service especially helpful to
individuals with disabilities or individuals recovering from illnesses. Staff
members from the Skagit Nutrition Program make initial home visits to assess the
extent of the need for home-delivered meal service. Periodic reassessments are
conducted to re-evaluate need.
3. A liquid food replacement is available to seniors with special nutritional needs.
B. Senior Center
The County provides comprehensive Senior Service programs at community focal points
identified as Community/Senior Centers. The Center Coordinator shall coordinate social
and health care services for senior citizens (Nutrition, Transportation, Retired Senior
Volunteer Program, Health Screens, etc.) as well as develop a program of social and
recreational activities, including special events and trips. The Coordinator shall utilize
local Senior Advisory Boards to assess needs and interests of local senior citizens in the
formulation of programs.
C. Retired Senior Volunteer Program(RSVP)
RSVP provides the senior citizen over 55 years of age the opportunity to contribute their
special abilities and expertise to the community. These individuals are placed at qualified
stations throughout Skagit County. Various nonprofit and municipal organizations in the
community will benefit from these volunteers' services. The RSVP program provides
training, insurance coverage, and limited reimbursement for volunteer mileage and meal
costs incurred during service.
D. Coordination and Delivery of Supportive Services
The County provides the senior citizen with technical assistance in obtaining various
human care and economic relief services. The Information and Assistance / Case
Management office, through its trained staff, refers and coordinates the provision of these
services to the senior citizen. These programs currently include legal services, social
security information, tax relief, home winterization, chore services, foot care, blood
Page 2 of 8
pressure clinics,Medicaid and Medicare assistance,Transportation,among others.
E. Utilization of Media
Local media and websites will be utilized to inform the seniors of activities and services
provided by the County. Senior Services staff will provide weekly announcements to the
local newspapers and radio stations.
H. ADMINISTRATION AND OPERATION
A. Senior programs will function according to policies and procedures of Skagit County and in
accordance with the Federal guidelines for Older Americans Act and Senior Citizen Service
Act grants. These policies, guidelines and budgets will be monitored and evaluated by
County Administrative staff. The County will provide supervisory and general staff to
conduct and coordinate comprehensive Senior Services. This agreement shall be effective
for the period commencing January 1, 2003, and ending December 31, 2003. Inasmuch as
with the signing of this intergovernmental contract, the delivery of programs to senior
citizens is a function of the County,managed by the Department of Senior Services.
B. The County will be responsible for all related operational expenses associated in providing
direct senior services as outlined in this contract. The City will provide an appropriate site
for the delivery of Senior Center Services. Sites will be obtained through facility
donations, building rental or acquisition. The City will be responsible for all costs
associated with the facility maintenance, utilities, repairs and custodial services to
appropriate levels as determined by the City. The County will ensure that the site is
maintained at a reasonable level of upkeep during normal, daily operations of the Senior
Center_ The County will be responsible for all costs incurred relating to the Senior Center
telephone service.
C. The signing of this intergovernmental contract provides for the delivery of senior citizen
programs by Skagit County with the City furnishing space. It is agreed that the County
shall have use of the entire facility excluding Head Start classrooms (room 134 & room
136), Head Start office (room 130), adjacent storage space (room 131) and toilet (room
135), for the Senior Center from 8:00 AM until 4:00 PM, Monday through Friday. In
addition to the above times, the Senior Center Coordinator may request additional usage if
another group is not using the space. The City agrees that for this additional use the
County will not be charged. This additional use will be evaluated each year and specific
scheduling procedures may be instituted if it is found to be necessary.
D. The City shall designate the Senior Center staff offices (rooms 113, 115, 116 & storage
room 118)to be used exclusively by the senior citizens on a 24-hour basis and will not rent
this space to other groups during the duration of the contract.
E. The City and the County agree to jointly develop scheduling procedures for the community
center that meet the needs of the Senior Center, Head Start Program and provide for
community use. These procedures will allow for maximum use of the facility, provide
diversity of programs, as well as being responsive to the general community needs. The
City agrees to schedule community use of the facility and maintain a facility calendar. The
Page 3of 8
County agrees to coordinate Head Start programs planned use of areas of the facility. The
City will be responsible for setting and collecting fees. The County will provide trained
monitors for community use that the City will schedule and pay. The City also agrees to
retain all appropriate damage deposits, assuring appropriate use and security, and make
associated repairs and cleaning. These procedures will allow for maximum use of the
facility, promote diversity of programs, as well as being responsive to the general
community needs.
•
F. The County will be allowed to leave all its senior service furnishings in place on a daily
basis. If other groups use or remove furnishings, it is agreed that the user will return the
rooms and their furnishings to the original state. The County assumes all responsibility for
its own equipment that may be left out on a daily basis. No fixed assets or personal or real
property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to
this Agreement.
G. Compensation
A cash payment to the County for execution of this contract in 2003 shall be in the amount
of twenty-four thousand five hundred and eighty-seven dollars($24,587.00). One-fourth of
the amount shall be due at the end of each quarter, that being March 31, June 30,
September 30, December 31, 2003, and payable after submission of a voucher. The total
amount outstanding may be paid at any time,if desired by the City.
III. REPORTS AND EVALUATIONS
A. Reports
Senior Service reports will be provided to the City on a quarterly basis. These reports will
contain statistical information regarding the participation levels in Senior Service
Programs. The statistical information included in this report will define hours and/or units
of service provided to the Seniors and the cost for service provision. Annual reports will
contain program narratives describing senior citizen services.
B. Program Evaluation
1. Evaluation Committee - A committee of two representatives from the City and
two representatives from the County shall meet annually to evaluate the existing
program services. This committee shall make recommendations to the City and
the County for the modification of Senior Services specified in the attached
addendum. The Director of Senior Services and Senior Center Coordinator will
represent Skagit County and and
will represent the City of Anacortes.
2. Audit - The City may audit the records to assure that it will receive full value in
services for the consideration of services recited herein.
Page 4 of 8
IV. INSURANCE INDEMNIFICATION
The City agrees to insure the leased premises for fire and other property damage to the full value
thereof. County covenants and agrees to hold the City harmless from and to pay and defend any
claims,causes of action, and suits for damage occurring as a result of the use of the leased premises
for the operation of this agreement except of such claims, causes of action and suits for damages
based on negligence of the City. It is further understood and agreed that the County and its
employees are acting as independent contractors in the performance of the agreement and are in no
way employees or agents of the City of Anacortes. Each party agrees to be responsible and
assume liability for its own wrongful and/or negligent acts or omissions or those of their
officials, officers, agents, or employees to the fullest extent required by law, and further agrees to
save, indemnify, defend, and hold the other party harmless from any such liability. It is further
provided that no liability shall attach to the County by reason of entering into this contract except
as expressly provided herein. Each party shall maintain liability insurance.
V. OTHER TERMS
A. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement
may be changed, modified, amended or waived only by written agreement executed by
the parties hereto. Waiver or breach of any term or condition of this Agreement shall not
be considered a waiver of any prior or subsequent breach.
B. SEVERABILITY: In the event any term or condition of this Agreement or application
thereof to any person or circumstances is held invalid, such invalidity shall not affect
other terms, conditions or applications of this Agreement which can be given effect
without the invalid term, condition, or application. To this end the terms and conditions
of this Agreement are declared severable.
C. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed
upon by the parties. All items incorporated herein by reference are attached. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall
be deemed to exist or to bind any of the parties hereto.
VI. TERMINATION OF AGREEMENT
Any party hereto may terminate this Agreement upon thirty (30) days notice in writing either
personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the
party's last known address for the purposes of giving notice under this paragraph. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of
termination.
Skagit County Senior Services Depaitiuent: C/O Tim Holloran,Director
315 South Third Street
Mount Vernon,WA 98273
IN WITNESS WHEREOF,the parties have executed this Agreement this day of � , s ; '
Page 5 of 8
APPROVED:
CITY OF ANACORTES BOARD OF COUNTY COMMISSIONERS
SKAGIT COUNTY,WASHINGTON
4940„.. 9///14-r-sef AYI
Dean Maxwell Don Munks, Chairman
Mayor
Ttzrup‘akCt.
Mailing Address: Ken A. Dahlstedt, Commissioner
City of Anacortes -d—• ��
6th&Q ed W. rso mmissioner
PO Box 547
Anacortes,WA 98221
Reco ended:
By: —
Tim Holloran
Director rvices
- - By: _
Brad
Budget&Finance Director
Approved as to Indemnification:
By:
Ja 14-4A-0-0
Billie Kadrmas
Risk Manager
Attest:
Approved as to Form:
By: 6 _I,tt-c'- ,7101,/ aAtgittnAl U 01 ttO
JoAnne Gi brecht, Clerk of the Board Hilary A. Thas
Skagit Co ty Board of Commissioners Deputy Prosecuting Attorney
Page 6 of 8
CONTRACT ADDENDUM •
PROVISION OF SENIOR SERVICES FOR
THE ANACORTES SENIOR CENTER
COMMENCING JANUARY 1,2003-ENDING DECEMBER 31,2003
PROGRAM SERVICES
1. NUTRITION
Skagit County Nutrition Project Anacortes Senior Center
315 South Third Street 1701 22nd Avenue
Mount Vernon,WA 98273 Anacortes,WA 98221
Phone: (360)336-9315 Phone: (360)293-7473
Operating Hours: Congregate-M-F 12:00 noon
Home-Delivered-M-F 12:00 noon(weekend meals available)
Congregate Meals: Nutritionally balanced meals for senior citizens 60 years of age and older are served at
12:00 noon. Participants are requested to reserve their meals in advance and to indicate any diet restrictions.
Estimated total congregate meals per year 7600. Days available 251.
Home-Delivered Meals: Senior citizens over the age of 60 who are unable to cook for themselves or attend a
Senior Center may have noon-time meals delivered to their homes. Staff members from Skagit Nutrition
Project make an initial home visit to assess the extent of need of the homebound senior citizen. Meal delivery
can be a temporary or on-going service, especially helpful to individuals recovering from illness. Periodic
reassessments are conducted to re-evaluate need.
Estimated total hot home-delivered meals per year 2750. Days available 251.
Estimated total frozen home-delivered meals per year 28000. Days available 365.
LIOUID FOOD SUPPLEMENT
The Skagit Nutrition Project makes a liquid food supplement available to senior citizens. Liquid food
supplement is distributed to senior citizens experiencing weight loss or oral food intake difficulties.
Estimated total liquid food supplement meals distributed per year countywide 20000.
2. ADMINISTRATION and SENIOR CENTER
Skagit County Senior Services Anacortes Senior Center
315 South Third Street 1701 22nd Avenue
Mount Vernon,WA 98273 Anacortes,WA 98221
Phone: (360)336-9315 Phone: (360)293-7473
Operating Hours: 8:00 a.m.-4:00 p.m.(Monday-Friday)
The Senior Center serves as a community focal point where senior citizens can conveniently access services
and activities which support their independence,enhance their dignity and encourage their involvement in and
with their community. As part of a comprehensive community strategy to meet the needs of older persons,
coordinated Senior Services programs will take place within and emanate from this facility.
Page 7 of 8
Estimated total senior visits per year 24000.
Estimated total senior health screen participants 4900.
Estimated total senior program participants 14500.
3. RETIRED SENIOR VOLUNTEER PROGRAM
Skagit County Retired Senior Volunteer Program
315 South Third Street
Mount Vernon,WA 98273
Phone: (360)336-9315
Operating Hours: Monday-Friday 8:00 a.m.-4:00 p.m.
This program offers meaningful volunteer opportunities for persons age 55 and older to serve in a variety of
public and non-profit organizations throughout Skagit County. The program provides training, placement,
insurance coverage,and limited mileage and meal reimbursement.
Estimated active volunteers per year 365.
Estimated number volunteer stations 18.
Estimated RSVP hours per year 38000.
Estimated RSVP reimbursement per year$2500.
4. SKAGIT INFORMATION AND ASSISTANCE/CASE MANAGEMENT
Northwest Regional Council
Skagit Information and Assistance/Case Management
315 South Third Street
Mount Vernon,WA 98273
Phone: (360)336-9345
Operating Hours: Monday-Friday 8:00 a.m.-5:00 p.m.
This program offers information, assistance and case management referrals for clients. Information and
Assistance services include specific information on various programs available in Skagit County being
provided upon request to client,client's family or client representative. Assistance includes providing referrals
to other agency or community services on behalf of the client. Case management services include ongoing
assessment of needs,care plan development and monitoring of care plan implementation.
Countywide information contacts 4000.
Countywide assistance 2000 contacts for 700 clients.
Countywide case management- 460 client caseload.
Page 8 of 8