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HomeMy WebLinkAboutC20160187 Interlocal Agreement SKAGIT COUNTY Contract# C20160187 Page 1 of 8 After Recording Return to: SKAGIT COUNTY BOARD OF COMMISSIONERS 1800 Continental Place, Suite 100 MOUNT VERNON, WA 98273 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN SKAGIT COUNTY AND THE CITY OF ANACORTES PROVISION OF COMMUNITY SERVICES Calendar Year 2016 THIS AGREEMENT is made and entered into by and between the City of Anacortes ("City") and Skagit County, Washington ("County") pursuant to the authority granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT. 1. PURPOSE: The County operates a Senior Services Program, within the department of Public Health, and employs a staff of qualified and professional personnel to develop, direct and coordinate a comprehensive system for the delivery of services to seniors. For the purpose of this Agreement, a senior will be defined as any person 55 years of age or older. As a result of other contractual Agreements, some services may be limited to those over 60 years of age. The City desires to enter into an Agreement whereby the County will furnish to the City certain administrative and professional services and the City will pay for the services so performed. This Agreement is general in nature and reflects the broad responsibilities the County has for the provision of services to seniors. Attached to this Agreement and incorporated by reference is Exhibit "A" Provision of Community Services for the Anacortes Senior Center relating to the specific provisions for the delivery of services to the Senior Services program. 2. RESPONSIBILITIES: It is agreed between the parties during the effective term of this Agreement, the County will furnish administrative and professional services to the City; said services to consist primarily of the following Program Services for Seniors: A. Nutritional Services INTERLOCAL AGREEMENT Page 1 1. Congregate meals: Hot, nutritionally balanced noon-time meals are served at the Senior Center. 2. Home-delivered meals: Seniors over the age of 60 who are homebound and unable to prepare meals for themselves or attend a Senior Center may have meals delivered to their homes. Volunteers deliver hot and frozen meals to homebound seniors on weekdays. Meal delivery can be a temporary or an on-going service especially helpful to individuals with disabilities or individuals recovering from illnesses. Staff members from the Skagit Nutrition program make initial home visits to assess the extent of the need for home-delivered meal service. Periodic reassessments are conducted to re-evaluate need. 3. A liquid food supplement is available to seniors with special nutritional needs. B. Senior Center 1. The County provides comprehensive Senior Service programs at community focal points identified as Community/Senior Centers. The Coordinator shall utilize local Senior Advisory Boards to assess needs and interests of local senior citizens in the formulation of programs. 3. TERM OF AGREEMENT: The term of this Agreement shall be from January 1, 2016 through December 31, 2016. 4. MANNER OF FINANCING AND INSURANCE: The City shall pay for the services provided in this Agreement the sum of twenty-nine thousand nine hundred twenty-eight dollars ($29,928.00). One-fourth of the amount shall be due at the end of each quarter, that being March 31, June 30, September 30, December 31, 2016 and payable after submission of a voucher and processing in the manner provided by the City for processing voucher and issuing warrants thereon. The total amount may be paid at any time, if desired by the City. 5. ADMINISTRATION: Senior programs will function according to policies and procedures of Skagit County and in accordance with the Federal guidelines for Older Americans Act and Senior Citizen Service Act grants. These policies, guidelines and budgets will be monitored and evaluated by County Administrative staff. The County will provide supervisory and general staff to conduct and coordinate comprehensive Senior Services. With the signing of this intergovernmental Agreement, the delivery of programs to seniors shall be a function of the County, managed by the Department of Public Health. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. INTERLOCAL AGREEMENT Page 2 A. The County's representatives shall be the Director of Public Health, Community Services Manager and the Senior Center Coordinator. B. The City's representative shall be the Mayor and Public Works Director. 6. OPERATION: A. The County will be responsible for all related operational expenses associated in providing direct senior services as outlined in this Agreement. The City will provide an appropriate site for the delivery of Senior Center Services. Sites will be obtained through facility donations, building rental or acquisition. The City will be responsible for all costs associated with facility maintenance, utilities, repairs and custodial services to appropriate levels as determined by the City. The County will ensure that the site is maintained at a reasonable level of upkeep during normal, daily operations of the Senior Center. The County will be responsible for all costs incurred relating to the Senior Center telephone service. B. The signing of this intergovernmental Agreement provides for the delivery of Senior Services programs by Skagit County with the City furnishing space. It is agreed that the County shall have use of the entire facility for the Senior Center from 8:00 AM until 4:00 PM, Monday through Friday. It is agreed that the County shall work with the City to make rooms 134 and 136 available at least 6 hours per week for recreational classes during the hours of 8:00 AM to 4:00 PM, Monday through Friday. Rooms 134 and 136 shall be available to the City for recreational programs outside of 8:00 AM to 4:00 PM and will not be made available to the general public during those hours. In addition to the above times, the Senior Center Coordinator may request additional usage if another group is not using the space. The City agrees that for this additional use the County will not be charged. This additional use will be evaluated each year and specific scheduling procedures may be instituted if it is found to be necessary. C. The City shall designate the Senior Center staff offices (Rooms 113, 115, 116 & Storage Room 118) to be used exclusively by the seniors on a 24 hour basis and will not rent this space to other groups during the duration of the contract. There will be designated storage space made available for the City in rooms 134 and/or 136. D. The City and the County agree to jointly develop scheduling procedures for the community center that meet the needs of the Senior Center and provide for community use. These procedures will allow for maximum use of the facility, provide diversity of programs, as well as being responsive to the general community needs. The City agrees to schedule community use of the facility and maintain a facility calendar. The City will be responsible for setting and collecting fees. The County will provide trained monitors for community use that the City will schedule and pay. The City also agrees to retain all appropriate damage deposits, assuring appropriate use and security, and make associated repairs and cleaning. These procedures will allow for maximum use of the facility, promote diversity of programs, as well as being responsive to the general community needs. INTERLOCAL AGREEMENT Page 3 7. TREATMENT OF ASSETS AND PROPERTY: The County will be allowed to leave all of its Senior Services furnishings in place on a daily basis. If other groups use or remove furnishings, it is agreed that the user will return the rooms and their furnishings to the original state. The County assumes all responsibility for its own equipment that may be left out on a daily basis. No fixed assets or personal or real property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 8. EMERGENCY SERVICES: In the case of any emergency during which the Anacortes Emergency Operation Center is activated, Skagit County agrees to make the Senior Center assets, non-food inventory, and facility available to assist the City in meeting the community's emergency needs. Assistance shall include, but not be limited to, access to the Senior Center facility for emergency shelter, use of Senior Center supplies and equipment, access to medical supplies, and assistance of any available county staff on site. The City shall record the type and quantity of any assets and inventory used and compensate the County accordingly. The City shall defend, indemnify and hold harmless the County, its agents, officials, officers, or employees from any claims, causes of action, and suits arising from the County's assistance under this paragraph, except to the extent caused by the County's negligence. 9. INDEMNIFICATION: The City agrees to insure the leased premises for fire and other property damage to the full value thereof. County covenants and agrees to hold the City harmless from and to pay and defend any claims, causes of action, and suits for damage occurring as a result of the use of the leased premises for the operation of this agreement except of such claims, causes of action and suits for damages based on negligence of the City. It is further understood and agreed that the County and its employees are acting as independent contractors in the performance of the agreement and are in no way employees or agents of the City of Anacortes. Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or employees to the fullest extent required by law, and further agrees to save, indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to the County by reason of entering into this contract except as expressly provided herein. 10.TERMINATION: Any party hereto may terminate this Agreement upon thirty (30) days notice in writing either personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the party's last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 11.CHANGES, MODIFICATIONS, AMENDMENTS, AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written Agreement executed INTERLOCAL AGREEMENT Page 4 by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 12.SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Agreement are declared severable. 13.ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 14.OTHER PROVISIONS: A. Reports - Public Health reports will be provided to the City on a quarterly basis. These reports will contain statistical information regarding the participation levels in senior programs. The statistical information included in this report will define hours and/or units of service provided to the seniors and the cost for service provision. Annual reports will contain program narratives describing senior services. B. Audit-The City may audit the records to assure that it is receiving full value in services for the consideration of services recited herein. 15.AUTHORITY TO SIGN: Each individual executing this Agreement on behalf of the City and the County represents and warrants that such individual(s) are duly authorized to execute and deliver this Agreement on behalf of the City or the County. CITY OF ANACORTES: Laurie Gere, Mayor (Date 3 " � " Mailing Address: City of Anacortes 904 6th Street P.O. Box 547 Anacortes, WA 98221 INTERLOCAL AGREEMENT Page 5 ,10 DATED this of day of v; , 29t BOARD OF COUNTY COMMISSIONERS SKAGIT COUNTY, WASHINGTON • / Lisa Janicki, C 19 ") —Kki4;0-4 r\ Ro Wesen, Commi •oner Attest: Q Kenneth A. Dahlstedt, Commissioner Clerk of the Board For Agreements under$5,000: Authorization per Resolution R20030146 Reco ended: County Administrator De artme e d Approved as to form: ( b Civil Deputy Prosecuting Attorney Approved as to indemnification: R Manager Approved as to budget: L(VLJ9T )Budget& Finance ctor INTERLOCAL AGREEMENT Page 6 EXHIBIT "A" PROVISION OF COMMUNITY SERVICES FOR THE ANACORTES SENIOR CENTER COMMENCING JANUARY 1, 2016 - ENDING DECEMBER 31, 2016 PROGRAM SERVICES 1. NUTRITION Skagit County Public Health Anacortes Senior Center 700 So. 2nd Street 1701 22nd Street Administration Bldg, Rm 301 Anacortes, WA 98221 Mount Vernon, WA 98273 Phone: (360) 293-7473 Phone: (360) 416-1500 Operating Hours: Congregate— M-F 11:30 a,m. — 12:30 p.m. Home-Delivered — M-F 12:00 noon (frozen weekend meals available) Congregate Meals: Nutritionally balanced meals for seniors who are 60 years of age and older are served at 11:30 a.m. - 12:30 p.m. at the senior center. No reservations needed. Estimated total congregate meals per year countywide: 48,000 Home-Delivered Meals: Seniors over the age of 60 who are unable to prepare nutritionally adequate meals for themselves and whom are homebound and unable to attend a Senior Center may have noon-time meals delivered to their homes. A staff member from the Skagit Nutrition Program makes an initial home visit to • assess program eligibility of the homebound senior, along with providing nutrition intervention when applicable. Meal delivery can be a temporary or on-going service, based on individual client needs. Annual reassessments are conducted to re-evaluate eligibility. Frozen meals are available for weekends, holidays, and special requests. Estimated total home-delivered meals per year countywide: 65,500. Liquid Meal Supplement: The Skagit Nutrition Program has Ensure Plus available at the Skagit County Senior Centers, which is available to seniors. Ensure Plus is a high-calorie liquid food for use when extra calories and nutrients, but a normal concentration of protein, are needed. A prescription or written statement of need from a physician, registered nurse, or registered dietitian is required. Prescriptions can be kept on file with the nutrition program and must be renewed every 6 months. Estimated total liquid food supplement meals distributed per year countywide: 10,700 INTERLOCAL AGREEMENT Page 9 2. ADMINISTRATION and SENIOR CENTER Skagit County Public Health Anacortes Senior Center 700 So. 2nd Street 1701 22nd Street Administration Bldg, Rm 301 Anacortes, WA 98221 Mount Vernon, WA 98273 Phone: (360) 293-7473 Phone: (360) 416-1500 Operating Hours: 8:00 a.m. -4:00 p.m. (Monday- Friday) Senior Center serves as a community focal point where seniors can conveniently access services and activities which support their independence, enhance their dignity and encourage their involvement in and with their community. As part of a comprehensive community strategy to meet the needs of older persons, coordinated Senior Services programs will take place within and emanate from this facility. Estimated total senior visits per year countywide: 100,000 Estimated total senior health screen participants countywide: 19,315 Estimated total senior program participants countywide: 120,700 INTERLOCAL AGREEMENT Page 9