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HomeMy WebLinkAboutC20120416 Interlocal Agreement (2) After Recording Return to: SKAGIT COUNTY BOARD OF COMMISSIONERS 1800 CONTINENTAL PLACE, SUITE 100 MOUNT VERNON, WA 98273 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN SKAGIT COUNTY Contract # C20120416 SKAGIT COUNTY Page 1 of 8 AND THE CITY OF ANACORTES PROVISION OF COMMUNITY SERVICES Calendar Year 2013 THIS AGREEMENT is made and entered into by and between the City of Anacortes ("City") and Skagit County, Washington ("County") pursuant to the authority granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT. 1. PURPOSE: The County operates a Senior Services Division, within the department of Community Services, and in connection therewith employs a staff of qualified and professional personnel to develop, direct and coordinate a comprehensive system for the delivery of services to senior citizens. For the purpose of this Contract, a senior citizen will be defined as any person 55 years of age or older. As a result of other contractual agreements, some services may be limited to those over 60 years of age. The City desires to enter into an agreement whereby the County will furnish to the City certain administrative and professional services and the City will pay for the services so performed. This contract is general in nature and reflects the broad responsibilities the County has for the provision of services to the senior citizen. Attached to this contract and incorporated by reference is an addendum relating the specific responsibilities of the County and the City to make provisions for the delivery of services to the senior program. 2. RESPONSIBILITIES: It is agreed between the parties during the effective term of this agreement: the County will furnish administrative and professional services to the City, said services to consist primarily of the following PROGRAM SERVICES FOR SENIOR CITIZENS INTER LOCAL AGREEMENT Page 1 of 8 r A. Nutritional Services 1 Congregate meals: hot, nutritionally balanced noontime meals are served at the Senior Centers. 2. Home-delivered meals: Senior citizens over the age of 60 who are homebound and unable to prepare meals for themselves or attend Senior Centers may have meals delivered to their homes. Volunteers deliver hot and frozen meals to homebound senior citizens weekdays. Meal delivery can be a temporary or an on-going service especially helpful to individuals with disabilities or individuals recovering from illnesses. Staff members from the Skagit Nutrition Program make initial home visits to assess the extent of the need for home-delivered meal service. Periodic reassessments are conducted to re-evaluate need. 3. A liquid food replacement Is available to seniors with special nutritional reeds. B. Senior Center The County provides comprehensive Community Service programs at community focal points identified as Community/Senior Centers. The Center Coordinator shall coordinate social and health care services for senior citizens (Nutrition, Transportation, Retired Senior Volunteer Program, Health Screens, etc.) as well as develop a program of social and recreational activities, including special events and trips. The Coordinator shall utilize local Senior Advisory Boards to assess needs and interests of local senior citizens in the formulation of programs. C. Coordination and Delivery of Supportive Services The County provides the senior citizen with technical assistance in obtaining various human care and economic relief services. The Information and Assistance / Case Management office, through its trained staff, refers and coordinates the provision of these services to the senior citizen. These programs currently Include legal services, social security information, tax relief, home winterization, chore services, foot care, blood pressure clinics, Medicaid and Medicare assistance, Transportation, among others. D. Utilization of Media Local media and websites will be utilized to inform the seniors of activities and services provided by the County. Senior Services staff will provide weekly announcements to the local newspapers and radio stations. 3. TERM OF AGREEMENT: The term of this Agreement shall be from January 1, 2013 through December 31, 2013. 4. MANNER OF FINANCING: A cash payment to the County for execution of this contract in 2013 shall be in the amount of twenty-nine thousand nine hundred twenty-eight dollars ($29,928 00). One- fourth of the amount shall be due at the end of each quarter, that being March 31, June 30, September 30, December 31, 2013 and payable after submission of a voucher. The total amount outstanding may be paid at any time, if desired by the City. 5. ADMINISTRATION: Senior programs will function according to policies and procedures of Skagit County and in accordance with the Federal guidelines for Older Americans Act and Senior Citizen Service Act grants. These policies, guidelines and budgets will be monitored and evaluated by County INTERLOCAL AGREEMENT Page 2 of 8 • Administrative staff. The County will provide supervisory and general staff to conduct and coordinate comprehensive Senior Services. Inasmuch as with the signing of this intergovernmental contract, the delivery of programs to senior citizens is a function of the County, managed by the Department of Senior Services. The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 5.1 The County's representative shall be the Director of Community Services, Senior Services Manager, and the Senior Center Coonkiator. 5.2 The City's representative shall be 6A 2) c b b S o" and 6. OPERATION: A. The County will be responsible for all related operational expenses associated in providing direct senior services as outlined in this contract. The City will provide an appropriate site for the delivery of Senior Center Services. Sites will be obtained through facility donations, building rental or acquisition. The City will be responsible for all costs associated with the facility maintenance, utilities, repairs and custodial services to appropriate levels as determined by the City. The County will ensure that the site is maintained at a reasonable level of upkeep during normal, daily operations of the Senior Center. The County will be responsible for all costs incurred relating to the Senior Center telephone service. B. The signing of this intergovernmental contract provides for the delivery of senior citizen programs by Skagit County with the City furnishing space. It is agreed that the County shall have use of the entire facility for the Senior Center from 8:00 AM until 4:00 PM, Monday through Friday. It is agreed that the County shall work with the City to make rooms 134 and 136 available at least 6 hours per week for recreational classes during the hours of 8:00 AM to 4:00 PM, Monday through Friday. Rooms 134 and 136 shall be available to the City for recreational programs outside of 8:00 AM to 4:00 PM and will not be made available to the general public during those hours. In addition to the above times. the Senior Center Coordinator may request additional usage if another group is not using the space. The City agrees that for this additional use the County will not be charged. This additional use will be evaluated each year and specific scheduling procedures may be instituted if it is found to be necessary. C. The City shall designate the Senior Center staff offices (Rooms 113, 115, 116 & Storage Room 118) to be used exclusively by the senior citizens on a 24 hour basis and will not rent this space to other groups during the duration of the contract. There will be designated storage space made available for the City in rooms 134 and/or 136. D. The City and the County agree to jointly develop scheduling procedures for the community center that meet the needs of the Senior Center and provide for community use. These procedures will allow tor maximum use of the facility, provide diversity of programs, as well as being responsive to the general community needs. The City agrees to schedule community use of the facility and maintain a facility calendar. The City will be responsible for setting and collecting fees. The County will provide trained monitors for community use that the City will schedule and pay. The City also agrees to retain all appropriate damage deposits, assuring appropriate use and security, and make associated repairs and cleaning. These procedures will allow for maximum use of the facility. promote diversity of programs, as well as being responsive to the general community needs. INTERLOCAL AGREEMENT Page 3 of 8 7. TREATMENT OF ASSETS AND PROPERTY: The County will be allowed to leave all its senior service furnishings in place on a daily basis. If other groups use or remove furnishings, it is agreed that the user will return the rooms and their furnishings to the original state. The County assumes all responsibility for its own equipment that may be left out on a daily basis. No fixed assets or personal or real property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 8. INDEMNIFICATION: The City agrees to insure the leased premises for fire and other property damage to the full value thereof. County covenants and agrees to hold the City harmless from and to pay and defend any claims, causes of action, and suits for damage occurring as a result of the use of the leased premises for the operation of this agreement except of such claims, causes of action and suits for damages based on negligence of the City. It is further understood and agreed that the County and its employees are acting as independent contractors in the performance of the agreement and are in no way employees or agents of the City of Anacortes. Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or employees to the fullest extent required by law, and further agrees to save, indemnify, defend, and hold the other party harmless from any such liability. It is further provided that no liability shall attach to the County by reason of entering into this contract except as expressly provided herein. 9. TERMINATION: Any party hereto may terminate this Agreement upon thirty (30) days notice in writing either personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the party's last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 10. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 11. SEVERABILiTY: In the event any term or condition of this Agreement or application thereof to any person or circumstances Is held invalid, such invalidity shall not affect other terms. conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Agreement are declared severable. 12. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 13. OTHER PROVISIONS: A. Reports Community Service reports will be provided to the City on a quarterly basis. These reports will contain statistical information regarding the participation levels in Community Service Programs. The statistical information included in this report will define hours and/or units of service provided to the Seniors and the cost for service provision. Annual reports will contain program narratives describing senior citizen services. B. Program Evaluation 1. Evaluation Committee - A committee of the two designated representatives from the City and the County shall meet annually to evaluate the existing program services. This committee shall make recommendations to the City and the INTERLOCAL AGREEMENT Page 4 of 8 County for the modification of Community Services specified in the attached addendum. 2. Audit - The City may audit the records to assure that it will receive full value in services for the consideration of services recited herein. INTERLOCAL AGREEMENT Page 5 of 8 GOVERNMENT AGENCY: Title of Signatory (Date `i tic hi .) Print Name of Signatory Mailing Address: (Street address required in addition to P.O. Box) City of Anacortes 904 6th Street P.O. Box 547 Anacortes, WA 98221 INTERLOCAL AGREEMENT Page 6 of 8 IN WITNESS WHEREOF, the parties have executed this Agreement this 15 day of OG[phr,✓ , 20 1 2_ APPROVED: BOARD OF COUNTY COMMISSIONERS 7IT COUNTY, WAS INGTON 0 KENNETH A. DAHLSTEDT, Chairman SHARON D. DILLON, Commissioner 127,rM/7"06e, RON WESEN, Commissioner For contracts under$5000: County Administrator (Authorization per Resolution#R20030146) Recommended: By: De ent ead By: Afry Budget& Finance Director Approved as to Indemnification: By:` )J'r, , `--5 lEIN._ Risk Manager Approved as to Form: By:A l rb/4 121 Deputy Prosecuting Attorney Attest: --. ,As&i. Clerk of the Board/ INTERLOCAL AGREE ENT Page 7 of 8 CONTRACT ADDENDUM PROVISION OF COMMUNITY SERVICES FOR THE ANACORTES SENIOR ACTIVITY CENTER COMMENCING JANUARY 1, 2013 - ENDING DECEMBER 31, 2013 PROGRAM SERVICES 1. NUTRITION Skagit County Nutrition Project Anacortes Senior Activity Center 309 South Third Street 1701 22nd Street Mount Vernon,WA 98273 Anacortes,WA 98221 Phone: (360)419-3420 Phone: (360)293-7473 Operating Hours: Congregate-M-F 11:30am-12:30pm Home-Delivered-M-F 12:00 noon (frozen weekend meals available) Congregate Meals: Nutritionally balanced meals for senior citizens 60 years of age and older are served at 11:30am—12:30pm at the senior center. No reservations necessary. Estimated total congregate meals per year countywide: 55,000 Home-Delivered Meals: Senior citizens over the age of 60 who are unable to prepare nutritionally adequate meals for themselves and whom are homebound and unable to attend a Senior Center may have noon-time meals delivered to their homes. A staff member from the Skagit Nutrition Project makes an initial home visit to assess program eligibility of the homebound senior citizen, along with providing nutrition intervention when applicable. Meal delivery can be a temporary or on-going service, based on individual client needs. Annual reassessments are conducted to re-evaluate eligibility. Frozen meals are available for weekends, holidays, and special requests. Estimated total home-delivered meals per year countywide: 74,000 Liquid Meal Supplement: The Skagit Nutrition Project has Ensure Plus available at the Skagit County Senior Centers, which is available to senior citizens. Ensure Plus is a high-calorie liquid food for use when extra calories and nutrients, but a normal concentration of protein, are needed. A prescription or written statement of need from a physician, registered nurse, or registered dietitian is required. Prescriptions can be kept on file with the nutrition program and must be renewed every 6 months. Estimated tota[liquid food supplement meals distributed per year countywide: 14,400 2. ADMINISTRATION and SENIOR CENTER Skagit County Community Services Anacortes Senior Activity Center 309 South Third Street 1701 22nd Street Mount Vernon,WA 98273 Anacortes,WA 98221 Phone: (360)419-3420 Phone: (360)293-7473 Operating Hours: 8:00 a.m.-4:00 p.m.(Monday-Friday) Senior Center serves as a community focal point where senior citizens can conveniently access services and activities which support their independence, enhance their dignity and encourage their involvement in and with their community. As part of a comprehensive community strategy to meet the needs of older persons, coordinated Senior Services programs will take place within and emanate from this facility. Estimated total senior visits per year: 37,000 Estimated total senior health screen participants: 8,500 Estimated total senior program participant: 41,000 INTERLOCAL AGREEMENT Page 8 of 8