HomeMy WebLinkAboutIL237 Interlocal Agreement INTERGOVERNMENTAL AGREEMENT
BETWEEN
City of Anacortes,Washington AND Linn-Benton Community College
THIS AGREEMENT is entered into by LINN-BENTON COMMUNITY COLLEGE,6500 SW
Pacific Blvd.,Albany,OR 97321,hereinafter called the COLLEGE,and the City Anacortes,904 6th
Street&Q Avenue,Anacortes,WA 98221,hereinafter called the CITY.
THE PURPOSE of this Agreement is for the COLLEGE to implement a training strategy that will
allow CITY-employed technicians to gain competency in the maintenance,repair,and installation of
propane fuel systems.The scope of services may be modified by mutual agreement.
A. GENERAL TERMS
1. The terms of this Agreement shall begin on the date all required signatures are
obtained and shall be in effect until October 31 2017.
2. This Agreement shall not be assigned,and any assignment shall have no force or
effect.
3. Both parties will be responsible for any claims related to equipment operation and
shall maintain insurance protection with minimum limits established in the Oregon
Tort Limit Act,ORS 30.260,30.261,30.272,and 30.273. Contractor must provide
proof of increased insurance coverage to coincide with statutory increases in the tort
liability caps.
4. Both parties shall comply with all applicable federal,state,and local laws,rules,and
regulations.
5. Both parties are independent contractors as concerns the other party and agree that
the performing party has no control over the work and the manner in which it is
performed. Neither party is an agent or employee of the other.
6. Neither party is entitled to participate in a pension plan,insurance,bonus,or similar
benefits provided by the other except as the benefit may be coincidentally provided
by both parties.
7. This Agreement may be terminated with or without cause at any time upon either
party giving ten days written notice of intent to the other. Charges incurred prior to
termination are payable within thirty(30) days of termination date.
8. Modifications to the Agreement are 4 alid only if they are made in writing and are
signed by both parties.Each party will perform work for the other on an as needed
basis and as further defined in memorandum of understanding signed by both
parties.
9. Each party shall be responsible for all damage to property,injury to persons,and
loss, expense,inconvenience,and delay which may be caused by,or result from,the
conduct of work under this Agreement,or from any act,omission,or neglect of each
party,its subcontractors,or employees. Each party shall save,defend,indemnify,and
hold harmless the other and their officers,agents,employees,and members from all
claims, suits,and actions of any nature resulting from or arising out of the activities
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or omissions of their subcontractors,officers,agents, or employees acting under this
Agreement.
10. Both parties shall maintain currently valid worker's compensation insurance covering
all subject workers as defined in ORS 656.017 throughout the term of this
Agreement.
11. COLLEGE rates may be adjusted upon mutual agreement.
B. CITY OBLIGATIONS
1. CITY will provide a selection of Chevy Tahoes and Silverados for propane
conversions.
2. CITY will provide adequate space and general tooling required to complete the
conversion process
3. CITY will abide by the rules of engagement as described by the COLLEGE in the
scope of work document,Attachment No 1.
C. COLLEGE OBLIGATIONS
1. COLLEGE will train three CITY technicians on how to perform propane conversion on
supplied CITY vehicles.
2. COLLEGE will inspect work for quality and program the fuel system when completed.
3. COLLEGE will provide professional services at the rates outlined in Attachment No. 2.
IN CONSIDERATION of the covenants below,the parties mutually agree as follows:
THIS NEW AGREEMENT CONSTITU I'FS THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER,CONSENT,MODIFICATION,OR CHANGE OF TERMS OF
THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED
BY BOTH PARTIES. SUCH WAIVER,CONSENT,MODIFICATION,OR CHANGE MADE
SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC
PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS OR
REPRESENTATIONS,ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING
THIS AGREEMENT. CONTRACTOR,BY SIGNATURE BELOW,ACKNOWLEDGES
THAT CONTRACTOR HAS READ THIS AGREEMENT,UNDERSTANDS IT,AND
AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF ANACORTES LINN-BENTON COMMUNITY COLLEGE
G, 2"6
Laurie Gere David A.Henderson
Mayor Vice President,Finance and Operations
City of Anacortes Linn-Benton Community College
Date: I Date: !e 6 (<o
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ATTACHMENT No. 1—Scope of Work
October 2016—October 2017
In this project, the city of Anacortes plans to convert approximately ten(10) 2015 and newer Chevy
Tahoes and Silverados to a bi-fuel system capable of burning either gasoline or propane. Once the
bi-fuel system is installed and programed, the vehicle will have two independent fuel systems that are
coordinated and synchronized by the vehicle on-board computer.Linn-Benton Community College
instructor,Bryan Schiedler,will be the lead trainer and technician on this project.
Phase 1:
Mr. Schiedler will travel to the city of Anacortes where an appropriate work space will be available
for five days of training. LBCC will be utilizing the NAFTC Propane Autogas Vehicle Technician
curriculum for the first three days of the training and will concentrate on specific AGA system
requirements the last two days. In the training process,three fleet technicians from the city of
Anacortes will work directly with Mr. Schiedler on the conversion of the first two vehicles in this
project.The desired outcome after five days of training is two vehicles converted and three
technicians trained and capable of working independently on gasoline/propane bi-fuel conversions
throughout the duration of the project.LBCC will supply one copy of the NFPA 58 regulations to
the service manager.
Phase 2:
The trained technicians from the city of Anacortes begin to systematically convert the remaining
project vehicles using EPA certified kits from AGA systems.All key components of the kit are to be
installed on the vehicles.A toroidal propane fuel tank will be mounted in place of the spare tire of
each vehicle.The tank holds about 18 gallons of propane.The vehicles can be kept in service
operating on gasoline until programmed.
Phase 3:
Once the remaining eight vehicles have been converted by the city of Anacortes technicians,each
vehicle will need to be inspected and programmed by Mr. Schiedler. Over a two-day period,the
remaining eight vehicles can be inspected and programmed,as long as the vehicles were properly
converted with the quality workmanship required by NFPA 58 regulations,AGA systems,and Mr.
Schiedler.
Phase 4:
Once approved and programed, the vehicles will be put into service,capable of operation on either
fuel.Three city of Anacortes technicians are trained on the function of a propane bi-fuel system and
capable of providing maintenance and repair support of these vehicles.
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ATTACHMENT No.2—RATE SCHEDULE
October 2016—October 2017
This is Attachment No. 2 of the Intergovernmental Agreement between Linn-Benton
Community College (COLLEGE) and the City of Anacortes,Washington (CITY) to provide mutual
assistance in the form of transportation and fleet management services.
THE PURPOSE of this Attachment No. 2 is to specify program rates from October 2016
through October 31,2017.
Training for two people (min)is$3,800.00,which will include two conversions as part of course.
Each additional trainee is $800.
Travel expenses for six days $2,067.14
AGA System kits w/Toroidal tank:
2015 Tahoe$5,950.00
2015 Tahoe$5,950.00
2015 Tahoe$5,950.00
2016 Tahoe$5,950.00
2016 Tahoe$5,950.00
2016 Tahoe$5,950.00
2015 Silverado $5,950.00
2015 Silverado $5,950.00
2015 Silverado$5,950.00
2016 Silverado$5,950.00
Check over and programming is $1,274.62 for each two-day trip to Anacortes.We should be able to
inspect and program the remaining eight vehicles over two days if they are properly installed.
TOTAL $65,367.14
Additional person $ 800.00
1 programming trip $ 1,274.62
Grand Total $67,441.76
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