HomeMy WebLinkAboutIL106 Interlocal Agreement Contractual Agreement
THIS AGREEMENT is entered into this 1st day of July, 2009, by and between
the City of Anacortes Parks & Recreation and the Anacortes School District No.
103, and shall be effective September 1, 2009.
WHEREAS, the public interests require the sponsorship and conduct of a
recreation program for the benefit of the public and the benefit of the School
District; and
WHEREAS, the parties hereto have agreed upon and formulated a plan for the
conduct of a recreation program to be conducted by the Anacortes Park &
Recreation Department upon facilities owned by the Anacortes School District
No. 103;
NOW, THEREFORE, in consideration of mutual promises and agreements
herein contained, the parties hereto promise and agree to and with each other as
follows:
1. The Anacortes Park & Recreation Department agrees to:
A, Grant use of the City's facilities, i.e., parks, recreational facilities,
and City buildings, free of charge to the Anacortes School District No.
103, if the activities are school sponsored and authorized by the
Anacortes School Board, and to give said scheduled activities priority
over other public or private agencies or groups scheduling activities
providing the use is not in conflict with Anacortes Park & Recreation
Department scheduled recreational program;
B. Provide, as available, heat, lights, custodial care, grounds care of
the facilities used by the Anacortes School District. No. 103;
C. Provide for supervision of the Anacortes School District No. 103,
facilities during the hours they are open for recreation programs
scheduled through the Anacortes Park and Recreation Department.
D. Employ or contract for qualified personnel to supervise and
instruct the activities in each recreational program;
E. Schedule the use of said Anacortes School District No. 103,
facilities for recreational purposes, providing the use is not in conflict
with regularly scheduled activities;
F. Provide minor equipment necessary for the program; and to
reimburse the Anacortes School District No. 103 for equipment
damaged by program participants;
G. Provide storage space for program equipment;
H. Maintain a minimum liability insurance coverage of$1,000,000
and an umbrella extending to $3,000,000, as certified by insurance
broker or carrier;
I. Provide replacement compensation to the Anacortes School
District No. 103 for use of specialized equipment as agreed to in
advance of each year.
2. The Anacortes School District No. 103 agrees to:
A. Grant the use of the recreation and athletic facilities of said school
district, at a rate of 50% of the charge for all Class II activities, and a rate
of 75% of the charges for all Class IV activities. (See ASD Facilities Use
Fee Schedule as approved by the ASD Board of Directors on February 19,
2009) and to give scheduled Park & Recreation Department activities
priority over other public or private agencies or groups scheduling
activities; provided that the use does not conflict with the School District's
scheduled educational or extracurricular programs. Conflicting dates may
require temporarily rescheduling;
B. Provide as available, heat, and light of the facilities used by the
Anacortes Park & Recreation Department except with the understanding
that custodial costs 9per the current SEIU/ASD CBA) may be charged if
custodial services are required;
C. Maintain a minimum liability insurance coverage of$1,000,000 and
an umbrella extending to $3,000,000, as certified by the Washington
Schools Risk Management Pool;
D. Provide storage space for program equipment;
E. Grant use of the auditorium to the Anacortes Park & Recreation
Department, as per Section 2A, except with the understanding that
incremental costs will be charged for the facility;
F. An effort will be made to provide adequate facilities during summer
months for the Anacortes Park & Recreation Department, provided that
maintenance and custodial projects are not adversely affected. Dates of
use will be subject to mutual agreement between both parties;
G. Recognizing the need to consolidate activities for energy
conservation or cost efficiency, it is the School District's intent to locate all
activities at either the Anacortes High School or the Anacortes Middle
School. Unusual program needs may allow for exceptions to this goal.
Locations will be set, prior to finalizing program plans, at a joint meeting
between the School District and Anacortes Park & Recreation
Department. Locations for activities will be mutually agreed upon by both
parties.
3. The parties hereto agree that this Contract shall continue indefinitely and shall
be automatically renewed September 1st of each calendar year unless either
party provides written notice thirty (30) days prior to said renewal date of their
intention not to renew. In addition, both parties shall review all costs required to
be paid hereunder on or before September 1st each year.
ei,14.01 _ AA): .
Superintendent, Anacortes hoof District Date
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City of Anacortes Par s an Recreation Dept. Date
Anocortes School District 103
School Board Approved
NOV 5 2009