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HomeMy WebLinkAboutIL090 Interlocal Agreement Agreement Between Treasury Law Enforcement Agencies And Local, County, and State Law Enforcement Agencies For the Reimbursement of Expenses ************* This agreement is entered into by the Anacortes Police Department and the U.S. Customs Service for the purpose of receiving reimbursable costs incurred by the Anacortes Police Department in providing resources to joint operations/task forces. Payments may be made to the extent they are incurred in the Treasury law enforcement agency's Fiscal Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the requests(s) for reimbursable overtime expenses. I. LIFE OF THIS AGREEMENT This agreement is effective on the date it is signed by both parties to this agreement and teiiiiinates on the last day of the cuii ent Fiscal Year. Agreements are required on a Fiscal Year basis and must be renewed, if appropriate, by September 30th of each Fiscal Year for the following Fiscal Year. IL AUTHORITY This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury Forfeiture Fund Act of 1992 which provides for the reimbursement of certain expenses of local, county and state law enforcement agencies incurred as participants in joint operations/task forces with a Department of Treasury law enforcement agency. III. PURPOSE OF THIS AGREEMENT This agreement establishes the procedures and responsibilities of both the Anacortes Police Department and the U.S. Customs Service for the reimbursement of certain overtime and other expenses pursuant to 31 U.S.C. 9703. IV. NAME OF TASK FORCE/JOINT OPERATION The name of this Task Force is Blaine Office of Field Operation Enforcement Programs. Projected Dates of Operation: October 1, 2001 to September 30, 2002, V. CONDITIONS AND PROCEDURES A. Assignment of Anacortes Police Officer(s) To the maximum extent possible, the Anacortes Police Department shall assign dedicated officer(s) to the task force. Within 10 days of the effective date of this agreement, the Anacortes Police Department shall provide the U.S. Customs Service with the names, titles, badge or ID numbers of the officer(s) assigned to the task force. Further, the Anacortes Police Department shall provide the hourly overtime wage rate of the officer(s) assigned to the task force. B. Requests for Reimbursement of Overtime Expenses. 1. The Anacortes Police Department may request reimbursement for payment of overtime expenses directly related to work performed by its officer(s) assigned as members of a Joint Task Force with the U.S. Customs Service for the purpose of conducting official Treasury investigations. 2. The Anacortes Police Department shall provide the U.S. Customs Service within 10 days of the signing of this agreement, with the contact name, title, telephone number and address where the law enforcement agency wants the check for reimbursement overtime costs mailed to. The Anacortes Police Department shall also provide the name to whom the check shall be payable. 3. The State and Local law Enforcement Agency officer sign-in sheets will be maintained at the port offices. The monthly reimbursement requests will be completed using the sign-in sheets as a basis. The port will prepare the reimbursement requests and provide them to the state and local law enforcement agency for review and signature. The monthly reimbursement requests will be forwarded through the CMC office to Headquarters. 4. The Anacortes Police Department will submit all requests for reimbursable payments, together with appropriate documentation to the U.S. Customs Service, ATTN: Outbound Enforcement Team, 9901 Pacific Highway, Blaine, WA 98230. The Area Port Director shall certify that the request is for overtime expenses incurred by the Anacortes Police Department for participation with the Blaine Office of Field Operation Enforcement Programs. The Anacortes Police Department shall also certify that requests for reimbursement of overtime expenses have not been made to other Federal law enforcement agencies who may also be participating with the task force. The Anacortes Police Department acknowledges that they remain fully responsible for their obligations as the employer of the officer(s) assigned to the task force and are responsible for the payment of overtime eainings, withholdings, insurance coverage and all other requirements by law, regulation, ordinance or contract regardless of the reimbursable overtime charges incurred. 5. All requests for reimbursement of costs incurred by the Anacortes Police Department must be approved and certified by the U.S. Customs Service. The Treasury law enforcement agency shall countersign the invoices for payment. 6 The maximum reimbursement entitlement for overtime worked on behalf of the Anacortes Police Department is set at S13,000 per officer assigned to the task for the Fiscal Year period. The Anacortes Police Department is entitled to a maximum of S10,000.00 per year. The maximum reimbursement to the Anacortes Police Department may be adjusted at the request of the U.S. Customs. The Anacortes Police Department will be notified of any adjustment to the maximum reimbursement amount. C. PROGRAM AUDIT This agreement and its procedures are subject to audit by the U.S. Customs Service, the Department of the Treasury — Office of Inspector General, the General Accounting Office, and other government designated auditors. The Anacortes Police Department agrees to permit such audits and agrees to maintain all records relating to these transactions for a period of not less than three years; and in the event of an on-going audit, until the audit is completed. These audits may include reviews of any and all records, documents, reports, accounts, invoices, receipts or expenditures relating to this agreement; as well as interview of any and all personnel involved in these transactions. D. REVISIONS The terms of this agreement may be amended upon the written approval of both the Anacortes Police Department and the U.S. Customs Service. The revision becomes effective upon the date of approval. E. NO PRIVATE RIGHTS CREATED This is an internal government agreement between a Treasury Law Enforcement Agency and a Local/County/State Law Enforcement Agency and is not intended to confer any right or benefit to any private person or party. L ,rp ichacl L. ' g Margaret R. Fearon Chief of Police ervice Port Director , /0 ot/o/ T/.1 -9 la ) ate Date *4Q-0.— 71/674, H. Dean Maxwell Mayor 7/1 Date