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HomeMy WebLinkAboutIL063 Interlocal Agreement DRAFT INTERLOCAL AGREEMENT BETWEEN CITY OF ANACORTES AND THE PORT OF ANACORTES MUNICIPAL CORPORATIONS OF THE STATE OF WASHINGTON The City of Anacortes ("City") and the Port of Anacortes("Port"), collectively referred to as the"parties"or"agencies,"mutually agree to the following terms and conditions for the purposes set forth below. PURPOSE OF THIS INTERLOCAL AGREEMENT: The City and the Port in carrying out their operational and administrative purposes and responsibilities are increasingly relying on new information management technologies which,by way of example, include the use of computers, software operating systems, the intemet,web sites and other information systems technologies. To utilize these advanced information systems requires the services of a highly.,, skilled system administrator to assure adequate maintenance and upgrades.of the agencies systems. The parties have determined that this need can best be met at this time by sharing the services of an Information Systems Administrator("ISA"). TERMS AND CONDITIONS OF THE AGREEMENT: 1. The ISA shall be an employee of the Port and be entitled only to the compensation and benefits (including pension rights)provided by the terms of the Port's salary and benefits resolution. The Port, as employer, shall be responsible for all payroll taxes and otherwise complying with law and regulation governing employers' obligations to their employees. 2. The ISA's work under this agreement shall be administered collaboratively under the direction of the Director of Finance of the City and the Director of Administration and Communications of the Port, (hereinafter referred to as the"IS Coordinators") or such other official as the Mayor may select for the City or the Executive Director may select for the Port. If the Mayor or Executive Director elect to change the responsible official,they shall advise the other party in writing. 3. The IS Coordinators shall meet as required with the ISA to lay out a coordinated and collaborative work plan so that each agency's needs are met in a timely way. The parties will use their best efforts to avoid putting the ISA in a position of conflict between the two agencies. This agreement provides for no dispute resolution, believing the agencies will only effectively share the ISA if they can work together in a collaborative way for the mutual benefit of all concerned. 4, Attachment A, by this reference incorporated herein, sets forth the name and social security number of the current incumbent ISA, the compensation and benefits provided for the position in the year 2000, and the hourly reimbursement rate that will be paid to the Port by the City when the ISA is performing work for the City. The reimbursement rate agreed to by the parties represents a reasonable hourly allocation of all employment costs of the ISA position incurred by the Port. The parties agree that Attachment A will be modified at least annually or more often if-the incumbent changes or if new employment costs are incurred by the Port(Le., an increase in payroll taxes, benefit costs or the need to raise base compensation), 5. The IS Administrator shall prepare a mutually agreed upon position description for the ISA position which shall be attached to this agreement as Attachment B. The ISA incumbent shall certify in writing that he(or she)has read the position description and understands that while employed by the Port, and entitled only to compensation and benefits from the Port, that he/she will serve the information systems needs of both the Port and the City with equal skill and attention. 6. The ISA shall maintain a daily time log, and monthly provide the Port with written certification setting forth the number of hours of work performed for the City. On the basis of that certification the Port shall bill the City for reimbursement based on the hourly reimbursement rate set forth in Attachment A. Upon receipt of the Port's billing, the City shall remit the amount due within thirty days. 7. The term of this Agreement shall be year to year;however, the Port may, not later than the last working day before November 30 of each year, submit in writing to the City its proposed changes to Attachment A for the next calendar year, and unless the City,no later than the last working day before December 15,responds in writing that it wishes to terminate this Agreement, the agreement shall be deemed to be renewed under its general provisions and the revised Attachment A. 8. The parties may by mutual agreement amend or terminate this agreement at any time. Either party may terminate at any time on thirty days notice if there is an ISA vacancy and the parties are unable to agree on a qualified replacement for the position. The position shall be considered vacant if an incumbent resigns, is removed for cause, or becomes incapacitated or is unable or unwilling to perform for a period of more than thirty days. 9. This Agreement shall first commence on the date signed by both parties and shall continue for the calendar year 2000 and may be renewed thereafter on a calendar year basis as provided in paragraph 7 above. APPROVED FOR THE CITY: APPROVED BY THE PORT: By: .Gaz By: Mayor Exe utive Director Dated: /- Z y - 00 ', 2000 Dated: 7i et./ , 2000 2 ATTACHMENT A* ISA Incumbent: Brett Parker Social Security No. Year 2000 Basis of Compensation and Benefits: Monthly: $4,268.58 Retirement: 1.13 FICA: 1.53 Medical/Insurance: .1.97 Burden Wage per hour Year 2000 $29.26 * Attachment A is subject to revision as provided in the Interlocal Agreement between the City and Port K:115170'460021RDFIROF A201 W 3