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24 Hour Hit Confirmation
Verification/Interagency Agreement
Every agency that enters into this agreement must adhere to the regulations set
forth in the ACCESS/WACIC/NCIC manuals and the CJIS Security Policy. This
interagency agreement must be current and approved by the CJIS Systems
Agency (CSA), the Washington State Patrol (WSP) before agencies adopt the
policies and procedures set forth by the agreement.
Requirements for teletype Hit Confirmation:
1. Every terminal agency that enters records destined for NCICIWACIC
must ensure teletype hit confirmation is available for all records, except
III, 24 hours per day either at the agency or through a written agreement
with another agency at its location.
2. The terminal agency printer must be monitored 24 hours per day. In the
event that 24 hour per day hit confirmation coverage is not available, the
terminal agency printer must be capable of being forwarded to a 24 hour
a day facility.
3. Terminal agencies that are not available 24 hours per day must place
instructions for after hour hit confirmation in the miscellaneous field to
include a 24 hour telephone number of the agency responsible for
confirming hits.
4. WSP recommends agencies use the NLETS network for hit confirmation.
Even if the initial confirmation is handled by telephone, NLETS should be
used for documentation. NLETS created an inquiry (YQ) message and a
response (YR) message for hit confirmation. Responsibilities for the hit
confirmation process are shared between the agency that received the hit
and the agency that entered the record.
5. The arresting agency must place a computer locate message on all
confirmed hits.
6. The Originating Agency must clear the hit after it has been located.
C:IDocuments and Settingslndav2251Local Settings\Temporary Internet Files\OLK1114 Hit
Confirmation (2).doc
Print Data:11412006 Pasge:1
Termination of Agreement
•
This agreement shall remain in effect unless terminated by either agency upon
thirty (30) days written notice to the criminal justice agency, and the contractor.
Termination of this agreement requires the agency printer to be forwarded to
another 24 hour per day facility. The agency terminating the agreement must
also formally notify the WSP ACCESS Section within the thirty (30) days.
Indemnification
Both the contractor and the criminal justice agency agree to indemnify and hold
harmless the WSP, the WSP Chief, WSP employees, and the FBI, the FBI
Director, and FBI employees from any and all claims, demands, actions, suits,
and proceedings by others for the use or misuse by either agency of any
information provided to them pursuant to the interagency agreement.
As the contracting agency head/director of the facility providing teletype hit
confirmation services to a criminal justice agency, I hereby acknowledge the
responsibility and duty to perform teletype hit confirmation to the terminal agency
24 hours per day within the requirements defined by NCIC/WACIC and the CJIS
Security Policy.
Chief Mike King Director Dave Cooper
Contracting Agency Head/Director Criminal Justice Agency
Chief/Sheriff
Anacortes Police Department Skagit 911 Communications
Agency Name Agency Name
Director
Signature of Agency Head/Director Title Date
Chief
Signature of Criminal Justice Agency Head Title Date
C:1Documents and Settings\ndav2251Local Settings\Temporary Internet Files\OLK1114 Hit
Confirmation (2).doc
Print Data:1/4/2006 Pasge:2