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HomeMy WebLinkAbout2009-05-04 City Council Minutes Approved City Council Minutes May 4, 2009 1 01TY Oti`: City Council Minutes—May 4, 2009 9011� At 7:30 p.m. Mayor Maxwell called the regularly scheduled meeting of May 4, 2009 to order. Roll call found present Kevin McKeown, Nick Petrish, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson, and Brian Geer. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. Petrish moved, seconded by Mr. Geer, that the minutes of April 20, 2009 be approved as if read. Vote: Ayes — Petrish, Pickett, Adams, Turner, Richardson, and Geer. Abstain: McKeown. Motion carried. Citizen Hearings No one present wished to speak on matters not on the agenda. Mayor/Council Communication Mayor Maxwell proclaimed May 2009 as National Historic Preservation Month in the City of Anacortes. Sponsored by the Anacortes Historic Preservation Board and the National Trust for Historic Preservation, the theme for this year's observance is "This Place Matters." Mayor Maxwell proclaimed May 9, 2009 as Letter Carriers' Food Drive Day in the City of Anacortes. The National Association of Letter Carriers is working to alleviate the challenges of hunger in Washington State through its annual Stamp Out Hunger food drive. Historic Preservation Awards Mr. Steve Oakley, Museum Director and City liaison to the Historic Preservation Board, introduced board members Ms. Susan Rooks, Mr. Steve Cox, Ms. Susan Fahey, Mr. Robert Harrison, and Mr. Jim Young. Board Chairperson Rooks then thanked the Mayor for proclaiming May as Historic Preservation Month. Ms. Rooks explained that each year the Board recognizes individuals and organizations who have undertaken noteworthy efforts to preserve our community's historic resources. This year's recipients are The Bank of the Pacific, represented by Branch Manager Mike Trafton; Richard and Daphne Storwick, owners of the William and Beatrice Lowman House; and Craig and Beth Clark, owners of the Mercantile. Each of these recipients has shown vision and leadership in adapting, restoring, and preserving a key local landmark. Mr. Clark also thanked the Mercantile project contractor, Khile Construction. The Mayor presented the citations and thanked the Board and members of the community for participating in this significant program. Appointment: Library Board Trustee— Lynne Webb Mrs. Richardson moved, seconded by Mr. Geer, to confirm the Mayor's nomination of Lynne Webb to the Library Board of Trustees with a term that expires February 2012. Vote: Ayes — Pickett, Adams, Turner, Richardson, Geer, McKeown, and Petrish. Motion carried. Ms. Cynthia Harrison, Library Director, then introduced Ms. Diane Moritz, Board President, and Ms. Webb; the Mayor and Council thanked Ms. Webb for her willingness to serve to the community. Library Update—Call for Volunteers Ms. Cynthia Harrison. Library Director, reported to the Mayor and Council that community members are making full use of the Library and its services; fortunately, the Library has not experienced budget cuts during this economic downturn. Also, preparation for the new security self-check system is 40% complete; tagging the 100,000 library items must be substantially complete by early June in order to activate the system. Ms. Harrison asked for volunteers, especially during evenings and weekends, in order to meet this timeframe. City Council Minutes May 4, 2009 2 Boys and Girls Club Presentation Mayor Maxwell introduced Ms. Angela Freeberg and Ms. Kim Grams with the Anacortes Boys and Girls Club. Ms. Freeberg, on behalf of the Club, thanked the Mayor, Council, and Police Department for their support and encouragement. Located at 2219 "M" Avenue, the Club is open from 2:00 to 6:00 p.m., Monday through Friday, with teen hours on Friday night from 6:00 to 10:00 p.m. There are 4,300 clubs worldwide with four clubs in Skagit County; the Anacortes Club has served 1,720 members since the club opened. The Club's mission is to enable all young people to reach their full potential as productive, caring, and responsible citizens. Ms. Freeberg then described the various programs and services available at the facility as well as event highlights from last year. Mr. Geer said his son is a member and really enjoys Club participation. Mr. Turner thanked Ms. Freeberg for the expanded programs and for taking such great care of our young people. The Club will sponsor a fund-raising breakfast on Thursday, May 14th from 7:00 to 8:00 a.m.; the theme is "Be Great." Mayor pointed out the Club is not supported financially by the national organization and depends completely on local fundraising. Mr. Geer thanked the Mayor, Council, and community for support of the successful Red Cross Real Heroes event held last Thursday evening. Consent Agenda Mr. Adams moved, seconded by Mr. Turner to approve the following Consent Agenda item. Vote: Ayes —Adams, Turner, Richardson, Geer, McKeown, Petrish, and Pickett. Motion carried. Approval of Vouchers/Cancellation of Warrants Council voted unanimously that the following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on April 23, 2009 and April 30, 2009 are approved for payment as of this date May 4, 2009. Claims Warrants Apr 2009: Warrant Numbers 50672 through 50829 in the total amount of$404,529.77 EFT Apr 2009: EFT Number 50671 in the total amount of$112.00 Payroll for May 5, 2009 in the total amount of$739,552.31 Warrant Numbers 33499 through 33557 in the total amount of$58,315.30 Direct Deposit Numbers 30663 through 30856 in the total amount of$499,921.51 EFT Numbers 982 through 986 in the total amount of$181,315.50 Warrant Cancellation: Warrant Number 50647 in the total amount of$42.72 Norman Brown Fire Station Cell Tower Lease Agreement Mr. Don Measamer, Assistant Planning Director, gave a brief overview of the SEPA/public notice process relative to the proposed AT&T cell tower at 5209 Sunset Avenue. The associated Lease Agreement was discussed at the last City Council meeting, reviewed by counsel, and brought back for possible action. Questions followed regarding the flag, height restrictions, amendment process, and FAA requirements. Mr. Brad Furlong, City Attorney, clarified that the amended draft now before Council was sent to the tenant's representative and is undergoing review. The Council could give approval of the Lease with the understanding that any further clarifications proposed by the tenant can be made at the Mayor's and City Attorney's discretion. With that, Mrs. Richardson moved to authorize the Mayor to enter into a Lease Agreement for the Norman Brown Fire Station Cell Tower, including plans identified as Attachment A, if no material substantive changes are required. Mr. Turner seconded the motion. Mr. Geer complimented the City and AT&T for working together on this project. Vote: Ayes — Turner, Richardson, Geer, McKeown, Petrish, Pickett, and Adams. Motion carried. Tursi Park Acceptance Mr. Gary Robinson, Park Director, discussed the bid process for the Tursi Park construction. The initial bid was awarded to Strandberg Constructions; change orders were added for installation of all the play City Council Minutes May 4, 2009 3 equipment, play area surfacing and installation, and play mats and installation; installation of an overflow drain from Wetland A to Wetland B; additional curb/retaining wall; changes to the launch area; and addition of a concrete mow strip. The final contract amount was $422,480.77; staff recommends the City accepts the project and advertises its completion. If no liens are filed during the lien period, retainage monies now being withheld by the City will be paid to the contractor. Mr. Adams served on the Parks and Recreation Advisory Commission and worked for years to have a west end park; he said this facility is a great addition to the community. Mr. Robinson explained that another park may be located at West 6th and Minnesota. With that, Mr. McKeown moved, seconded by Mr. Turner, to accept the Tursi Park project as complete. Vote: Ayes — Richardson, Geer, McKeown, Petrish, Pickett, Adams, and Turner. Motion carried. The Mayor said that real estate excise tax money is targeted for these types of capital improvements; this Park has been 20 years in the making. Consideration of Bids: Treatment Plant Chemicals/2009-2011 Mr. Fred Buckenmeyer, Public Works Director, reported that chemical bids are sought every two years; this process allows the City to take advantage of new, innovative, and more efficient chemicals. Additionally, this bidding process ensures that the City obtains the lowest price for treatment chemicals. After discussion, Mr. Geer moved, seconded by Mr. McKeown, to accept the Chemical Bid Recommendations for 2009-2011 as listed in an April 13, 2009 Memorandum from Tiffany Matson to Fred Buckenmeyer. Vote: Ayes- Geer, McKeown, Petrish, Pickett, Adams, Turner, and Richardson. Motion carried. Consideration of Bids for Operations De-Watering Facility Mr. Fred Buckenmeyer, Public Works, reported that bids were opened for the De-Watering Facility; this task is for the underground pipe work portion of the project. Information regarding the building itself will come back to Council at a later date. The facility will be located on Maintenance and Operations property. Regarding costs, Mr. Buckenmeyer said a portion of the funding will come from a DOE grant. The low bid was received form G.G. Excavation, Inc. in the amount of$56,057.29. After discussion, Mr. Adams moved, seconded by Mr. Turner, to award the Operations De-Watering Facility project to G.G. Excavation, Inc. in the amount of$56,057.29. Vote: Ayes — McKeown, Petrish, Pickett, Adams, Turner, Richardson, and Geer. Motion carried. At approximately 8:30 p.m., Mayor Maxwell continued the May 4th meeting to Monday May 11, 2009 in order to hold a Public Hearing for CDBG/ARRA Action Plan Revision 2009.