HomeMy WebLinkAbout2009-01-20 City Council Minutes Approved GtTY OA
City Council Minutes—January 20, 2009
At 7:30 p.m. Mayor Maxwell called the regularly scheduled meeting of Tuesday, January 20, 2009 to order.
Roll call found present Nick Petrish, Erica Pickett, Brad Adams, Cynthia Richardson, and Brian Geer.
Absent: Kevin McKeown and Bill Turner. Roll call was followed by the Pledge of Allegiance.
Minutes of Previous Meetings
Mr. Petrish moved, seconded by Mr. Geer, that the minutes of December 15, 2008 be approved as if read.
Vote: Ayes— Pickett, Adams, Richardson, Geer, and Petrish. Motion carried.
Citizen Hearings
No one present wished to testify on matters not on the agenda.
Mayor/Council Communication
Mayor Maxwell read into the record a Resolution supporting the continuation of the Anacortes to Sidney
International Ferry Run. As part of the Resolution, the Council resolves that the Anacortes to Sidney
International Ferry run is a vital component to the City's and the region's economic future; also, the
Resolution encourages our State Representatives to support the necessary funding to maintain this ferry run
and to make every effort to keep this issue a high priority. Mrs. Richardson supported this action and moved
to adopt Resolution No. 1769. Mr. Geer seconded the motion. Vote: Ayes — Adams, Richardson, Geer,
Petrish, and Pickett. Motion carried.
Mr. Fred Buckenmeyer, Public Works Director, and Public Works staff members Mr. Gordon Bruckner and
Mr. Bob Clumpner represented the City of Anacortes at the annual American Council of Engineering
Companies Engineering Project Awards Banquet held in Bellevue. MW&H Americas, consulting engineers,
nominated the City's 36' pipeline replacement project as an outstanding project in the State of Washington;
the City received a Silver Award in the project complexity category. Spanning eight years, and working with
four contractors, the City replaced 10 miles of 1920 vintage 24' steel pipe in seven segments.
On a recent sunny day, Mr. Petrish took his guests from Croatia to see the beauty of Washington Park; he
reported that he found the Park to be in full use by the community. The Mayor noted that in these
challenging economic times, Washington Park camping revenues are up.
Consent Agenda
Mr. Adams moved, seconded by Mr. Petrish to approve the following Consent Agenda items. Vote: Ayes—
Richardson, Geer, Petrish, Pickett, and Adams. Motion carried.
Items 6 B 1 and B 2 and 6 C were pulled form the Consent Agenda for brief discussion.
Approval of Vouchers/Cancellation of Warrants
Council voted unanimously that the following vouchers/warrants audited and certified by the City's Auditing
Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on
January 8, 2009 and January 15, 2009 are approved for payment as of this date January 20, 2009.
Claims Warrants
Jan 2009: Warrant Numbers 49307 through 49492 in the total amount$609,812.87
EFT
Jan 2009: EFT Number 48301 through 49306 in the total amount of$1,815.78
Payroll for January 20, 2009 in the total amount of$518,026.48
Warrant Numbers 33151 through 33189 in the total amount of$42,096.14
Direct Deposit Numbers 29402 through 29571 in the total amount of$291,084.99
EFT Numbers 941, 943, 946 to 948 in the total amount of$184,845.35
In the same motion Council approved:
City Council Minutes January 20, 2009 1
Notes of Completion/Release of Funds
(B 1) Mr. Don Measamer, Building Official, reported that the Depot Roofing Project is complete; the contract
was awarded to Esary Roofing and Siding Company to re-roof the Depot Square Building. Mr. Measamer
discussed project details. Staff recommends that Council accept the project as complete in the amount of
$107,098.68. (B 2) Mr. Russ Pittis, Facilities Manager, reported that the lighting project for the City is
complete. Improvements were made at City Hall, Maintenance Shop, Waste Water Treatment Plant, Fidalgo
Center, and Fire Station. PSE funded over$50,000 of project costs; the City will realize a savings in 2009 of
over $16,000 due to the improvements. Staff recommends that Council accept the project as complete
thereby releasing any retainage now held to the contractor, Light Doctor. (C) The Mayor recommended
Council authorization to enter into a contract with Mr. Brad Furlong for legal services to the City of Anacortes.
Mr. Furlong has worked with the Port of Skagit, the Town of La Conner, and has an extensive background in
municipal law. Mr. Furlong conveyed his appreciation to the Mayor and staff for their confidence and
support.
Resolution: Adopting Skagit County Natural Hazards Mitigation Plan for the City of Anacortes
Mr. Don Measamer, Assistant Planning Director, introduced a Resolution to Council for review and adoption.
If adopted, the Resolution would adopt the Skagit County Natural Hazards Mitigation Plan for the City of
Anacortes. Mr. Measamer explained that this is a multi-jurisdictional plan with participation by the county,
cities, dike districts, fire districts, tribes, hospitals, ports, and other interested special purpose districts. The
Plan is required under the Disaster Mitigation Act of 2000; this Act encourages states, cites, counties and
other entities to work together to assess local and regional exposure to disaster events, and to plan
mitigation strategies. Former building Official Ed Frank led the initial update processes in May of 2008 and
city staff provided additional information leading to finalization of the Plan. Discussion followed regarding
future location of the Water Treatment Plant, and grant funding, now on hold, for seismic protection
improvements at City Hall. With that, Mr. Geer thanked Mr. Frank and City staff for their efforts and moved to
adopt Resolution No. 1770 adopting the Skagit County Natural hazards Mitigation Plan. Mr. Adams
seconded the motion. Vote: Ayes—Geer, Petrish, Pickett, Adams, and Richardson. Motion carried.
Contract Modification/HDR—Water Treatment Plant Upgrade
Mr. Matt Reynolds, Assistant City Engineer, presented a request for Task Order approval for Phase 3A of the
Water Treatment Plant Improvement Project. Mr. Reynolds explained that Phase 1 and 2 of the
improvement project have been completed; as a result the City determined that new facilities for re-
treatment, filtration, finished water storage and pumping, and power supply and distribution will meet the
goals of the project. Phase 3 is the final project design; the Task Order for Phase 3 A will establish the basis
of design for the proposed water treatment plant improvements. On a question from Mr. Adams, Mr.
Reynolds explained that a membrane filtration system will be considered. With that, Mr. Geer moved,
seconded by Mrs. Pickett, to authorize the Mayor to enter into a contract with HDR Engineering, Inc. for
Phase 3 A of the Water Treatment Plant Improvement Project in the amount of$340,030.00. Vote: Ayes —
Petrish, Pickett, Adams, Richardson, and Geer. Motion carried.
Executive Session (20 minutes)
Verizon Lease Modification
At approximately 8:00 p.m. the City Council convened in Executive Session to discuss the Verizon Lease
Modification. At approximately 8:20 p.m. the City Council reconvened and without taking any further action,
the Mayor adjourned the regularly scheduled meeting of Tuesday, January 20, 2009.
City Council Minutes January 20, 2009 2