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HomeMy WebLinkAbout2010-11-01 City Council Minutes Approved GSSY Off'. City Council Minutes—November 1, 2010 At 7:30 p.m. Mayor Maxwell called the regularly scheduled Anacortes City Council meeting of November 1, 2010 to order. Roll call found present: Kevin McKeown, Brad Adams, Bill Turner and Cynthia Richardson. Nick Petrish, Erica Pickett and Brian Geer were excused. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. McKeown moved, seconded by Mr. Turner, that the minutes of October 18, 2010 be approved as if read. Vote: Ayes—Adams, Turner, Richardson and McKeown. Motion carried. Citizen Hearings No one present wished to speak on any item not already on the agenda. Mayor/Council Communication Certificate of Appreciation: Library Volunteer Naomi Hollister Mayor Maxwell read a letter of thanks to Naomi Hollister who retired at the end of the summer after more than thirty years of volunteer service at the Anacortes Public Library. Library Director Cynthia Harrison expressed the gratitude of the library's staff and patrons. Mayor Maxwell asked Ms. Harrison to deliver a Certificate of Appreciation to Ms. Hollister who could not be present at the meeting. Council applauded Ms. Hollister for her exemplary service. Reappointment to Anacortes Historic Preservation Board: Susan Rooks Museum Director Steve Oakley briefly summarized the contributions made by Susan Rooks during her first three-year term on the Anacortes Historic Preservation Board and asked Council to reappoint her for a second three-year term to expire in December 2013. Mrs. Richardson moved, seconded by Mr. Adams, to reappoint Susan Rooks to the Anacortes Historic Preservation Board. Vote: Ayes—Turner, Richardson, McKeown and Adams. Motion carried. Mayor Maxwell thanked Ms. Rooks for her dynamic service on the board. Mr. McKeown advised that construction has begun on Pennsylvania Avenue and the road is closed to through traffic. Mr. Buckenmeyer said it will be closed for approximately three weeks. Mr. McKeown asked if the alley will be used for temporary access. Mr. Buckenmeyer said notice is being mailed out that the alley will be open for emergency vehicles and school buses only. Mr. Buckenmeyer also advised that 6th Street is scheduled for paving on Wednesday. Consent Agenda Mr. Turner moved, seconded by Mr. McKeown, to approve the following Consent Agenda items. Vote: Ayes— Richardson, McKeown, Adams and Turner. Motion carried. Approval of Vouchers/Cancellation of Warrants Council voted unanimously that the following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on October 21, 2010 and October 28, 2010 are approved for payment as of this date November 1, 2010. Claims Warrants October 2010: Warrant Numbers 57804 through 57988 in the total amount of$435,812.89 EFT October 2010: Warrant Numbers 57799 through 57803 in the total amount of$1,692.40 Payroll for October 20, 2010 in the total amount of $524,894.98 Warrant Numbers 35320 through 35358 in the total amount of$32,602.01 Direct Deposit Numbers from 37179 through 37353 in the total amount of$321,005.90 EFT Numbers from 1191 through 1198 in the total amount of$171,287.07 Anacortes City Council Minutes November 1, 2010 1 Cancelled Warrants October 2010: Warrant Number 51056 in the total amount of$30.00 October 2010: Warrant Number 51778 in the total amount of$92.00 October 2010: Warrant Number 51317 in the total amount of$96.40 In the same motion Council: Accepted as complete the 6th Street Reconstruction Project (09-011-TRN-004) by Schwetz Construction; and Accepted as complete the Depot Site Plaza Phase 1 Project (09-039-IDS-001) by R.J. Lampers Construction Company. Public Hearing: 2011 Budget Finance Director Steve Hoglund said the 2011 budget was a challenge and grew at less than 4% including significant public works projects. He said the prudent budget reduced discretionary spending in many areas. Mayor Maxwell opened the public hearing. No one wishing to testify, the mayor closed the public hearing. He said he was proud of the budget and thanked Council and staff for their hard work. Wavfindina Sian Presentation Planning Director Ryan Larsen introduced consultant Jacqueline Beamer of BrandQuery who presented the results of the wayfinding sign project. Ms. Beamer first reviewed the study process that she had described at the August 23, 2010 Study Session. She reminded that the intended targets for the signs are residents, business visitors and tourists. Ms. Beamer described the different types of signs, how they will be located, constructed and attached, and the international symbols that will be incorporated. Mrs. Richardson asked about the background color of the signs. Ms. Beamer confirmed that the signs will all be blue. Ms. Beamer then presented concept sketches for future gateway signs. Mr. McKeown asked where gateway sign(s) would be located. Mr. Larsen said that has not been precisely determined. Mr. McKeown cautioned that signage should not conflict with artwork that will be installed in the roundabout. Mr. McKeown asked why the map includes no sign for the airport. Ms. Beamer said the study determined not to add signs for the airport or the hospital because the existing signs are adequate. Mr. McKeown suggested that part of the goal was consistent signage. Ms. Beamer explained that airports and hospitals are marked by international icons that people are familiar with around the world. Mr. McKeown noted there are no signs for the lakes and forestlands. Ms. Beamer said the study group determined those facilities do not have adequate parking to encourage large groups to visit them and noted the Chamber of Commerce offers maps to those locations. Mr. Adams observed that the samples showed wayfinding signs in groups of three per pole and asked if that would always be the case. Ms. Beamer said not necessarily but she recommended not placing more than three signs on a single pole. Mr. Adams asked why there were no signs pointing out schools. Ms. Beamer said those would likely be added later. Mr. McKeown asked how kayak launch sites are marked. Ms. Beamer said those would be identified as Waterfront Access. Mrs. Richardson noted there are no signs on Havekost Road or D Avenue to direct visitors entering the city from the south but remarked that additional signs could be added later. Mr. McKeown praised the seagull logo and asked if it would be cut out. Ms. Beamer said it would be a dimensional piece that's added on. She added that Mac Jackson and Sandi Andersen had reviewed the recommendations and said they can make the signs at the City sign shop. Regarding gateway signs, Mrs. Richardson commented that existing gateway signs have been built with generous donations in the past, said the concept drawings of the new gateway signs look too much like an industrial park, praised the existing signs which match the signs at the Farmer's Market and the downtown arch, and said not all major signs need to have the same typeface as the wayfinding signs. Mayor Maxwell said gateway signs will be part of a future phase after more discussion. Mr. McKeown expressed enthusiastic support for the sign design. Ms. Beamer said the signs were designed to age well without becoming dated. Mr. Adams said the sample signs look clean and simple and expressed his support. He asked if the City sign shop can recreate the font style. Ms. Beamer said a standards manual will be provided to the sign shop. Resolution: Authorizing 2011 Tourism Promotion Fund Contracts Mr. Larsen asked Council to approve a resolution authorizing Tourism Promotion Fund contracts for 2011. He said $232,099 was requested and the Committee recommended funding $200,384 of those requests as summarized in the matrix included in the Council packet. Mr. Larsen gratefully acknowledged Anacortes City Council Minutes November 1, 2010 2 Committee members Mayor Maxwell, Steve Hoglund, Mark Lione, Laurie Gere, Andy Stewart, Phil Burton, Doug Colglazier, Brian Geer, Cynthia Richardson and Nick Petrish and staff lead Carol Yates for administering the program. Mr. Larsen made two corrections to the draft resolution: the Anacortes Arts Foundation amount should be$2,500 rather than $2,065 and the Skagit Symphony Orchestra Garden Tour should be $1,000. Mrs. Richardson corrected that that the Garden Arts Fair is run by the Depot, not the Anacortes Arts Foundation. Mrs. Richardson moved, seconded by Mr. Turner, to approve with the three corrections discussed Resolution 1811 authorizing execution of Tourism Promotion Fund contracts for 2011. Vote: Ayes—McKeown, Adams, Turner and Richardson. Motion carried. Resolution: Authorizing Investments in LGIP Mr. Hoglund asked the Council to approve a housekeeping resolution to authorize an interlocal agreement with the State Treasurer's Office to allow the City to continue to invest in the Local Government Investment Pool (LGIP). He explained that the City has invested in the LGIP for many years and the Treasurer's Office is simply updating its forms. Mr. McKeown moved, seconded by Mr. Turner, to approve the Resolution 1812 authorizing investment of City of Anacortes monies in the Local Government Investment Pool. Vote: Ayes—Adams, Turner, Richardson and McKeown. Motion carried. Bid Award: Washington Park Pay Machine Washington Park Manager Bob Vaux requested Council authorization to award a contract for a new pay machine at the boat launch parking lot at Washington Park. Mr. Vaux reported that the existing machine has been in service for many years and the new machine will improve the revenue stream and result in better customer service. He added it will also allow payment by credit card and will accept payments for firewood, campsites, and other services as well as parking. Mr. McKeown asked if the machine charges a fee for payments by credit card. Mr. Vaux said the City does not charge any fee for credit card transactions. Mr. McKeown asked for clarification on the amount of the contract. Mr. Vaux explained that the requested contract amount is for procuring the machine only and that the annual service contract is budgeted separately. Mr. McKeown moved, seconded by Mr. Adams, to authorize the purchase of the VenTek VenStation from Northwest Parking Equipment Company for$17,184.32 including sales tax. Vote: Ayes—Turner, Richardson, McKeown and Adams. Motion carried. Ordinance: Authorizing Interfund Loan from Solid Waste Fund to Storm Drain Fund Mr. Hoglund requested Council approval of an ordinance to authorize an interfund loan of up to $750,000 from the City's Solid Waste Fund to its Storm Drain Fund to pay for the Flounder Bay dredging project. The term of the loan is set at five years which is the same term as the basin specific charge to pay for the pubic portion of the dredging project. Mr. Hoglund explained that stakeholders may pay up front if they choose and the ordinance allows the loan to be paid off early, with interest, if that happens. Mr. McKeown moved, seconded by Mr. Turner, to approve Ordinance 2841 authorizing an interfund loan between the Solid Waste Fund and the Storm Drain Fund. Vote: Ayes— Richardson, McKeown, Adams and Turner. Motion carried. Public Hearing: Street Vacation -West 6th Street Public Works Director Fred Buckenmeyer provided some background information for this item which involves a portion of West 6th Street just east of Anacoppermine Road. He said when it passed Resolution 1793 on October 4, 2010, the City Council established this evening's public hearing and also moved to not have this petition heard by Board of Adjustment. Mr. Buckenmeyer added that all required legal notices have been given. He demonstrated the parcels in question on the overhead. In exchange for the vacated 3938 SF of West 6th Street, petitioners Myers will give the City 3945 SF of property they own in two parcels on Anacoppermine Road. Mr. Turner asked if the areas were surveyed or calculated. Mr. Buckenmeyer said a land survey was not performed but the areas are correct to within a couple of square feet. At approximately 8:20 p.m. Mayor Maxwell opened the public hearing. No one wishing to testify, the mayor closed the public hearing. Mr. McKeown spoke in support of the transaction as a means of resolving a dangerous traffic situation and moved, seconded by Mr. Turner, to approve the requested vacation. Mr. Buckenmeyer said staff would bring back an ordinance at a future meeting to conclude the transaction. Mr. McKeown asked what the Myers will do with the vacated property. Mr. Buckenmeyer said they will probably request to block a portion of the street for through access; it would remain a public right of way but have no through traffic. Mrs. Richardson asked if the City had any intent of making West 6th Anacortes City Council Minutes November 1, 2010 3 Street a through street to Anacoppermine Road. Mr. Buckenmeyer explained that sight distance issues make ingress and egress dangerous at that location so the Planning Commission and City Council approved a cul-de-sac at West 6th Street. He said staff has no plans to recommend that West 6th be punched through or improved. Vote: Ayes— McKeown, Adams, Turner and Richardson. Motion carried. Resolution: Authorizing Sole Source Subcontract for Instrumentation and Control System Contract for Water Treatment Plant Project Mr. Buckenmeyer asked Council to approve a resolution designating a sole source subcontractor for the Water Treatment Plant project that is currently out to bid, based on Special Facilities criteria as outlined in RCW 39.04.280. Noting that the plant must remain in continuous service during construction, including critical instrumentation and controls systems, Mr. Buckenmeyer stated that the resolution would authorize him to designate Quality Controls Corporation (QCC) as the sole source for systems integration. He explained that QCC is currently the system integrator at the WTP and WWTP and has a thorough, proven understanding of the existing telemetry and control systems. Mr. Buckenmeyer said that if the WTP general contractor were to introduce a new controls subcontractor it could cause added expense and complexity. He said legal counsel at Foster Pepper drafted the resolution and Mr. Hoglund reviewed it. Mr. Turner supported the resolution and asked who will install the controls. Mr. Buckenmeyer clarified that QCC will contract directly with the general contractor at the plant who will provide the equipment; QCC will install it or supervise its installation as part of that contract. Mr. McKeown asked what incentive a sole source subcontractor has to submit competitive pricing. Mr. Buckenmeyer referenced industry standards and noted that the price would be much higher if a new contractor came on board so sole source is the most economical solution. Mr. Turner observed that the general contractors will keep price pressure on QCC. Mr. McKeown moved, seconded by Mr. Turner, to approve Resolution 1813 authorizing certain single source designations and subcontracts for the City Water Treatment Plant Improvement Project and authorizing the Public Works Director to carry out this authorization. Vote: Ayes—Adams, Turner, Richardson and McKeown. Motion carried. Ordinance: Issuance of Utility System Improvement Revenue Bonds Mr. Hoglund provided an update on the revenue bonding process for the water treatment plant project. He advised that the documentation had been finalized and the bonds would be priced next week. He noted that the draft ordinance in the Council packet would be updated with the final pricing and that the ordinance must be adopted the same day as the pricing so the current regular City Council meeting would be continued to Tuesday, November 9, 2010 or Wednesday, November 10, 2010 depending on the bond market. Mr. Hoglund advised that he and the mayor would be out of town attending the pricing and would know on the evening of November 8 or morning of November 9 which day the pricing would occur. He said Philip Steffen, Deputy City Clerk-Treasurer, would coordinate the continued meeting in Mr. Hoglund's absence. He added that bond counsel Alice Ostdiek from Foster Pepper would bring the final ordinance to Council on the day of approval. Mr. Hoglund reminded that the bonds need to be issued in 2010 to take advantage of Build American Bonds but that the City does not want to wait until December or the Thanksgiving holiday to issue them because increased bonding then may negatively affect the pricing. Mayor Maxwell noted that one or two council members may need to vote by phone at the continued meeting. City Attorney Brad Furlong advised that if the pricing does not take place on November 9 and there is at least one council member present at the continued meeting but not a quorum of council members, the recessed meeting can simply be continued to the following day. Mrs. Richardson said she would be present on November 9. Mr. Furlong also confirmed that council members may participate in the meeting and vote via telephone as long as everyone at the meeting can hear them and they can hear everyone at the meeting. Mayor Maxwell advised that the meeting would be recessed until Tuesday, November 9, 2010 at 2:00 p.m. in the City Council Subcommittee Room for the purpose of authorizing by ordinance Issuance of Utility System Improvement Revenue Bonds for the Water Treatment Plant project and that if the bonds cannot be issued on November 9, 2010, the Council Members in attendance, in accordance with RCW 42.30.090, shall recess the meeting to Wednesday, November 10, 2010 at 2:00 p.m. in the City Council Subcommittee Room for the same purpose. He said Human Resources Director Emily Schuh and Deputy City Clerk Philip Steffen would be in contact with council members as events unfold. There being no further business, at approximately 8:40 p.m. Mayor Maxwell recessed the regularly scheduled Anacortes City Council meeting of November 1, 2010 to Tuesday, November 9, 2010 at 2:00 p.m. in the City Council Subcommittee Room. Anacortes City Council Minutes November 1, 2010 4