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HomeMy WebLinkAbout2010-07-06 City Council Minutes Approved GST Y Off' City Council Minutes—July 6, 2010 4' tv cogs At 5:00 p.m. Mayor Maxell called an advertised special meeting of the Anacortes City Council to order for a site visit for the Hidden Shores Preliminary Plat and PUD. City Councilors Kevin McKeown, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer were present. No testimony was taken and no business was conducted. At approximately 5:26 p.m. Mayor Maxwell adjourned the special meeting. At 7:30 p.m. Mayor Maxwell called the regularly scheduled Anacortes City Council meeting of July 6, 2010 to order. Roll call found present: Kevin McKeown, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer. Nick Petrish and Erica Pickett were absent. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. Geer moved, seconded by Mr. Turner, that the minutes of June 21, 2010 be approved as if read. Vote: Ayes—Adams, Turner, Richardson, Geer and McKeown. Motion carried. Citizen Hearincs No one present wished to speak on any items not on the regular agenda. Mayor/Council Communication Mayor thanked the Anacortes Women of Today and NAS Whidbey for the 4th of July celebration and thanked the community for a mostly trouble free holiday. Police Chief Bonnie Bowers reported that 40 gallons of illegal fireworks were confiscated and destroyed and one citation and one referral were written up. The Mayor reminded the community that fireworks are illegal in the City limits and encouraged everyone to share in the public fireworks display as a safer alternative. Unfinished Business Closed Record Hearing and Appeal: Preliminary Plat and PUD—Hidden Shores Planning Director Ryan Larsen reported that the applicant's attorney, Dennis Reynolds, sent a letter dated June 30, 2010 requesting that the current hearing be continued to July 19, 2010. Mr. Larsen provided copies of the letter to Council. He said staff strongly recommends granting that request. Mr. McKeown asked why. City Attorney Brad Furlong said Mr. Reynolds contacted him last week advising that he had just been retained by he applicant, Jerod Barth. Mr. Furlong said it was reasonable to give new counsel time to get up to speed on the matter and make a presentation on behalf of the appellant at the hearing. Mr. Furlong echoed Mr. Larsen's recommendation. Mr. Turner said he thought all the presentations had been made. Mr. Larsen explained that because Council remanded a portion of the project back to the Planning Commission, the remanded portion will be presented to Council including presentations by the appellant and parties of record. Mrs. Richardson said that made sense to her given that the project had been remanded. She moved to grant the request to continue the hearing to July 19, 2010, seconded by Mr. Geer. Mr. Adams asked if the letter from Mr. Barnes regarding the Marine Heights detention pond will also be considered. Mr. Larsen said the admissibility of that letter will be discussed when the closed record hearing resumes. Vote: Ayes— Turner, Richardson, Geer, McKeown and Adams. Motion carried. Consent Agenda Mr. Geer moved, seconded by Mr. McKeown, to approve the following Consent Agenda items. Vote: Ayes— Richardson, Geer, McKeown, Adams and Turner. Motion carried. Approval of Vouchers/Cancellation of Warrants Council voted unanimously that the following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on June 24, 2010 and July 1, 2010 are approved for payment as of this date July 6, 2010. Claims Warrants June 2010: Warrant Numbers 56238 through 56411 in the total amount of$190,009.71 Pre-Written Claims June 2010: Warrant Number 56237 in the total amount of $1,192.34 Anacortes City Council Minutes July 6, 2010 1 Payroll for July 2, 2010 in the total amount of$869,869.61 Warrant Numbers 34939 through 34999 in the total amount of$58,829.45 Direct Deposit Numbers from 35837 through 36037 in the total amount of$541,162.01 EFT Numbers from 1147 through 1152 in the total amount of$269,878.15 Contract Award: North Texas Road Waterline, Phase I Special Projects Engineer Gordon Bruchner reported that bids were recently opened for the North Texas Road Waterline, Phase 1, which will eventually be the main water supply line to the refineries on Marches Point. Of the eight bids received he said the low bidder was Welch Brothers Construction of Anacortes. Mr. Bruchner recommended awarding the contract to Welch Brothers. Mr. Turner said he was pleased with the bids and asked how the bids compared to Engineer's Estimate. Mr. Bruchner said the Engineer's Estimate was approximately$377K. In response to a question from Mr. Adams, Mr. Bruchner clarified that the new waterline will provide an alternative waterline parallel to the existing line but that will be accessible to City staff for service without entering the refineries and passing security; he added that the existing line is over fifty years old and will eventually be phased out. Mr. Turner moved, seconded by Mr. McKeown, to award the contract to Welch Brothers Construction for$325,091.94 including sales tax. Vote: Ayes— Geer, McKeown, Adams, Turner and Richardson. Motion carried. Contract Award: Construct Waste Containers Assistant City Engineer Matt Reynolds reported on bids to replace 50 dumpsters that have passed their useful life. Mr. Reynolds said the City's estimate was $40,000, three bids were received and the low bid was from Capital Industries of Seattle for$37,220.80. He recommended awarding the contract to Capital Industries. Mrs. Richardson asked what happens to the old dumpsters. Mr. Reynolds said they are recycled at Skagit River Steel. Mr. Adams asked how often dumpsters are replaced. The Mayor explained that every year or two some are rotated out depending on wear and tear. Mr. Turner moved, seconded by Mr. Adams, to accept the bid from Capital Industries. Vote: Ayes— McKeown, Adams, Turner, Richardson and Geer. Motion carried. Resolution: Emergency Purchase, Pump Station 14 Mr. Reynolds explained that Pump Station 14 accepts waste from the Washington State ferries and ferry terminal. He said one of the two 18-year-old pumps there failed and must be replaced immediately because there is now no backup for the remaining pump. The Emergency Declaration will allow procurement of a replacement pump without competitive bidding so that it can be delivered in approximately three weeks. Mr. McKeown moved, seconded by Mr. Turner, to approve Resolution 1803 Declaring an Emergency for the Purchase of a Sewer Pump for Pump Station 14 in the City of Anacortes. Vote: Ayes—Adams, Turner, Richardson, Geer and McKeown. Motion carried. Contract Award: Ship Harbor Trail, Phase I Mayor Maxwell reminded the public that this contract is funded by REET dollars that can only be used for growth impacts. Mr. Reynolds said this phase constructs approximately 1600 LF of interpretive trail at Ship Harbor. He reported that the Engineer's Estimate was approximately$203K and that of seven bids received the low bidder was Northwest Trails Inc. of Bellingham for$118,508. Mr. Reynolds recommended awarding the contract to Northwest Trails. The Mayor asked how many phases are involved in the overall project. Parks Director Gary Robinson explained that the second phase will be an above grade trail over the marshy area, the third phase would be a connection to the ferry terminal which involves a bridge, then an interpretive station would be a final phase. He added that interpretive signage will also be installed. Mr. Robinson said this first phase is a six-foot wide graveled trail at grade above the high water mark with low fencing to keep visitors on the trail and will include three viewing stations over the beach. He clarified that this trail meets up at the Edwards Way cul-de-sac with the existing first phase of the Guemes Channel Trail. Mrs. Richardson expressed enthusiasm that the project is moving forward after many years on the drawing board and lots of community involvement. Mr. Geer moved, seconded by Mr. McKeown, to award the contract to Northwest Trails, Inc. Vote: Ayes—Turner, Richardson, Geer, McKeown and Adams. Motion carried. There being no further business, at approximately 7:55 p.m. Mayor Maxwell adjourned the regularly scheduled Anacortes City Council meeting of July 6, 2010. Anacortes City Council Minutes July 6, 2010 2