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HomeMy WebLinkAbout2011-03-21 City Council Minutes Approved GSSY Off'. City Council Minutes—March 21, 2011 At 7:30 p.m. Mayor Maxwell called the regularly scheduled Anacortes City Council meeting of March 21, 2011 to order. Roll call found present: Kevin McKeown, Nick Petrish, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. Geer moved, seconded by Mr. McKeown, that the minutes of March 7, 2011 be approved as if read. Vote: Ayes— Petrish, Pickett, Adams, Turner, Richardson, Geer and McKeown. Motion carried. Citizen Hearings No one present wished to speak on any item not already on the agenda. Mayor/Council Communication Mayor Maxwell presented a certificate of appreciation to retiring Councilmember Kevin McKeown on the occasion of his final regular City Council meeting and thanked him for serving the community for seven years. Mayor Maxwell announced that our Japanese sister city Nikaho did not suffer significant damage during the recent earthquake but that the neighboring prefecture was hard hit. He said the Anacortes Sister Cities Association funded five shelter boxes for Japan and is encouraging individual donations through the Red Cross. Mr. McKeown described some of the earthquake devastation and added that the best way to help the Japanese may be continued support a year from now. Planning Director Ryan Larsen said staff received a bid proposal from Anchor Signs to produce wayfinding signs. Mr. Larsen displayed a sample sign produced by Anchor Signs. He thanked Operations Manager Sandi Andersen and Streets Supervisor Mac Jackson as well as Anchor Signs for working to produce the sample sign. Mayor Maxwell praised the prototype. Mr. McKeown encouraged anyone interested in applying for his Ward 3 City Council position to submit a resume and letter of interest per the established procedure. Mrs. Richardson announced that the Anacortes Sister Cities Association is planning a trip in September to visit our sister cities in Russia and Croatia. She said any community members interested in participating should contact the ASCA. Consent Agenda Mr. McKeown moved, seconded by Mr. Adams, to approve the following Consent Agenda items. Vote: Ayes— Pickett, Adams, Turner, Richardson, Geer, McKeown and Petrish. Motion carried. Approval of Vouchers/Cancellation of Warrants Council voted unanimously that the following vouchers/warrants audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on March 10, 2011 and March 17, 2011 are approved for payment as of this date March 21, 2011. Anacortes City Council Minutes March 21, 2011 1 Claims Warrants March 2011: Warrant Numbers 59516 through 59663 in the total amount of$704,839.77 EFT March 2011: Warrant Numbers 59506 through 59515 in the total amount of$2,886.95 Payroll for March 18, 2011 in the total amount of$540,447.94 Warrant Numbers 35733 through 35766 in the total amount of$30,508.26 Direct Deposit Numbers from 39048 through 39228 in the total amount of$335,872.25 EFT Numbers from 1255 through 1260 in the total amount of$174,067.43 Cancellation of Warrants March 2011: Warrant Number 50617 in the total amount of$30.00 March 2011: Warrant Number 58163 in the total amount of$96.50 In the same motion Council: Adopted Resolution 1820 authorizing the write-off of miscellaneous 2010 billing balances deemed uncollectible; and Adopted Ordinance 2850 vacating a right-of-way of certain portions of West 6th Street abutting Lots 11 through the East half of 17 of the Northern Pacific Addition to Anacortes as per records of Skagit County, Washington. Closed Record Hearing: Consideration of Planning Commission Recommendation on Port of Anacortes Pier 2 Stormwater Project Shoreline Permit Application Senior Planner Libby Grage presented a request from the Port of Anacortes for a Shoreline Substantial Development Permit for a deeper stormwater pond and related improvements at Pier 2 including the reconstruction of the existing stormwater pond with greater capacity; new pumps, instrumentation, and control panels; and curbing to create a secondary containment area for use during extreme flood events. This will provide for increased holding capacity and facilitate settling of solids before stormwater is sent to the Anacortes Wastewater Treatment Plant (WWTP). Ms. Grage noted that historically Pier 2 stormwater has been discharged directly into Guemes Channel. She said the Port acted as SEPA lead agency for the proposal and issued a Determination of Non-Significance in August 2010. The Planning Commission held a public hearing on the application at its February 23, 2011 meeting and recommended approval to City Council. Ms. Grage concluded that because the project is valued at over$1 M, City code requires City Council approval of the Planning Commission recommendation. Mr. Turner noted that the Port will pay for all the improvements and that the project won't change flows at the WWTP much. He called the project a great thing to prevent environmental damage to Puget Sound. In response to a question from Mr. Petrish the mayor clarified that the Port will pay for stormwater discharged to the WWTP. Mr. Petrish added seals, shrimp, herring and perch to the list of marine fauna in the project area. Mrs. Richardson commented that she was pleased with the Port's proactive attitude over the past few years to improve its facilities to benefit the whole community. Mr. McKeown asked how the detention basin works. Port of Anacortes Executive Director Bob Hyde explained that the 15-acre drainage basin will drain into the enlarged pond to hold approximately a five year storm. The WWTP will control pumps via telemetry to pump water from the pond to the plant for treatment when plant capacity allows. Mayor Maxwell clarified that solids settle in the basin so only stormwater pumps out to the plant. Mr. Geer praised project and the WWTP staff and moved, seconded by Mrs. Pickett, to approve the shoreline substantial development permit subject to the recommended conditions in the Planning Commission's Recommendation and to direct staff to draft City Council's Findings of Fact, Conclusions of Law and Decision for Council review and approval. Mr. Adams emphasized that the project will prevent Anacortes City Council Minutes March 21, 2011 2 storm residue from flowing into Guemes Channel and added that projects like this will prevent future environmental clean up expense. Vote: Ayes—Adams, Turner, Richardson, Geer, McKeown, Petrish and Pickett. Motion carried. Contract Award: Automatic Exhaust System for Fire Stations I and II Facilities Manager Russ Pittis requested approval to enter into a contract with MagneGrip in the amount of$65,655.76 including sales tax to purchase a fully automatic Diesel Exhaust Extraction System for Fire Stations I and II. Mr. Pittis explained that the contract piggy backs on a bid package prepared by Bainbridge Fire Department subject to an interlocal agreement already in place. He added that most of the funding is provided by a grant from FEMA and the Department of Homeland Security and said the City will contribute $6,280.76. Mr. Turner observed that it is crucial to protect fire crews from carbon monoxide in the station bays and moved to approve the contract, seconded by Mr. McKeown. Mr. Geer confirmed that all ten drops in the two stations will be addressed. Vote: Ayes—Turner, Richardson, Geer, McKeown, Petrish, Pickett and Adams. Motion carried. Contract Award: Repair Culverts and Landslide on Fidalqo Bay Road (Larry Brown Const., Inc.) Public Works Director Fred Buckenmeyer explained the damage sustained on Fidalgo Bay Road during the last storm season including three separate road failures one of which is immediately adjacent to a 6- inch sanitary force main. He distinguished this work from the separate Fidalgo Bay Road project the City is administering for the Samish Nation. Mr. Buckenmeyer said the city received two bids on the landslide repair project using the small works roster and the bids were within $250 of each other. The low bid was from Larry Brown Construction, Inc. for$109,604.25 compared to the Engineer's Estimate of$149K. Mr. Buckenmeyer said the project will be funded from a variety of Storm and Sewer funds and that he has also approached WSDOT to explore funding assistance. Mr. Petrish asked how the problem will be prevented from recurring. Mr. Buckenmeyer explained the construction technique which will use a Geocell retaining wall to stabilize the area. Mr. Petrish asked if the project will address runoff flowing down from the area near the condos. Mr. Buckenmeyer said that will be addressed by a separate project later this year. Mr. Adams noted that Fidalgo Bay Road is an important back up route for SR20 and moved, seconded by Mr. Geer, to award the contract to Larry Brown Construction, Inc. for$109,604.25. Mr. McKeown noted that SR20 is both contributing to the problem and at risk from future slides and asked why WSDOT isn't funding the repairs. Mayor Maxwell reminded that Fidalgo Bay Road used to be a State highway, was later given to Skagit County, then was inherited by Anacortes when March Point was annexed. He said the city would continue to work with WSDOT on the issue of funding. Vote: Ayes— Richardson, Geer, McKeown, Petrish, Pickett, Adams and Turner. Motion carried. There being no further business, at approximately 8:00 p.m. Mayor Maxwell adjourned the regularly scheduled City Council meeting of March 21, 2011. Anacortes City Council Minutes March 21, 2011 3