HomeMy WebLinkAbout2012-10-15 City Council Minutes Approved t9 w
City Council Minutes—October 15, 2012
At 7:00 p.m. Mayor Dean Maxwell called the regularly scheduled Anacortes City Council meeting of
October 15, 2012 to order. Roll call found present: Eric Johnson, Ryan Walters, Erica Pickett, Brad
Adams, Bill Turner, Cynthia Richardson and Brian Geer. Roll call was followed by the Pledge of
Allegiance.
Minutes of Previous Meeting
Mr. Johnson moved, seconded by Mr. Turner, that the minutes of October 1, 2012 and October 8, 2012
be approved as if read. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson and Johnson. Abstain
—Geer. Motion carried.
Citizen Hearings
Andrea Doll, 1319 8th Street, spoke on the subject of clean air. Ms. Doll said it is regulations and citizen
attention that monitor refinery emissions in this country. She said in the last week or so she has smelled
very strong, pungent chemical smells and she doesn't like it. She said she did not believe that the refinery
stacks were emitting only steam. Ms. Doll requested for the record a plausible explanation for the smell
and asked that it stop now. Mayor Maxwell suggested that citizens with concerns about such smells call
the Northwest Clean Air Agency which regulates refinery emissions.
Mayor/Council Communication and Committee Reports
Island Hospital/Anacortes School District Mental Health Services Presentation: Dr. Christopher Tobey,
Clinical Director of Island Hospital Psychiatry & Behavioral Health Clinic, introduced his colleagues Dr.
Nathanael W. Cardon, LMHC Suzanne Staum, Anacortes School District Assistant Superintendent Pam
Estvold, and Island Hospital CEO Vince Oliver.
Dr. Tobey summarized the history of the At-Risk Intervention Services (ARIS) program that operated in
Skagit County between 1990 and 2009 to identify at risk youth and their families at seven school districts
in the county, assess their needs and refer them to appropriate social services. Dr. Tobey said that after
funding cuts diminished the ARIS program, Vince Oliver and the Island Hospital Board of Directors
created an outpatient mental health clinic to continue the collaborative relationship with the schools and
families in Hospital District#2.
Pam Estvold, Anacortes School District#103 Assistant Superintendent/Director of Special Programs,
presented demographics for Anacortes K-12 students and described the services available to students
with special needs of many different types. Ms. Estvold said ASD #103 provides school counselors in all
school buildings but that the schools are not equipped to provide mental health therapy hence the
collaboration with Island Hospital to meet mental health needs of students. She shared statistics on
juvenile crime and the relation of mental health to such activity.
Suzanne Staum, Licensed Mental Health Counselor at Island Hospital Psychiatry and Behavioral Health
Clinic, shared statistics on emergency room visits to Island Hospital relating to mental health and
described the services in place to help meet the need, noting that there is inadequate supply of such
services in western Skagit County. She described how the Clinic is helping to meet mental health needs
of local youth including therapy sessions on site at the high school and middle school. Ms. Staum shared
statistics and case studies reflecting the challenges faced by many students and their families and
presented some of the positive outcomes from the intervention program. She outlined the funding for the
program including private grants and the Island Hospital Foundation.
Mr. Geer applauded the program and inquired about parental rights to know about their children's
treatment. Mr. Turner commented on the prevalence of mental health problems in society and the
importance of early intervention. Mr. Adams asked how many students participate in services after they
are referred. Mr. Johnson thanked the clinic for taking up the slack left by funding cuts to so many other
Anacortes City Council Minutes October 15, 2012 1
social programs and urged the City and County to assist wherever possible. Dr. Tobey encouraged the
mayor and councilmembers to urge the Skagit County Commissioners to direct any available funding to
local districts since each district's population and needs are different. Mrs. Richardson and Mrs. Pickett
thanked the hospital and school district for working together to provide this critical support for local
students and their families.
Appointment to Civil Service Commission of Mary-Ann Gutierrez: Mayor Maxwell announced that he had
appointed Mary-Ann Gutierrez to fill the remaining alternate position on the Civil Service Commission for
a term that expires in July 2015.
Mr. Geer announced that the last Improv benefit performance of the year will be October 27, 2012 at 8:00
p.m. in Brodniak Hall to raise money for the Anacortes High School Robotics Team and Stage Craft Crew.
Mrs. Richardson referred to the citizen comments made by Andrea Doll and said she, too, had noticed
more frequent and more pungent aromas over the past few weeks from the refineries. She said it is
important for citizens with concerns to contact the NWCAA.
Mr. Walters, Ward 1 Councilmember, announced he would be hosting a Ward 1 meeting on October 30,
2012 at 6:00 p.m. at the Anacortes Public Library.
Consent Agenda
Mr. Turner moved, seconded by Mrs. Richardson, to approve the following Consent Agenda items. Vote:
Ayes— Pickett, Adams, Turner, Richardson, Geer, Johnson and Walters. Motion carried.
Approval of Vouchers/Cancellation of Checks
Council voted unanimously that the following vouchers/checks audited and certified by the City's Auditing
Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee
on October 4, 2012 and October 11, 2012 are approved for payment as of October 15, 2012.
Claims
Check Numbers 66253 through 66425 in the total amount of$480,441.05
EFT
Check Numbers 66241 through 66252 in the total amount of$41,830.34
Prewritten Claims
Check Number 66240 in the total amount of $81,150.00
Payroll for October 5, 2012 in the total amount of$925,247.95
Check Numbers 37647 through 37713 in the total amount of $38,176.78
Direct Deposit Numbers from 46218 through 46341 in the total amount of$606,565.40
EFT Numbers from 1463 through 1467 in the total amount of$280,505.77
Cancelled Checks
Check Number 66211 in the total amount of$100.00
In the same motion Council:
Adopted Resolution 1850 setting a public hearing date of November 19, 2012 for a proposed
street vacation for a portion of Weaverling Road;
Authorized the mayor to sign the Findings of Fact, Conclusions of Law and Decision for the North
Sound Oral & Facial Surgery Clinic Conditional Use Permit application;
Authorized the mayor to sign the Findings of Fact, Conclusions of Law and Decision for the
Dalton Bed & Breakfast Conditional Use Permit application; and
Anacortes City Council Minutes October 15, 2012 2
Accepted as complete the N Avenue Park Reconstruction project (Contract 11-042-IDS-001 with
Strandberg Excavation and Commercial Construction).
Resolution: Tourism Funding
Planning Director Ryan Larsen asked Council to approve a resolution authorizing execution of tourism
promotion fund contracts for 2013. Mr. Larsen reported that the Tourism Promotion Fund Committee met
on September 28, 2012 to review the sixteen submitted requests and recommended fully or partially
funding fourteen of those requests for a total of$205,392. Mr. Larsen said staff recommended approving
the Committee's recommended awards. Mrs. Richardson noted the applicant pool was similar to prior
years and urged staff to advertise more widely in the future to get the word out to other potential
applicants. Mr. Adams moved, seconded by Mrs. Pickett, to approve Resolution 1851 authorizing
execution of tourism promotion fund contracts for the year 2013 with thirteen agencies for fourteen
projects. Vote: Ayes—Adams, Turner, Richardson, Geer, Johnson, Walters and Pickett. Motion carried.
Contract Award: L District Sewer Rehabilitation—Cast-in-Place Pipe (CIPE) Portion
Public Works Director Fred Buckenmeyer provided an update on the current phase of the ongoing project
to keep storm water from infiltrating the sanitary sewer treatment system through aging pipes and
manholes. He explained the difficult subsurface soil and groundwater conditions that project has
encountered since contract award. Mr. Buckenmeyer then requested Council approval to award a
contract for the CIPP portion of the L District Sewer Rehabilitation project. Mr. Buckenmeyer explained
the CIPP process used to line old pipes that are not suited to open trench replacement. He said staff
solicited bids from five contractors for the cast-in-place contract and received one bid from Insituform
Technologies, Inc. in the amount of $160,904.76. He said staff recommended awarding the contract to
Insituform. Mr. Geer moved, seconded by Mr. Turner, to approve the contract with Insituform
Technologies, Inc. Vote: Ayes—Turner, Richardson, Geer, Johnson, Walters, Pickett and Adams. Motion
carried.
Contract Award: RATA Source Rate Test at WWTP
Mr. Buckenmeyer requested Council approval to award a contract for RATA source rate testing of
emissions from the incinerator at the WWTP which is required by the Northwest Clean Air Agency. He
explained the recent changes in the testing requirements imposed by the USEPA. Mr. Buckenmeyer
reported that staff solicited and received three bids. The low bid was from Golden Specialty in the amount
of $30,319.00. Mr. Buckenmeyer recommended awarding the contract to Golden Specialty. Mr. Turner
moved, seconded by Mrs. Richardson, to accept the contract with Golden Specialty. Vote: Ayes—
Richardson, Geer, Johnson, Walters, Pickett, Adams and Turner. Motion carried.
Contract Modification: Water Treatment Plant Improvement Project
Assistant City Engineer Matt Reynolds requested Council approval of Change Order 5 to Contract
05-014-WTR-012 with IMCO General Construction, Inc. for improvements to the Water Treatment Plant.
He said the total cost of the change order is $272,259.75 including sales tax taking the contract total to
$56,926,774.60. Mr. Reynolds briefly described each of the 24 items included in the change order. He
reported that the project remains ahead of schedule. Councilmembers inquired about the projections for
additional changes and complimented staff on the low overall change order rate to date. Mr. Geer moved,
seconded by Mr. Johnson, to approve Change Order 5 with IMCO General Construction, Inc. Vote: Ayes
—Geer, Johnson, Walters, Pickett, Adams, Turner and Richardson. Motion carried.
There being no further business, at approximately 8:35 p.m. the regularly scheduled Anacortes City
Council meeting of October 15, 2012 was adjourned.
Anacortes City Council Minutes October 15, 2012 3