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HomeMy WebLinkAbout2012-03-19 City Council Minutes Approved OS Y 0etri`:: t9 w City Council Minutes—March 19, 2012 At 7:00 p.m. Mayor Dean Maxwell called the regularly scheduled Anacortes City Council meeting of March 19, 2012 to order. Roll call found present: Eric Johnson, Ryan Walters, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. Johnson asked that the minutes of March 5, 2012 be corrected to reflect under Mayor/Council Communication that the Aktion Club has hauled 250,000 pounds of computers, not 2.5 million. Mr. Johnson moved, seconded by Mr. Geer, that the minutes of March 5, 2012 be approved as corrected and that the minutes of March 12, 2012 be approved as if read. Mrs. Richardson offered a friendly amendment that the minutes of March 5, 2012 also be corrected to reflect under Citizen Hearings that Patti Pattee spoke about the value of printed books, not printing books. Vote: Ayes—Walters, Pickett, Adams, Richardson, Geer and Johnson. Abstain: Turner. Motion carried. Citizen Hearings No one present wished to speak. Manor/Council Communication and Committee Reports Appointment to Planning Commission: Sheri Muntean Mayor Maxwell asked Council to confirm his appointment of Sheri Muntean to the Planning Commission to fill the position vacated by Stuart Janke. Mrs. Pickett moved, seconded by Mr. Geer, to confirm the appointment. Vote: Ayes— Pickett, Adams, Turner, Richardson, Geer, Johnson and Walters. Motion carried. Mr. Turner announced that he had missed the last two City Council meetings because he had been in Guatemala with Rotary helping to build a school. Mr. Turner spoke about the political situation in Guatemala and encouraged everyone to travel outside the country. Mr. Geer announced a charity comedy improv performance at 8:00 p.m. on March 30 at Brodniak Hall to support the Anacortes High School drama department and a new amphitheater for the Shakespeare festival. Mr. Johnson announced the upcoming short course on Anacortes City Government that will be offered through the Anacortes Senior College on three Thursday evenings from 6:30 p.m. to 8:30 p.m. April 19, 2012 through May 3, 2012. He advised that the course would be taught by current Anacortes City Councilmembers and the mayor and said that the course had been moved to a larger room at the library due to strong interest. Mrs. Richardson clarified that interested participants need to sign up through the Senior College. Consent Agenda Mr. Geer moved, seconded by Mr. Adams, to approve the following Consent Agenda items. Vote: Ayes— Adams, Turner, Richardson, Geer, Johnson, Walters and Pickett. Motion carried. Approval of Vouchers/Cancellation of Checks Council voted unanimously that the following vouchers/checks audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on March 8, 2012 and March 15, 2012 are approved for payment as of March 19, 2012. Anacortes City Council Minutes March 19, 2012 1 Claim Checks March 2012: Check Numbers 63791 through 63975 in the total amount of $2,471,817.32 EFT Claims March 2012: Check Numbers 63779 through 63790 in the total amount of$3,413.60 Prewritten Claims March 2012: Check Numbers 63777 through 63778 in the total amount of$29,501.30 Cancelled Checks March 2012: Check Number 63208 in the total amount of$196.19 Contract Award: N Avenue Sewer Public Works Director Fred Buckenmeyer announced the need for an emergency sewer repair on N Avenue near Causland Memorial Park. He said 295 LF of old clay pipe sewer line need to be replaced. Mr. Buckenmeyer said the City received and opened four bids on March 16, 2012. Welch Brothers was the low bidder at$43,196.13. Mr. Buckenmeyer recommended awarding the contract to Welch Brothers who was ready to start work the next day. Mr. Turner asked if the pipe could be lined rather than replaced. Mr. Buckenmeyer said the line had collapsed and must be replaced. Mr. Geer asked if any more pipe in the area was at risk of failing. Mr. Buckenmeyer said video inspection had located all the line at risk in the foreseeable future. Mr. Adams asked if this was related to the work in the area the past few weeks. Mr. Buckenmeyer said yes, a smaller repair was performed recently and then the line was inspected to determine the extent of the subject contract. Mr. Turner moved, seconded by Mr. Geer, to award the contract to Welch Brothers in the amount of $43,196.13 including sales tax. Vote: Ayes— Turner, Richardson, Geer, Johnson, Walters, Pickett and Adams. Motion carried. Ordinance: Close Unused Funds in Accounting System Finance Director Steve Hoglund presented an ordinance to delete Budget Accounting and Reporting System (BARS) funds that are no longer used by the City. Mr. Hoglund explained fund accounting and how funds are created, used and then closed when no longer needed. He asked Council to adopt the ordinance to close the unused funds and also update the Anacortes Municipal Code to remove references to closed funds. Mr. Adams asked if this ordinance would clean up all such unused funds. Mr. Hoglund said yes, staff had performed a complete fund audit and all remaining funds not closed by the proposed ordinance are still active. Mrs. Richardson inquired about Fund 625, Antique Fire Engine Restoration Fund. Mr. Hoglund said that fund had not been used for years, that the restoration work had been performed using Fund 501, Equipment Rental, and that any future donations would be directed to the Museum Foundation. Mr. Johnson moved, seconded by Mr. Turner, to adopt Ordinance 2874 Closing Unused Funds in the City of Anacortes Accounting System and Updating Anacortes Municipal Code to Remove Antiquated Sections of Code Referring to Closed Funds. Vote: Ayes— Richardson, Geer, Johnson, Walters, Pickett, Adams and Turner. Motion carried. Ordinance: First Quarter Budget Amendment Mr. Hoglund presented an ordinance amending the 2012 budget for a number of changes in Funds 001, 105, 108, 113, 135, 335, 450 and 501. He read through each change and provided an explanation as outlined in the ordinance. Mr. Turner asked about the auditor requirement that fire hydrant maintenance be paid out of the General Fund. Mayor Maxwell and Mr. Hoglund explained the court case that resulted in this determination. Mr. Adams asked if the $60K being spent from Parks Capital Reserve cash is from impact fees. Mr. Hoglund said primarily yes but that there are other smaller revenue streams that feed that fund as well. Mrs. Pickett asked about the Arterial Street Fund expenditure on the SHIP trail. Mr. Hoglund explained that the state requires trails to be built out of road funds. Mr. Johnson asked about Interfund DIS charges. Mr. Hoglund explained that the Dept. of Information Services (computer) staff time is charged to each department to cover the costs of maintaining their computers. Mr. Walters asked how much Parks Capital Reserve cash is on hand. Mr. Hoglund said about$65K before the amendment. Mr. Anacortes City Council Minutes March 19, 2012 2 Walters asked Parks and Recreation Director Gary Robinson to describe the projects on which this money will be spent, which Mr. Robinson did. Mayor Maxwell asked about the boats being purchased with Parks Capital Reserve cash. Mr. Robinson said three sailboats would be purchased for the very popular youth sailing program and the three older boats being replaced would be retained as backup. Mr. Walters asked how quickly the Parks Capital Reserve fund replenishes itself. Mr. Robinson said the Mt. Erie lease generates about$30K per year so the fund replenishes fairly quickly. Mr. Geer praised the use of a small amounts of city capital to leverage private funds and maximize results. Mr. Adams moved, seconded by Mr. Johnson, to approve Ordinance 2875 amending the 2012 budget. Vote: Ayes—Geer, Johnson, Walters, Pickett, Adams, Turner and Richardson. Motion carried. 2011 CDBG Amendment: Reallocation of Funding Planning Director Ryan Larsen announced a change to the City's 2011/2012 Action Plan that was approved by HUD in May 2011. He said the funds available ($38,000) were insufficient to fund the storm drain project to which they were allocated in the Action Plan so the funds would be transferred to two other projects: removing architectural barriers to mobility at City Hall ($17,000) and upgrading the 29th Street playground ($21,000, in addition to funds allocated in the 2010/2011 Plan). Mr. Larsen said that no City Council action was required to adopt the change. The complete Action Plan Amendment was provided in the City Council packet and made available to the public on the City website. 2010 Development Regulations Amendments: Anacortes Municipal Code Chapters 17.15 through 17.50 Council continued its review of the 2010 proposed development regulations amendments focusing on Chapters 17.15 through 17.50. Mr. Larsen and councilmembers then reviewed each of the proposed changes in AMC Title 17, Zoning (Sections 17.15 through 17.50), as outlined on pages 18-41 of the memorandum to City Council from Senior Planner Libby Grage dated February 3, 2012 that was provided as part of the March 12, 2012 council packet. Assistant Planning Director Don Measamer and Senior Planner Libby Grage recorded councilmember feedback on each proposed change, marked several items for redrafting and consideration at a subsequent review session, and noted councilmember requests for future consideration of code changes not proposed for amendment as part of the 2010 cycle. Mrs. Pickett clarified that a public hearing would be held on the development regulations amendments at a future date. There being no further business, at approximately 9:00 p.m. the regularly scheduled Anacortes City Council meeting of March 19, 2012 was adjourned. Anacortes City Council Minutes March 19, 2012 3