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HomeMy WebLinkAbout2012-12-17 City Council Minutes Approved OS Y 0etri`:: t9 w City Council Minutes— December 17, 2012 At 7:00 p.m. Mayor Dean Maxwell called the regularly scheduled Anacortes City Council meeting of December 17, 2012 to order. Roll call found present: Eric Johnson, Ryan Walters, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer. Roll call was followed by the Pledge of Allegiance. Mayor Maxwell invited the audience to join in a moment of silence in honor of those killed in the tragic shootings in Connecticut the week before. Minutes of Previous Meeting Mr. Johnson moved, seconded by Mr. Geer, that the minutes of December 3, 2012 and December 10, 2012 be approved as if read. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson, Geer and Johnson. Motion carried. Citizen Hearings No one present wished to speak. Mayor/Council Communication and Committee Reports Recognition of Bertis Rasco for Years of Service on the Planning Commission: Mayor Maxwell read a letter thanking outgoing Planning Commissioner Bertis Rasco for his six years of service on the Planning Commission. The mayor presented Mr. Rasco with a certificate of appreciation. Recognition of Wanda Mull for Channel 10 Government Access Management: Mayor Maxwell read a letter thanking Wanda Mull for the excellent job she has done for three years managing the Channel 10 government access television channel. He explained that the financial decision to bring the Channel 10 broadcast work in house was in no way a reflection on her excellent service. The mayor presented Ms. Mull with a certificate of appreciation. Mr. Geer announced a January 19, 2013 Improv performance at 8:00 p.m. at Brodniak Hall to raise money for a fund to help those affected by the tragedy in Connecticut. Mr. Johnson reported from the Public Safety Committee that the regional fire training facility was nearly complete, the next Regional Fire Authority planning meeting would be on January 10 at 6:30 p.m. at the Swinomish Casino, and that the new state requirements for carbon monoxide detectors would take effect January 1. He referred the public to the Fire Department page on the City website for more information on these topics. In the face of tragic events nationally and internationally, Mrs. Richardson wished peace in the new year to those around the world. Winter Wonderland Walk Update: Recreation Coordinator Nicole Johnston reported on the second annual Winter Wonderland Walk at Washington Park over the weekend and thanked a long list of volunteers and donors for making the popular community event possible. Consent Agenda Mr. Turner moved, seconded by Mr. Johnson, to approve the following Consent Agenda items. Vote: Ayes— Pickett, Adams, Turner, Richardson, Geer, Johnson and Walters. Motion carried. Approval of Vouchers/Cancellation of Checks Council voted unanimously that the following vouchers/checks audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on December 6, 2012 and December 13, 2012 are approved for payment as of December 17, 2012. Anacortes City Council Minutes December 17, 2012 1 Claims Check Numbers 66961 through 67133 in the total amount of $500,259.63 EFT Check Numbers [included above] in the total amount of$3,271.13 Prewritten Checks Check Number 66960 in the amount of$19,900.95 Payroll for December 5, 2012 in the total amount of$842,385.33 Check Numbers 37837 through 37879 in the total amount of $34,668.01 Direct Deposit Numbers from 47004 through 47209 in the total amount of$609,736.68 EFT Numbers from 1485 through 1489 in the total amount of$197,980.64 In the same motion Council accepted as complete the 16-inch Waterline Relocation Project contract (11- 003-WTR-001) with Strandberg Excavation & Commercial Construction, Inc. Ordinance: 4th Quarter Budget Amendment Finance Director Steve Hoglund presented an ordinance to enact an end of year budget amendment for 2012. Mr. Hoglund reviewed each line item in the proposed amendment and provided explanations for the increased expenses, increased revenue, bond revenue transfer for the Water Treatment Plant improvements, and fund balance transfers. He reminded that per state law the City must comply with its final approved budget at the fund level as of December 31 but that the fiscal year remains open into January so the budget amendment must be based on projections. Mr. Hoglund answered questions from councilmembers about the amendment. Mr. Geer moved, seconded by Mr. Turner, to adopt Ordinance 2897 amending the 2012 budget. Vote: Ayes—Adams, Turner, Richardson, Geer, Johnson, Walters and Pickett. Motion carried. Resolution: Authorization to Use Reserve Fund Mr. Hoglund presented a spreadsheet calculating the Emergency Reserve Fund Balance required for the 2013 budget year per the terms of Ordinance 2339. He reviewed the transfers between emergency reserve cash and operating cash required to achieve the required 5% emergency balance in each fund. Mr. Hoglund then presented a resolution authorizing the use of emergency cash reserves in the Road Maintenance Fund ($46,253) and the Ambulance Service Fund ($110,809) to balance the budgets in those funds at the end of 2012. Mrs. Richardson asked that the resolution include the following clause: "and, whereas it is the intent of the City Council that these funds be rebuilt to their required 5% levels by the end of the 2013 budget year." Mrs. Richardson moved, seconded by Mr. Turner, to adopt Resolution 1855 authorizing the use of emergency reserve funds in the Road Maintenance Fund and the Ambulance Service Fund, as amended. Vote: Ayes—Turner, Richardson, Geer, Johnson, Walters, Pickett and Adams. Motion carried. Mr. Johnson suggested amending Ordinance 2339 to clarify that the reserve requirement is a rolling net 5% of the current year budget, not a cumulative 5% of each year's budget. The mayor and Mrs. Richardson pointed out that the ordinance as written had been interpreted consistently with the former reading since its adoption in 1994. Resolution: Collective Bargaining Agreement with Non Commissioned Police Guild (2013) Human Resources Director Emily Schuh presented a proposed one-year collective bargaining agreement with the Non Commissioned Police Guild for a 2%cost of living increase and no change in benefits for 2013. Ms. Schuh recommended approval of the agreement and added that it had been ratified by the Guild. Mrs. Pickett moved, seconded by Mr. Johnson, to approve the agreement via Resolution 1856. Vote: Ayes— Richardson, Geer, Johnson, Walters, Pickett, Adams and Turner. Motion carried. Anacortes City Council Minutes December 17, 2012 2 Contract Award: NEPA Documentation on Guemes Channel Trail (Widener and Associates) Public Works Director Fred Buckenmeyer requested approval to enter into a contract with Widener & Associates for NEPA level permitting for the Guemes Channel Trail. After reviewing maps of the project, Mr. Buckenmeyer observed that the trail is rated by the Skagit Council of Governments as the highest priority non-motorized transportation project in Skagit County and that the NEPA permitting would enable the City to apply for a wide range of grants to fund construction of the trail. Mr. Buckenmeyer said Widener had worked very successfully for the City before, notably on permitting for rebuilding the Tommy Thompson trestle after the fire, and recommended approval of the contract in an amount not to exceed $67,160.80. He said the 2013 budget includes$65,000 for the contract in Fund 105, Arterial Street Construction, and that any minor remainder would be funded by the Anacortes Parks Foundation. Mr. Geer moved, seconded by Mr. Johnson, to approve the contract with Widener &Associates. Vote: Ayes— Geer, Johnson, Walters, Pickett, Adams, Turner and Richardson. Motion carried. Contract Award: Depot Site Plaza - Phase Ill Mr. Buckenmeyer requested approval to award a contract for Phase III of the Depot Site Plaza, using remaining state grant funds. He illustrated the expansion of the pavers and the utility work that would be included in Phase III to complete the plaza. Mr. Buckenmeyer reported that six bids were received with the low bid from Strandberg Excavation & Commercial Construction, Inc. at$131,463.26. Noting that Strandberg built the prior phase of the project, Mr. Buckenmeyer recommended awarding the contract to Strandberg Excavation. Mr. Adams moved, seconded by Mr. Turner, to award the contract to Strandberg Excavation & Commercial Construction, Inc. in the amount of$131,463.26. Vote: Ayes—Johnson, Walters, Pickett, Adams, Turner, Richardson and Geer. Motion carried. Contract Amendment: MWH Americas 2013 Services Durinci Construction, WTP Improvements Mr. Buckenmeyer requested approval to issue a contract amendment to MWH Americas, Inc. to provide construction management services for the Water Treatment Plant improvement project during 2013 for an amount not to exceed $439,887. He reminded that like the contract with HDR, this contract was set up to require annual amendments to cover each year's services in order to provide better cost control. Mr. Buckenmeyer recommended approval of the amendment to the contract with MWH Americas. Mr. Turner moved, seconded by Mrs. Pickett, to approve the contract amendment to MWH Americas, Inc. for an amount not to exceed $439,887 during 2013. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson, Geer and Johnson. Motion carried. Mayor Maxwell reminded that this was the last scheduled City Council meeting of the year and wished the community happy holidays. There being no further business, at approximately 8:10 p.m. the regularly scheduled Anacortes City Council meeting of December 17, 2012 was adjourned. Anacortes City Council Minutes December 17, 2012 3