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HomeMy WebLinkAbout2012-04-16 City Council Minutes Approved 9 c ,, City Council Minutes—AEril 16, 2012 At 7:00 p.m. Mayor Dean Maxwell called the regularly scheduled Anacortes City Council meeting of April 16, 2012 to order. Roll call found present: Eric Johnson, Ryan Walters, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson and Brian Geer. Roll call was followed by the Pledge of Allegiance. Minutes of Previous Meeting Mr. Johnson moved, seconded by Mr. Geer, that the minutes of April 2, 2012 and April 9, 2012 be approved as if read. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson, Geer and Johnson. Motion carried. Citizen Hearings No one present wished to speak. Mayor/Council Communication and Committee Reports Proclamation: Parkinson's Disease Awareness Month: Mayor Maxwell read a statement proclaiming April to be Parkinson's Disease Awareness Month in Anacortes. Appointment to Board of Adjustment: Peggy Flynn (Alternate): Mayor Maxwell requested Council confirmation of his appointment of Peggy Flynn as an alternate to the Board of Adjustment. Mrs. Richardson moved, seconded by Mr. Geer, to approve the appointment of Peggy Flynn as an alternate member of the Board of Adjustment. Vote: Ayes— Pickett, Adams, Turner, Richardson, Geer, Johnson and Walters. Motion carried. Mayor's Award of Merit: Steve Lange: Mayor Maxwell presented the Mayor's Award of Merit to Engineering Technician Steve Lange for his outstanding and diligent performance in the Public Works Engineering Division. Mr. Lange was honored with a gift certificate to a local restaurant and addition of his name to the award plaque that hangs in City Hall. He received a standing ovation from the audience. Unfinished Business Water Treatment Plant Financing Plan Finance Director Steve Hoglund presented plans for the final round of funding for the WTP improvement project. He identified the members of the financing team: Mayor Maxwell, Mr. Hoglund, Alice Ostdiek of Foster Pepper, the city's bond counsel, Susan Musselman of SDM Advisors, the City's financial adviser for the bond issue, and Jane Towery of Piper Jaffray, the bond underwriter. Mr. Hoglund summarized the history of the phased project financing including $40M of cash from utility revenue bonds issued in 2010 and a$10M Public Works Trust Fund Loan. He said final construction costs are now estimated to be $62M and that in 2012 the city will need to issue an additional $12M in utility revenue bonds to complete the project. Ms. Musselman explained the bond issuance process and the timeline for the next bond issue during the summer of 2012. Ms. Ostdiek outlined the provisions of the bond ordinance which she said will be similar to the bond ordinances for utility revenue bonds issued in 2007 and 2010. Ms. Ostdiek explained two changes since 2010: City Council may now, prior to the date of the bond sale, set parameters and delegate authority to the mayor to sign the bond purchase agreement; and the reserve requirement will be lowered to recognize the benefits of the federal BABs subsidy. Ms. Musselman advised that the financing team would come back before Council with a draft of the bond ordinance and answer questions prior to the meeting at which Council would be requested to take action. Close 30-Day Public Comment Period for 2012/2013 CDBG Action Plan Planning Director Ryan Larsen said that the March 5, 2012 regular City Council meeting opened the 30- day public comment period to obtain community input on the 2012/2013 Community Development Block Grant Action Plan. He said the present meeting, the second of two required public meetings, was intended to respond to proposals and questions and review and approve the funding distribution outlined Anacortes City Council Minutes April 16, 2012 1 in the plan. Mr. Larsen reported that during the comment period one request for public services funding was received but not accepted and one comment letter was received. He added that both of those communications were listed in the Appendix of the Action Plan. Mr. Larsen then summarized the projects included in the Action Plan and the timeline for plan approval and funding distribution by HUD. Mayor Maxwell invited public comments. No one wishing to speak, Mayor Maxwell closed the 30-day public comment period. Review Final Draft of 2012/2013 CDBG Action Plan Mr. Adams inquired about administrative costs. Mr. Larsen replied that the City can allocate up to 20% of its CDBG funding for administrative costs, which it has done. Mrs. Richardson inquired about$15,000 of carry forward funding from previous years which were not included in the 2012/2013 plan. Mr. Larsen explained that the amount of CDBG funding that can be allocated to public services is limited to 15%, which has been fully allocated to Skagit County Community Action Agency, and that the carry forward funds will likely be allocated to accessibility improvements at City Hall. Ordinance: Amending AMC Title 6, Animals Assistant Planning Director Don Measamer presented a draft ordinance amending Anacortes Municipal Code Title 6 and summarized the changes addressed in the ordinance including service animals, impound fees, penalties and appeals process for violations of the chapter, and transport of exotic animals through the city. Mr. Measamer reported that since the January 9, 2012 City Council meeting at which the first draft of the ordinance was introduced it was reviewed by the City Council Public Safety Committee on March 19, 2012 and was also reviewed by City Attorney Brad Furlong and City Prosecutor Craig Cammock who all recommend adopting the ordinance. Mr. Cammock spoke in support of the proposed ordinance and said it would be very helpful in resolving barking dog issues. Mrs. Richardson mentioned two additional items in Title 6 to consider for revisions in the future. Mr. Geer moved, seconded by Mrs. Pickett, to approve Ordinance 2878 amending Title 6, Animals, of the Anacortes Municipal Code. Vote: Ayes—Adams, Turner, Richardson, Geer, Johnson, Walters and Pickett. Motion carried. Consent Agenda Mr. Turner moved, seconded by Mr. Adams, to approve the Consent Agenda. Mr. Walters requested that the Street Fair Application for the Anacortes Antique Machinery Show and the Forest Ridge Native Growth Protection Area Agreement be removed from the Consent Agenda. Councilmembers and the mayor agreed. Vote: Ayes—Turner, Richardson, Geer, Johnson, Walters, Pickett and Adams. Motion carried. Approval of Vouchers/Cancellation of Checks Council voted unanimously that the following vouchers/checks audited and certified by the City's Auditing Officer (Finance Director) and subsequently reviewed and approved by the Council Finance Committee on April 5, 2012 and April 12, 2012 are approved for payment as of April 16, 2012. Claim Checks: April 2012: Check Numbers 64150 through 64331 in the total amount of $526,402.57 EFT Claims: April 2012: Check Numbers 64138 through 64149 in the total amount of$3,271.37 Prewritten Claims: April 2012: Check Numbers 64136 through 64137 in the total amount of$53.99 Payroll for April 5, 2012 in the total amount of$930,951.33: Check Numbers 37044 through 37083 in the total amount of$51,234.29 Direct Deposit Numbers from 43849 through 44050 in the total amount of$603,297.40 EFT Numbers from 1399 through 1403 in the total amount of$276,419.64 Cancelled Checks: April 2012: Check Number 64001 in the total amount of$53.99 In the same motion Council: Approved a Street Fair Request for the Anacortes Waterfront Festival on Saturday, June 2 and Sunday, June 3, 2012, and Approved a Street Fair Request for the 4th of July Extravaganza on July 4, 2012. Mr. Walters inquired if the antique machinery show use of the madrone grove at the Depot would damage the grove. Mr. Buckenmeyer replied that the event will have the same format as in prior years and has not Anacortes City Council Minutes April 16, 2012 2 damaged the grove before. Mr. Adams said the event typically sites only display tables in the grove, not equipment. Mr. Walters moved, seconded by Mrs. Richardson, to approve the Street Fair Request for the 17th Annual Anacortes Antique Machinery Show on September 8, 2012. Vote: Ayes— Richardson, Geer, Johnson, Walters, Pickett, Adams and Turner. Motion carried. Mr. Walters thanked Mr. Measamer for the final revisions made to the Forest Ridge Native Growth Protection Area Agreement. Mrs. Richardson moved, seconded by Mr. Adams, to authorize the mayor to sign the Forest Ridge Native Growth Protection Area Agreement. Vote: Ayes—Geer, Johnson, Walters, Pickett, Adams, Turner and Richardson. Motion carried. Ordinance: Complete Streets Public Works Director Fred Buckenmeyer introduced a proposed ordinance to make complete streets practices a routine consideration for transportation projects. He recognized Evergreen Islands representatives Tom Glade and Ralph Bennett for bringing the ordinance forward for consideration. Mr. Buckenmeyer noted that the city has taken a complete streets approach to project planning for years but that more and more grant applications ask if a city has a Complete Streets Ordinance as part of its municipal code so it is in the city's best interest to codify those practices. Mr. Geer moved, seconded by Mr. Johnson, to adopt Ordinance 2879 adding Chapter 12.60, Complete Streets, to Title 12 of the Anacortes Municipal Code, making complete street practices a routine consideration for transportation projects as an opportunity to improve public streets for pedestrians, bicyclists, and transit users regardless of age or ability. Vote: Ayes—Johnson, Walters, Pickett, Adams, Turner, Richardson and Geer. Motion carried. Contract Award: Backhoe Purchase Mr. Hoglund advised that the city needs to purchase a replacement for a 1991 Case 580K backhoe and that staff would like to use a cooperative purchasing agreement with the Houston-Galveston Area Council so that entity's bid can satisfy the competitive bidding requirements. He noted that the bid price is reasonable, less than an independent quote and less than the amount budgeted. He requested that City Council approve the interlocal agreement with H-GAC and declare the 1991 backhoe surplus so it can be auctioned off. Mr. Turner asked if a used backhoe could be purchased for less. Council discussed this option. Mr. Walters pointed out that Council could approve the interlocal and surplus request without obligating staff to close the sale using the interlocal. Mrs. Richardson moved, seconded by Mr. Turner, to approve an interlocal agreement to allow purchase of a backhoe subject to staff checking for less expensive but suitable used equipment first. Mr. Hoglund clarified with Mrs. Richardson that her motion also approved the request to surplus the 1991 backhoe. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson, Geer and Johnson. Motion carried. Street Fair Applications: Garden Art Fair, Anacortes Farmers Market Mr. Buckenmeyer said that owners of the Croatian restaurant at 5th Street and R Avenue had expressed concern about access for their customers during the street closure requested by the Anacortes Farmer's Market. Mr. Buckenmeyer said he had met with the owners to discuss signage that could address this concern. He said Anacortes Farmers Market manger Keri Knapp and city staff both have concerns about pedestrian safety if the street is not closed during the farmer's market and concluded that staff supports the street closure. Mr. Turner moved, seconded by Mrs. Pickett, to approve a Street Fair Request for the Anacortes Farmer's Market on Saturdays from May 12 through October 27 excepting July 14 and August 4 and a Street Fair Request for the Garden Art Fair on May 4 and 5, 2012. Councilmembers discussed the applications at length. Vote: Ayes— Pickett, Adams, Turner, Richardson, Geer, Johnson and Walters. Motion carried. There being no further business, at approximately 8:30 p.m. the regularly scheduled Anacortes City Council meeting of April 16, 2012 was adjourned. Anacortes City Council Minutes April 16, 2012 3