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City Council Minutes—September 3, 2013
At 7:00 p.m. Mayor Pro Tern Erica Pickett called the regularly scheduled Anacortes City Council meeting
of September 3, 2013 to order. The assembly joined in reciting the Pledge of Allegiance. Roll call found
present: Eric Johnson, Ryan Walters, Erica Pickett, Brad Adams, Bill Turner, Cynthia Richardson and
Brian Geer.
Minutes of Previous Meeting
Mr. Johnson moved, seconded by Mr. Adams, that the minutes of August 19, 2013 and August 26, 2013
be approved as if read. Vote: Ayes—Walters, Pickett, Adams, Turner, Richardson, Geer and Johnson.
Motion carried.
Citizen Hearings
No one present wished to speak.
Mayor/Council Communication and Committee Reports
Proclamation of Senior Center Month: Mrs. Pickett read a statement from Mayor Maxwell proclaiming
September to be Senior Center Month in Anacortes and calling upon all citizens to recognize the special
contributions of the senior center participants, and the special efforts of the staff and volunteers who work
every day to enhance the well-being of the older citizens of our community. Senior Center Director Sally
Hill thanked the City for the proclamation and reported that the Anacortes Senior Center recently attained
accreditation through the National Council on Aging. Ms. Hill invited the community to a celebration of the
accreditation and the 40th anniversary of the Center on September 28, 2013 and introduced members of
the Senior Center Foundation who were present.
Proclamation of Constitution Week: Mrs. Pickett read a statement from Mayor Maxwell proclaiming
September 15-22, 2013 to be Constitution Week in Anacortes and encouraging citizens to reaffirm the
ideals the framers of the Constitution had in 1787 by diligently protecting the freedoms guaranteed to us
through this guardian of our liberties, remembering that lost rights may never be regained.
Mayor's Award of Merit to Maria Kilburn: Mrs. Pickett presented the Mayor's Award of Merit to Children's
Library Assistant Maria Kilburn for her creativity and outstanding performance at the Anacortes Public
Library. Ms. Kilburn was honored with a gift certificate to a local restaurant and her name was added to
the plaque of Award recipients at City Hall. Ms. Kilburn thanked her colleagues for their support and
praised the services offered by the library.
Mrs. Richardson extended Council's best wishes to retiring Library Director Cynthia Harrison.
Mrs. Richardson announced she would miss the first two Council meetings in October and requested that
her absences be excused. Mr. Geer moved, seconded by Mr. Walters, to excuse the absence of Mrs.
Richardson from the October 7, 2013 and October 14, 2013 City Council meetings. Vote: Ayes— Pickett,
Adams, Turner, Geer, Johnson and Walters. Abstain— Richardson. Motion carried.
Mr. Johnson provided an update on his conversations with Rabanco about methods for securing lids on
recycling bins in the City while still allowing operators to safely empty the receptacles.
Consent Agenda
Mr. Johnson moved, seconded by Mr. Turner, to approve the following Consent Agenda items. Vote:
Ayes—Adams, Turner, Richardson, Geer, Johnson, Walters and Pickett. Motion carried.
Anacortes City Council Minutes September 3, 2013 1
Approval of Vouchers/Cancellation of Checks
Council voted unanimously that the following vouchers/checks audited and certified by the City's Auditing
Officer(Finance Director) and subsequently reviewed and approved by the Council Finance Committee
on August 22, 2013 and August 29, 2013 are approved for payment as of September 3, 2013.
Claims: Check Numbers 69613 through 69746 in the total amount of$443,815.95
EFT Claims: Check Numbers 69611 through 69612 in the total amount of$1,834.96
Pre-Written Claims: Check Number 69610 in the amount of$1,376.31
Payroll for August 20, 2013 in the total amount of$627,505.07
Check Numbers 38698 through 38756 in the total amount of$37,602.37
Direct Deposit Numbers from 50396 through 50590 in the total amount of$364,982.61
EFT Numbers from 1576 through 1580 in the total amount of$224,920.09
Cancelled Checks: Check Number 69486 in the amount of$19.58
Contract Award: 22nd & R Intersection Improvement
Public Works Director Fred Buckenmeyer reported that the City opened bids the prior week for
construction of the 22nd Street and R Avenue roundabout. He summarized the history of the project, the
various sources of grant funding received, and the public outreach surrounding the project. He advised
that the construction would take place during October and November immediately following the Oyster
Run. He then provided some background on low bidder Taylor's Excavators, Inc. which recently
completed construction of a roundabout on Lummi Island. Mr. Buckenmeyer recommended awarding a
contract to Taylor's Excavators, Inc. in the amount of$905,387.90. Several councilmembers requested
hard copy of the bid tabulation which had been provided electronically prior to the meeting. Council
continued with subsequent agenda items while copies were made.
Chemical Bid Recommendation 2013-2014
Mr. Buckenmeyer reported that in the past the City solicited bids for two-year contracts for chemicals for
the treatment plants but had switched to one-year contracts due to price volatility. He added that City of
Mt. Vernon was piggybacking on the Anacortes bid this year. After reviewing the bid results Mr.
Buckenmeyer recommended that Council accept the recommended suppliers and amounts. Mr. Walters
requested that the City Attorney review the contracts before they were executed. Mrs. Richardson moved,
seconded by Mr. Geer, to approve the supplier contracts as recommended by staff with City Attorney
review prior to execution. Vote: Ayes—Turner, Richardson, Geer, Johnson, Walters, Pickett and Adams.
Motion carried.
Resolution 1869: Contract for Integrated Planning Grant (Maul, Foster and Alongi)
Parks and Recreation Director Gary Robinson briefly summarized his presentation on this topic from the
July 8, 2013 study session. Mr. Robinson requested Council adoption of Resolution 1869 authorizing the
mayor to enter into an agreement with Maul, Foster and Alongi, Inc. (MFA)to apply for an Integrated
Planning Grant with the Washington State Department of Ecology and take all the necessary actions to
complete the grant requirements. In response to a question from Mr. Johnson, Mr. Robinson explained
MFA would prepare the grant application at no cost to the City and would be reimbursed for its costs out
of the grant if the grant were to be awarded. Mr. Geer moved, seconded by Mr. Johnson, to approve.
Councilmembers discussed at length the authority granted by the proposed resolution and inquired
whether the project could move forward if Council authorized the contract with MFA as presented in the
packet but did not adopt the resolution. Mr. Robinson indicated that it could. Various alternative wordings
for the resolution were considered. Mr. Geer withdrew his motion to approve the resolution and Mr.
Johnson withdrew his second. Mr. Geer moved, seconded by Mr. Johnson, to approve the proposed
contract with Maul, Foster and Alongi, Inc. Vote: Ayes— Richardson, Geer, Johnson, Walters, Pickett,
Adams and Turner. Motion carried.
Anacortes City Council Minutes September 3, 2013 2
Contract Award: 22nd & R Intersection Improvement, continued
Mr. Buckenmeyer distributed hard copies of the bid tabulation for the project. Councilmembers remarked
on the small spread between the four bids and the engineering estimate. Mrs. Richardson moved,
seconded by Mr. Geer, to approve the contract with Taylor's Excavators for$905,387.90 to build the
roundabout. Vote: Ayes—Geer, Johnson, Walters, Pickett, Adams, Turner and Richardson. Motion
carried.
There being no further business, at approximately 8:05 p.m. the regularly scheduled Anacortes City
Council meeting of September 3, 2013 was adjourned.
Anacortes City Council Minutes September 3, 2013 3