HomeMy WebLinkAbout2025-05-12 Library Board of Trustees Minutes Approved
Board of Trustees’ Meeting Minutes
May 12, 2025 9:00 am
Board of Trustees Attendees: Courtney Orrock, Briana Alzola Lindquist, Mike VanQuickenborne
Absent: Alethea Fleming, Jhana Shimizu
Library Attendees: Michelle Hanna, Jeff Vogel, Trish Wilson, Stacy Paull, Cheryl Neuwirth
Absent: Sydney Brady, Diana Farnsworth
Call to Order
The meeting was called to order at 9:03 a.m. by Briana.
Approval of Minutes
Minutes from April 2025 meeting were approved. Motion for approval by Courtney, second by Mike.
Manager Updates
Stacy
• Summer Reading starts June 16 this year and Children’s is getting ready! We only have one
outstanding contract to get signed. Stacy will be in the schools distributing books to the kids starting
June 2nd.
• Adapted books are ready for checkout. There are about 10 available at this time.
• New and updated Steam backpacks are ready for checkout.
• Stacy is working on breaking down tasks in children’s and designating staff vs volunteer duties.
Jeff
• The fundraiser letter the foundation wrote has been sent out. They have $20,000 in matching funds.
• The Teen area doors were broken in transit so they have been reordered and should arrive this week.
The shelving should arrive May 19. We are hoping for a mid-June opening of the space.
• The Jamex is going to be replaced with a new machine. It will be similar to the one we have been using
for 23 years but it will be a new model that will “speak” with the new copier. We explored the option of
accepting credit cards but decided against it based on initial and ongoing costs.
• Our RFID systems have reached their end of life and will no longer be supported by Envisionware.
Additionally, our self-check machines will not upgrade to windows 11 so we are considering not replacing
them and going to a simpler scan system. A new ILS would have stand-alone self-check software and
allow for in-house design and maintenance.
• We are heading into a possibly tough budget year for 2026. The Council/Department Heads budget
retreat/meeting is June 12.
• The City recently released updated Personnel Policies.
• Ryan Walters is running unopposed for Mayor.
• The teen writing group continues to be well attended, as is the D&D group.x
Trish
• Adult Summer Reading is planned out and ready to launch!
• The quarterly IT meeting was last Thursday. IT is still working on deploying 2-level authorization for
staff. The Library is particularly challenging since many of our staff accesses multiple computers
throughout the day.
• Trish is attending a meeting today with the Skagit River Poetry Foundation.
• Adult programs for the fall (September) are already being planned.
Partnership Updates
• Foundation
o The Foundation meeting is tomorrow.
o The matching funds they were seeking have been received.
o President-elect Josie has accepted a full time job elsewhere so she has stepped down from her
duties as president-elect. The foundation will be looking for another president or finding ways
to lighten the load for Debbie so that she can continue as president.
• Friends of the Library
o The next book sale is May 17.
o The Friends are looking for new board members as well as volunteers for the FriendShop.
• Maritime
o The Foundation paid for the new furniture that we ordered for the Maritime area upstairs.
• Manieri
o The Jazz Walk was last weekend. It was very successful, and partnering with the First Friday Art
Walk has consistently been a good idea.
New Business
• Trish presented a new Library Resources policy regarding posting notices in the lobby and inside the
library. The Trustees will look over it this month and respond next month with a vote.
The meeting was adjourned by Briana at 9:37 a.m.
The next meeting is June 9th at 9 a.m. at the Library.