HomeMy WebLinkAbout24-120-PLN-001 Interlocal Agreement
Interagency Agreementwith
City of Anacortes
through
Growth Management Services
Contract Number:
24-63610-101
For
2023-2025 Climate Planning Grant
Dated:Date of Execution
Table of Contents
TABLE OF CONTENTS..............................................................................................................................................2
FACE SHEET............................................................................................................................................................3
SPECIAL TERMS AND CONDITIONS.........................................................................................................................4
1.AUTHORITY......................................................................................................................................................4
2.CONTRACTMANAGEMENT.............................................................................................................................4
3.COMPENSATION..............................................................................................................................................4
4.BILLINGPROCEDURESANDPAYMENT.............................................................................................................4
5.SUBCONTRACTORDATACOLLECTION.............................................................................................................5
6.ENSURECOORDINATEDCLIMATECOMMITMENTACTBRANDING.................................................................5
7.INSURANCE......................................................................................................................................................6
8.FRAUDANDOTHERLOSSREPORTING.............................................................................................................6
9.ORDEROFPRECEDENCE..................................................................................................................................6
GENERAL TERMS AND CONDITIONS.......................................................................................................................7
1.DEFINITIONS....................................................................................................................................................7
2.ALLWRITINGSCONTAINEDHEREIN.................................................................................................................7
3.AMENDMENTS................................................................................................................................................7
4.ASSIGNMENT...................................................................................................................................................7
5.CONFIDENTIALITYANDSAFEGUARDINGOFINFORMATION...........................................................................7
6.COPYRIGHT......................................................................................................................................................8
7.DISPUTES.........................................................................................................................................................8
8.GOVERNINGLAWANDVENUE........................................................................................................................9
9.INDEMNIFICATION..........................................................................................................................................9
10.LICENSING,ACCREDITATIONANDREGISTRATION...........................................................................................9
11.RECAPTURE......................................................................................................................................................9
12.RECORDSMAINTENANCE................................................................................................................................9
13.SAVINGS..........................................................................................................................................................9
14.SEVERABILITY...................................................................................................................................................9
15.SUBCONTRACTING........................................................................................................................................10
16.SURVIVAL.......................................................................................................................................................10
17.TERMINATIONFORCAUSE.............................................................................................................................10
18.TERMINATIONFORCONVENIENCE................................................................................................................10
19.TERMINATIONPROCEDURES.........................................................................................................................10
20.TREATMENTOFASSETS.................................................................................................................................11
21.WAIVER.........................................................................................................................................................12
ATTACHMENT A: SCOPE OF WORK.......................................................................................................................13
ATTACHMENT B: BUDGET....................................................................................................................................16
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Face Sheet
Contract Number: 24-63610-101
Local Government Division
Growth Management Services
2023-2025 Climate Planning Grant
1. Contractor2. Contractor Doing Business As (as applicable)
City of AnacortesN/A
P.O. Box 547
Anacortes, WA 98221
3. Contractor Representative4. COMMERCE Representative
Libby Grage Noelle MaderaPO Box 42525
Planning Manager Climate Operations Team Lead1011 Plum St. SE
360-299-1986509-818-1040Olympia, WA 98504
LibbyB@cityofanacortes.orgnoelle.madera@commerce.wa.gov
5. Contract Amount6. Funding Source7. Start Date8. End Date
$500,000Federal: State: Other: N/A: Date of Execution June 30, 2025
Federal Agency:ALN
9. Federal Funds (as applicable)
N/AN/A
N/A
10. Tax ID #11. SWV #12. UBI #13. UEI#
N/A290-000-003N/A
SWV0000302-00
14. Contract Purpose
For the development of the Growth Management Act (GMA) climate change and resiliency element requirements related to
the implementation of HB 1181.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
Scope
of Work andBudget
FOR CONTRACTORFOR COMMERCE
Matt Miller, MayorMark K. Barkley, Assistant Director
City of AnacortesLocal Government Division
DateDate
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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SpecialTerms and Conditions
1.AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2.CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identifiedon the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3.COMPENSATION
COMMERCE shall pay an amount not to exceed five hundred thousand dollars ($500,000),for the
performance of all things necessary for or incidental to the performance of work under this Contract
as set forth in the attached Scope of Workand Budget.
4.BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthlynor less than quarterly.
The invoices shall describe anddocument, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 24-
63610-101. A receipt must accompany any single expenses in the amount of $50.00 or more in order
to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Grant Start Date
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and
deliverables described under this Agreement.
State Fiscal Year Payments
COMMERCE will reimburse Contractor for State Fiscal Year 2024 (July 1, 2023-June 30, 2024), and
State Fiscal Year 2025 (July 1, 2024-June 30, 2025), based on the expenses incurred under this
Contract.
Invoices and End of Fiscal Year
Invoices are due at a minimum of June 15, 2024 and 2025, if not submitted at more frequent intervals.
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Final invoices for a state fiscal year may be due sooner than the 15th of June and Commerce will
provide notification of the end of fiscal year due date.
The Contractormust invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
Line Item Modification of Budget
A.Notwithstanding any other provision of this contract, the Contractor may, at its discretion, make
modifications to line items in the Budget, hereof, that will not increase the line item by more
than fifteen percent (15%).
B.The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing
any budget modification or modifications to a line item in the Budget (Attachments B) hereof,
that would increase the line item by more than fifteen percent (15%). Conversely, COMMERCE
may initiate the budgetmodification approval process if presented with a request for payment
under this contract that would cause one or more budget line items to exceed the 15 percent
(15%) threshold increase described above.
C.Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email or regular mail), and such written approval shall amend the
Project Budget. Each party to this contract will retain and make any and all documents related
to such budget modifications a part of their respective contract file.
D.Nothing in this section shall be construed to permit an increase in the amount of funds available
for the Project, as set forth in Section 3 of this contract, nordoes this section allow any proposed
changes to the Scope of Work, include Tasks/Work Items and Deliverables under Attachment
A, without specific written approval from COMMERCE by amendment to this contract.
5.SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
6.ENSURE COORDINATED CLIMATE COMMITMENT ACT BRANDING
COMMERCE
public awareness of how CCA funding is used, the Office of the Governor is directing state agencies
that administer funding or manage a CCA-supported program to ensure consistent branding and
funding acknowledgments are used in all communications and included in funding agreements and
consumers and thepublic to see how the state is using CCA funds to reduce climate pollution, create
jobs, and improve public health and the environment, particularly for low-income and overburdened
populations.
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The following provisions apply to all contractors, subcontractors, service providers and others who
assist CONTRACTOR in implementing the climate planning grant.
Logo requirements. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at climate.wa.gov/brandtoolkit.
Any WA Department of Commerce climate planning grantwebsite or webpage that
includes logos from other funding partners.
Any WA Department of Commerce climate planning grantmedia or public
information materials that include logos from other funding partners.
Funding source acknowledgement. This standard funding language must be used on websites
and included in announcements, press releases and publications used for media-related
activities, publicity and public outreach.
WA Department of Commerce climate planning grantis supported with funding from
by putting cap-and-invest dollars to work reducing climate pollution, creating jobs, and
7.INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8.FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9.ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A Scope of Work
Attachment B Budget
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General Terms and Conditions
1.DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A.
behalf.
B.Washington Department of Commerce.
C.means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D."Contractor" shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E.
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers,
and Accountability Act of 1996 (HIPAA).
F.
G."Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
2.ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3.AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4.ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5.CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A.
i.All material provided
by COMMERCE;
ii.
COMMERCE; and
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iii.All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may berequired by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality.COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C.Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6.COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
e, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
ted to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense toothers) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7.DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
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prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8.GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers,and agents.
10.LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11.RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture suchfunds from payments
due under this Contract.
12.RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor,and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13.SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14.SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
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15.SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts.For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of theContractor to COMMERCE for any breach
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
bcontract.
16.SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17.TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shallnotify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18.TERMINATION FOR CONVENIENCE
Exceptas otherwise provided in this Contract, COMMERCE may, by ten (10) business dayswritten
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19.TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
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COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A.Stop work under the contract on the date, and to the extent specified, in the notice;
B.Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C.Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D.Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E.Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative anyproperty which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F.Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G.Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
20.TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest inCOMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A.Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B.The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or whichresults from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
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practices.
C.If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D.The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E.All reference to the Contrac
agents or Subcontractors.
21.WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach.Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A: Scope of Work
Section Steps, Tasks DescriptionsEnd Date
and Deliverables
Common to Both Sub-Elements
Task 1Develop Public Engagement Strategy
1.1Form Climate Policy Advisory Team
1.2Identify key players critical to engagement success
1.3Establish engagement strategy that supports
environmental justice
Draft engagement memo and applicable completed
Deliverable 1
Commerce Climate workbook sections
May 2024
GHG Emissions Reduction Sub-Element
Task 2GHG emissions inventory
Task 2.1
Task 2.2Choose accounting standards and methods
Task 2.3Choose a GHG Emissions Inventory base year
Task 2.4Collect data and quantify emissions
Task 2.5Develop a GHG Emissions Inventory management plan
Task 2.6Identify the GHG Emissions Inventory management plan
update interval
Task 2.7Data quality management
Task 2.8Review and testing inventory assumptions and
limitations
Task 2.9 Training for city staff to update the GHG inventory
Completed Climate Element Workbook
Deliverable 2August 31,
2024
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Section Steps, Tasks DescriptionsEnd Date
and Deliverables
Task 3Develop goals and policies
Task 3.1Develop list of initial goals and policies
Task 3.1.2Meetings with key players & Staff Team
Task 3.2Sub element drafting review/refine goals/policies
Applicable completed Commerce Climate workbook
Deliverable 3December
sections
31, 2024
Climate Resilience Sub-Element
Task 4Explore climate impacts
Task 4.1Identify community assets
Task 4.2Explore hazards and changes in the climate
Task 4.3Pair assets and hazards and describe exposure and
consequences
Task 4.4Identify priority climate hazards
Submit a memo summarizing completion of this step or
Deliverable 4May 30,
submit a copy of completed Climate Element Workbook
2024
Task 5Audit Plans & Policies
Task 5.1Review existing plans for climate gaps and opportunities
Submit a memo summarizing completion of this step or
Deliverable 5June 2024
submit a copy of completed Climate Element Workbook
Task 6Determine climate vulnerability
Task 6.1Assess sensitivity
Task 6.2Assess adaptive capacity
Task 6.3Characterize vulnerability
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Section Steps, Tasks DescriptionsEnd Date
and Deliverables
Task 6.4Characterize risk
Task 6.5Meet with partners, stakeholders and decision makers to
decide course of action
Submit a memo summarizing completion of this step or
Deliverable 6September
submit a copy of completed Climate Element Workbook
30, 2024
Task 7Pursue Pathways
Task 7.1Develop goals
Task 7.2Develop policies
Task 7.3Identify policy co-benefits
Submit a memo summarizing completion of this step or
Deliverable 7December
submit a copy of completed Climate Element Workbook
31, 2024
Common to Both Sub-Elements
Task 8Integrate Goals and Policies
Task 8.1Review and finalize resilience goals and policies
Task 8.2Consult with partners, stakeholders, and decision makers
Draft climate element
Deliverable 8
March 31,
2025
Task 9SEPA and Adoption Support
Adopted Comprehensive Plan
Deliverable 9June
15,2025
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Attachment B: Budget
DeliverablesCommerce
Funds
Deliverable 1: Draft engagement memo & completed Commerce Climate $64,250
Deliverable 2: Completed Commerce Workbook sections documenting $58,250
progresstoward GHG inventory
Deliverable 3: Draft report that includes documentation of Inventory methods $45,250
& working draft list of goals, policies
Deliverable 4: Commerce workbook re: climate impacts $28,250
Deliverable 5: Commerce workbook re: audit of existing plans$63,250
Deliverable 6: Climate vulnerability index geospatial tool & draft Climate $48,250
Vulnerability and Risk Assessment Report
Deliverable 7: Commerce workbook re: draft resilience goals, policies, and $43,250
co-benefits
Deliverable 8: Draft Climate Element$49,250
Deliverable 9: Final Climate Element$100,000
Contract Total:$500,000
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Internal routing form. Will be deleted after contract fully signed.
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Reviewer Name Initials and Date
Budget Analyst
Corina Campbell
GMS Managing Director
Dave Andersen
Deputy Assistant Director LGD
Tony Hanson
Certificate Of Completion
Envelope Id: E4098CD7CC3D4B718382B28320E8247DStatus: Completed
Subject: Complete with DocuSign: Anacortes Climate Planning
Division:
Local Government
Program: Climate
ContractNumber: 24-63610-101
DocumentType: Contract
Source Envelope:
Document Pages: 17Signatures: 2Envelope Originator:
Certificate Pages: 6Initials: 3Ashley Murphy
AutoNav: Enabled1011 Plum Street SE
EnvelopeId Stamping: EnabledMS 42525
Time Zone: (UTC-08:00) Pacific Time (US & Canada)Olympia, WA 98504-2525
ashley.murphy@commerce.wa.gov
IP Address: 198.238.8.159
Record Tracking
Status: OriginalHolder: Ashley MurphyLocation: DocuSign
4/3/2024 11:09:28 AM ashley.murphy@commerce.wa.gov
Security Appliance Status: ConnectedPool: StateLocal
Storage Appliance Status: ConnectedPool: Washington State Department of CommerceLocation: DocuSign
Signer EventsSignatureTimestamp
Corina CampbellSent: 4/3/2024 11:12:55 AM
corina.campbell@commerce.wa.govViewed: 4/8/2024 5:13:53 PM
Security Level: Email, Account Authentication Signed: 4/8/2024 5:13:58 PM
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.251
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dave AndersenSent: 4/8/2024 5:14:00 PM
dave.andersen@commerce.wa.govViewed: 4/9/2024 8:34:55 AM
Security Level: Email, Account Authentication Signed: 4/9/2024 8:35:00 AM
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.238.6.167
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Matt MillerSent: 4/9/2024 8:35:02 AM
contracts@cityofanacortes.orgViewed: 4/9/2024 2:16:44 PM
MayorSigned: 4/9/2024 2:46:46 PM
City of Anacortes
Signature Adoption: Drawn on Device
Security Level: Email, Account Authentication
Using IP Address: 23.90.91.2
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/5/2021 2:46:15 PM
ID: d2e6e0b5-ec2b-459e-ada2-5f7bc59e1d51
Signer EventsSignatureTimestamp
Tony HansonSent: 4/9/2024 2:46:49 PM
tony.hanson@commerce.wa.govViewed: 4/10/2024 1:36:47 PM
Washington State Department of CommerceSigned: 4/10/2024 1:36:54 PM
Security Level: Email, Account Authentication
Signature Adoption: Pre-selected Style
(None)
Using IP Address: 198.238.8.175
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark BarkleySent: 4/10/2024 1:36:57 PM
mark.barkley@commerce.wa.govViewed: 4/10/2024 1:53:03 PM
Assistant DirectorSigned: 4/10/2024 1:53:09 PM
Washington State Department of Commerce
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
Using IP Address: 147.55.149.152
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
Certified Delivery EventsStatusTimestamp
Carbon Copy EventsStatusTimestamp
Paul JohnsonSent: 4/3/2024 11:12:54 AM
paul.johnson@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Libby GrageSent: 4/9/2024 8:35:03 AM
libbyb@cityofanacortes.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Noelle MaderaSent: 4/9/2024 8:35:03 AM
noelle.madera@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness EventsSignatureTimestamp
Notary EventsSignatureTimestamp
Envelope Summary EventsStatusTimestamps
Envelope SentHashed/Encrypted4/3/2024 11:12:54 AM
Certified DeliveredSecurity Checked4/10/2024 1:53:03 PM
Envelope Summary EventsStatusTimestamps
Signing CompleteSecurity Checked4/10/2024 1:53:09 PM
CompletedSecurity Checked4/10/2024 1:53:09 PM
Payment EventsStatusTimestamps
Electronic Record and Signature Disclosure
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From time to time, Washington State Department of Commerce (we, us or Company) may be
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Unless you tell us otherwise in accordance with the procedures described herein, we will provide
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authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
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If you created a DocuSign account, you may update it with your new email address through your
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To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
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the body of such request you must state your email address, full name, mailing address, and
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To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
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select the check-box indicating you wish to withdraw your consent, or you may;
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The minimum system requirements for using the DocuSign system may change over time. The
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To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-
uSign system.
By selecting the check-
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.