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HomeMy WebLinkAbout18-145-TRN-001 ContractCONTRACT 18-145-TRN-001 Between cag THE CITY OF ANACORTES AND WIDENER&ASSOCIATES GUEMES CHANNEL TRAIL PHASE 1—COMPLIANCE REVIEWS This Agreement, hereinafter referred to as"Agreement", made and entered into between the City of Anacortes, hereinafter referred to as the "City", and Widener &Associates, hereinafter referred to as the "Consultant"; WHEREAS, the City requires professional services of the Consultant to perform compliance reviews of the Guemes Channel Trail Phase 1 project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of Work. Under this Agreement, the Consultant shall provide services necessary to perform a HPA compliance review and report, and a shoreline compliance review and report, of the Guemes Channel Trail Phase 1 project. Work is detailed in the attached Exhibit A, which is hereby incorporated by reference and made a part hereof. Work shall be performed under the direction of City's Project Manager, Mr. Matt Reynolds, who may be reached at (360) 299-1951 or email mattr@cityofanacortes.org. 2. Price. The services provided under this Agreement shall be provided on a time-and-materials basis not-to-exceed Twenty-Nine Thousand Six Hundred Eighty Dollars ($29,680.00). Payment terms are set forth under Article 4 Payment Terms. 3. Period of Performance. The period of performance is from inception through December 31, 2018. 4. Payment Terms. Payment shall be on a time-and-materials basis not to exceed the Price stated under Article 2, Price. Payments shall be made in accordance with attached Exhibit A, which is hereby incorporated into this Agreement by reference. Other direct costs and Subconsultant costs shall be invoiced at actual costs. 5. Subcontracts. The Consultant shall give notice reasonably in advance of placing any subcontract; preferably the Consultant shall identify subcontracts before subcontracted work begins. "Subcontract" means any contract entered into by a subcontractor to furnish supplies or services for performance of the prime Consultant or a subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders. The following information shall be included (i) a description of the supplies or services to be subcontracted, (ii) identification of the type of subcontract to be used (iii) identification of the proposed subcontractor, (iv) proposed subcontract price. Unless consent or approval specifically provides otherwise, consent by the City shall not constitute a determination — 1) of the acceptability of any subcontract terms or conditions; 2) Of the allowability of any cost under this contract,; or 3) To relieve the Consultant of any responsibility for performing this Contract. The Consultant shall give immediate written notice, reference Clause Notices, of any action or suit filed and prompt notice of any claim made against the Consultant by any subcontractor or vendor that, in the opinion of the Consultant, may result in litigation related in any way to this contract, with respect to which the Consultant may be entitled to reimbursement from the City. DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 6. Invoicing. All invoices shall include a cover page that states: Company Name, Invoice Date, Due Date (30 days), Invoice Number, Invoice Period, Project Manager Name, AGREEMENT Number, Agreement Price, amount requested per invoice and cumulative invoiced amount. Invoices shall include actual hours worked by Period, by Labor Category. The Consultant must invoice MONTHLY for quantities delivered during the invoice period, and no more frequently than monthly, and allow 30 calendar days from receipt of the invoice for payment. Invoices should be sent by US mail to City of Anacortes, Accounts Payable, PO Box 547, Anacortes, WA 98221, or by email to accountspayable@cityofanacortes.orq The City shall notify the Consultant within fifteen (15) calendar days from receipt of invoice if there are any objections or disputes with the invoice. The Consultant shall then resubmit a new invoice less the disputed amount and payment shall be made within 30 calendar days. Any disputed amounts may be submitted under the Disputes clause contained herein. 7. Ownership and Use of Documents. All finished and unfinished documents and material prepared by the Consultant with funds paid by the City pursuant to the terms of this Agreement shall become the property of the City and shall be forwarded to the City upon its request. Documents and materials shall include but not be limited to plans, specifications, reports, electronic and non-electronic data, and other design documents prepared by the Consultant. Pursuant to RCW 42.56.70, all information and documents produced under this Agreement may be subject to public disclosure. 8. Defense and Indemnity Agreement. Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries damages, losses or suits including attorney fees, arising out of or resulting from the alleged negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 9. General and Professional Liability Insurance. A. Insurance Term The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. B. No Limitation The Consultant's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance Consultant shall obtain insurance of the types and coverages described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01. 2. Commercial General Liability insurance shall be at least as broad as ISO occurrences form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent Page 2 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. D. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. E. Other Insurance Provision The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. F.Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. G.Verification of Coverage The Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. H. Notice of Cancellation The Consultant shall provide the City with written notice of any policy cancellation within two business days of their receipt of such notice. I. Failure to Maintain Insurance Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract, or at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. J. City Full Availability of Consultant Limits If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 10. Registered or Licensed Consultant. The City is prohibited by RCW 39.06.010 from executing an Agreement with a Consultant who is not registered or licensed as required by the laws of the state. In addition, the City will require persons doing business with the City to possess a business license. Page 3 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 11. Inspection. The Project Manager shall have power to reject instruments of services which fail to comply with the requirements of this Agreement, but in case of dispute the Consultant may appeal to the City Attorney, whose decision shall be final. The Consultant shall comply with any and all orders and instructions given by the representative of the particular Department administering the Agreement in accordance with the terms of the Agreement. Nothing herein contained shall be taken to relieve the Consultant of his/her obligations or responsibilities under the Agreement. However, the Consultant shall be responsible for its own methods and conduct during the period of performance. 12. Standard of Care. The Consultant represents that Consultant has the necessary knowledge, skill, and experience to perform the Services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the Work in a professional manner consistent with sound practices, in accordance with the usually and customary professional care required for services of the type described in the Scope of Work herein. The City's remedy shall be the re-performance of the Service or an equitable adjustment in the monies paid for the Professional Services, at the City's discretion. 13. Discrimination Prohibited. During the performance of this Agreement, the Consultant and subConsultants shall not discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably discharged veteran or military status, pregnancy, sexual orientation, gender identity, or any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. Consultant agrees to comply with the applicable provisions of State and Federal Equal Employment Opportunity and Nondiscrimination statutes and regulations. 14. Consultant is an Independent Consultant. The parties intend that an independent Consultant relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 15. The City's Right to Terminate Agreement. A. Termination for Default If the Consultant defaults by failing to perform any of the obligations of the Agreement or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, the City may, by depositing written notice to the Consultant in the U.S. mail, postage prepaid, terminate the Agreement, and at the City's option, obtain performance of the work elsewhere. If the Agreement is terminated for default, the Consultant shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Consultant was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. B. Termination for Public Convenience The City may terminate the Agreement in whole or in part whenever the City determines, in its sole discretion that such termination is in the best interests of the City. Whenever the Agreement is terminated in accordance with this paragraph, the Consultant shall be entitled to payment for actual work performed at unit Agreement prices for completed items of work. An equitable adjustment in the Agreement price for partially completed items of work will be made, but such Page 4 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this Agreement by the City at any time during the term, whether for default or convenience, shall not constitute a breach of Agreement by the City. 16. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services unless or until a modification to this Agreement is approved in writing by both parties. 17. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 18. Non-assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 19. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 20. Disputes A. General Differences between the Consultant and the City, arising under and by virtue of this Agreement shall be brought to the attention of the City at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The provisions of this Clause shall survive the expiration or termination of this Agreement. B. Notice of Potential Claims The Consultant shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Contracting Agent or the City, or 2) the happening of any event or occurrence, unless the Consultant has given the City a written Notice of Potential Claim within 10 days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by the City. The written Notice of Potential Claim shall set forth the reasons for which the Consultant believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Consultant shall keep full and complete daily records of the Work performed, labor and all costs and additional time claimed to be additional. C. Detailed Claim The Consultant shall not be entitled to claim any such additional compensation, or extension of time, unless within 30 days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the City, the Consultant has given the City a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Page 5 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 D. Dispute Resolution In the event of a dispute between the City and the Consultant arising of this Agreement, or any obligation hereunder the dispute shall first be referred to the representatives designated by the City and the Consultant to have oversight over the administration of this Agreement. Said representatives shall meet within thirty (30) calendar days of receipt of detailed claim, and the parties shall make a good faith effort to achieve a resolution of the dispute. In the event the parties are unable to resolve the dispute under the procedure set forth above, then the parties hereby agree that the matter shall be referred to mediation. The parties shall mutually agree upon a mediator to assist them in resolving their differences. Any expenses incidental to mediation shall be borne equally by the parties. If either party is dissatisfied with the outcome of the mediation, that party may then pursue any available judicial remedies. 21. Force Maieure. Definition: Except for payment of sums due, neither party shall be liable to the other or deemed in default under this Agreement if and to the extent that such parry's performance of this Agreement is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected and could not have been avoided by exercising reasonable diligence. Force majeure shall include acts of God, war, riots, strikes, fire, floods, epidemics, or other similar occurrences. Notification: If either party is delayed by force majeure, said party shall provide written notification within forty-eight (48) hours. The notification shall provide evidence of the force majeure to the satisfaction of the other party. Such delay shall cease as soon as practicable and written notification of same shall be provided. The time of completion shall be extended by Agreement modification for a period of time equal to the time that the results or effects of such delay prevented the delayed party from performing in accordance with this Agreement. Rights Reserved: The City reserves the right to cancel the Agreement and/or purchase materials, equipment or services from the best available source during the time of force majeure, and Consultant shall have no recourse against the City. 22. Compliance with Laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B&O) taxes, which may be due on account of this Agreement. 24. Severability. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. 25. Survival of Contract Termination. The provisions of the following paragraphs, and the liability of the Consultant for default during the term of the Contract shall survive, notwithstanding the termination or invalidity of this Contract for any reason: Ownership and Use of Documents; Taxes; Warranty; The City's Right to Terminate Contract; Venue and Choice of Law; Defense &Indemnity Agreement; Disputes. 26. Venue and Choice of Law. This Agreement shall be governed by and construed under the laws of the State of Washington. Any action brought under the Agreement or relating to the Project shall be brought in the Superior Court of the State of Washington in Skagit County Washington. Page 6 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Widener&Associates Contract 18-145-TRN-001 27. Notices. Notices to the City of Anacortes shall be sent to the following address: City of Anacortes Attention: Tiffany Matson Contract Specialist matsont@cityofanacortes.org 904 6th Street PO BOX 547 Anacortes, WA 98221 Notices to the Consultant shall be sent to the following address: Widener &Associates (DGK Inc.) Attention: Ross Widener 1902 120th PI. S.E. STE 202 Everett, WA 98208 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. The parties acknowledge that there has been an opportunity to negotiate the terms and conditions of this Agreement and agree to be bound accordingly; CITY OF ANACORTES WIDENER&ASSOCIATES By By Laurie Gere, Mayor Print Name Date Title Date Page 7 of 7 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 CFO 9/19/2018 Jeanette C Widener 9/19/2018 COA CONTRACT 18-0145-TRN-001 EXHIBIT A Widener & Associates Transportation & Environmental Planning 1902120'Place SE Ste 202 Everett, WA 98208 Tel(425)332-3961 Scope of Work Guemes Channel Trail Phase 1 This scope of work provides for following services. 1. HPA Compliance Review& Report The consultant will complete a thorough review of the project as built conditions along with several small landslides. The consultant will also review the construction records and documentation to determine the level of compliance with the HPA. The consultant will document the as built conditions of the project along with maintenance activities and landslide clean up and make a list of final recommendations on continued maintenance and corrective actions moving forward. The draft report will be coordinated with WDFW and any final recommendation from them will be included in the final report. Deliverables: Draft Report Final Report 2. Shoreline Compliance Review & Report The consultant will use the review and documentation completed for the HPA review determine the level of compliance with the Shorelines permit. The consultant will document the as built condition of the project along maintenance activities and landslide clean up and make a list of final recommendation on continued maintenance and corrective actions moving forward. The draft report will be coordinated with the planning department and any final recommendations from them will be included in the final report. This will report will also incorporated the Department of Ecology recommendations made based on a field trip in November of 2017. Deliverables: Draft Report Final Report 1iPage DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4 Exhibit Project Name:Guemes Channel Trail Phase 1 Client: City of Anacortes-Matt Reynolds Location: City of Anacortes Date: 5/4/2018 Tasks Project Manager Project Biologist Hours Cost Hours Cost Post Construction Support HPA Compliance Review 40 $6,160.00 120 $10,416.00 $ 16,576.00 Shoreline Compliance Review 40 $6,160.00 80 $6,944.00 $ 13,104.00 Total Hours 80 200 Summary Hours Rate Cost Project Manager 80 154.00 12,320.00 Project Biologist 200 86.80 17,360.00 Total Labor $ 29,680.00 TOTAL ESTIMATED COST 29,680.00 DocuSign Envelope ID: 31E4D5CB-45F0-4015-B5A8-CF2D2467D9C4