HomeMy WebLinkAboutStreet Fair Application: Fueling Education Fun Run 9-19-2021 ArnieY 0 Street Fair Application
Per AMC 7.04.040,application shall be filed not less than ninety days in advance of the
date on which the event is to occur, if the event requires the closure of any highway or
"</kilear(47 street,any detouring traffic,or any significant impact on city services. Other events not
C'Q requiring the foregoing are to be filed not less than sixty days in advance of the proposed
event.Applicants will be notified when the application is scheduled for consideration by City
Council, and will again be notified when City Council either approves or denies the
application. Following application approval,applicants will be provided with contact numbers
for relevant city departments.Applicants are responsible to for contacting individual City
departments to request services for the event, such as traffic control,solid waste removal,
and food service inspection.
View Anacortes Municipal Code Chapter 7.04,Special Events
Application
Application Date*
5/28/2021
Event Name* Applicant/Organization Name*
Fueling Education Fun Run James Steller/Shell Puget Sound Refinery
Mailing Address* Event Contact Person*
8505 South Texas Rd James Steller
Event Contact Email* Event Contact Phone*
james.steller@shell.com (360)929-9054
Event Website Estimated Number of Participants/Attendees*
https://www.databarevents.com/fuelingeducation 250-300
Event Description*
Non Profit, 5K Fun Run and Walk Benefitting Anacortes Schools Foundation 100%. Run is held in Washington
Park(start and finish).A small portion of the run is held on the road out of the park, right into Skyline with a
turnaround in Old Salts gas station.We close traffic just before the kids race,9:25-to 9:45 am.Then we open
up until just before the main 5k- 10:00 until 10:25 am when the last person is back into the park.We have
volunteers at each key point to help communication and let through based on safety of the runner. See
attachment
Will food vendors participate in this event?*
All Food Vendors crust be inspected by the Fire Marshall on site prior to the start of the event.
C Yes C' No
Date Event Starts* Time Event Starts*
9/19/2021 8:00:00 AM
Date Event Ends* Time Event Ends*
9/19/2021 12:00:00 PM
Date Street Closure Starts*
Include requested closures before and after the event hours if
required for set up and tear down. Time Street Closure Starts*
9/19/2021 9:25:00 AM
Date Street Closure Ends* Time Street Closure Ends*
9/19/2021 10:20:00 AM
Event Location*
List end pants of each street that w ill be closed(e.g.6th Street from O Ave to Q Ave).Also include location and dimensions of any structures that w ill be
erected and locations of the event that will not be on city street right of way.
I have attached a map.The road out of washington park to the first right down to Skyline will be closed on one
side of the street for runner safety.We have an alternate routes for traffic to go.As well,the time period for
actual closure of traffic is very limited because we open up between the kids run and the 5K
Parking Location
List any public parking areas that the event requests to use for dedicated event parking,including handicapped parking.
We work with the Washington Park city official Bob Veaux to use the park parking
Event Map(optional) Indemnification Agreement*
Upload one or rrore rraps of the event Upload scan of SIGNED indem ification agreenent
Race Plan-Traffic and Road Special-Event-Indemnification-
115.85KB 224KB
Closure Management.JPG Agreement 1.pdf
Download the Indemnification Agreement here.
Signage
Street closure signs will be provided by the City of Anacortes.Applicants must contact City staff one week
prior to the event to arrange sign delivery. Event sponsor personnel are responsible for placing street closure
signs,which may not be posted more that 48 hours prior to the approved closure, must be removed
immediately following the event,and must be returned to city staff the first business day following the event.
Insurance
The applicant may be required to provide public liability insurance subject to the provisions of AMC 7.04.100.
Applicants will be notified following application approval of insurance requirements for the specific event.
Electronic Signature Agreement
By checking the"I agree" box below,you agree and acknowledge that 1)your application will not be signed in
the sense of a traditional paper document,2)by signing in this alternate manner,you authorize your electronic
signature to be valid and binding upon you to the same force and effect as a handwritten signature,and 3)you
may still be required to provide a traditional signature at a later date.
I state that I am over the age of 18,that I agree to assume responsibility for the above-described event and
to abide by all conditions stipulated by the approval of the application.*
17 Yes
Signature
Admin Review
Council Meeting Date* Staff Review Deadline*
Target date for presentation to City Council;no later than 30 days Staff review/approval required no later than 7 days prior to City
prior to event Council meting to allow packet preparation
7/12/2021 7/5/2021
Administrator comments and conditions of approval
Insurance Certificate
Insurance certificate may be required by staff or as a condition of Council approval
Departmental Review
Building Department will provide the following services for this event:
Building Department concerns,objections,or conditions of approval*
None
Fire Department will provide the following services for this event:
Fire Department concerns,objections,or conditions of approval*
None
Parks Department will provide the following services for this event:
none
Parks Department concerns,objections,or conditions of approval*
None
Police Department will provide the following services for this event:
Police Department concerns,objections,or conditions of approval*
None
Public Works Department will provide the following services for this event:
Please contact the Streets department in advance for the street closure signs.
Public Works Department concerns,objections,or conditions of approval*
will their be dumpster service needed for this I didn't see it mentioned.
Departmental attachments
Upload any staff rrerros,guidelines,or requirerrents that will be in effect for this event.
City Council Decision
City Council Decision*
r Approved r Approved with conditions r Denied
City Council Decision Date*
Conditions of Approval
WebClient Path
Action History (UTC-08:00)Pacific Time(US&Canada)
Submit by Anonymous User 5/28/2021 9:26:07 AM(Submit Form)
Route to Department by Stewart,Joann 6/1/2021 3:49:32 PM(Admin Review)
Heads • The task was assigned to Stewart,Joann 5/28/2021 9:26 AM
Staff Review Complete by Stewart,Joann 6/28/2021 11:09:16 AM(Admin Monitoring)
• The task was assigned to Stewart,Joann 6/1/2021 3:49 PM
Approve by Lunsford,Jonn 6/2/2021 10:49:07 AM(Parks Director Review)
• The task was assigned to Lunsford,Jonn 6/1/2021 3:49 PM
Approve by Fuller,Chris 6/2/2021 9:34:58 AM(Police Chief Review)
• The task was assigned to Fuller, Chris 6/1/2021 3:49 PM
Approve by Measamer, Don 6/2/2021 8:00:51 AM(Building Department Review)
• The task was assigned to Measamer, Don 6/1/2021 3:49 PM
Approve by Ludemann,WiL 6/7/2021 8:45:09 AM(Public Works Review)
• Ludemann,WiL assigned the task to Ludemann,WiL 6/7/2021 8:43 AM
• The task was assigned to Ludemann,WiL, Koegel, Matt 6/4/2021 3:50 PM
Approve by Kennedy,Jack 6/18/2021 12:22:32 PM(Fire Marshall Review)
• The task was assigned to Kennedy,Jack 6/17/2021 3:50 PM