HomeMy WebLinkAboutResolution 1959RESOLUTION NO. 1959
A RESOLUTION AUTHORIZING EXECUTION OF TOURISM PROMOTION FUND
CONTRACT/COMMITMENT BY AND BETWEEN THE CITY OF ANACORTES
AND RECIPIENT AGENCIES
WHEREAS, the below listed agencie s have been selected by the City through a competitive
selection process to undertake projects designed to advertise, publicize, or distribute information or
undertake other activities specifically authorized by RCW 67 .28.180 for the purpose of attracting visitors
to the City of Anacortes; and
WHEREAS , the City of Anacortes wishes to contract with these agencies for the provision of
these services and is willing to provide certain monies to these agencies, which monies have been
collected or will be collected as part of the Motel/Hotel Tax;
NOW, THEREFORE IT IS HEREBY RESOLVED BY THE ANACORTES CITY
COUNCIL to authorize the distribution of tourism promotion funds to the following listed agencies, as
the official act and deed of the City of Anacortes:
1. Anacortes Arts Commission 98221 Artists Studio $1,500
Tour
2. Anacortes Yacht Club/Lido Fleet 78. Women & Junior $1,500
National Lido Sailboat
Re gatta
TOTAL $3,000
PASSED and APPROVED on this 23rd day of May, 2016.
ATTEST:
j'lf014 Q
Steven D. Hoglund, City Clerk
APPROVED AS TO FORM:
Resolution No. 1959
May 23, 2016
CITY OF ANACORTES:
~~~e~re_,_M_a_y_o_r~~~~~
CONTRACT
Contract by and between the CITY OF ANACORTES, a municipal corporation, and the Anacortes
Arts Commission (hereinafter Grant Recipient) for the 98221 Artists Studio Tour.
WITNESSETH:
WHEREAS, the City of Anacortes has levied and continues to levy a special excise tax on
charges made for the furnishing of lodging in motels, hotels, etc.; and
WHEREAS, RCW 67 .28.180 authorizes the expenditure of such funds, or a portion thereof, to
pay for advertising, publicizing or otherwise distributing information and to pay for other specified
activities for the purpose of attracting visitors and encouraging tourism; and
WHEREAS, the Grant Recipient engages in activities designed to advertise, publicize, or
distribute information or other activities specifically authorized by RCW 67.28.180 for the purpose of
attracting visitors to our community:
WHEREAS, the Grant Recipient must expend the funds for such advertisement, publication and
distribution of tourist promotion information or other activities specifically authorized by RCW
67.28.180 prior to December 31, 2016;
NOW, THEREFORE, IT IS HEREBY AGREED by the parties hereto as follows:
1. The City of Anacortes shall pay directly to the Grant Recipient the sum of $1,500 during
the calendar year 2016 upon documented performance of the work set-out in Attachment A to this
contract, provided that the Grant Recipient must document a contribution to the project equal to one half
(Y:z) match of the amount requested at the time of each invoice.
2. The Grant Recipient agrees to request payment from the City of Anacortes only for
activities designed to advertise, publicize, or distribute information to attract visitors to the City of
Anacortes and other such purposes as are permitted by RCW 67.28.180 and as set out in Attachment A to
this contract.
3. The Grant Recipient shall make available to the City or the Washington State Auditor or
their duly authorized representatives at any time during normal operating hours, all records, books, or
pertinent information which the Grant Recipient shall have in conjunction with this agreement and which
the City may be required by law to include or make part of auditing procedures or audit trail and which
may be required for the purposes of funding the service contracted for herein. In addition, the Grant
Recipient shall provide the Council a report with each reimbursement request describing how project
funds were spent since the last reimbursement was submitted with a summary report being submitted
with the final reimbursement request.
4. The Legal Department is authorized to approve the Grant Recipient's requests to
reprogram a maximum of 20% of approved funds within expenditure categories enumerated in the
original contract; provided that authorization shall not be construed as permitting: ( 1) assignment of new
funds to a project in excess of the amount originally approved by Council, or (2) funding of expenditure
categories not cited in the original governing contract.
5. The term ofthis contract shall be for the cal endaryear2016.
6 . All services which are to be rendered or performed under this agreement will be rendered
or performed entirely at the Grant Recipient's own risk and the Grant Recipient expressively agrees to
indemnify and hold harmless the City and all its officers, agents, employees or otherwise, from any and
all liability, loss or damage that they may suffer as a result of claims, demands, actions, damages or
injuries of every kind or nature whatsoever by or to any and all persons or property and of judgment
against them which result from, arise out of, or in any way connected with the services to be rendered or
performed by the Grant Recipient under the terms of thi s agreement. The Grant Recipient agrees to
defend against any and all claims brought or action filed against the City with respect to the subject of
this agreement, whether such claims are ri ghtfully or wrongfully brought or filed .
..._., ,/, In witness whereof the parties hereto have ca used this Agreement to be executed this J!:'Jay of
j~TJ>2016.
CITY OF ANACORTES:
B~
ATTEST:
Steve D. Ho g lund, City Clerk-Treasurer
APPROVED AS TO FORM:
ATTACHMENT A
SCOPE OF WORK:
Fully describe the project. Expand your snrnrnazy paragraph from page one to address such issues
as: what it is you wish to do; who will benefit, why and how; beginning and ending dates of your
project and what measures you will apply to evaluate its success. If you are requesting funds for a
specific portion of a larger project, please so state but .focus your response on the element for
which you are requesting :funding assistance. Keep scope outline to this one page or less. Use
attachments to describe details.
Planned for October 22/23 ... Saturday/Sunday, 10:00-5:00 p.m. This program will also Include
the utilization of our Depot for those artists who do not have a working studio but would like to
participate ... giving tourists an opportunity to see 5-10 artists in one location.
'·
We will be fund raising to support the advertising costs, which includes a tour-map guide,
postcards, signage & announcements in area publications.
We will require artists to keep· records of attendees, as well as dollars in art purchased. We
speak w!tbJ1oteJjers ree:arding their perceived increase in stays, as well as inquiring with th~
visitor's center on ho~ many tourist came in specifically asking for the studio tour maps/gui
CONTRACT
Contract by and between the CITY OF ANACORTES, a municipal corporation, and the Anacortes
Yacht Club/Lido Fleet 78 (hereinafter Grant Recipient) for the Women & Junior National Lido
Sailboat Regatta.
WITNESSETH:
WHEREAS, the City of Anacortes has levied and continues to levy a special excise tax on
charges made for the furnishing of lodging in motels, hotels, etc.; and
WHEREAS, RCW 67 .28.180 authorizes the expenditure of such funds, or a portion thereof, to
pay for advertising, publicizing or otherwise distributing information and to pay for other specified
activities for the purpose of attracting visitors and encouraging tourism; and
WHEREAS, the Grant Recipient engages in activities designed to advertise, publicize, or
distribute information or other activities specifically authorized by RCW 67.28.180 for the purpose of
attracting visitors to our community:
WHEREAS, the Grant Recipient must expend the funds for such advertisement, publication and
distribution of tourist promotion information or other activities specifically authorized by RCW
67.28.180 prior to December 31, 2016;
NOW, THEREFORE, IT IS HEREBY AGREED by the parties hereto as follows:
1. The City of Anacortes shall pay directly to the Grant Recipient the sum of $1,500 during
the calendar year 2016 upon documented performance of the work set-out in Attachment A to this
contract, provided that the Grant Recipient must document a contribution to the project equal to one half
(Yi) match of the amount requested at the time of each invoice.
2. The Grant Recipient agrees to request payment from the City of Anacortes only for
activities designed to advertise, publicize, or distribute information to attract visitors to the City of
Anacortes and other such purposes as are permitted by RCW 67.28.180 and as set out in Attachment A to
this contract.
3. The Grant Recipient shall make available to the City or the Washington State Auditor or
their duly authorized representatives at any time during normal operating hours, all records, books, or
pertinent information which the Grant Recipient shall have in conjunction with this agreement and which
the City may be required by law to include or make part of auditing procedures or audit trail and which
may be required for the purposes of funding the service contracted for herein. In addition, the Grant
Recipient shall provide the Council a report with each reimbursement request describing how project
funds were spent since the last reimbursement was submitted with a summary report being submitted
with the final reimbursement request.
4. The Legal Department is authorized to approve the Grant Recipient's requests to
reprogram a maximum of 20% of approved funds within expenditure categories enumerated in the
original contract; provided that authorization shall not be construed as permitting: ( 1) assignment of new
funds to a project in excess of the amount originally approved by Council, or (2) fundin g of expenditure
categories not cited in the original governing contract.
5. The term of this contract shall be for the calendar year 2016.
6. All services which are to be rendered or performed under this agreement will be rendered
or performed entirely at the Grant Recipient's own ri sk and the Grant Recipient expressively agrees to
indemnify and hold harmless the City and all its officers, agents, employees or otherwise, from any and
all liability, loss or damage that they may suffer as a res ult of claims, demands, actions, damages or
injuries of every kind or nature whatsoever by or to any and all persons or property and of judgment
against them which result from, arise out of, or in any way connected with the services to be rendered or
performed by the Grant Recipient under the terms of this agreement. The Grant Recipient agrees to
defend against any and all claims brought or action filed against the City with respect to the subject of
this agreement, whether such claims are rightfully or wron gfully brought or filed.
In witness whereof the parties hereto have caused this Agreement to be executed this Z..S::: day of
May, 2016.
CITY OF ANACORTES: Anacortes Yacht Club/Lido Fleet 78
B~~
ATTEST:
Steve D. Hog lund, City Clerk-Treasurer
APPROVED AS TO FORM:
ATTACHMENT A
SCOPE OF WORK:
Fully describe the project. Expand your summary paragraph from page one to address such issues
as: what it is you wish to do; who will benefit, why and how; beginning and ending dates of your
project and what measures you will apply to evaluate its success. If you are requesting :funds for a
specific portion of a larger project, please so state but focus your response on the element for
which you are requesting funding assistance. Keep scope outline to this one page or less. Use
attachments to describe details.
As noted above, the Anacortes Yacht Club and Lido Fleet 78 have been selected from a highly
com etive selection rocess to host the National Youth and Women's Lido Re atta on Au
2 and 28 . We anticipate that we will have a significant turn-out from our local high school
sailors-with all Anacortes Parks and Recreation boats already spoken-for, and arrangements are
being made for additional boats to be chartered. We will also have youth from Oak Harbor and
many other neighboring communities. In addition, there will be a group of sailors from all over
the county that will come to race in this prestigious regatta for a national title. Lido 14 sailboats
are one of the most competitive and popular smaller racing sailboats in the nation and draw high.-
level competitors. This is the first time that Anacortes has hosted the Youth and Women's
-National Regatta, and organizers and the national governing body have already expressed
excitement in the level of early interest the regatta is attracting.
In addition to racers, there will also be a significant contigent of support boats, race committee
boats, mark boats and the youth will be required to have a parent present, increasing the number
of attendees that this event will draw. The national Lido organization will be flying in Principal
Race Officers to score and oversee racing.
Success will be measured in the number of attendees that compete. As noted previously, there
has already been significant interest expressed -due in large part to the beauty and charm of our
town, and national awareness of the outstanding sailing in Anacortes. Signfi.cant marketing will
go into registering competitors and we have already received firm commitments from our
Northwest High School Sailing Association teams (our association covers Portland to
Bellingham).
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