HomeMy WebLinkAbout13-016-TRN-004 Contract o`la
CONTRACT 13-016-TRN-004
Between
THE CITY OF ANACORTES
AND
WIDENER&ASSOCIATES
GUEMES CHANNEL TRAIL PROJECT
ENVIRONMENTAL COMPLIANCE REVIEWS
This Agreement, hereinafter referred to as"Agreement" made and entered into between the City
of Anacortes, hereinafter referred to as the"City", and Widener&Associates, hereinafter
referred to as the"Consultant";
WHEREAS, the City requires engineering services of the Consultant
NOW,THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between
the parties hereto as follows:
1. Scope of Work. Under this Agreement, the Consultant shall provide services as
described in Exhibit B-1 which is hereby incorporated by reference and made a part hereof.
Work shall be performed under the direction of Assistant Director of Public Works, Matt
Reynolds, who may be reached at(360)299-1951 or mattr(ccityofanacortes.orq.
2. Price. The services provided under this Agreement shall be reimbursed on a time-and-
materials (T&M) basis not-to-exceed Twelve Thousand Three Hundred Sixty-Four Dollars and
Eighty Cents ($12,364.80). The estimated level of effort is 120 hours. The billable rates for
services provided shall be in accordance with Article 4 Payment Terms.
3 Period of Performance. The period of performance under this Agreement is from
inception through December 31, 2016. Inception is defined as the date the Agreement is fully-
executed.
4. Payment Terms. Progress payments shall be based upon the rate information set forth
below!
Labor Category Billable Rate
Project Manager $140.00
Project Biologist $ 86.80
Other direct costs shall be invoiced at actual costs with zero markup. Sub-consultant work shall
be invoiced at costs. The Consultant shall submit invoices for payment no more frequently than
monthly and allow 30 calendar days from receipt of the invoice for payment.
5. Subcontracts. The Consultant shall give notice reasonably in advance of placing any
subcontract; preferably the Consultant shall identify subcontracts before subcontracted work
begins. "Subcontract" means any contract entered into by a Sub-consultant to furnish supplies
or services for performance of the prime Consultant or a Sub-consultant It includes, but is not
limited to, purchase orders, and changes and modifications to purchase orders.
The following information shall be included (i) a description of the supplies or services to be
subcontracted, (ii) identification of the type of subcontract to be used (iii) identification of the
proposed Sub-consultant, (iv) proposed subcontract price.
Unless consent or approval specifically provides otherwise, consent by the City shall not
constitute a determination—
(1) of the acceptability of any subcontract terms or conditions,
(2) Of the allowability of any cost under this contract. or
(3) To relieve the Consultant of any responsibility for performing this Contract.
City of Anacortes and Widener&Associates
Contract 13-016-SEW-004
The Consultant shall give immediate written notice per Clause 27 Notices, of any action or suit
filed and prompt notice of any claim made against the Consultant by any Sub-consultant or
vendor that, in the opinion of the Consultant, may result in litigation related in any way to this
contract, with respect to which the Consultant may be entitled to reimbursement from the City.
6. Invoicing. Each invoice shall include:
All invoices shall include: Company Name, Invoice Date, Due Date (30 days), Invoice Number,
Invoice Period, Project Title, Agreement Number and Price, or Amended Price. Invoices shall
include actual hours worked by Period, by Labor Category.
The City shall notify the Consultant within fifteen (15) calendar days from receipt of invoice if
there are any objections or disputes with the invoice. The Consultant shall then resubmit a new
invoice less the disputed amount and payment shall be made within 30 calendar days. Any
disputed amounts may be submitted under the Disputes clause contained herein.
7. Ownership and Use of Documents. All finished and unfinished documents and material
prepared by the Consultant with funds paid by the City pursuant to the terms of this Agreement
shall become the property of the City and shall be forwarded to the City upon its request.
Documents and materials shall include but not be limited to plans, specifications reports,
electronic and non-electronic data, and other design documents prepared by the Consultant.
Pursuant to RCW 42.56.70, all information and documents produced under this Agreement may
be subject to public disclosure.
8. Defense and Indemnity Agreement. The Consultant shall defend, indemnify and hold the
City, its appointed and elective officers, officials, employees and volunteers harmless from any
and all claims, injuries including death at any time resulting there from, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the
Consultant in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant and
the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall
be only to the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification
This waiver has been mutually negotiated by the parties. The provisions of this Clause shall
survive the expiration or termination of this Agreement.
9. General and Professional Liability Insurance.
A. Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
B. No Limitation
Consultant's maintenance of insurance as required by the agreement shall not be construed to
limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit
the City's recourse to any remedy available at law or in equity.
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Contract 13-016-SEW-004
C. Minimum Scope of Insurance
Consultant shall obtain insurance of the types and coverage described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office(ISO)form CA 00 01 or a
substitute form providing equivalent liability coverage.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, stop-gap
independent contractors and personal injury and advertising injury. The City shall be
named as an additional insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City using an additional
insured endorsement at least as broad as ISO CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
D. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per
claim and $1,000,000 policy aggregate limit.
E. Other Insurance Provision
The Consultant's Automobile Liability and Commercial General Liability insurance policies are to
contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any
Insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of
the Consultant's insurance and shall not contribute with it.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
G. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work
H. Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice
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Contract 13-016-SEW-004
I. Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a
material breach of contract, upon which the City may, after giving five business days' notice to the
Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure
or renew such insurance and pay any and all premiums in connection therewith, with any sums
so expended to be repaid to the City on demand, or at the sole discretion of the City, offset
against funds due the Consultant from the City.
J. City Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above, the City
shall be insured for the full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the Consultant
are greater than those required by this contract or whether any certificate of insurance furnished
to the City evidences limits of liability lower than those maintained by the Consultant.
10. Registered or Licensed Consultant. The City is prohibited by RCW 39.06.010 from
executing an Agreement with a Consultant who is not registered or licensed as required by the
laws of the state. In addition, the City will require persons doing business with the City to possess
a business license.
11. Inspection. The Project Manager shall have power to reject instruments of services which
fail to comply with the requirements of this Agreement, but in case of dispute the Consultant may
appeal to the City's Public Works Director, whose decision shall be final. The Consultant shall
comply with any and all orders and instructions given by the representative of the particular
Department administering the Agreement in accordance with the terms of the Agreement.
Nothing herein contained shall be taken to relieve the Consultant of his/her obligations or
responsibilities under the Agreement. However, the Consultant shall be responsible for its own
methods and conduct during the period of performance.
12. Standard of Care. The Consultant warrants that Professional Services provided under this
Agreement will be performed in a workmanlike manner consistent with industry standards
reasonably applicable to the performance of such services. The City's remedy shall be the re-
performance of the Service or an equitable adjustment in the monies paid for the Professional
Services, at the City's discretion.
13. Discrimination Prohibited. Consultant shall not discriminate against any employee or
applicant for employment because of race, color, religion age, sex, national origin or physical
handicap.
14. Consultant is an Independent Consultant. The parties intend that an independent
Consultant relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and Sub-consultants during the performance of this Agreement.
15. The City's Right to Terminate Agreement.
A. Termination for Default
If the Consultant defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, the City may, by depositing written notice to
the Consultant in the U.S. mail, postage prepaid, terminate the Agreement, and at the City's
option, obtain performance of the work elsewhere. If the Agreement is terminated for default, the
Consultant shall not be entitled to receive any further payments under the Agreement until all
work called for has been fully performed. Any extra cost or damage to the City resulting from
such default(s) shall be deducted from any money due or coming due to the Consultant. The
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Contract 13-016-SEW-004
Consultant shall bear any extra expenses incurred by the City in completing the work, including
all increased costs for completing the work, and all damage sustained, or which may be
sustained by the City by reason of such default. If a notice of termination for default has been
issued and it is later determined for any reason that the Consultant was not in default, the rights
and obligations of the parties shall be the same as if the notice of termination had been issued
pursuant to the Termination for Public Convenience paragraph hereof.
B. Termination for Public Convenience
The City may terminate the Agreement in whole or in part whenever the City determines, in its
sole discretion that such termination is in the best interests of the City. Whenever the Agreement
is terminated in accordance with this paragraph, the Consultant shall be entitled to payment for
actual work performed at unit Agreement prices for completed items of work. An equitable
adjustment in the Agreement price for partially completed items of work will be made, but such
adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted
work. Termination of this Agreement by the City at any time during the term, whether for default
or convenience, shall not constitute a breach of Agreement by the City.
16. Changes/Additional Work. The City may engage Consultant to perform services in addition
to those listed in this Agreement, and Consultant will be entitled to additional compensation for
authorized additional services or materials. The City shall not be liable for additional
compensation until and unless any and all additional work and compensation is approved in
advance in writing and signed by both parties to this Agreement. If conditions are encountered
which are not anticipated in the Scope of Services, the City understands that a revision to the
Scope of Services and fees may be required. Provided, however, that nothing in this paragraph
shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in
excess of the Scope of Services unless or until a modification to this Agreement is approved in
writing by both parties.
17. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
18. Non-assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
19. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this Agreement. For breach or violation of this warranty, the
City shall have the right to annul this Agreement without liability or, in its discretion to deduct from
the Agreement price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
20. Disputes
A. General
Differences between the Consultant and the City, arising under and by virtue of this Agreement
shall be brought to the attention of the City at the earliest possible time in order that such matters
may be settled or other appropriate action promptly taken. The provisions of this Clause shall
survive the expiration or termination of this Agreement
B. Notice of Potential Claims
The Consultant shall not be entitled to additional compensation which otherwise may be payable,
or to extension of time for (1) any act or failure to act by the Contracting Agent or the City, or (2)
the happening of any event or occurrence, unless the Consultant has given the City a written
Notice of Potential Claim within 10 days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the City. The written Notice of Potential Claim shall
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Contract 13-016-SEW-004
set forth the reasons for which the Consultant believes additional compensation or extension of
time is due, the nature of the cost involved, and insofar as possible, the amount of the potential
claim. Consultant shall keep full and complete daily records of the Work performed, labor and all
costs and additional time claimed to be additional.
C. Detailed Claim
The Consultant shall not be entitled to claim any such additional compensation, or extension of
time, unless within 30 days of the accomplishment of the portion of the work from which the claim
arose, and before final payment by the City, the Consultant has given the City a detailed written
statement of each element of cost or other compensation requested and of all elements of
additional time required, and copies of any supporting documents evidencing the amount or the
extension of time claimed to be due.
D. Dispute Resolution
In the event of a dispute between the City and the Consultant arising of this Agreement, or any
obligation hereunder the dispute shall first be referred to the representatives designated by the
City and the Consultant to have oversight over the administration of this Agreement. Said
representatives shall meet within thirty (30) calendar days of receipt of detailed claim, and the
parties shall make a good faith effort to achieve a resolution of the dispute.
In the event the parties are unable to resolve the dispute under the procedure set forth above,
then the parties hereby agree that the matter shall be referred to mediation. The parties shall
mutually agree upon a mediator to assist them in resolving their differences. Any expenses
incidental to mediation shall be borne equally by the parties.
If either party is dissatisfied with the outcome of the mediation, that party may then pursue any
available judicial remedies.
21. Force Maieure. Definition: Except for payment of sums due, neither party shall be liable to
the other or deemed in default under this Agreement if and to the extent that such party's
performance of this Agreement is prevented by reason of force majeure. The term "force
majeure" means an occurrence that is beyond the control of the party affected and could not have
been avoided by exercising reasonable diligence. Force majeure shall include acts of God, war,
riots, strikes, fire, floods, epidemics, or other similar occurrences. Notification: If either party is
delayed by force majeure, said party shall provide written notification within forty-eight (48) hours.
The notification shall provide evidence of the force majeure to the satisfaction of the other party
Such delay shall cease as soon as practicable and written notification of same shall be provided.
The time of completion shall be extended by Agreement modification for a period of time equal to
the time that the results or effects of such delay prevented the delayed party from performing in
accordance with this Agreement. Rights Reserved: The City reserves the right to cancel the
Agreement and/or purchase materials, equipment or services from the best available source
during the time of force majeure, and Consultant shall have no recourse against the City.
22. Compliance with Laws. The Consultant in the performance of this Agreement shall comply
with all applicable Federal, State or local laws and ordinances, including regulations for licensing.
certification and operation of facilities, programs and accreditation, and licensing of individuals
and any other standards or criteria as described in the Agreement to assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B&O) taxes,
which may be due on account of this Agreement.
23. Venue and Choice of Law. In the event that any litigation should arise concerning the
services under this Agreement, interpretation of any of the terms of this Agreement, the venue of
such action of litigation shall be in the Courts of the State of Washington in and for the County of
Skagit. This Agreement shall be governed by the law of the State of Washington.
24. Severability. If any term or condition of this Agreement or the application thereof to any
person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions
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Contract 13-016-SEW-004
or applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
25. Survival of Contract Termination. The articles relating to Indemnification, Data Rights
Proprietary Information, Governing Law, and Venue and Choice of Law shall survive completion
of the services, payment in full of the compensation and termination of this Agreement.
26. Governing Law. This Agreement shall be governed by and construed under the laws of the
State of Washington. Any action brought under the Agreement or relating to the Project shall be
brought in the Superior Court of the State of Washington in Skagit County Washington.
27. Notices Notices to the City of Anacortes shall be sent to the following address:
City of Anacortes
Attention: Denise Van Wyck
Contract/Grant Administrator
904 6th Street
PO BOX 547
Anacortes, WA 98221
denisev@citxofanacortes.orc
Notices to the Consultant shall be sent to the following address:
Widener&Associates
Ross Widener
10108 32nd Avenue W, Suite D
Everett, WA 98204
rwidener@prodiy.net
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
The parties acknowledge that there has been an opportunity to negotiate the terms and
conditions of this Agreement and agree to be bound accordingly;
CITY- ANACORT S IDENER&ASSOCIATES
B
Lauri -Gere, Mayor
Title (7
Date /O . r5p` Date c(f 3 o //e
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Exhibit B-1
Scope of Work
Construction Support
City of Anacortes
Guemes Channel Trail Project
This scope of work provides for the ongoing environmental compliance reviews of the
project during construction. The following tasks identify the work needed:
Task 1-Technical assistance is provided through answering questions and providing
information on how to maintain the trail to conform to long term performance standards
such as the long-term eel grass reporting requirements.
Task 2—Shoreline monitoring is done through establishing transects and doing plots
along the transects to monitor eel grass per the WDFW protocols.
Task 3—Shoreline reporting is where consultants write up reports and create a GIS data
base of the eel grass sampling locations and results.
Deliverables—The Eel Grass Monitoring Report, and The Eel Grass Surveying GIS Data
Base.